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UNCLASSIFIED
STANDARDIZED COMMENT MATRIX INSTRUCTIONS
The matrix below is a Word document table to be used as a template for submitting comments on draft publications and draft program directives. Except as noted below, an entry is required in each of the columns. To facilitate consolidating matrixes from various sources, do not adjust the column widths or the matrix. Use the column headings in the document header as a guide to adjust column widths.
Column 1 – ITEM Numeric order of comments. Automatically numbered as rows are added. See MISC below for instructions on how to add additional rows.
Column 2 – RESPONSE Provide concise objective explanation of the rationale for the comment. Please be specific, do not use this area to just place questions or state that area needs to be reworked…give specific examples, other publications or guidance.
ITEM
| 1. |
| Is the Performance Incentive Reduction (PIR) part of the current contract? |
| It’s not on the current one, but will be on new contracts. |
| 2. |
| Will this be a SB Set Aside? |
| Yes. Fairchild is projected to be SB Set Aside. |
| 3. |
| Is there a dollar threshold cap on the IDIQ? |
| $6M per year. |
| 4. |
| Is the NAICS 488190? Is the threshold $30M? |
| Yes, the NAICS code is 488190. $32.5M is the size standard of that NAICS. Our market research has shown us that $6M per year is the right number for the threshold for the SB Set Aside. |
| 5. |
| Are there 2 requirements? |
| There are no guarantees, but at this point we’re looking at 2-3 requirements. There’s potential for additional requirements to arise. Also there’s potential for previous buys under other NAICS codes to convert to our NAICS in order to use this contract. The better the contract is written with flexibility, the better chance more opportunities to utilize this contract will arise. We’ve asked small businesses for some things not currently in the Fairchild requirement to improve flexibility in the future. There are discussions about the Yokota portion of the AFGSC requirement to potentially go to the small business set-aside. It’s pre-decisional, but if it goes to the set-aside, it’ll be solicited to the vendors that have successfully earned a spot in the pool. Also, we’ve asked for functional check flight pilots requirements in the Small Business pool even though there’s no capability at Fairchild. Functional check flight pilot requirements are sometimes purchased under professional services, and we wanted to provide qualified contractors that could deliver this capability in this contract should our AF need it. |
| 6. |
| Will this be a larger IDIQ for people to use it at any time even if not within the scope? |
| We’ve stated in the PWS “other locations as they arise”. We want to keep the estimates based on solid mission requirements as much as possible, but we also want to make it flexible enough for other requirements that are being serviced by other contracts that could potentially come to this contract in the future. |
| 7. |
| At TCP, does the aircrew helps with tow, refuel and tool control? |
| In accordance with PWS paragraph 3.1.8.2. The 36 RQS aircrew is responsible for ground handling, refueling and launching/recovery; however, the contractor shall also assist as a team member if requested by the Aircraft Commander for aircraft towing. |
For tool control, PWS paragraph 3.3.9.1.1. Responsibilities of the contractor at TCP Cusick (Refer to PWS paragraph 3.1.8. for TCP Cusick Operations): Use a manual tool control system/program such as AETC Form 1042 or another system for accountability and control of tools IAW AFI 21-101, AETC SUP, Chapter 8. If adequate computer land capability is installed at TCP Cusick, TC-Max Asset Management Software system shall be implemented at that location also.
| 8. |
| Is a tow vehicle at TCP (Tacoma Command Post)? |
| Yes. In accordance with PWS paragraph 3.1.8.2. At TCP, the contractor shall also assist as a team member if requested by the Aircraft Commander for aircraft towing to facilitate the contractor’s mission support requirements. The tow vehicle available at TCP is Government owned. |
| 9. |
| Are the tow vehicles GFE? |
| No. Tow vehicles are the contractor’s responsibility at Fairchild. In accordance with PWS paragraph 3.1.8.2. At TCP, the contractor shall also assist as a team member if requested by the Aircraft Commander for aircraft towing to facilitate the contractor’s mission support requirements. The tow vehicle available at TCP is Government owned. |
| 10. |
| Who does refueling? |
| At TCP, in accordance with PWS paragraph 3.1.8.2. The 36 RQS aircrew is responsible for ground handling, refueling and launching/recovery |
At Fairchild, it is the responsibility of contractor to do refueling. Government updated PWS paragraph 3.1 section to delineate refueling responsibilities.
| 11. |
| In the PWS, it didn’t definitively state whether the flight crew would tie down the aircraft at home station. Is that a requirement or suggestion? Who’s responsible for securing the aircraft? |
| It is the responsibility of the contractor to tie down the aircraft at home station. Government updated PWS paragraph 3.1 section to delineate responsibilities for securing the aircraft. |
| 12. |
| What is the contractor meeting room for? |
| Weekly meetings for Production and Scheduling (P&S), Maintenance Operations Center (MOC), and Engine Management. |
| 13. |
| Is this the only briefing room? |
| Meetings may also occur in the Squadron Conference Room in Bldg. 2036. |
| 14. |
| Are there any oxygen tanks in the helicopter? |
| No. |
| 15. |
| Are the wash racks indoor? |
| Yes. |
| 16. |
| Does the 92d support sheet metal? |
| PWS Table 3.1 delineates responsibilities between the host and the contractor. The contractor may perform minor sheet metal work to facilitate their mission support requirements. Government provides the equipment that gives them the capability if they choose to use it. |
| 17. |
| Is there a supply warehouse? Will they deliver supplies? |
| Supply warehouse is located on the main side of the base. Yes they will deliver supplies. |
| 18. |
| Is bench stock managed by the contractor or Government? |
| IAW the PWS, the contractor is required to have a bench stock manager. |
| 19. f |
| Is there a responsibility for the contractor to inventory the supplies? |
| The Government will perform an annual inspection to verify bench stock thresholds and proper usage of bench stock however day to day bench stock ops should be performed by the contractor bench stock manager. |
| 20. |
| Is there any back shop work? Is the contractor responsible for repair of the rotary blades? |
| No. |
| 21. |
| Does back shop people come here for NDI? |
| Yes. |
| 22. |
| Does maintenance squadron take engine off for repair/work? |
| In accordance with PWS paragraph 3.1.1.6.1 Contractor is responsible to remove/install engines. Back shop performs I-level maintenance. |
| 23. |
| Are tugs and trailers contractor owned? |
| Yes, with the exception of a trailer which is listed in Fairchild PWS Appendix FE. |
| 24. |
| Under the current contract, how is the trailer towed? |
| It’s up to the contractor. |
| 25. |
| Is the maintenance trailer GFE? |
| Yes. |
| 26. |
| What is the trailer used for? |
| Carry tools/supplies, TDY, or any other use by contractor related to this contract. |
| 27. |
| What vehicle is used to tow the trailer? |
| Contractor owned vehicle. |
| 28. |
| Is e-tool support in the warehouse? |
| Yes. E-tools are located in the cage in hanger 1005. |
| 29. |
| On the RFP, how do we know which CLINs to use for Kirtland vs Fairchild? |
| We’re soliciting a basic contract document. Every task order won’t contain every CLIN. We’re not evaluating every CLIN that will be on the task order. We’re only reviewing the CLINs that are the most critical to success. The CR CLINs are assigned by the USG, the TDY funds will be assigned by USG. The TEP worksheets provides the CLINs that will be evaluated. There are FFP CLINs at Fairchild primarily for Aircraft Maintenance. If it’s not in the TEP worksheet, you do not have a responsibility to provide the information. Follow the instruction for filling out the TEP worksheet (attachment 13A for Small Business Pool and attachment 13C for Full and Open) |
| 30. |
| Could you simplify the idea of a pool of qualified vendors? How do you get excluded from entering the pool? |
| IAW the Instructions to Offerors (ITO), past performance and technical capability are more important than price. The tradeoff has to do with those two components against price We want to have up to 5 contractors in the Small Business Set Aside pool, but that decision is based on the strength of the proposals. Initially, the government will award one contractor the Fairchild Task Order, then qualify up to four (4) additional vendors for future task orders. You can be excluded from entering the pool if your proposal is not one of the “up to 5” highly rated proposals. The risk of exclusion increases if you are not technically acceptable, if you have a higher-priced proposal, or if you have less than substantial performance confidence. |
| 31. |
| Even if you don’t win the Fairchild work, can you earn your way to other work? |
| Yes, if you are selected to fill the pool of “up to 5” vendors. |
| 32. |
| Is there a general rule of thumb for percentage of knowing if satisfactory performance will be awarded a contract? |
| It’s subjective. It depends on risk, and what risk the government is willing to take on a satisfactory performance contractor versus the potential difference in price of purchasing a substantial performance contractor. The goal is to qualify up to 5 contractors to ensure sufficient competition while ensuring effective performance of requirements throughout the life of the contract. |
| 33. |
| Does being qualified in the SB pool automatically put you in the FO pool? Why not? |
| No, the Instructions to Offerors (in both ITO pool instructions) clearly state that if you wish to compete in both pools, then two proposals must be submitted. The FO pool has substantially more requirements and complexity versus the work in the small business pool. The small business pool requirements were reduced to focus on core maintenance capability. Doing this should improve small business participation and reduce proposal burden for small businesses that specialize in just core maintenance capability. |
| 34. |
| Do you anticipate any changes in timeline? |
| It depends on the strength and number of proposals we will receive. We have a large enough team to sort through the proposals in an efficient time. It depends on deficiencies in proposals, whether or not we enter into discussions, etc. Some things we can’t foresee until we receive the proposals and how well written they are. We’re looking to stick to the timeline to meet the Fairchild re-compete needs (which is 1 Oct 2019); however, it depends on the proposals. |
| 35. |
| At TCP, is there vehicle access? Does the maintainer fly with the crew? |
| There is vehicle access at TCP. It is the responsibility of the contractor to ensure contract maintainers are at TCP to support the TCP requirement. |
Mx personnel may fly with aircrew at any time when it’s necessary and are on the Mission Essential Ground Personnel (MEGP) letter to do so when requested. The contractor is required to drive to TCP for normal rotations but occasional flights will be generated to fulfill mission requirements. This usually happens when the TCP assigned aircraft is broke and another aircraft will take its place. When things like this happen, the crew may take Mx personnel and some parts/supplies to fix the broke aircraft but it’s entirely mission dependent (flight schedule)
| 36. |
| Does the crew drive up to TCP (Tacoma Command Post)? |
| Yes. |
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