(1)_AMENDMENT_0003_INSTRUCTIONS_TO_OFFERORS_-_SMALL_BUSINESS_POOL_-_Section_L.docx

SMALL BUSINESS SET-ASIDE POOL INSTRUCTIONS

If you are competing in the Small Business Set-Aside pool, use these instructions

Section L INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS FOR PROPOSAL PREPARATION USING TRADEOFF SOURCE SELECTION PROCEDURES

Rotary Wing Maintenance Contract Consolidation

1.0 Program Structure and Objective

(a) The Government plans to award a multiple award indefinite delivery/indefinite quantity (ID/IQ) contract for the Rotary Wing Maintenance Contract Consolidation program. Rotary Wing Maintenance Contract Consolidation will primarily include an awarded set of Contractor maintenance personnel who are provided with Government-furnished special tools, equipment, work space and supplies to accomplish modification/maintenance/repair effort on-site at operational Government locations, both in the Continental United States (CONUS) and outside the CONUS (OCONUS).

(b) This solicitation is subject to a Partial Set-Aside. The small business set aside pool will be used for task orders that the Government estimates to be equal to $6M per year or less. Only qualifying small businesses will be eligible to compete for set-aside task orders. Task orders larger than the partial set-aside (greater than $6M per year) will be available for competition among contractors (large or small) who successfully compete under the non-set-aside portion of this solicitation for the Full and Open Competition Pool.

(c) Small Business Choice of Competition. Small Business offerors shall clearly indicate the pool(s) in which they intend to compete on the front page of the RFP. Small businesses may elect to compete in either or both competition pool(s). If a small business elects to compete in the full and open pool, they must submit a separate proposal, to include all volumes, for the Full & Open Competition Pool and meet all of the criteria for that pool to be eligible for award.

(d) This is an indefinite delivery/indefinite quantity contract structure. The initial task order on this IDIQ will be the Fairchild AFB task order. It is being solicited in conjunction with the basic contract and certain aspects of the Fairchild Performance Work Statement (PWS) are being used to inform the award decision of the Small Business Set-Aside Competition Pool of vendors. These items are clearly defined in the instructions. The Fairchild task order does NOT contain all aspects of the expected workload for this competition pool. Unless otherwise directed to the Fairchild PWS, use the tasks in the basic performance work statement as your reference when responding to requests in the Technical and Past Performance volumes.

(e) The term “adequate” is used several times in this document. An adequate response is defined as meeting the requirements of the PWS and applicable instructions or technical data referenced in the PWS (see Attachment 12-Cross Reference Matrix as a reference). If a response is in conflict with these documents then it will be considered inadequate.

1.1 Budget/Funding Information

Funding will be obligated on each task order awarded under the basic contracts. Orders may be fully or incrementally funded as appropriate.

2.0 General Instructions

(a) This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the PWS and entire Request for Proposal (RFP), including attachments.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

(c) Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Block 9 of the solicitation. The Offeror shall make a clear statement in Block 12 of SF 33, that the proposal is valid for 12 months.

(e) In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8, “Government Contract Files”, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1 Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Block 7 of the solicitation.

2.1.2 Debriefings

Competitive Range: The CO will notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

Unsuccessful Offerors: The CO will notify unsuccessful Offerors in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies

If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. The Offeror is also reminded that this reservation extends to the adding or substituting pages of the initial proposal after receipt.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Oral Presentation

Oral presentations will not be accepted.

2.1.6 Amendments to Solicitation

If the RFP is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each.

2.1.7 Submission, Modification, Revision, and Withdrawal of Proposals

Proposals and modifications to proposals shall be submitted via email to the POCs located in paragraph 2.5 Distribution, showing the time and date specified for receipt, the solicitation number, and the name and address of the Offeror.

2.2 Organization/Number of Copies/Page Limits

2.2.1 Title Pages

The Title Page of each volume must show solicitation number, name, address, and telephone of the Offeror and electronic e-mail address if available.

2.2.2 Proposal Organization Table

The Offeror shall prepare the proposal as set forth in Table 2.2, Proposal Organization. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 2.2 Proposal Organization

Volume

ITO

Paragraph Number

Volume Title

Page Limit

*When combined, Subfactors 1, 2, 3 and 4 shall not exceed 50 pages.

Additional Note:

2.2.3 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the request. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposed Organization Chart as unlimited.

2.2.4 Cost or Pricing Information

All other cost or pricing information shall be addressed ONLY in the Price Volume.

2.2.5 Cross Referencing

Each volume shall be written on a stand-alone basis so its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity.

2.2.6 Table of Contents

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The page limits associated with the Table of Contents are not included in the 50 page limit associated with Subfactors 1, 2, 3 and 4.

2.2.7 Tables and Figures

The Offeror’s proposal shall include an indexed list of tables and figures. The page limits associated with The List of Tables and Figures are not included in the 50 page limit associated with Subfactors 1, 2, 3 and 4.

2.2.8 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. The page limits associated with the Glossary are not included in the 50 page limit associated with Subfactors 1, 2, 3 and 4.

2.3 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Page line spacing shall be single spaced. The text size shall be Times New Roman, no less than 12 points. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size or be less than size 8 font. The following limitation only applies to the Technical Volume. Text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than 8-pt. These limitations shall apply to all electronic proposals. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation. These limitations shall apply to all electronic proposals.

2.4 Electronic Offers

The Offeror shall submit ALL volumes in electronic format. The electronic copies of the proposal shall be submitted in a format searchable by Microsoft (MS) Word 2007, 2010, or 2016; MS Excel 2007, 2010 or 2016; MS Project 2007, 2010 or 2016; MS Power Point 2007, 2010 or 2016; and Adobe Acrobat (PDF).

2.5 Distribution

Proposals shall be submitted to the POCs listed below and are due NLT 1200 Central time on 26 March 2019:

Lt Col Jamey L. Hartsel AND Capt Tiffany D. Carter jamey.hartsel@us.af.mil AND tiffany.carter.6@us.af.mil

For Electronic Submissions:

Any formal communication shall be submitted in writing (via e-mail as needed) to the POCs below. It is the offeror's responsibility to confirm receipt of all formal communications. Late proposals will be excluded from the evaluation.

767 SCONF

Lt Col Jamey Hartsel Phone: 318-456-2866 E-mail: jamey.hartsel@us.af.mil Reference: Solicitation FA6800-19-R-A002

767 SCONF

Capt Tiffany D. Carter Phone: 318-456-8983 E-mail: tiffany.carter.6@us.af.mil Reference: Solicitation FA6800-19-R-A002

3.0 Volume I – Factor 1: Technical

3.1 General

The Technical Volume shall be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical criteria defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the criteria. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2 Format and Specific Content

3.2.1 Technical

In the Technical Volume, address your proposed process to meeting the minimum performance or capability requirements of each technical subfactor. To be eligible for award, offerors are required to receive an “Acceptable” rating in each Technical Subfactor. If an offeror’s proposal has an “Unacceptable” rating for any Technical Subfactor, this proposal will be unawardable.

3.2.2 Volume Organization

The Technical Volume shall be organized according to the following general outline:

(1) Table of Contents (Not Included in the 50 page limit)

(2) List of Table and Figures

(3) Glossary (Not Included in the 50 page limit)

(4) Cross Reference Matrix--Attachment 12 (Not Included in the 50 page limit)

(5) Subfactor 1 – Aircraft Maintenance

(6) Subfactor 2 – Aircrew Services

(7) Subfactor 3 – Program Management

(8) Subfactor 4 – Phase-in/Mobilization

(9) Proposed Teaming/Subcontract Lists--Attachment 6 (Not Included in the 50 page limit)

3.2.3 Subfactor 1: Aircraft Maintenance:

The Aircraft Maintenance subfactor consists of 4 elements containing 10 sub-elements (1a-1j).

Aircraft Maintenance Functions: Provide detailed procedure to perform the following:

1a) Ensure sufficient mission capable primary and spare aircraft are available to meet daily, weekly, and monthly flying schedules.

1b) Execute off-station recovery of aircraft in a timely manner while maintaining aircraft availability to meet the daily mission flying schedule.

1c) Ensure processes for data integrity are maintained for data systems and forms documentation (e.g., Integrated Maintenance Data System (IMDS), Aircraft Forms, Vital Records, etc.)...

Organizational Structure (Workforce and Staffing): Present an organizational structure to meet the FAIRCHILD AFB PWS (ATTACHMENT 1A) requirements while complying with Collective Bargaining Agreement (CBA) limitations/mandates that:

1d) Provides detailed descriptions of the proposed roles and responsibilities for each organizational element (e.g. work center or shop)

1e) Provides a complete and adequate Staffing/Skill (job classification)/Shift Summary Matrix (ref: RFP, Section J, Attachment 2A-Fairchild Manpower Matrix) for the base period and each option period

1f) Provides a chart that demonstrates how “one-deep” positions are backed up with fully trained and certified personnel

1g) Provides a detailed strategy to recruit, train and retain an experienced labor pool and ensure employees are fully trained and qualified, with training, certifications and qualifications remaining current for the duration of the contract

1h) Address/demonstrate process for staffing Tacoma Command Post Requirements at Cusick WA IAW THE FAIRCHILD AFB PWS (ATTACHMENT 1A).

Manpower Calculations:

1i) Provide CBA (Attachment 4A Wage Determination and Fairchild AFB CBA) compliant manpower determination process/rationale with supporting mathematical computations for determining all proposed staffing IAW THE FAIRCHILD AFB PWS (ATTACHMENT 1A). NOTE: Include mathematical calculations used to determine manning assignments for ALL full-time and part-time staff during each performance period. The manpower determination documentation must include:

Productive man-year calculations broken down by productive work hours (“on equipment” direct support) and non-productive work hours to include projections for each performance period.

Process used to assign staff to shift(s) and skills (classification/level).

Explanation, to include supporting calculations, of all upward or downward manning adjustments planned after full performance begins, for each performance period and for each organizational element impacted.

Non-Duty Hours Response Timelines.

1j) Present a strategy to support a response time, during non-duty hours to launch and/or recover aircraft IAW THE FAIRCHILD AFB PWS (ATTACHMENT 1A).

3.2.4 Subfactor 2: Aircrew Services

This subfactor assesses the offeror’s strategy to sustain adequate and compliant mission support with trained and qualified aircrews. The Aircrew Services subfactor consists of 1 element containing 2 sub-elements (2a-2b).

Conducting Ground Flight Operations. Present a strategy to:

2a) Establish and sustain safe ground and flight operations that comply with DCMA INST 8210.1C, “Contractor’s Flight and Ground Operations,”

2b) Ensure successful completion of all aircrew services to meet the BASIC PWS requirements.

3.2.5 Subfactor 3: Program Management

This subfactor assesses the offeror’s plan to sustain effective and compliant mission support with a trained workforce in an environment that identifies and corrects deficiencies. The Program Management subfactor consists of 3 elements containing 9 sub-elements (3a-3i).

Fleet Management: Present a strategy for fleet aircraft maintenance management that minimizes depot, phase, aircraft support and major maintenance from creating aircraft availability conflicts.

The proposal shall include a strategy to:

3a) Manage a fleet of one to ten (1-10) aircraft to meet minimum aircraft availability and mission capable rate standards IAW THE FAIRCHILD AFB PWS (ATTACHMENT 1A).

Quality Management System (QMS). Provide a detailed QMS process that assures high quality maintenance with unbiased/independent internal inspection procedures. The proposed process shall include, but is not limited to:

3b) Complete Quality Control organizational chart with a supporting narrative identifying precise lines of authority and responsibilities (include augmentees, if applicable).

3c) Methods to identify and track discrepancies, analyze root causes, and document discrepancy trends.

3d) Corrective action strategy to include implementation, follow-up, monitoring and timely closure of identified discrepancies.

3e) System to record, compute, assess and report performance measurement data.

3f) Link QMS trends and results to training program focus areas.

Training. Provide a detailed training program that ensures a trained, qualified, and certified workforce throughout the life of the contract. The program shall include, at a minimum:

3g) Overarching training management process. Describe processes for formal classroom training, on-the-job training (OJT), and training documentation. Additionally, address cross-utilization and remedial training programs.

3h) Processes for certification/recertification of all employees. Describe unique processes for new hires and entry level employees.

3i) Processes for qualifying all employees. Specifically address Aircrew Flight Equipment.

3.2.6 Subfactor 4: Phase-in/Mobilization

This subfactor assesses the offeror’s procedure to facilitate full performance at the completion of the mobilization period. The Phase-in/Mobilization subfactor consists of 1 element containing 2 sub-elements (4a-4b). The process must include, at a minimum:

Mobilization: Provide a detailed procedure, with timelines (to include start and completion dates for all elements listed below) to facilitate full performance at the completion of the mobilization period. The procedure must address, but is not limited to:

4a) Methodology to obtain required security clearances for employees.

4b) Transfer of Government furnished equipment, tools and facilities (e.g., inventory of tools, equipment, facilities and acceptance of those items).

4.0 Volume II – Factor 2: Past Performance

4.1 General Instructions

(a) Each offeror shall submit a past performance volume with its proposal, containing past performance information. This information is required on the Offeror and all subcontractors, teaming partners, and joint venture partners proposed to perform the work outlined in the solicitation. “Significant” is defined as subcontractors who are proposed to perform 20 percent or more of the proposed effort based on total evaluated price or perform aspects of the effort the offeror considers critical to overall successful performance. The Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

(b) Each offeror shall also complete Section 1 of the Past Performance Questionnaire (PPQ) (Attachment 9) and the PPQ Cover Letter (Attachment 8). These attachments shall be e-mailed to all points of contacts (POCs) that the Offeror has listed in the PPI (Attachment 7). The POCs will complete the questionnaires and forward them by e-mail, directly to the Past Performance Evaluation Team (PPET). E-mail copies to jamey.hartsel@us.af.mil AND tiffany.carter.6@us.af.mil. RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED PPQ INFORMATION BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The PPET will conduct such follow-up with any POC as necessary.

(c) Along with the information required in the paragraphs above, the Offeror shall submit a consent letter (Attachment 10) executed by each subcontractor, teaming partner, and joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter (Attachment 11) authorizing release to the Government of requested information on the Offeror’s performance.

4.2 Early Proposal Information

Early proposal information associated with Volume II Past Performance is requested to be submitted by 15 April 2019. This will facilitate a timelier past performance evaluation.

4.3 Relevant Contracts

4.3.1 Instructions Regarding Relevant Contracts

Present/Past Performance/Relevant Contract Narrative Information shall be comprised of up to five (5) pages per contract (see Attachment 7 for template). Request each Offeror submit up to three (3) complete contracts for the Prime Contractor and up to three (3) complete contracts for each significant subcontractor/teaming partner. NOTE: The requested number of contracts for prime and subcontractors are preferences and not requirements. Fewer numbers may be acceptable if the Government determines there is sufficient information to determine a confidence rating. Only submit information on subcontractors and teaming partners performing key or critical portions of the Rotary Wing Maintenance Contract Consolidation effort. Offerors are requested to limit responses to those efforts necessary for evaluation and relevant to the Rotary Wing Maintenance Contract Consolidation effort. Relevant performance is defined as efforts involving a similar scope and similar magnitude of effort and complexity as this solicitation requires.

To be recent, the effort must have been performed during the past five (5) years from the date of issuance of this solicitation or have been performing the effort for at least 12 months from the date of issuance of the solicitation.

4.3.2 Present/Past Performance/Relevant Contract Narrative Information, Specific Content

Offerors shall explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified.

5.0 Volume III – Factor 3: Price

5.1 Volume Organization

The Price Volume shall be organized according to the following general outline:

(1) Title Page

(2) Table of Contents

(3) List of Tables and Figures

(4) Glossary of Abbreviations and Acronyms

(5) Exceptions and Rationale

(6) Attachment 13A, “Fairchild Total Evaluated Price (TEP) Matrix”

5.2 General Instructions

The Price Volume is to assist the Offeror in submitting information required to evaluate the reasonableness, completeness, and balance of the Offeror’s proposed prices. Compliance with these instructions is mandatory and failure to comply may result in rejection of the Offeror’s proposal. Please note that only the price data submitted in the Offeror’s Price Volume will be evaluated for pricing purposes. Data beyond that required by this instruction shall not be submitted, unless it is considered essential to document or support the Offeror’s price position. Offerors shall identify any exceptions taken to the pricing requirements stated in this solicitation, providing complete rationale for each exception.

FAR Part 15 applies; this is not a commercial effort. Adequate price competition is anticipated and therefore, at this time, Offerors are not required to submit Certified Cost or Pricing Data in accordance with FAR 15.403-1(c). If, after receipt of proposals, the CO determines that there is insufficient data to determine price reasonableness or adequate price competition is not established and none of the exceptions in FAR 15.403-1 apply, Offerors may be required to submit additional data in accordance with FAR 15.403-3 or FAR 15.403-4, respectively.

5.2.1 Price Reasonableness

The Offeror’s proposal will be evaluated for reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. A determination of an unreasonably high TEP may be grounds for eliminating a proposal from the competition.

5.2.2 Completeness

The Offeror’s proposal will be evaluated for completeness. A proposal is complete when all pricing data required under Section L of the RFP is provided in the format prescribed and the Offeror has complied with all requirements of the solicitation, to include the PWS, as well as all attachments and exhibits. Submission of an incomplete proposal may result in rejection of the proposal.

5.2.3 Balanced Pricing

The Offeror’s proposal will be evaluated for balance. Unbalanced pricing may increase performance risk and could result in the payment of unreasonable prices. Unbalanced pricing exists when, despite an acceptable TEP, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. The Government may also consider an offer unbalanced if there is a significant difference between proposed prices from year to year, including option years, such that they are above or below what would be considered a reasonable adjustment for inflation. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

5.3 Pricing Requirements

The Offeror shall clearly identify, on the front page of the proposal, that the proposal is submitted in response to the Fairchild Small Business Set Aside portion of the solicitation. The Offeror shall propose prices on a Firm Fixed Price (FFP) basis in accordance with the proposed Contract Line Item Number (CLIN) structure provided as a table below. Not to Exceed (NTE) Cost Reimbursable (CR) CLINs will be established within the Fairchild Task Order. As the NTE Cost CLINs are subject to a Government established ceiling, no Cost type pricing is required at this time.

5.3.1 TEP Matrix

Attachment 13A, “Fairchild TEP Matrix” shall be comprehensively completed by the Offeror to establish the FFP CLIN prices and TEP for the Fairchild Small Business Set Aside portion of the solicitation.

A color coded "Key" has been provided on the “Instructions” tab to assist with the layout of each tab. The Matrix is separated into ten (10) distinct tabs including “Instructions”, “TEP Summary”, “Post-Award”, “Mobilization”, “Base Year”, “Option 1”, “Option 2”, “Option 3”, “Option 4”, and “Extension”. The “Instructions” tab provides a detailed overview explaining how the Matrix shall be completed by the Offeror. The “TEP Summary” tab automatically calculates an aggregated summary of the total price proposed by the Offeror for the Task Order as input throughout the Matrix. The “Post-Award” tab shall be utilized to account for the $2,000 Task Order award that will be granted to up to the top five (5) Offerors in accordance with the Limited Trade-Off evaluation parameters outlined in the solicitation. Each of the remaining seven (7) non-instructional tabs represent a distinct period of the Task Order as detailed in the blue-colored cells on the top of each tab (ex: Mobilization, Base Year, Option 1-4, and Extension). All seven (7) tabs contain a breakdown of the CLINs relevant to each event or period of the Task Order. Gray-colored cells are included solely for informative and directional purposes. Each green-colored cell contains a prepopulated formula that will be automatically completed, as the Matrix is populated by Offeror. All orange-colored cells must be completed by the Offeror, requiring the Offeror’s general information on the “TEP Summary” tab, as well as their anticipated pricing data for each respective CLIN throughout the Matrix workbook. The Offeror shall only complete orange-colored cells as all other cells have been locked to prevent adjustment. Tampering with Attachment 13A “Fairchild TEP Matrix” outside of what is instructed may result in the Offeror’s proposal being disqualified from further consideration.

The Offeror shall provide unit prices for each FFP CLIN period and event. The Offeror shall first reference the CLIN requirements within the RFP to ensure the unit price provided for each FFP CLIN comprehensively includes all of the Offeror's anticipated direct/indirect expenses and profit. Once the unit price has been entered into the applicable orange-cell for each FFP CLIN, the "CLIN Price" for the period will automatically populate by multiplying the individual unit price by the total quantity of units identified. All dollar amounts in the proposal shall be rounded to the nearest dollar.

5.3.2 Option to Extend Services

As authorized per FAR 52.217-8, an Option to Extend Services Clause may be enacted at the discretion of the Contracting Officer during contract performance. The anticipated six (6) month “Extension” price, equivalent to one-half of the Offeror's final option period price, will automatically calculate on the “Extension” tab of the “Fairchild TEP Matrix” and will be evaluated as part of the TEP.

6.0 Volume IV – Contract Documentation

6.1 Solicitation/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the Solicitation, and Sections A through J. The Offeror’s proposal shall also include a signed copy of each RFP Amendment.

6.1.1 Section A - Solicitation/Contract Form

Complete blocks 12-18 of the Standard Form 33, Solicitation, Offer and Award (SF33). Signature by the Offeror on the SF33 constitutes an offer, which the Government may accept.

6.1.2 Section B - Supplies or Services and Costs/Prices

The Offeror shall not complete Section B, but refer to Section 5 above for instructions for completing the price matrices.

6.1.3 Section H - Special Contract Requirements

All Unique Contract Requirements are described in the special clauses in Section H of the RFP. The Offeror shall provide required information to complete special clauses as required.

6.1.4 Section I - Contract Clauses

All other contract clauses are listed in Section I of the RFP. The Offeror shall provide required information to complete clauses as required.

6.1.5 Section J – Attachments

The following Section J attachments are included as part of the Rotary Wing Maintenance Contract Consolidation Small Business Set Aside Pool Contracts:

(1) Performance Work Statement-Consolidated (1A) Fairchild AFB PWS (1SB) Fairchild AFB PWS Summary of Changes

(2) Staffing Summary-RESERVED-see 2A (2A) Fairchild Manpower Matrix

(3) Exhibit A-CDRL List for Fairchild Task Order

(4) Rotary Maintenance Contract Consolidation Wage Determination-RESERVED-see 4A (4A) Fairchild Wage Determination and Collective Bargaining Agreement

(5) Federal Equivalent Wage Rates (Reserved-not required at Fairchild)

(6) Proposed Teaming/Subcontracting Lists

(7) Past Performance Information (PPI) Template for Offerors

(8) 8SB-Past Performance Questionnaire (PPQ) Cover Letter

(9) 9SB-Past Performance Questionnaire (PPQ)

(10) Consent Letter

(11) Client Authorization Letter

(12) SB Cross Reference Matrix

(13) TEP Matrix-RESERVED-see 13A (13A) Fairchild Total Evaluated Price (TEP) Matrix

(14) DD 254 (Reserved-not required at Fairchild)

(15) Incentive Plan Attachment-Reserved (15A) Fairchild Performance Incentive Calculation

(16) Reserved

(17) Task Order-Ordering Procedures

(18) Technical Order Listing (18A) Fairchild Technical Order Listing

(19) GFP Master Inventory (19A) Fairchild GFP Master Inventory

(20) Minimum Insurance Requirements

6.1.6 Section K - Representations, Certifications, and other Statements of Offerors

Complete representations, certifications, acknowledgments and statements. Offeror is required to fill out an online provision FAR 52.204-8, “Annual Representations and Certifications (Oct 2018)”. The Offeror shall insert “none” into FAR 52.204-8(d) [if applicable] to indicate that the fill-in was not missed.

6.2 Exceptions to Solicitation Requirements

Offerors shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and criteria elements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.2.

Table 6.2 Solicitation Exceptions

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale

Page and Paragraph Numbers

why the requirement can/will not be met

6.3 Other Information Required

6.3.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.3.2 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division's street address, county and zip code; Commercial and Government Entity (CAGE) code; Data Universal Numbering (DUNS) code; Taxpayer Identification Number (TIN); size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

6.3.3 Teaming Arrangements and/or Letters of Intent

(a) If applicable, offerors shall complete Attachment 6, Proposed Teaming/Subcontracting List. This information is subject to a page limit of 5 pages (per appropriate volume) as noted in Table 2.2 Proposal Organization.

(b) If applicable, offerors shall provide written contract teaming arrangement agreements, subcontracting letters of intent and other necessary agreements associated with joint ventures and mentor-protégés. All associated parties must sign the corresponding agreements. This information will not be counted towards Contractors page limitations (unlimited) as noted in Table 2.2 Proposal Organization.

6.3.4 Alternate Proposals

No alternate proposals will be accepted.

6.4 Estimating Methodology Utilized in Pricing Proposal-if this section does not apply then include any exceptions to the below items.

6.4.1 Estimating System

Provide a summary description of your standard estimating system or methods. Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have a Defense Contract Management Agency (DCMA) determination of adequacy of your system and if so, provide evidence of such adequacy determination.

6.4.2 Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure fair and reasonable pricing from subcontractors and vendors as well as other discounts obtained from teaming partners or vendors, including quantity discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have DCMA determination of adequacy of your system and if so, provide evidence of such adequacy determination.

6.4.3 Accounting System

Provide a summary of your current accounting system. Offerors shall consider FAR 16.301-3(a)(3), FAR 9.104-1(e), DFARS 209.104-1(e) when providing an accounting system summary. Indicate whether you have Government (DCMA) determination of adequacy of your accounting or cost estimating system and if so, provide evidence of such adequacy determination. Offerors that do not currently have an adequate accounting system shall complete a “Pre-award Accounting System Adequacy Checklist” found in DFARS 252.215-7009 “Proposal Adequacy Checklist 2014-01”.

Both small and large businesses shall provide a summary of their accounting system.

If the Offeror is a large business, they shall provide their current Cost Accounting Standard (CAS) Disclosure Statement and discuss any pending revisions applicable to this solicitation.

6.4.4 Government Field Support Agencies

Identify the cognizant DCAA and DCMA office responsible for administration of the Offeror’s Government contracts.

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Microsoft_Excel_Worksheet.xlsx Sheet1

CLIN Definition CLIN Type

X001 UH-1N Aircraft Maintenance FFP

X005 Gov't Directed Over and Above Overtime CR

X006 Travel (TDY) CR

X007 Parts CR

X008 Fuel CR

X009 E-Tools Management FFP

X018 Mobilization FFP

X019 Post-Award Orientation Conference FFP