BG-23-118 USDV Final RFP Cover Letter .pdf

National Aeronautics and Space Administration

Lyndon B. Johnson Space Center 2101 NASA Parkway Houston, Texas 77058-3696

September 18, 2023

Reply to Attn of: BG-23-118

TO: All Prospective Offerors

FROM: United States Deorbit Vehicle (USDV) Contracting Officer

SUBJECT: Request for Proposal (RFP), Solicitation No. 80JSC023R0003, for the USDV Contract

Industry is invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Johnson Space Center’s (JSC) USDV solicitation. The principal purpose of this solicitation will be to design, develop, manufacture, test, integrate, deliver to NASA, and sustain the USDV, such that the USDV can perform the final deorbit of the International Space Station (ISS). The USDV shall rendezvous and dock with the ISS as well as perform ISS attitude control, ISS translational maneuvers, and the final ISS orbit shaping and reentry burns.

NASA will conduct this acquisition as a full and open competition. The North American Industry Classification System (NAICS) code for this acquisition is 336414 – Guided Missile and Space Vehicle Manufacturing. The small business size standard is 1,250 employees.

To maximize value to the Government, this acquisition will allow offerors flexibility in proposing a contract type for CLIN 1 that best suits their solution. Offerors have the ability to propose either of the following CLIN structures:

CLIN 1, Design, Development, Test and Evaluation through Critical Design Review as Cost Plus Incentive Fee (CPIF) CLIN 2, Production, Assembly, Integration and Test as Firm Fixed Price (FFP) CLINs 3-5 as FFP IDIQ Task Orders

OR

CLIN 1, Design, Development, Test and Evaluation through Critical Design Review as FFP CLIN 2, Production, Assembly, Integration and Test as FFP CLINs 3-5 as FFP IDIQ Task Orders

This competitive acquisition will result in a Single Award as either Hybrid CPIF and FFP contract or a 100% FFP contract.

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The contract requires compliance with FAR 52.215-21, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data-Modifications regardless of the Offeror's contract type proposed.

The contract will have potential ordering periods of 11 years and 5 months from the contract effective date, consisting of a 6-year 11-month base period and five option periods. Included in the solicitation is contract clause FAR 52.216-22, Indefinite-Quantity, that will allow for task orders to be completed within two years after the end of the ordering period. The anticipated contract award date is April 18, 2024. The contract effective date is the same date as the contract award date. The contract will be performed onsite at NASA JSC and offsite at the Contractor’s facilities.

NASA has three major acquisition tenets that have been incorporated into the RFP:

1. NASA will procure the USDV as a supply;

2. NASA will procure the USDV Launch Vehicle through the NASA Launch Services

Program; and

3. NASA will perform the USDV flight control through the entire USDV mission.

NASA has released an update of SSP 51101, USDV Systems Requirements Document in the USDV Technical Library. NASA wants to emphasize that safety and reliability are paramount in the USDV requirements to ensure the safe decommissioning of the ISS.

NASA JSC appreciates the comments received in response to the release of the Draft RFP.

These comments resulted in improvements to the quality and content of the overall solicitation. NASA believes the changes made since the Draft RFP have created a balance between Industry practices and Government requirements, providing an acceptable and flexible solution to all parties. Offerors should review the Final RFP in its entirety, as its content has changed from the Draft RFP version in Attachment 1, Updates to the Final RFP.

This list is not intended to cover all changes nor describe all Final RFP requirements.

Offerors should carefully review this Final RFP in its entirety.

Prospective Offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in Sections L and M take precedence:

Additional Information

The following additional information is provided to assist in understanding this acquisition:

1. The USDV Pre-Proposal Conference will be held virtually via Microsoft Teams on October 3, 2023. A General Presentation will occur from 12:00pm to 2:00pm Central. A Pricing specific presentation will occur from 2:30pm to 4:00pm.

Additional information can be found in L.10, Preproposal Conference.

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2. The USDV Pre-Proposal Conference One on Ones upon request will be held in person with a hybrid option at the Gilruth Center on October 4, 2023. To request a One on One please send an email to the Contracting Officer, Ashley Chaves, at ashley.h.chaves@nasa.gov. In the email subject line input: “80JSC023R0003 Pre- Proposal One on One RSVP”

3. All offeror requests for indemnification must be submitted in accordance with FAR 50.104-3, Special procedures for unusually hazardous or nuclear risks and NFS 1850.104-3, Special procedures for unusually hazardous or nuclear risks. NASA intends to pursue approval of such requests for indemnification under Public Law 85-804 for unusually hazardous risks identified in fulfilling the requirements of the USDV contract.

4. The Final RFP includes some highlighted areas. Green highlights denote areas requiring Offeror Fill-ins (OFIs)/To Be Proposed (TBP) for the proposal (Model Contract Volume V). Yellow highlights denote areas that will be filled-in by the Government before contract award or at the appropriate time during contract execution.

5. Proposals submitted in response to this solicitation shall be due no later than November 17, 2023, at 1:30 P.M. Central Standard Time; however, the Past Performance (Volume III) is due no later than October 16, 2023, at 1:30 p.m. Central Standard Time.

Proposals that arrive after the prescribed time for receipt of proposals will be considered late and treated in accordance with FAR 52.215-1, Instructions to Offerors - Competitive Acquisitions.

6. Proposals for the RFP are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the RFP instruction entitled “L.18 Electronic Submission of Proposals - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate Information Technology staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box. Prospective offerors are advised to test the system prior to the delivery date to ensure there will be no perturbations that would result in a late proposal that would be excluded from evaluation, pursuant to FAR 52.215- 1(c)(3). Offerors are instructed to coordinate all proposal deliveries with the USDV Contracting Officer. Offerors should electronically submit their proposals not later than 5:00 p.m. Central time one working day prior to the date specified for receipt of proposals if offerors seek to coordinate with the USDV Contracting Officer regarding the proposal's receipt. NASA is not required to verify proposal receipt prior to the submission deadline.

7. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance and Government Furnished Property (GFP) for offsite use at the Contractor’s facility as described in the RFP.

8. Offerors are encouraged to notify the Contracting Officer of their intent to propose prior to proposal submission.

mailto:ashley.h.chaves@nasa.gov

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Prospective offerors should ensure their company is listed in the online database(s) for the following:

(1) System for award management: https://www.sam.gov/SAM/

(2) U. S. Department of Labor Veterans’ Employment and Training Service, VETS-4212 Reports: https://vets4212.dol.gov/vets4212/

(3) Unique Entity Identifier (UEI) (formerly the Date Universal Numbering

System (DUNS)): https://www.sam.gov/

The successful offeror must pass an Equal Employment Opportunity clearance before contract award (See Federal Acquisition Regulation (FAR) 22.805).

Documents related to this acquisition, including this letter, the RFP, attachments, exhibits, any amendments, and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Governmentwide Point of Entry (GPE) website at www.sam.gov. Potential Offerors are requested to periodically monitor the websites for updates.

Below is a list of the Source Selection Authority (SSA) and voting members along with their associated NASA JSC organizational codes, for the Source Evaluation Board (SEB). The names provided are for informational purposes only and, other than the USDV Contracting Officer, these individuals shall not be contacted regarding this acquisition. The Government may change personnel associated with this acquisition at its discretion.

SSA

Kenneth D. Bowersox (HQ/SOMD)

Voting Members

• Gary L. Johnson (JSC/OC)

• Adam T. Baker (JSC/OM)

• Noah Shamburger (JSC/OD)

• Gregory Bond (JSC/NE)

• Rebekah Anchondo (JSC/ON)

• Shamim Rahman (JSC/EX)

• Michael S. Boggs (JSC/OA)

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215- 1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online technical library will be attainable electronically from the World Wide Web through the Government-wide point of entry www.sam.gov https://www.sam.gov https://vets4212.dol.gov/vets4212 https://www.sam.gov/SAM

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website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

Questions and answers regarding the Draft RFP have been posted on SAM.gov under “80JSC022ISSDeorbit”. The information provided in this Cover Letter and the Question and Answers to the Draft RFP are not intended to be construed differently from the information in the Final RFP. Should any conflict in interpretation of these documents appear, the information in the Final RFP shall take precedence.

NASA FAR Supplement (NFS) clause 1852.215-84, Ombudsman, is applicable. The Ombudsman for this acquisition is Donna M. Shafer, donna.m.shafer@nasa.gov, 281- 483-4258.

This Final RFP does not commit NASA Johnson Space Center to pay any proposal preparation costs, nor does it obligate NASA Johnson Space Center to procure or contract for these services. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the Offeror for performing any of the work called for in this solicitation.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel. All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below. During the blackout period, limited communications are allowed between Industry and NASA for the potential use of NASA facilities, equipment, and services the Offeror requests for its USDV effort. In order to protect the integrity of this competitive process, Offerors must use the NASA points of contact identified in Attachment L-08, Government Task Agreement Instructions, to discuss the use of Government resources under a Government Task Agreement (GTA) to ensure that any communications regarding such agreements are limited to providing information regarding the specific work requested by the Offeror. The work must be requested by the Offeror; NASA will not suggest or offer work other than the work requested by the Offeror. NASA's communications with Offerors will not include any assistance in preparing the Offeror's proposal, advice or opinions on the Offeror's proposed design solution or approach for performing the work, or any information regarding the competition or its technical requirements.

All questions regarding this Final RFP should be submitted in writing, electronically to JSC- USDV@nasa.gov and cc the Contracting Officer, Ashley Chaves at ashley.h.chaves@nasa.gov on or before October 11, 2023. Please title the e-mail “Questions

– USDV RFP” in the subject block. The Government will provide verification that questions have been received via email. Offerors are encouraged to submit questions as soon as possible for consideration. The Government will not respond to questions or requests for information that are marked as containing confidential, proprietary, competition sensitive, or business information. Answers to questions will be posted to SAM.gov.

Thank you for your support. We look forward to receiving your proposals.

mailto:JSC-USDV@nasa.gov mailto:JSC-USDV@nasa.gov mailto:ashley.h.chaves@nasa.gov mailto:USDV@nasa.gov mailto:donna.m.shafer@nasa.gov www.SAM.gov

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Ashley H. Chaves Contracting Officer

Enclosures

1. RFP 80JSC023R0003

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Attachment 1: Updates to the Final RFP

The following list identifies some areas where significant changes or clarifications have been made from Draft RFP to this Final RFP:

• Added flexibility to select Cost Plus Incentive Fee (CPIF) or Firm Fixed Price (FFP) for Design, Development, Test, and Evaluation (DDT&E) Through Critical Design Review

(CDR) (CLIN 1).

• Removed requirement for compatibility with a Medium Performance Class Launch Vehicle

• Updated required delivery as Completion of Milestone C2-5 Shipment to Acceptance Destination on August 1, 2028; assuming a requirement to launch December 1, 2028.

• Changed “Milestone C2-5 Shipment to Launch Site” to “Milestone C2-5 Shipment to Acceptance Destination o “Acceptance Destination of the Dwell facility, if dwell is needed, or the Launch Site Payload Processing Facility (LS PPF), if proceeding directly to launch.”

• Clarified contents of reviews including:

o Mission Concept Review (MCR) o System Requirements Review (SRR) o System Definition Review (SDR) o Preliminary Design Review (PDR) o Critical Design Review (CDR) o Clarified Design, Development, Test, and Evaluation (DDT&E) Through Critical

Design Review (CDR) CLIN 1 closure criteria

• Section 1.0 Introduction:

o Clarified scope of the CLINs

• Section 2.0 Overall General Requirements:

o Removed requirement for compatibility with a Medium Performance Class Launch Vehicle o Clarified the scope of a single electronic technical library o Deleted clarified requirements related to “non-NASA missions” o Clarified requirements related to the provision of Resident Office(s) o Clarified requirements related to NASA’s oversight and approval o Deleted requirement for NASA ISS Program Office approval of Category 2

MUAs o Clarified requirement for NASA Engineering Materials and Processes Office approval for Category 2 Material Usage Agreements (MUA’s) o Clarified NASA insight into non-USDV mission reviews, plans and schedules o Clarified approval of proposed alternate and/or tailored standards o Added USDV-to-Near Space Network Interface Control Document (ICD) o Clarified Human in the Loop (HITL) lengths o Clarified IV&V as “third-party” o Added clarification of the Hazard Analysis process

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o Clarified requirements for USDV Phase 0, I, II, and III Safety Reviews o Clarified requirements for contractor data and subject matter expertise to assessments o Clarified requirements to support USDV-related safety working groups o Clarified requirements to conduct Failure Mode and Effects Analysis (FMEA) o Removed requirement for global FMEA/Critical Items List (CIL). FMEA only required for identified single point failures. Retention rationale for single point failures will be addressed in Hazard Reports instead of CILs.

• Section 3.0 Design, Development, Test, and Evaluation (DDT&E) Through Critical Design Review (CDR) (CLIN 1) o Defined requirement for Earned Value Management System (EVMS) and

Integrated Baseline Review (IBR) applicable only for CPIF contract type o Defined DRD USDV-8 NF533 as applicable only for CPIF contract type o Defined Integrated Master Schedule (IMS) portion of DRD USDV-7 Integrated

Program Management Data Analysis Review (IPMDAR) as applicable for both CPIF and FFP o Clarified USDV Avionics & Software Simulation and Test Bed specification review contents o Clarified Mission Concept Review (MCR) contents o Clarified System Requirements Review (SRR) contents o Clarified System Definition Review (SDR) contents o Clarified Preliminary Design Review (PDR) contents o Clarified Critical Design Review (CDR) contents; clarified CLIN 1 closure criteria

• Section 4.0 Production, Assembly, Integration and Test (CLIN 2) o Clarified contents of Avionics & Software Simulation and Test Bed Readiness and Finalization review o Clarified System Integration Review (SIR) contents o Clarified System Acceptance Review (SAR) contents o Changed “Milestone C2-5 Shipment to Launch Site” to “Milestone C2-5

Shipment to Acceptance Destination” o “Acceptance Destination of the Dwell facility, if dwell is needed, or the o Launch

Site Payload Processing Facility (LS PPF), if proceeding directly to launch.”

o Clarified requirements related to shipment to acceptance destination

• Section 5.0 Dwell (CLIN 3) o Replaced NASA JSC-SN-C-0005 Contamination Control Requirements with ISO

Class 8 clean room in accordance with ISO 14644-1, Cleanrooms and Associated Controlled Environments, Part 1: Classification of air cleanliness by particle concentration o Added a Dwell Release Review (DRR)

• Section 6.0 Launch Vehicle Integration and Sustaining (CLIN 4) o Clarified requirements for pre-launch ground processing, integration and test o Added Post Verification Review (PVR)

• Modified DRDs:

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o Program Management Plan (PMP) (USDV-1) – Added clarification regarding requirements applicable to CPIF o Program Management Plan (PMP) (USDV-1) – Added prime and subcontractors to performance management system approach; added approach to manufacturing/ production spares o Program Management Review (PMR) (USDV-2) – Added clarification regarding requirements applicable to CPIF or FFP o Program Management Review (PMR) (USDV-2) – Modified requirements for PMR reporting o Work Breakdown Structure (WBS) and WBS Dictionary (USDV-6) – Removed wording related to Cost and Software Data Reporting (CDSR) plan o Work Breakdown Structure (WBS) and WBS Dictionary (USDV-6) – Removed statement that this is required only for cost-plus scope of work o Integrated Program Management Data Analysis Report (IPMDAR) (USDV-7) – Updated to comply with DI-MGMT-81861 o Integrated Program Management Data Analysis Report (IPMDAR) (USDV-7) – Added clarification regarding requirements applicable to CPIF o Contractor Financial Management Report (NF533) (USDV-8) – Clarified reporting including clarification on requirement applicable to CPIF o Integrated Program Management Data Analysis Report (IPMDAR) (USDV-7) – Updated to comply with DI-MGMT-81861 o Safety Data Package (SDP) (USDV-21) Removed references to Critical Items List (CIL); added definitions of USDV safety critical functions o Verification and Validation (V&V) Plan (USDV-26) Provided better definition of V&V Plan content, as well as definition of Verification Closure Notices (VCNs) o USDV Transportation and Logistics Requirements Plan (USDV-29) – Provided better definition of the content o USDV Spacecraft Readiness Plan (USDV-30) – Clarified cleanliness requirements Specification for USDV Hardware-In-The-Loop (HITL) Test Bed (DRD USDV-46) – Changed from Type 1 to Type 2 o Specification for USDV SDIL Simulator for ISS Integration Testing (DRD USDV-47) – Changed from Type 1 to Type 2 o FOR Data Package (USDV-48) – Changed from Type 1 to Type 2

• Section B-I o Updated B.3 CLIN 1 DESIGN, DEVELOPMENT, TEST AND EVALUATION

(DDT&E) THROUGH CRITICAL DESIGN REVIEW (CDR) (CORE)

o Updated list of clauses to clarify which apply to FFP only or CPIF only o Updated FAR 52.246-11 HIGHER-LEVEL CONTRACT QUALITY

REQUIREMENT by adding requirement for AS9115, Quality Management System – Requirements for Aviation, Space and Defense Organizations – Deliverable Software o Updated NFS 1852.246-71 GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS to remove Critical Item Lists (CILS) o Updated PRELIMINARY INSPECTION AT SOURCE AND FINAL INSPECTION AND ACCEPTANCE AT DESTINATION to define that final

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inspection and acceptance is performed at the hardware/software acceptance destination.

o Updated FAR 52.211-8 TIME OF DELIVERY to clarify that required delivery is defined as Completion of Milestone C2-5 Shipment to Acceptance Destination on August 1, 2028; assuming a requirement to launch December 1, 2028.

o Updated Shipping Instructions in Section G o Updated NFS 1852.209-71 LIMITATION OF FUTURE CONTRACTING clause related to impaired objectivity o Updated TECHNICAL DATA AND COMPUTER SOFTWARE –

WITHHOLDING OF PAYMENT Paragraph (c) o Updated NFS 1852.235-71 KEY PERSONNEL AND FACILITIES to clarify that

Key Personnel and Key Facilities are required to have names provided.

o Updated NASA INSIGHT AND APPROVAL with editorial changes o Added CONTRACTOR BUSINESS SYSTEMS which defines requirements for contracts under 41 U.S.C chapter 15 o Added 52.223-94 JSC ENVIRONMENTAL COMPLIANCE o Added USDV COMMUNICATIONS o Added FAR 52.211-15 DEFENSE PRIORITY AND ALLOCATION

REQUIREMENTS

o Added FAR 52.204-27 PROHIBITION ON A BYTEDANCE COVERED

APPLICATION

o Added FAR 52.223-11 OZONE-DEPLETING SUBSTANCES AND HIGH

GLOBAL WARMING POTENTIAL HYDROFLUOROCARBONS

o Added FAR 52.246-25 LIMITATION OF LIABILITY-SERVICES o Added NFS 1852.203-70 DISPLAY OF INSPECTOR GENERAL HOTLINE

POSTERS

o Added NFS 1852.203-71 REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

• Section J o Eliminated:

J-02 DRD Submission Matrix J-35 Launch Vehicle Compatibility o Updated:

J-03 Acronyms and Abbreviations J-04 Definitions J-05 Applicable and Reference Documents List J-30 Work Plans o Clarified instructions o Added Table A.2 CLIN CORE (Firm Fixed Price) Work Plan o Modified Table A.1 CLIN 1 CORE (CPIF) Work Plan so that it is required only if FFP proposed for CLIN 1 o Milestone C2-5 changed from “Shipment to Launch Site” to

“Shipment to Acceptance Destination”;

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o Milestone C2-4 System Acceptance payment percentage defined as 30% o Add Note that “Offerors shall provide a price for CLIN 2

CORE that is valid for up to one year beyond the proposed CLIN 2 CORE ATP date”

J-32 Standard Labor Categories – added a mapping to Key Personnel Positions

J-37 Incentive Fee Plan

• Section L o Updated FAR 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED

IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND

COMMERCIAL ITEM DESCRIPTIONS

o Updated type of contract to reflect flexibility for CLIN 1 as CPIF or FFP o Added NFS 1852.234-1 NOTICE OF EARNED VALUE MANAGEMENT

SYSTEM (Applies to CPIF only) o Added FAR 52.234-1 INDUSTRIAL RESOURCES DEVELOPED UNDER

TITLE III, DEFENSE PRODUCTION ACT

o Updated Table L.15-1 List of Available Government Property

Noted NASA Docking System (NDS) Block 1 is Type II Updated Note 1 to add “NASA provides for direct communication between the USDV contractor and the NASA NDS Sustaining Engineering contractor. In accordance with Clause H.9, the USDV contractor establishes Associate Contractor Agreement with the NASA Sustaining Engineering contractor. NASA retains decision authority affecting the NDS.”

Added values for NSIs and NSDs o Updated Table L.16-1 List of Available Government Facilities

Added KSC SSPF Refrigerator or Freezer Space o Updated Table 21-1 Cross Reference from Section L to Section M o Added new template Attachment L-01A, USDV Hybrid Cost Price Template o Added new template Attachment L-01B, USDV Fixed Price Template o Added new template Attachment L-01C, USDV Minor Subcontractor Template o Updated type of contract to reflect flexibility for CLIN 1 as CPIF or FFP o Added clarifications to L.27.3 SMALL BUSINESS UTILIZATION (SBU) -

MISSION SUITABILITY SUBFACTOR 3

o Added ATTACHMENT L-04B CLIN 4 – LAUNCH VEHICLE INTEGRATION

AND SUSTAINING – LONG LEAD PARTS REPRESENTIVE DELIVERY

ORDER (RDO)

• Section M o Clarified cost and price factor instructions o Reordered Technical and Management approaches so that Technical Approach is now Subfactor 1 and Management approach is Subfactor 2 o Clarified Company Information

• Changes to SSP 51101 United States Deorbit Vehicle (USDV) Systems Requirements Document:

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o Added ISS mass and aerodynamic properties to translational maneuver and attitude control requirements o Removed the To Be Confirmed (TBC) o Clarified applicability of NASA standards and USDV ICDs o Removed NASA responsibility from communication and Control Center requirements o Removed duplicative Electrical and Avionics Workmanship standard o Clarified verification requirements for the Reentry Burn Performance o Removed duplicative test requirements (Qualification and Acceptance

Environmental Test, Element Test Phase) o Increased mated duration from 1 to 1.5 years o Clarified translational maneuver accuracy requirement o Added Applicable Documents levied via applicable SSP 50808 requirements o Tailored Materials and Process Design Standards, Cleanliness, and Condensation requirements for USDV applicability o Tailored FMEA/CIL requirements o Levied latest requirements for Operational Use of Software and Electrical

Soldering o Replaced Mission Control Center (MCC)-H with NASA Mission Systems o Tailored definition of catastrophic hazard

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