80JSC023R0003 USDV PreProposal Conference (Pricing) Presented.pdf

National Aeronautics and Space Administration

Welcome to the Johnson Space Center

United States Deorbit Vehicle (USDV) Pricing Pre-Proposal Conference

Solicitation 80JSC023R0003

October 3, 2023

Submit Questions through the QR code

Agenda

Speaker Subject

Jeremy Iglesias, Contract Cost/Price Analyst Overview of Final RFP, section L Attachments (L-01A, L-01B, & L-01C)

Ashley Chaves, Contracting Officer Question & Answer

Pricing Pre-Proposal Conference Logistics

• A copy of this presentation has been posted on the U.S. Deorbit Vehicle (USDV) website at: https://www.nasa.gov/johnson/jsc-procurement/usdv/

• Please ensure microphones are muted during the presentation.

• Please use the Microsoft Teams chat feature for audio and video connection issues only.

• Questions and Clarifications on Pricing Pre-Proposal Conference content will be answered in the Question-and-Answer period at the end of the presentation.

• Please submit all pricing questions via the Q&A application link provided:

https://johnson.cnf.io/sessions/y5z5/#!/dashboard (see QR code)

• Official responses to written questions received by the Contracting Officer will be posted to the USDV Special Notice on Sam.gov.

DISCLAIMER/GROUND RULES

• The deadline for submitting questions regarding the RFP or this conference is October 11, 2023.

• These slides are not to be interpreted as a comprehensive description of the requirements in the RFP. In addition, this presentation is not intended to address every requirement of solicitation provision L.26 COST AND PRICE FACTOR - VOLUME I, Instructions or related section of the solicitation, nor should this presentation be relied upon to prepare your proposal.

• The final solicitation 80JSC023R0003: terms, conditions, and provisions take precedence over this presentation and any remarks made by Government personnel.

To the extent there are any identified differences between this briefing and the RFP, the RFP will govern.

Purpose of Pricing Pre-Proposal Conference

• To provide industry with an overview of the Final RFP L.26 COST AND PRICE FACTOR - VOLUME I, Attachments:

– Prime Offeror will be provided a choice of proposing CLIN 1 as either “CPIF” or “FFP”. Offerors shall only submit one proposal for CPIF by using Attachment L-01A USDV Hybrid Cost & Price Template OR for FFP by using Attachment L-01B USDV Fixed Price Template.

• Major subcontractors' proposal type will be based upon agreement between prime offeror and major subcontractor (either Attachment L-01A or Attachment L-01B).

• All Minor Subcontractors shall utilize Attachment L-01C Minor Subcontractor Template.

• To highlight notable changes in the Final RFP.

– This is not intended to cover all changes nor describe all Final RFP requirements. Offerors should carefully review this Final RFP in its entirety.

Final RFP Notable Changes from Draft RFP

Reference the Solicitation 80JSC023R0003 dated Sept. 18, 2023, for the notable changes.

– Updated Final RFP section L.26 to provide clarifications in the instructions related to updating

Attachment L-01A and adding Attachments L-01B, and L-01C.

– Updated Attachment L-01A USDV Hybrid Cost & Price Template

• Changed the attachment name from Draft RFP (L-01) to Final RFP (L-01A)

• Added FFP Pre-Priced Delivery Order (DO) 2

– Added New Pricing Templates:

• L-01B USDV Fixed Price Template for prime offerors and major subcontractor(s) proposing FFP contracts

• L-01C USDV Minor Subcontractor Template that are required by all minor subcontractor(s)

– Updated M.2 to clarify cost and price factor evaluation

Final RFP Instructions and Evaluation Reference

USDV Final RFP “COST AND PRICE FACTOR” references are listed below:

– L.26 COST AND PRICE FACTOR - VOLUME I

– L.26.1 GENERAL COST AND PRICE INSTRUCTIONS

– L.26.2 SPECIFIC COST INSTRUCTIONS

– Template detailed instructions are provided in Attachments L-01A, L-01B, and L-01C;

Tabs “Instructions and ToC”.

– M.2 COST AND PRICE FACTOR (VOLUME I)

Note: The listed Pricing Session references are provided for the overview of Attachments L- 01A, L-01B, and L-01C. However, the Final RFP as a whole applies to the offeror's proposal.

USDV Templates, Attachment L-01A or L-01B

• Purpose

– To obtain proposed cost and pricing data for each Contract Line Item Number (CLINs) 1 through 5 and applicable Statement of Work (SOW) sections 1 through 7 requirements.

– To obtain IDIQ fully burdened labor rates (FBLRs) through profit.

– To enable proposal evaluation in accordance with Final RFP, section M.2 Cost and Price Factor (Volume I).

• General

– Prime Offeror (and major subcontractor(s)) shall utilize the Attachment L-01A or Attachment

L-01B templates provided in the final RFP, as it supersedes the draft “Attachment L-01 USDV Hybrid Cost & Price Template” in its entirety.

– Copying or utilizing the information from the DRAFT RFP files may result in inaccurate cost and pricing in the offeror’s proposal.

• Both Attachments include Summary spreadsheet tabs listed below:

– The cover sheet, Tab “Title Page”

– The general instructions and then specific template preparation instructions for each of the tabs are in the spreadsheet, Tab “Instructions and ToC”

– For informational purposes, the Government provided a table of the USDV contract that outlined the CLIN structure by SOW requirements, Tab “Requirements Structure”. Reference: RFP, SECTION C -

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

– Summary of the total evaluated cost and price data are available in the “Total Cost & Price Summary“ Tab, within in Attachment L-01A or Attachment L-01B.

Attachment L-01A USDV Hybrid Cost & Price Template

• Attachments L-01A includes a summary Tab “Total Cost & Price Summary” that collects all the proposed detailed data by CLIN and Total Evaluated Cost and Price.

Reference USDV Final RFP for the timeline guidance: F.2 Completion of work, F.3 Time of Delivery, and F.7 Option to Extend

GFY 2024

(Year 1)

GFY 2025

(Year 2)

GFY 2026

(Year 3)

GFY 2027

(Year 4)

GFY 2028

(Year 5)

GFY 2029

(Year 6)

GFY 2030

(Year 7)

GFY 2031

(Year 8)

GFY 2031

Option

Period 1 (Year 8)

GFY 2032

Option

Period 2 (Year 9)

GFY 2033

Option

Period 3 (Year 10)

GFY 2034

Option

Period 4 (Year 11)

GFY 2035

Option

Period 5 (Year 12)

4/18/2024 10/1/2024 10/1/2025 10/1/2026 10/1/2027 10/1/2028 10/1/2029 10/1/2030 4/1/2031 10/1/2031 10/1/2032 10/1/2033 10/1/2034 9/30/2024 9/30/2025 9/30/2026 9/30/2027 9/30/2028 9/30/2029 9/30/2030 3/31/2031 9/30/2031 9/30/2032 9/30/2033 9/30/2034 9/30/2035

CLIN 1 - DDT&E Thru CDR (CPIF) Core Contract -$ -$ -$ -$ -$ -$ -$ CLIN 2 - PAI&T (FFP) Core Contract -$ -$ -$ -$ -$ -$ -$ CLIN 2A - OPTION A (FFP) Core Contract -$ -$ -$ -$ -$ -$ -$ CLIN 3 - Dwell (FFP) IDIQ Quarterly -$ CLIN 4 - LV Integration and Sustaining (FFP) IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Pre-Priced Task Order Based on CLIN 4, FFP IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ CLIN 5 - Special Task & Studies (FFP) IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Sub-CLIN 5A Special Studies, FFP IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sub-CLIN 5B Evaluation Requirements, FFP IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Government Task Agreements (GTA), FFP -$ -$ -$ -$ -$ -$ -$ Government Provided, FFP -$ -$ -$ -$ -$ -$ -$ -$ -$

Total Evaluated Cost and Price -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

CLIN Summary

USDV CLINs CLIN Total

Attachment L-01B USDV Fixed Price Template

• Attachments L-01B includes a summary Tab “Total Cost & Price Summary” that collects all the proposed detailed data by CLIN and Total Evaluated Price.

Reference USDV Final RFP for the timeline guidance: F.2 Completion of work, F.3 Time of Delivery, and F.7 Option to Extend

GFY 2024

(Year 1)

GFY 2025

(Year 2)

GFY 2026

(Year 3)

GFY 2027

(Year 4)

GFY 2028

(Year 5)

GFY 2029

(Year 6)

GFY 2030

(Year 7)

GFY 2031

(Year 8)

GFY 2031

Option

Period 1 (Year 8)

GFY 2032

Option

Period 2 (Year 9)

GFY 2033

Option

Period 3 (Year 10)

GFY 2034

Option

Period 4 (Year 11)

GFY 2035

Option

Period 5 (Year 12)

4/18/2024 10/1/2024 10/1/2025 10/1/2026 10/1/2027 10/1/2028 10/1/2029 10/1/2030 4/1/2031 10/1/2031 10/1/2032 10/1/2033 10/1/2034 9/30/2024 9/30/2025 9/30/2026 9/30/2027 9/30/2028 9/30/2029 9/30/2030 3/31/2031 9/30/2031 9/30/2032 9/30/2033 9/30/2034 9/30/2035

CLIN 1 - DDT&E Thru CDR (FFP) Core Contract -$ -$ -$ -$ -$ -$ -$ CLIN 2 - PAI&T (FFP) Core Contract -$ -$ -$ -$ -$ -$ -$ CLIN 2A - OPTION A (FFP) Core Contract -$ -$ -$ -$ -$ -$ -$ CLIN 3 - Dwell (FFP) IDIQ Quarterly -$ CLIN 4 - LV Integration and Sustaining (FFP) IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Pre-Priced Task Order Based on CLIN 4, FFP IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ CLIN 5 - Special Task & Studies (FFP) IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Sub-CLIN 5A Special Studies, FFP IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sub-CLIN 5B Evaluation Requirements, FFP IDIQ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Government Task Agreements (GTA), FFP -$ -$ -$ -$ -$ -$ -$ Government Provided, FFP -$ -$ -$ -$ -$ -$ -$ -$ -$

Total Evaluated Price -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

CLIN Summary

USDV CLINs CLIN Total

• Both Attachment’s Total Evaluated Price is segregated by CLINs (see tabs listed below):

– CLIN 1 - DDT&E Thru CDR Core Contract,

• L-01A Tab “CLIN 1 (SOW 3.0) CPIF” or

• L-01B, Tab “CLIN 1 (SOW 3.0) FFP“

– CLIN 2 - PAI&T (FFP) Core Contract, Tab “ CLIN 2 (SOW 4.0) FFP”

– CLIN 2A - OPTION A (FFP) Core Contract, Tab “ CLIN 2A OPTION FFP”

– CLIN 3 - Dwell (FFP) IDIQ Quarterly, Tab “CLIN 3 (SOW 5.0) IDIQ”

– CLIN 4 - LV Integration and Sustaining (FFP) IDIQ, Tab “CLIN 4 (SOW 6.0) IDIQ”

– Pre-Priced Task Order Based on CLIN 4 IDIQ, Tab “CLIN 4 PrePriced TO (1)”

– CLIN 5 - Special Task & Studies (FFP) IDIQ:

• Sub-CLIN 5A Special Studies IDIQ, Tab “CLIN 5A (SOW 7.1) IDIQ”

• Sub-CLIN 5B Evaluation Requirements IDIQ, Tab “CLIN 5B (SOW 7.2) IDIQ”

– Government Task Agreements (GTA), Tab “Government Task Agreement”

– Government Provided, Tab “Government Provided”

Both attachments contain Tabs listed below that will collect the CLIN 1 element of cost detailed data that will be included in the summarized Tab “CLIN 1 (SOW 3.0)” :

– Labor Cost, Tabs

• “Prime Labor Rates (CLIN 1)”, “Summary Labor Cost (CLIN 1)”, “Summary SOW 2.0 Labor Cost”, & “CLIN 1 Labor Cost Details”;

– Subcontractor (SubK) Cost, Tabs

• “Summary SubK Cost (CLIN 1)”, “Summary SOW 2.0 SubK Cost”, & “SubK Cost Details (CLIN 1)”;

– Non-Labor Resources (e.g., material, equipment, ODC, travel), Tab

• “Non-Labor Resources (CLIN 1)”;

– Indirect Cost (e.g., Fringe, Overhead, G&A, & Additional Indirect etc.) and Fee (or Profit), Tabs

• “Indirect Rates Summary Table”

USDV Templates, Attachment L-01A

• Attachments L-01A only, includes the following additional supporting tabs that will be included in the summarized Tab “CLIN 1 (SOW 3.0) CPIF”:

– Indirect Cost (e.g., Fringe, Overhead, G&A, & Additional Indirect etc.), Tabs: “Fringe Rate Build-up (CLIN 1)”, “Overhead Rate Build-up (CLIN 1)”, “G&A Build-up (CLIN 1)”, & “Additional Rate Build-up (CLIN1)”;

– CPIF Grapher - Range of Incentive Effectiveness, Tab: “CPIF Grapher (CLIN 1)”,

– Offeror and Major Subcontractors' information request, Tab “Business Information & POCs”

Attachment L-01C Minor Subcontractor Template

• Purpose: To provide the Government with insight into the offeror’s minor subcontractor(s) labor rate details:

– Unburdened Straight Time (ST) Base Labor Rate

– All Applicable Subk Indirects

– Subcontractor Profit/Fee

– Subcontractor ST Fully Burdened Labor Rate thru Profit/Fee

• Overview: Attachment L-01C includes worksheet tabs:

– Cover sheet, Tab “Title Page”

– The general instructions and then specific template preparation instructions for each of the tabs are in the spreadsheet, Tab “Instructions and ToC”

– Subcontractor required data input, Tab “SubK Cost Details (CLIN 1)”

M.2 COST AND PRICE FACTOR VOLUME I

• The process of cost/price evaluation will be predicated on the offerors’ proposed contract type for CLIN 1 as “CPIF” or “FFP”.

• If an offeror proposed CPIF for CLIN 1, then the Government will perform a cost realism analysis on CLIN 1.

– Prime offerors will utilize Attachment L-01A.

– Major subcontractor will determine the usage of Attachments L-01A or L-01B based on the proposed contract type

– Any minor subcontractors will utilize Attachment L-01C

• If an offeror proposed FFP for CLIN 1, then the Government will perform price analysis on CLIN 1.

– Prime offeror will utilize Attachment L-01B.

– Major subcontractor will determine the usage of Attachments L-01A or L-01B based on the proposed contract type

– Any minor subcontractors will utilize Attachment L-01C.

• For proposed FFP CLINs 2-5, the Government will perform price analysis on CLINs 2-5.

Page | 16

Areas of Pricing to Highlight

Reference the Solicitation 80JSC023R0003 dated Sept. 18, 2023, for the areas of pricing listed below:

– CLIN 1 - Design, Development, Test and Evaluation (DDT&E) through Critical Design Review (CDR)

• Reference RFP, L.26.2 (c)(2): Non-Labor Resource - The CBOM shall clearly identify quantities needed for flight and quantities needed as manufacturing/production spares and shall be consistent with Offeror’s submittal USDV-1 Program Management Plan (paragraph o).

– CLIN 2 - Production, Assembly, Integration, and Test (PAI&T)

• Reference RFP, L.26.1(e)(2): Price for CLIN 2 Core that is valid for up to one year beyond the proposed CLIN 2 Core

Authority to Proceed (ATP) date.

• Reference RFP, L.26.2(c)(2): All Flight Hardware and Flight Hardware Ground Support Equipment shall only be priced in CLIN2 (FFP).

– CLIN 2A Option - Critical Spares

• Reference RFP, I-8: CLIN 2A OPTION- The option includes all required labor and non-labor resources to have these long-lead critical spares assembled, tested, qualified, accepted and available on the shelf to support a Government order for a second USDV to be delivered to the launch site processing facility, accepted and ready to launch within two (2) year. The Contracting Officer may exercise the option by written notice to the Contractor within 2 years of contract award.

Points of Contact

• Contracting Officer:

Ashley Chaves ashley.h.chaves@nasa.gov

JSC-USDV@mail.nasa.gov

• USDV web address:

https://www.nasa.gov/johnson/jsc-procurement/usdv/

Send written questions to the Contracting Officer.

Question & Answer

15 Minute Break for Industry to Submit Questions

Question and Answer Period

Thank you for attending the Johnson Space Center Pricing Proposal Conference for the U.S. Deorbit Vehicle (USDV)

This concludes the USDV Pre-Proposal Conference

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