B08_Attachment_2_Scope_of_Work.pdf

Dry-dock and Repairs Specifications – January 2026

NHL BALCLUTHA DRY DOCK FISCAL YEAR 2026

Scope of Work

San Francisco Maritime NHP, San Francisco, CA

Contents

NHL BALCLUTHA DRY DOCK FISCAL YEAR 2026

Scope of Work San Francisco Maritime NHP, San Francisco, CA

ATTACHMENTS

SECTION 1: GENERAL INFORMATION AND REQUIREMENTS

VESSEL PARTICULARS – BALCLUTHA:

SECTION 2 REQUIREMENTS FOR HISTORICAL VESSELS OF THE SAN FRANCISCO

MARITIME NHP

SECTION 3 PROJECT PERFORMANCE CRITERIA

SECTION 4: BASE BID ITEMS

PART 1 PROFILE, TRANSPORTING, HAUL OUT AND TEMPORARY SERVICES

ITEM 1.01 VESSEL TRANSPORTATION AND DELIVERY

ITEM 1.02 TEMPORARY SERVICES

ITEM 1.03 HAUL OUT AND BLOCKING

PART 2: HULL CLEANING, INSPECTION, VALVE SERVICING

ITEM 2.01 VESSEL INSPECTION AND CLEANING

ITEM 2.02 SERVICE VALVE AND THROUGH HULL FITTINGS

ITEM 2.03 REPAIR AND SERVICE WHEELCHAIR LIFT FROM SHELTER DECK TO ‘TWEEN DECK

ITEM 2.04 ULTRASONIC MEASUREMENTS OF VESSEL PLATING THICKNESS

Item 2.04.A – Exterior Hull, Bulwarks, Rudder (Original Plating, excludes doublers) Item 2.04.B – Spars Item 2.04.C – Bulkheads Item 2.04.D – Deck structural plating Item 2.04.E – Floors, Keelsons, Breast Hooks, PART 3: SURFACE PREPARATION AND COATINGS

ITEM 3.01 PREPARATION AND PAINTING THE UNDERWATER BODY

Item 3.01.A: Preparation and Coating of the Underwater Hull with SP6 Item 3.01.B: Preparation and Coating of the Underwater Hull with SP7

ITEM 3.02 PREPARATION AND PAINTING TOPSIDES (ABOVE WATERLINE HULL AND BULWARKS)

SURFACES

Item 3.02.A: Preparation and Painting of the Abovewater Hull (Freeboard) with SP6 Item 3.02.B: Preparation and Painting of the Abovewater Hull (Freeboard) with SP7

ITEM 3.03 REPLACE MISSING NAME AND HOMEPORT LETTERS

ITEM 3.04 REPLACE SACRIFICIAL ZINC ANODES

SECTION 5: OPTIONAL BID ITEMS

PART 4: OPTIONAL STRUCTURAL COMPONENT REPAIRS AND INSTALLATION

SUMMARY OF WORK:

ITEM 4.01 PLATE STEEL

ITEM 4.02 CLAD WELDING

ITEM 4.03 STRUCUTAL STEEL SHAPE REPAIRS

ITEM 4.04 REPAIR, PREPARATION AND PAINTING OF BOWSPRIT

Item 4.04.A – Bowsprit Doubler Repairs Item 4.04.B – Bowsprit Insert Repairs Item 4.04.C – Bowsprit Plate Renewal Repairs

PART 5 RIVET REPAIRS AND CAULKING

ITEM 5.01 Bobbing, (groups of 25) ITEM 5.02 Frenching, (groups of 25) ITEM 5.03 Ring Welding, (groups of 25) ITEM 5.04 Replacement, (groups of 25) ITEM 5.05 Plate Seam Caulking, (per 25 LF increments)

PART 6: PREPARATION, REPAIRS, AND COATINGS

ITEM 6.01 FIGUREHEAD PREPARATION AND PAINTING

ITEM 6.02 FOREPEAK PREPARATION AND COATINGS

Item 6.02.A: Option for Fluid Film Item 6.02.B: Option for Tank Paint Item 6.02.C: Option for Anti-Corrosive Paint

ITEM 6.03 CHAIN LOCKER PREPARATION AND PAINTING

ITEM 6.03.A: Option for Fluid Film ITEM 6.03.B: Option for Tank Paint ITEM 6.03.C: Option for Anti-Corrosive Paint

ITEM 6.04 HOLD PREPARATION AND COATING

ITEM 6.05 PREPARATIONS AND PAINTING THE FORECASTLE

Item 6.05.A – Prepare and Coat Steel IWO Active Corrosion/Staining (Approx 40% of area @ SP-3) Item 6.05.B – Prepare and Coat 100% of the Steel Surfaces (@ sp-3)

ITEM 6.06 PREPARATIONS AND PAINTING THE ‘TWEEN DECK

Item 6.06.A – Prepare and Coat Steel IWO Active Corrosion/Staining (Approx 40% of area @ SP-3) Item 6.06.B – Prepare and Coat 100% of the Steel Surfaces (@ sp-3)

ITEM 6.07 PREPARATIONS AND COATING THE UNDERWATER BODY

ITEM 6.08 EPOXY VOID FILLING

PART 7: OPTION CARPENTRY and CAULKING REPAIRS ITEM 7.01 Deck Plank Caulking Repairs

ITEM 7.02 REPLACE WOOD DECKING

Item 7.02.A Forecastle Deck – Complete replacement of the Forecastle-head weather deck Item 7.02.B/C Main Deck – (B) Replace approximately five hundred square feet (500 sqft or ~ 2,500 BF) of shelter deck decking (C) Additional quantity of Main Deck replacement per fifty linear foot (50 LF) Item 7.02.D/E/F Poop Deck – (D) Replace approximately one thousand, four hundred twenty-five square feet (1,425 sqft or ~ 5,438 BF) of poop deck decking (E) Replacement of decking and margin boards twenty-five feet (25’) ahead of and twenty-five feet (25’) aft of the break bulkhead to same specification as item 7.02.D. This option item is a smaller subset of decking than identified within item 7.02.D. Only (D) or (E) will be exercised but not both. (F) Additional poop deck replacement per fifty linear foot Item 7.02.G Main Deckhouse – Complete replacement of the Main Deckhouse weather deck, including all margin boards, belts, and chocks (to be same material as decking) Item 7.02.H Main Deck Material Only – Additional decking material to be delivered to NPS

Item 7.03 HARDWOOD MARGIN BOARD AND BELT REPLACEMENT

Item 7.03.A – Main Deck margin boards and belts replacement per twenty-five board foot (25 BF) Item 7.03.B – Poop Deck margin boards and belts replacement per twenty-five board foot (25 BF)

ATTACHMENTS

ATTACHMENT 3 – BALCLUTHA Docking Plan, ATTACHMENT 4 – International Inspection, Inc. UT Report, 2017-2018

ATTACHMENT 5 - BALCLUTHA NPS Drawings

ATTACHMENT 6 – Material Process Specifications

ATTACHMENT 7 – USCG Navigation and Inspection Circular 7-01 Procedures for Hull

Inspection and Repair on Vessels built of Riveted Construction dated 9 October 2001.

ATTACHMENT 8 - USCG Marine Safety and Security Information Bulletin (MSIB) 13-01, Dead

Ship Tow Guidelines

ATTACHMENT 9 - ABS Rules for Classification and Construction of Steel Vessels (1862-

1969) Section 25

ATTACHMENT 10 - West Coast Lumber Inspection Bureau Grading Rules

ATTACHMENT 11 – American Wood Protection Association Standards for Sodium Borate

Preservatives, P5.

ATTACHMENT 12 - Steel Structures Painting Council Standard (SSPC), latest edition.

ATTACHMENT 13 – General Map of Anticipated Repairs

ATTACHMENT 14 – International Paint Technical Specifications

ATTACHMENT 15 – Draft Submittal List

LINKS

Secretary of The Interior’s Standards for Historic Vessel Preservation https://www.nps.gov/maritime/ref/HistoricVesselPreservation.pdf

Historic American Building Survey/Historic American Engineering Record https://www.loc.gov/pictures/collection/hh/item/ca1493/ https://www.nps.gov/maritime/ref/HistoricVesselPreservation.pdf https://www.loc.gov/pictures/collection/hh/item/ca1493/

SECTION 1: GENERAL INFORMATION AND REQUIREMENTS

VESSEL PARTICULARS – BALCLUTHA: The HISTORIC SAILING SHIP BALCLUTHA is designated a National Historic Landmark. She was built in 1886 and has a riveted steel hull. She is a full rigged historic ship. The BALCLUTHA is an open museum ship of the San Francisco Maritime National Historical Park of the National Park Service, Department of the Interior historically located at Hyde Street Pier but currently berthed at Mare Island Naval Shipyard, Vallejo, CA.

HULL CHARACTERISTICS

Year Built 1886 Length Overall 307 feet Length of Waterline 256 feet Maximum Beam 38 feet, 5 inches Draft (forward) 12 feet, 5 inches Draft (aft) 13 feet Gross Tonnage 1860 tons Net Tonnage 1590 tons Construction Riveted Steel

1. GENERAL SUMMARY: Work specified in the base bid section includes routine ship husbandry that cannot be performed while the vessel is in the water or at her berth. Work will include; dry docking, thorough vessel inspection, routine hull preparation and coatings as well as regular cyclic maintenance to the ship’s systems and components. The hull, bulwarks, decks, and all appurtenances will be cleaned, repaired, prepared, and coatings applied. Through hull valves and associated components will be serviced to maintain safe operation, cathodic protection components shall be renewed, and the vessel shall be thoroughly inspected in all spaces. The affected areas are considered to be in good to fair condition.

Work specified in the optional bid section provides for anticipated necessary and desired repairs, but the extent of which cannot be completely known prior to hauling the ship. Some of the option items are known but funding is not assured. Option items include; the repair or renewal of steel identified during the UT gauging, provide the option for additional spaces to be prepared and coated or for alternate coatings to be applied to the vessel, and for caulking and carpentry repairs to be made to the decking. Award of option items for the replacement of the forecastle deck and areas of the main deck are anticipated at time of award if funding is available. The Contractor shall account for all ancillary costs associated with option items within the item pricing. These costs may include laydays, fleeting, additional temporary services, etc.

A. The Contractor shall furnish all labor, materials, equipment, blocking, staging and tools necessary to accomplish all the stated tasks until work is completed and the vessel is returned to NPS. The Contractor shall also provide any necessary temporary support for structures or equipment that may be affected by the requirements of this specification and shall pursue all notes of caution or conformance with environmental and safety laws or regulations unless stipulated otherwise.

B. UNIQUENESS OF WORK: The subject ship is owned by the United States of America, Department of Interior, National Park Service, hereinafter called NPS, and operated by the San Francisco Maritime National Historical Park (SAFR) hereinafter referred as the “Park”.

1) The ship and all associated components have been designated a National Historic Landmark and as such shall be treated with utmost consideration and respect.

2) All work shall be performed in a sensitive manner to reduce the impact on the ship.

3) The ship is subject to historical compliance within Federal and State codes, including, but not limited to 16 U.S.C. 470 and 36 CFR Part 800. All historical compliance shall be administered by NPS and the Park in accordance with (IAW) The Secretary of the Interior’s Standard for Historic Vessel Preservation Projects.

END SECTION 1

SECTION 2 REQUIREMENTS FOR HISTORICAL VESSELS OF THE SAN FRANCISCO

MARITIME NHP

INTENT: This section invokes general and administrative requirements applicable to this Historic Vessel repair contract, both for Contractor performance in dry dock (while the vessel is out of water) or dockside (floating alongside a pier). The items discussed in this section are an amplification of, or are in addition to, the specific contract line items (CLINs) of the specification. Other sections of the contract establish requirements for work on San Francisco Maritime National Historical Park (SAFR) historic vessels. The requirements of this section are part of the contract and, as such, compliance is a contractual requirement. The Contractor is responsible for understanding and complying with all requirements established herein.

2.1 REFERENCES/ABBREVIATIONS:

Applicable list of references and abbreviations used in the text of the specifications.

A. The following references are for guidance:

1) Code of Federal Regulations, 29 CFR 1910, 1915, and 1926

2) MIL-STD-1625B (SH), USN Safety Certification, Drydocking Facilities.

3) Standards for Historic Vessel Preservation Projects, U.S. Department of the

Interior, May 1990.

B. The following list of abbreviations, which may be used in the Construction Specifications or Special Provisions, refer to the organizations and specifications of the organizations listed below:

1) ANSI American National Standards Institute

2) ASTM American Society for Testing and Materials

3) AWPA American Wood-Preservers’ Association

4) CO Contracting Officer of the National Park Service

5) COR Contracting Officer’s Representative

6) DF Douglas Fir

7) FS Federal Specifications

8) GFM Government Furnished Materials

9) IAW In Accordance With

10) MDFT Mil Dry Film Thickness

11) MG Mixed Grain

12) NFPA National Fire Protection Association

13) NIOSH National Institute of Occupational Safety and Health

14) NPS National Park Service

15) OSHA Occupational Safety and Health Administration

16) PPM Parts per Million

17) PSI Pounds per Square Inch

18) SAFR San Francisco Maritime National Historical Park

19) SFLC Surface Forces Logistics Center

20) SSPC Steel Structures Painting Council

21) TIFF Tagged Image File Format

22) VG Vertical Grain

23) WCLB West Coast Lumber Grading Rules (No.17)

24) WL Waterline

2.2 DEFINITIONS:

The intent of this part is to define terms used throughout the specification.

1. Historic Fabric is original or previously replicated elements of the ship, as received by the Contractor, including but not limited to the hull, rig, and ship’s gear. All Historic Fabric is to be considered as an irreplaceable artifact to be treated with utmost care.

2. Product equivalent (implied when the term “or Equal” is used) is a product that is of similar size and geometry, makes use of similar materials and serves the same intended purpose as the product listed. If the Contractor wishes to make a substitution, the product specifications for both the listed product and the substitute, shall be submitted to the NPS/COR for approval prior to usage. The Contracting Officer may reject any substitute if it is deemed inadequate for the purpose or if the Contractor fails to produce adequate specifications for the proposed substitute.

3. ”Renew” or “renewal” - To remove the old or defective material and install a new material of the same material, design, specification or standard, unless otherwise defined.

4. ”Furnish”, “install”, “fit”, or “provide” are used with respect to any item specified herein, it is understood to mean “furnish, install and connect in proper order” unless otherwise defined.

5. “Remove/Reinstall” - To remove the original item and then later install the same original item back in its original location after performing specified work. It implies the reverse of all the operations necessary for removal namely fastening, bolting, welding, fitting and coating as necessary and reassemble of all ancillary equipment or components disturbed upon removal.

6. “Restoration” - Applies to structures in which the original Structural Historic Fabric is to be retained and the basic components are repaired in a manner that retains the original appearance and structural details.

7. ”Replicate” - Applies to structures that are to be rebuilt but must remain identical to the replaced structure in material, arrangement, and fabrication details such as material thickness and layout.

8. “Replacement” - Applies to grossly deteriorated structures that need to be rebuilt in order to serve their intended purpose. The prime concern is to restore the structure to its original load bearing capacity. Historical appearance is of equal importance.

9. “Underwater body” includes the external hull, all appendages, and sea chests from the bottom of the keel up to and including the upper edge of the boot-topping area.

10. “Abovewater hull” or “freeboard” include the external hull, all appendages, the bowsprit, bulwarks, chainplates, and other fittings from the top of the boot topping to the inboard edge of the topgallant rail where it meets the vertical bulwarks face.

11. The Contracting Officer’s Representative (COR) is the person delegated by the Contracting

Officer as the on scene representative for matters concerning the performance of work. This includes technical correctness, timeliness, and quality of the Contractor’s work.

12. The Park inspector is the COR, or the individuals designated by the COR to perform the quality assurance and specification compliance inspections for individual work items. The COR will make the final inspection and acceptance of completed work items.

2.3 EXAMINATION OF THE SITE

The Government does not guarantee the correctness of the dimensions, sizes, and shapes shown in any sketches, drawings, plans or specifications prepared or furnished by the Government. Prior to submitting an offer, it is the responsibility of the bidder/offeror to verify the dimensions, sizes, and shapes in materials provided by the Government. Where practical, the Government will make the vessel available for inspection prior to bid opening or the date for receipt of proposals. If the contractor, as a result of inspection or otherwise, discovers any error in the sketches, drawings, plans or specifications, it shall immediately inform the Contracting Officer of the error and proceed in accord with instructions received from the Contracting Officer. The Government is not liable for any claims or charges resulting from additional work performed by the contractor as a result of a patent ambiguity in the sketches, drawings, plans or specifications that was not brought to the attention of the Contracting Officer. The contractor shall be responsible for the correctness of the shape, sizes and dimensions of parts furnished by the contractor under the contract

All bidders are highly encouraged to be at the Ship’s walk-through with the Contracting Officer.

The SHIP will be available for detailed ship checking to examine existing conditions before submitting bids. All bidders will be held to have the same knowledge concerning the SHIP and the ONBOARD conditions as if they had attended the Ships walk-through inspection and conducted a ship check of the SHIP. All bidders will be held to the assumption that they are aware of details obvious to the casual observer should they have done a conscientious walk through. This is applicable to all items of interference.

Prior to the commencement of any contract work, the Contractor shall perform lead concentration testing at and adjacent to the areas of specified work within the ship to establish a baseline condition. The Contractor shall be responsible for cleanup and additional testing to return the space, at a minimum, to the baseline or better lead levels following the completion of the work. The results of the before and after lead concentration testing shall be submitted to the COR prior to the start of work and upon completion.

2.4 DRY DOCK/VESSEL LIFTING FACILITIES:

The Contractor shall provide a dry-dock or lifting facilities, which are safe to handle the vessel’s displacement and hull form. The ship is not certified or equipped to sail (or travel) on the open ocean, therefore shipyard facilities shall be located along or adjacent to the navigable waters of the San Francisco Bay and Delta. The Contractor shall include the distance to their shipyard facility from the NPS berth in their proposal. The Contracting Officer will make the determination concerning adequacy of facilities as part of the pre-award survey. The Contractor upon request from the Contracting Officer shall submit current information concerning the safety and capacity of their facility to the Contracting Officer for inclusion in the SAFR Facilities File.

Examples of such information can include inspections of the facilities by the Contractor or their agents, historical performance on recent dock work for other customers, or insurance capacity ratings or limitations. Current safety certification in accordance with MIL-STD-1625B is not required but can be submitted as evidence of approved dry dock facilities.

2.5 BALCUTHA HULL REPAIRS AND COATING:

The intent of this item is to describe general conditions and definitions for the repairs and coating of the vessel. All work described in these specifications is for the routine maintenance, preparation and coating of the ship’s hull as well as repairs and/or replacement of various ship’s components as defined in the Scope of Work of the Specification. All work shall be accomplished in accordance with all the provisions of Contract and Specification. Any additional needed repairs or other work revealed and documented during the course of work by NPS, the regulatory authorities, manufacturer’s representatives or service engineers are to be brought to the immediate attention of the COR.

• The contractor is responsible for all management, labor, tools, equipment, materials, to complete the specific work.

• The Contractor shall refer to the specifications for guidance and particulars of repairs but will be responsible to verify the measurements pertaining to the requirement.

• The Contractor will be required to develop detailed fabrication, shop or working drawings for the repairs to the ship to coordinate the work, address repairs, and document as-found and as-repaired conditions. All specified repairs will require submittal of a project record drawing identifying starts, stops, and areas affected and repaired. That working documentation shall be submitted to the COR for review and approval prior to repairs. The originals or reproducible copies are to be submitted to the NPS/COR at the end of the Contract. (see section 2.9)

• The Contractor shall take all necessary measures to reduce air and water pollution that may be caused by any materials or equipment used during the course of the work. The Contractor shall keep the site clean of hazardous trash and debris. Hazardous Trash and debris shall be kept in approved containers and shall be removed and disposed off the site weekly at a dump site approved for disposal of such material and in compliance with applicable regulations.

• It is the Contractor’s responsibility to ensure full compliance with all Federal, State and local statutes, regulations and rules during the Contract performance period. Any discrepancies or violations of such statutes, regulations, or rules by the Contractor, or by NPS or their representatives shall immediately be brought to the attention of the NPS/CO. All work performed by the Contractor is to be conducted in full compliance with all applicable Federal, State and local statutes, regulations and rules.

• The Contractor shall provide temporary shelter over all spaces of the ship opened to the weather at the time of delivery or for the purpose of accomplishing the work specified herein.

The shelter shall be properly secured to exclude rain, to permit ready access to the work areas, and permit the specified interior work to proceed during inclement weather. Items of equipment or machinery that are exposed to the weather as a result of work specified herein shall be further protected to prevent damage from sea spray, wind swept rain, sand, dirt and other contaminants.

• All work shall be accomplished to standards acceptable to the appropriate regulatory bodies and the NPS/COR. The Contractor shall comply with all instructions of the NPS/COR consistent with provisions of the Contract, including, without limitation, safety instructions.

Such instructions shall, if the Contractor so requires, be confirmed in writing by the NPS/CO.

However, the NPS/COR may not issue instructions which are inconsistent with the Contractor’s rules, policy or procedures pertaining to the safety of its personnel or equipment.

• The Contractor shall be solely responsible for the operation of equipment, including without limitation supervising moving operations, as well as such operations as may be necessary or desirable for the safety of the operation and equipment.

• The Contractor shall furnish qualified supervisors for all phases of the work performed. All work shall be inspected to the satisfaction of the Contractor’s Ship Superintendent or the Contractor’s Quality Control Department prior to presenting to the NPS/COR for acceptance.

• While the vessel is in the possession of the contractor, any necessary movement of the vessel incidental to the work specified in the contract shall be furnished by the contractor without additional charge to the Government and in accordance with Item 1.01.

• Except as otherwise specified, all reports and documents required by these specifications shall be delivered to the NPS/COR no later than five working days of completion of the work on the item. All documentation and fabrication drawings, sketches, and reports prepared by the Contractor in conjunction with the work items specified shall become the sole property of NPS. Reports include test and inspection reports as well as manpower, ordering, and equipment allocations used on the project. All documentation is to be submitted at the completion of the project.

• The Contractor shall prepare progress reports and schedules for the Park which shall be in a suitable form and submitted at weekly intervals, to satisfactorily show that the work is progressing in a systematic and orderly manner and to allow for NPS manpower planning.

• All material, equipment and machinery furnished as required by these Specifications shall be of good quality, suitable for a marine environment and, where applicable, meet the requirements of American Bureau of Shipping (ABS) and United States Coast Guard (USCG), acceptable industrial standards and grading rules, and the NPS/COR.

• The Contractor shall submit their proposed documentation procedures to the NPS/COR for

Park review and approval prior to removal of any equipment. (See section 2.9)

• Notations in the Specifications of any staging requirements are given for guidance. The Contractor is responsible for providing staging, man-lifts or other means of access for all specified work.

• Contractor shall be responsible for replacement, reinstallation, or re-adjustment of any structure or gear removed, damaged or altered during the work specified. Acceptance of the work by the COR does not relieve the Contractor from responsibility for ensuring that all the work has been completed, and items affected by the work have been restored or corrected prior to delivery of the vessel to the NPS.

• Contractor understands and accepts that NPS survey teams and ship’s crew will be conducting surveys and routine maintenance on the vessel during the period of this Contract. The Contractor’s work shall have priority. The Contractor shall provide advance warning and regard for safety when performing tasks which may endanger the safety of any personnel.

• Where shipboard equipment, materials or machinery is specified to be removed and scrapped, the Contractor shall provide disposal in accordance with all applicable regulations.

2.6 SAFETY

Accident Prevention

A. Accident Prevention Program: Prior to the Prework Meeting the Contractor must submit an accident prevention program. The Contractor must ensure that the health, safety and welfare of his/her staff, NPS staff and visitors are at all times protected. The program must be accepted by the NPS before any on site work can begin. The program shall comply with OSHA and project requirements. Include the following:

Name of responsible supervisor to carry out the program; monthly safety meetings; first aid procedures; outline of each phase of work, hazards associated with each phase and methods proposed to ensure property protection, and safety of the public, National Park Service staff and Contractor employees; training; planning for possible emergency situations; housekeeping and fire protection.

B. Accident Reporting: Reportable accidents, defined as death, occupational disease, traumatic injury to contractor’s personnel, NPS employees or the public, property damage of any accident in excess of $100 and fires, must be reported within seven days. Complete an Accident/Property Damage Report (attached Form CM-22) and forward to the Contracting Officer.

C. Quality Assurance: Ensure that all employees are physically qualified to perform their assigned duties in a safe manner. Do not allow employees to work if their abilities are impaired. Operators of all equipment shall be able to understand signs, signals and operating instructions, and be capable of operating such equipment. Ensure that all employees have been trained, know and understand the safety protocols of the Contractor.

D. Accident Prevention Products:

Provide the following on the job site:

• First aid facilities.

• Personnel protective equipment: Meet requirements of NIOSH and MSHA.

• Emergency instructions, including telephone numbers and reporting instruction for ambulance, physician, hospital, fire department and police. Place in conspicuous locations at the worksite.

• Adequate egress at all times in accordance with the Standard for Safeguarding Construction, Alteration, and Demolition Operations (NFPA 241).

• Hard hats and safety glasses for all employees and for up to 6 visitors.

• Designate and post signs in all hardhat or special safety requirement areas.

2.7 QUALITY CONTROL

A. General: The quality of all work shall be the responsibility of the Contractor. The Contractor must submit their Quality Control and Quality Assurance program documents and any Sub- Contractor’s Quality Control and Quality Assurance program documents to the COR prior to commencing any work. Inspect and test all work as needed to ensure that the quality of materials, workmanship, fabrication and installation, finish, historic appearance and functional performance is in compliance with applicable specifications.

Protection of the vessel and components from harm shall be the sole responsibility of the Contractor while the vessel or components are in the custody of the Contractor. Damage to the vessel while in the custody of the Contractor must be repaired or replaced in kind by the Contractor at no additional cost to the Government.

The Contractor's Quality Control Supervisor may also perform the duties of Project Superintendent.

Any testing shall be the responsibility of an independent testing laboratory. Test reports shall be completed by person performing the test. The COR may designate locations of tests. Off-site testing reports shall be submitted prior to shipment.

Testing Laboratory and Equipment:

• Employ certified independent laboratories to perform sampling and testing. The testing laboratory organization shall be certified for the type of testing work to be done.

• All measuring devices, laboratory equipment, and instruments shall be calibrated at established intervals against certified standards in accordance with NBS requirements.

Upon request, measuring and testing devices shall be made available for use by the Government for verification tests.

B. Execution

• Off-Site-Control: Items that are fabricated or assembled off-site shall be inspected for quality control at the place of fabrication by the Contractor or the Contractor’s Quality Control Representative. The COR shall make inspections at Contractor’s facility at several points such as delivery, utilization of the component and at the final assembly/integration with the rest of the project. COR inspections do not imply acceptance. COR acceptance will not occur until final delivery. Notify the COR in advance of testing.

C. Enforcement

The Contractor must stop work on any item noted by the Contracting Officer.

2.8 HISTORIC PRESERVATION TREATMENT PROCEDURES

The principal aim of preservation work is to halt the process of deterioration and stabilize the item's condition, to sustain the integrity of the historic element, feature or structure being preserved.

Cyclic maintenance is often required as well as repair work. Repair is required where specifically indicated.

A. The following procedures shall be followed:

• Retain as much existing material as possible; repair and consolidate rather than replace.

• Use additional material or structure to reinforce, strengthen, prop, tie, and support existing material or structure.

• Use reversible processes wherever possible.

• Use traditional replacement materials and techniques if possible. New repairs shall be distinguishable from old work and original materials and techniques.

• Record the existing condition before commencing with repair work; document with preconstruction photos, sketches and field notes. Record repair work during construction with periodic construction photos and daily inspection reporting. Photo documentation is specified in Section 2.9, PROJECT DOCUMENTATION

Protection of Historic Materials

Removed and Salvaged Historic Materials:

• Clean salvaged historic items.

• Pack or crate items after cleaning. Identify contents of containers.

• Store items in a secure area until delivery to the NPS.

• Transport items to storage area designated by Contracting Officer.

• Protect items from damage during transport and storage.

• Do not dispose of items removed from existing construction without prior written consent of Contracting Officer.

Removed and Reinstalled Historic Materials:

• Clean and repair historic items to functional condition adequate for intended reuse.

• Pack or crate items after cleaning and repairing. Identify contents of containers.

• Protect items from damage during transport and storage.

• Reinstall items in locations indicated. Comply with installation requirements for new materials and equipment. Provide connections, supports, and miscellaneous materials necessary to make item functional for use indicated.

Existing Historic Materials to Remain:

• Protect assemblies and materials indicated to remain against damage and soiling during historic treatment. When permitted by Contracting Officer, items may be removed to a suitable, protected storage location during historic treatment and reinstalled in their original locations after historic treatment operations are complete.

Storage and Protection:

• When removed from their existing location, store and protect historic materials within a weather-tight enclosure where they are protected from wetting by rain, snow, or ground water, and temperature variations. Secure stored materials to protect from theft and damage.

• Identify removed items with an inconspicuous mark indicating their original location.

• Develop a key plan when many similar items are scheduled for removal and reinstallation.

• COR shall have access to the storage site for inspections.

2.9 PROJECT DOCUMENTATION

A. Digital Images (Deliverable)

Provide progress images weekly documenting fabrication and installation including before, in-progress and completed work that document the conditions, actions and products or work completed. Take digital images documenting fabrication and installation progress and problems, such as capturing items that will not be seen later. Wherever possible include a viewable scale in standard (US English) measurement. All images will be properly exposed, with sufficient lighting and in focus in order to be effective in documenting the work. For consistency and comparison, when progress images are of the same work they should be generally photographed from the same viewpoint with same or similar equipment and settings.

The images will be photographed using a camera with a minimum of 10 megapixels or better resolution. The camera will be set to capture the maximum resolution in a RAW or TIFF image file format. Maintain an unprocessed and uncompressed copy of the RAW or TIFF image for final transfer to SAFR at project completion. Send converted JPEG copies of images along with a current copy of the Photo Log spreadsheet to the COR on a weekly basis for review.

A log will be maintained as each image is photographed that includes the image number, date and time, description (where relevant include the phase of work -- before, progress and completed.

Describe the view, activity or actions being performed), CLIN#, Mod#, and photographer.

The log will be transcribed or transferred to a Microsoft Excel spreadsheet and include the final filename and any subfolder they are stored in for each image.

Digital image files will be named as follows:

safr_pmis234120_CLIN_Mod#_view-description_image#.ext where CLIN is the contract line item number, Mod# is any appropriate modification number, view is a brief description of the subject, image# is the sequential image number assigned by the camera or photographer and ext is the appropriate RAW, TIFF or JPEG file extension.

Maintain one set of images and image data on an accessible hard drive, usb flash drive or CD- R/DVD-R in the field office at the Project site, available at all times for reference. Maintain off-site backups of all image files and data related to the image files.

Submit to COR three (3) sets of the unprocessed RAQ or TIFF image files and corresponding JPEG copies along with all Photo Log Spreadsheets on archival quality CD-R/DVD-R at project completion. The Contractor grants, relinquishes, and transfers to the National Park Service all legal title and property rights and all rights, title, and interest in copyrights in said photographs and documentation, and more particularly, the exclusive rights of reproduction, distribution, and public display.

Project Record Drawings (Deliverable) Maintain one complete full-size set of Contractor developed drawings and one full-size set of vendor-supplied drawings. Clearly mark changes, deletions, and additions using National Park Service standards to show actual constructed conditions. Keep record drawings current.

Certification of accuracy and completeness will be required for monthly payment requisitions. On completion of the total project, submit complete record drawings.

As-Constructed Drawings (Deliverable) Provide as-constructed drawings by updating the Approved Fabrication and installation Drawing AutoCAD files with information provided on the record drawings, contract modifications; and other applicable shop drawings, sketches, and data. AutoCAD files should be in compliance with NPS/DSC CAD Standards (available at Denver Service Center Workflows and Director’s Orders Reference Manual NPS 10).

Provide as-constructed drawings in the following formats:

• Director’s Manual Reference NPS 10

• 2 half-size paper copies

• 2 CD-ROMS, each with drawing files in both PDF and AutoCAD formats

• 1 full-size Mylar copy

• 1 full-size paper copy

2.10 INTERFERENCES

An “interference” is any part of the vessel which must be moved to accomplish the specified work. It is the Contractor’s responsibility to identify, document, remove, reinstall and replace any interference required to accomplish any and all of the work described in these specifications. The removed items shall be replaced as original, and any damage resulting there from shall be restored by the Contractor at no cost to the Government. The costs associated with interferences are to be included in the applicable work item. Due to the historical significance of the vessel, all ships fabric is considered to be an artifact and of national historical significance; care and consideration is mandatory. The following steps are required:

A. Document Interferences:

1. Prior to removing any interference, the Contractor shall photograph them in place via digital color photography and then submit copies of the photos in TIFF format on a digital gold CD along with a list to the COR of all items that need to be removed or disturbed along with the method of removal. No removals shall be made without the approval of the COR for both the item and method of removal.

2. Examine interference prior to and during removal. Make a list of damaged or deteriorated items or items rendered unsuitable for re-installation during their removal.

Provide the list to the COR within five (5) working days of the removal.

B. Removed Interferences:

1. Protect items of interference from damage and loss.

2. Store in a dry, safe and secure place which is available to the NPS/COR for inspection at any time.

3. Label items of interference with their identity, location and name of the vessel via the method approved by the NPS/COR.

C. Re-Install Interferences:

http://cadd.den.nps.gov/standards.html http://www.nps.gov/dsc/workflows/index.htm http://cadd.den.nps.gov/downloads/Support/RefMan10A.pdf http://cadd.den.nps.gov/downloads/Support/RefMan10A.pdf

1. Install items of interference which were neither reported as previously damaged or deteriorated or rendered unsuitable for re-installation during removal.

2. Install reported items of interference in the as found condition or after authorized repairs have been made.

3. Install new material for material rendered unsuitable during removal or storage.

4. New material shall be equal in composition, design, type, and size of the existing material prior to its removal.

5. Install new fasteners, gaskets and bedding compound when re-installing items of interference. All shall be of the same material composition, design, type and size as the original.

6. Align and reinstall items of interference to the satisfaction of the COR.

7. Renew coatings on interferences and affected areas after reinstallation.

2.11 SUBMITTALS

Submittals will be made to the COR by means of an emailed electronic copy using a CM-16 transmittal form. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. Provide project data and cutsheets as appropriate. Where substitutions proposed, provide sufficient detailed information for evaluation of appropriateness, salient characteristics, and performance by NPS/COR.

Documentation, including drawings and other engineering products and reports, required by the contract to be submitted for review, comment, acceptance or approval will be acted upon by the Government within 30 calendar days after receipt by the Government, unless another period of time is specified.

Review, comment, acceptance or approval by the Government as required under this contract and applicable specifications shall not relieve the contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such review, comment and acceptance or approval.

A. Submittal Types are as follows:

Action Submittals: Written, graphic information, and physical samples that require Government’s responsive action.

• Product Data: Collect information into a single submittal for each element and type of product or equipment

• Samples: Submit Samples for review of kind, color, pattern, texture, and performance for a check of these characteristics with other elements and sufficient for a comparison of these characteristics between the submittal and actual component as delivered and installed.

• Test Reports.

https://www.nps.gov/dscw/upload/TransmittalForm-CM16_10-7-20_v508_101420.pdf https://www.nps.gov/dscw/upload/TransmittalForm-CM16_10-7-20_v508_101420.pdf

Informational Submittals: Written information that does not require Government’s responsive action. Submittals may be rejected for not complying with requirements.

• General: Prepare and submit Informational Submittals required by individual

Specification Sections.

• Manufacturer Instructions.

• Product Data.

B. COR Review and Annotations

Action Submittals: COR will review each submittal, generate comments on corrections or modifications required, and indicate the appropriate action. The submittal will be marked in one of three ways as defined below:

Approved: Acceptable with no corrections.

Approved with Notations: Minor corrections or clarifications required. All comments are clear and no further review is required. The Contractor must address all review comments when proceeding with the work.

Disapproved – Resubmit: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor must revise and resubmit with changes clearly identified.

C. Submittal List A draft submittal list has been attached in the Appendix section. The intent of this example is to provide an overall summary of submittal requirements and not a comprehensive list. The technical requirements indicate the type and specify submittal requirements. The terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

Contractor shall prepare their own submittal list to be submitted to the COR at the Kick-Off meeting for review.

2.12 REQUESTS FOR INFORMATION (RFI’s) and CONDITION FOUND REPORTS (CFR’s)

General:

• Immediately on discovery of the need for additional information or interpretation of the Contract

Documents, Contractor shall prepare and submit an RFI.

• Immediately on discovery of differing conditions or of repairs necessary but in exceedance of scope limits, the Contractor shall prepare and submit a CFR.

• Contracting Officer will not respond to RFIs/CFR’s submitted by other entities controlled by

Contractor.

• Coordinate and submit RFIs/CFR’s in a prompt manner to avoid delays in the work.

• The Government shall respond to RFI/CFR’s within five (5) working days, unless the

Government notifies the contractor that a longer period of time will be required. If the contractor requests a response in less than five (5) working days, the Government will attempt to accommodate the request, but does not guarantee a response in less than the time limits stated above.

Content of the RFI/CFR: Include a detailed, legible description of item needing information or interpretation and the following:

RFI/CFR number, numbered sequentially.

Date.

RFI/CFR subject.

Specification Section number and title and related paragraphs, as appropriate.

Drawing number and detail references, as appropriate.

Field dimensions and conditions, as appropriate.

Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI/CFR.

Contractor's signature.

Requested date for response.

Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

RFI Form: Complete the RFI Form as follows:

Enter the general information at the top of the form.

Under the “Action” section at the bottom of the form, select “Question” then select “CMR” in the drop-down of the “Send to” box.

Enter the details of the question and attach related documents.

Select “Submit Form” at the bottom of the page.

Contracting Officer’s Action: Contracting Officer will review each RFI, determine action required, and respond. Contracting Officer will determine the critical nature of each RFI and issue a response accordingly.

The following are not considered to be RFIs and will receive no action:

Requests for approval of submittals.

Requests for approval of substitutions.

Requests for approval of Contractor's means and methods.

Requests for coordination information already indicated in the Contract Documents.

Requests for adjustments in the Contract Time or the Contract Sum.

Incomplete RFIs or inaccurately prepared RFIs.

Contracting Officer's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

Contracting Officer's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

2.13 SCHEDULE OF VALUES

Breakdown each lump-sum item into component work activities used in the schedule for which progress payments may be requested. Work activities broken out within schedule of values shall https://www.nps.gov/dscw/upload/RFI-RequestForInformation-Form_2-18-20_v508.docx be integrated into and made a logical part of the project baseline schedule. Total costs for the component work activities shall equal contract price for that lump-sum item. Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

Do not break down unit price items. Use only the contract price for unit price items.

Total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments and the Project Schedule.

2.14 PROJECT SCHEDULE AND UPDATES

The contractor shall submit a detailed project schedule prior to the issuance of the Notice to Proceed and commencement of work. The schedule should identify each discrete work element, starts, stops, long lead material procurement and critical path work items. The schedule submitted will be used to coordinate inspections of the work and progress payments.

Notwithstanding other requirements specified in this contract, the contractor shall provide to the Contracting Officer and COR the following documents within five (5) working days of the vessel's arrival at the contractor's facility:

(1) Production Schedule.

(2) Work Package Network.

(3) Total Manpower Loading Curve.

(4) Trade Manning Curves.

(5) Subcontracting List.

The Production Schedule shall list the earliest, latest, and scheduled start and completion date for each work item awarded and shall identify the critical path. The Work Package Network shall show the work items, milestones, key events, and activities and shall clearly identify the critical path. The Total Manpower Loading Curve shall show the required manning for the duration of the contract.

The Trade Manning Curves shall show the required manning for each trade for the duration of the contract. The Subcontracting List shall show work items, milestones, key events, and activities to be accomplished by subcontractors.

Additional Item Requirements ordered and agreed upon, whether or not yet formalized via a change order (contract modification), shall be added to the Production Schedule, Trade Manning Curves, and Subcontracting List and submitted to the Contracting Officer and COR at each weekly Progress Meeting. Any anticipated or unanticipated deviation (greater than five (5) calendar days) from the Production Schedule shall be immediately brought to the attention of the Contracting Officer and

COR.

Any unauthorized deviation in the Production Schedule which results in a delay in the completion of work on a vessel past the established performance period completion date may entitle the Government to remedies for late performance, including, but not limited to, liquidated damages.

The project schedule shall be updated on a weekly and monthly basis throughout the entire contract period and until project substantial completion. The status date of each monthly schedule update shall be 10 days before the progress payment request date.

As the work progresses, indicate…