Attachment A - Final SOW-618-22-100 - REV4 4.18 (6 pages).pdf

Scope of Work – Construction Services

Renovate for Expanded Polytrauma Program – Phase 1

Building 70, Minneapolis VA Healthcare System

VA Project Number: 618-22-100

Scope of Work Renovate for Expanded Polytrauma Program – Phase 1

Project Number #618-22-100

Minneapolis VA Health Care System

A. GENERAL

1. Background: The Minneapolis Veterans Affairs Health Care System (VAHCS) is a network of hospital and outpatient clinics based in Minneapolis, Minnesota. It belongs to the VISN23 VA Midwest Health Care Network managed by the Veterans Health Administration of the Department of Veterans Affairs. The Minneapolis VAHCS provides healthcare for United States military veterans in areas such as medicine, surgery, psychiatry, physical medicine and rehabilitation, neurology, oncology, dentistry, geriatrics and extended care.

As a teaching hospital, it operates comprehensive training programs for multiple treatment specialties. The Minneapolis VAHCS also hosts one of the largest research programs of any VA health care system and maintains research affiliations with the University of Minnesota.

The purpose of the renovation is to expand and consolidate the Polytrauma care available at the Minneapolis VAMC. VHA accepted recommendations to expand the provision of Intensive Evaluation and Treatment Program (IETP*), developed at the Polytrauma Center at the James A. Haley VA Medical Center in Tampa, Florida – known as the Postdeployment Rehabilitation Program – across all five VAHCS Polytrauma Rehabilitation Centers, which includes the Minneapolis VAMC. This initiative will ensure timely availability of care for special operations forces and veterans with persistent sequela of traumatic brain injury (TBI). The concept is based on the standards established by the Polytrauma System of Care in 2019 to include integration of mental health and sleep medicine services in a centralized location.

*The IETP is an innovative modality for delivering evidence-based care in a residential, inpatient format.

IETP programs provide bundled evidence-based assessment, treatment, referral, and case management practices in concordance with existing guidelines for mild TBI and common co-occurring comorbidities.

The goal of PM&R National Program Office is to facilitate the implementation of the high consumer demand IETP at a single site to all VA Polytrauma Rehabilitation Centers (PRCs).

This project will be the first phase in a planned complete renovation of 4H, 4J, 4K, and 4L on the 4th floor of Building 70 at the Minneapolis VAMC. The complete renovation encompasses approximately 48,000 square feet of inpatient care, clinical space, administrative space, and the respective air-handling units servicing the 4H, 4J, 4K, and 4L.

The Renovate for Expanded Polytrauma Program – Phase 1 is the first phase of the overall Expand Polytrauma Services renovation and will consists of renovating 4H and 4K on the 4th Floor of Building 70.

B. SCOPE OF CONTRACT

1. Contractor shall furnish ALL supervision, labor, materials, equipment, transportation, testing, and commissioning necessary to perform construction work for the “Renovate for Expanded Polytrauma – Phase 1” Project - VAMC Minneapolis Project Number 618-22-100 per construction drawings, specifications, and scope of work.

The project entails the renovation of the 4H and 4K wards. The current 4H and 4K wards will be vacant during the entirety of construction activities for this project. This project shall be accomplished per the following drawings and specifications.

a. Drawings – Renovate for Expanded Polytrauma – Phase 1, Project 618-22-100

b. Specifications - Renovate for Expanded Polytrauma – Phase 1, Project 618-22-100

c. The Renovate for Expanded Polytrauma Program – Phase 1 is the first phase of the overall Expand Polytrauma Services renovation of the 4th floor at Building 70 and will consists of renovating 4H and 4K on the 4th Floor of Building 70. This renovation will include, but not be limited to the following areas (see attached Plans and Specifications):

• 4H – Approximately 8,800 Square Feet.

• 4K – Approximately 12,400 Square Feet.

2. CONTRACTOR REQUIREMENTS

This work includes general construction, alterations, and certain other items. Contractor shall provide all required services, furnish all construction supervision, labor, equipment, materials, and transportation necessary to accomplish work identified in the Construction Drawings, Specifications and Scope of Work for “Renovate for Expanded Polytrauma – Phase 1”. VAMC Minneapolis Project Number 618-22-100.

a. The Contractor shall provide a dedicated, on-site, OSHA 30 Qualified Site Superintendent for the entire duration of the Contract. Completion of the OSHA 30 training must be within 5-years of the Award date of the Contract.

This Dedicated Superintendent can also serve as the Site Safety and Health Officer, so long as they meet the criteria in the Specifications. The Site Superintendent cannot serve as the QA/QC Manager.

In addition to the training and experience requirements identified in the project specifications, Project Superintendent must provide proof of completion of an Infection Control Risk Assessment 8-hour training within the last 3 years of Contract Award. If completion is not within the last 3 years, Project Superintendent must provide proof of completion of training within 30-calendar days of the contract award date. Infection Control and Risk Assessment trainings are offered through various vendors and training websites.

b. The Contractor shall provide a dedicated, on-site, OSHA 30 Qualified QA/QC manager. Completion of the OSHA 30 training must be within 5-years of the Award date of the Contract.

The QA/QC that MUST MEET ALL EXPERIENCE AND EDUCATION REQUIREMENTS in the project specifications. No Exceptions will be made. The QA/QC Manager cannot serve any other role other than QA/QC Manager for this project. In addition to the training and experience requirements identified in the project specifications, QA/QC manager must provide proof of completion of an Infection Control Risk Assessment 8-hour training within the last 3 years of Contract Award. If completion is not within the last 3 years, QA/QC Manager must provide proof of completion of training within 30-calendar days of the contract award date.

c. All work will be completed within an active and occupied hospital and patient safety and infection prevention are top priorities. Therefore, the Contractor shall abide by ALL infection prevention requirements identified in the Drawings, Specifications, SOW, and submittals. No exceptions will be made to requirements for hard barriers (floor to lid), anterooms, negative air pressure, particulate filtration and air exchange requirements called out in plans and specifications.

d. Normal business hours for the Minneapolis VAMC are from 7:00 AM through 5:00 PM, Monday through Friday. After-hours are those times that do not fall within the normal business hours and Federal Holidays.

• There are scopes of work within this project that will require coordinating work to occur after normal business hours to limit impact patient care and/or clinical procedures.

e. Contractor shall field verify all existing conditions, equipment, furnishings, finishes, etc., prior to construction start. Notify COR of any discrepancies between plans and specifications and existing conditions. It is highly encouraged for the Contractor and their subcontractors to field verify existing conditions prior to submitting bids.

f. Dedicated Meetings:

• Construction progress meetings will be held weekly and will be coordinated with COR. Due to

COVID Restrictions at the time of project solicitation, all project progress meetings will be held virtually with Microsoft Teams.

o At least one weekly progress meeting per month will include a site-visit to accommodate inspection of the project by Design A/E Firm and various other project stakeholders.

• Weekly project meeting agenda shall be the responsibility of the general contractor to provide 24 hours prior to meeting time. The Contractor shall provide an updated 3-week look ahead schedule as part of each agenda.

• Weekly project meeting minutes shall be the responsibility of the general contractor to provide 24 hours after the scheduled meeting time.

g. Garbage and debris removal:

• Contractor shall provide their own containers. Contractor shall provide COR with monthly reports per specification section 01 74 19.

h. Contractor shall complete all electrical work in accordance with current NEC requirements.

• Electrical work includes all labor, material, equipment, and supervision to perform the required electrical construction of this project.

i. Mechanical, Plumbing and Fire Protection Work:

• Work includes all labor, material, equipment, and supervision to perform the required

Mechanical, Plumbing and Fire Protection construction work; including provide materials and construction equipment as detailed by the construction drawings and specifications. All new mechanical systems shall be addressable and controllable via the existing Engineering Control Center (ECC) and HVAC Shop. The ECC system shall monitor space conditions and unit status and shall alarm the boiler plant operator or HVAC shop as detailed by the mechanical control drawings and specifications.

j. Sensitivity of Information:

• The sensitivity of information relating to this project is emphasized. The entirety of the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed unless approved be the VA.

k. Discrepancies in Planning Information:

• The Contractor shall promptly report to the Contracting Officer in writing any discrepancies between drawings, specifications, and existing conditions. The Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded a determination, in writing, to the Contractor. Failure of the Contractor to report any such discovered discrepancy, or to wait for the Contracting Officer's determination shall be at their own risk and expense.

l. Change Orders:

• Any work that is not addressed by drawings and specifications is considered a change order and shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the Contractor prior to negotiation with the Minneapolis VAMC and approval by the Contracting Officer.

m. Timeliness:

• The Contractor shall promptly review and approve, disapprove, or take other appropriate action as requested by the VA COR and Contracting Officer.

• The Prime Contractor shall return phone calls within one business day and submit recommendations within three business days after receipt.

n. Ownership of Drawings:

• All designs, drawings, specifications, notes, and other work developed in the performance of this task order shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the Prime Contractor. With respect thereto, the Prime Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

o. Brand Name or Equal Products:

• The Contractor shall provide a Brand Name or Equal Products List to identify all items in the specifications designated as brand name specified or equal. The list shall identify each item with the specification section in which the salient characteristics of each item are defined.

p. Sole Source Items:

• The Contractor shall provide a list of all items specified for which no substitutions will be accepted.

The list shall identify each item with the specification section in which the item is defined.

q. Items not noted as to be demolished during the site walk-through shall be protected from damage.

Any damage shall be corrected by the contractor with no additional time and/or money.

r. Temporary construction items such as dust walls, safety barriers, HEPA filtration, etc. shall be the responsibility of the contractor and must adhere to VA safety standards and ICRA/ILSM. Prime contractor must obtain permission from VA Engineering prior to installation of such temporary construction.

s. Thoroughly review subcontractor and vendor submittals to ensure complete, error free submittal documents prior to submission to VA COR.

t. Shutdowns:

• Contractors must coordinate with the VA COR prior to performing shutdowns of any utility including, but not limited to, electrical power systems, HVAC equipment, water distribution, chilled water, steam, fire suppression systems, security systems, ATS systems, elevators, etc.

• Contractor shall abide by notification requirements for shutdown requests identified in project specifications. No exceptions will be made.

u. Provide access control for all the required doors, coordinate with the door hardware schedule for additional requirements.

v. Special Inspections:

• Third-Party inspections, testing, and written reports for all Divisions are required and paid by the General Contractor.

• Contractor shall employ third party inspection consultants to perform all inspections required by this contract.

w. Commissioning:

• Contractor shall provide third-party commissioning per specification requirements.

• All new and existing systems within the Scope of Work shall be commissioned (or recommissioned) per specification requirements. Contractor shall provide necessary assistance to the commissioning agent.

ANTICIPATED SCHEDULE

The required completion of this project is 548 days after Notice to Proceed.

a. The anticipated NTP for construction and Submittals = D+30

b. The anticipated substantial completion = D+518

• COVID 19

a. Contractors shall adhere to the hospital’s current COVID requirement for Personal Protective Equipment (PPE). Contractors are held to the same standards as employees. Contractors shall be responsible for providing required PPE, including masks and face-shields for their employees as required. The VA does NOT provide the contractors PPE or masks.

• SHOP DRAWINGS and SUBMITTALS

a. Contractor will provide Submittal Exchange®, Autodesk Build® and/or a ProCore Project website dedicated for this project or approved equal (substitutions must be submitted with Contractor Bid), for the duration of the contract. Contractor will provide VA access to the site. Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

b. Refer to specification sections 01 33 23 and 01 33 24 for procedures and requirements.

• INFORMATION SECURITY (VA Directive 6500)

a. IT security requirements for certification and accreditation (C&A) requirements do not apply, a Security Accreditation Package is not required

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