See Attached document - Attachment 2 MPLS Expand Polytrauma Program - Pre Bid Walk Through.pdf

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R O O M 3 B - 1 0 8 B U I L D I N G 7 0 , M I N N E A P O L I S V A

H E A LT H C A R E S Y S T E M

PROJECT 618-22-100

Expand Polytrauma Program – Building 70

Pre-Bid Site Walk

AGENDA

▪ Introductions

▪ Overview of Project

▪ Project Challenges

▪ Contractors' Laydown Area / Contractor's Route

▪ Bid Documents Available for use

▪ Bidding Procedures & Close Date

▪ Site Walk

Fourth Floor Ward 4H and 4K

ELEVATORS

FREIGHT ELEVATOR

INTRODUCTIONS

PROJECT TEAM

VISN- Contracting Officer

Jennifer Johnson jen.johnson@va.gov

Primary Point of Contact

Dwayne Brauch dwayne.brauch@va.gov

Phone: (651) 293-3039

COR

Nathan Estrem, P.E. nathan.estrem@va.gov

Phone: (612) 467-5523

Triple C Team

MAT PERKINS, AIA – VICE PRESIDENT

KEVIN LUKE, PE – ENGINEERING DEPT QUALITY MANAGER

CHAD RAYNES, AIA – ARCHITECT

NICOLE BLANCHARD, NCIDQ – INTERIOR DESIGNER

Acute Dining Room mailto:jen.johnson@va.gov mailto:angela.frost2@va.gov mailto:Nathan.estram@va.gov

OVERVIEW OF PROJECT

Project Introduction

• The Minneapolis VA Medical Center is renovating wards 4H and 4K on the fourth floor to accommodate a ward of 12 private patient rooms with ensuite bathrooms, and ancillary spaces such as therapy gyms, break room, and nursing stations.

• The current project includes:

• Full Demolition of interior elements (not including structure) within the scope area on the fourth floor.

• New configuration of all interior partitions.

• Mechanical, Plumbing, Electrical, Technology and Equipment Upgrades in the new area.

• Replacement of one Air Handling Unit, revising to 100% OA capabilities.

General Layout

- 12 Single Rooms TOTAL With Ensuite Baths

- 2 Nurse Stations

- 2 Therapy Spaces

- Small Dining Space

- Locker Rooms

- Misc. Ancillary Spaces

Typical Patient

Room with Bathroom

Patient Rooms with Nursing Charting Station in the Corridor Windows into Patient Rooms for

Observation

Typical Patient

Room with Bathroom

Patient Room – Toward Headwall

Patient Bathroom

Nursing Station –

Direct Sight Lines of Entry Points and Corridors

Central Nurse Station

Centrally Located Satellite

Nurse Station – Direct Access to Patient Rooms

Satellite Nurse Station

Work In: Mech Room 4K-124, Interstitial Space Between Level 3 and Level 4

Mechanical New Duct, Piping, Equipment, and Accessories will be added to

Mechanical Room 4K-124 to serve the new layout. This will include

Medium Pressure Steam, Medium Pressure Condensate, Chilled

Water Return, and Chilled Water Supply for piping. Duct to include

Special Exhaust, Return Air, and Outside Air. All new work to meet

VA Minneapolis standards.

Phase 1 project scope

Med gas, Sanitary, Vent, Domestic Hot and Cold Water piping, clean outs and isolation valves reconfigured for new layout

New Fixtures and associated piping back to risers provided to meet VA Minneapolis standards

Plumbing

Existing panel boards to be replaced with new.

Provide new receptacles, junction boxes, and light fixtures.

Provide power to patient headwall equipment.

Electrical

Provide new data outlets, nurse call devices, server racks, head end equipment, door security hardware, security cameras, duress buttons, and duress outlets.

Technology

Project Introduction

• Comprehensive Third party inspections are required as stated in specification

01 00 00 general requirements. Cost is paid by Contractor.

• The contractor shall adhere to all phasing and ICRA/ILSM requirements and shall submit plans prior to mobilization.

• All site activities shall be coordinated with the COR throughout the duration of the project.

Project Challenges

Project Challenges

• While the immediate project scope area (ward 4H and 4K) will be vacant prior to the start of construction, the adjacent wards shall remain occupied and functional throughout the project.

• Comprehensive Third-Party inspections are required as stated in specification 01 00 00 general requirements. Cost is paid by Contractor. Inspectors shall be submitted to COR/AE for validation that all pre-commissioning benchmarks have been met.

• Coordinate Any Utility shutdowns well ahead of time. Formal Approval Process to coordinate thru the COR.

• A complete Construction Project Management Schedule shall be submitted and accepted prior to mobilization and weekly updates shall provide a three week look ahead and CPM schedule updates simultaneously.

• The contractor shall adhere to all phasing and ICRA/ILSM requirements and shall submit plans prior to mobilization.

• All site activities shall be coordinated with the COR throughout the duration of the project.

Contractors’ Lay Down Area / Contractors’ Route

Contractors’ Lay Down Area Sheet GI200

• Time deliveries & debris removal to not conflict with Staff shift change. Do not block corridors.

• The 4H and 4K wards that are delineated in the scope of the project will be vacant prior to the start of construction. Contractor shall utilize space inside the ward as much as possible for storage and field office.

Bidding Documents Available For Use

Bidding Documents Available for Use

• Basis of Design Documents Available for bidding @ Sam.gov

• Construction Drawings

• Specifications

• Solicitation Documents

• Scope of Work

• Questions Request Form

• Past Performance Questionnaire

• VA Information and Information System Security/Privacy

Language for Include Into Contracts

• Contractor Rules of Behavior

• Wage Determination

• Brand Name Justification & Approvals

• Limitations on Subcontracting Form

• Contractor Safety Form

• Commissioning requirement specifications

• 3rd party inspection specifications

• Equal Opportunity and Affirmative Action Compliance

• Buy American Requirement

• Badging requirements – coordinate with the COR

Bid Procedures and Close Date

Bidding Procedures and Close Date

• Bids Due July 21, 2023 by 1:00PM CDT

• Bids submitted via Email only – to:

dwayne.brauch@va.gov

• Bid Title: RFP 36C26323R0058 - Renovate for Expanded Polytrauma Phase 1

• Refer to Solicitation for all items required for bid Submittal (not all listed below)

• Standard form 1442

• Bid Guarantee required

• Performance and Payment bonds required by successful bidder

• All technical questions must be submitted in writing to the issuing office via email to: dwayne.brauch@va.gov

a. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation.

b. The subject line must read: 36C26323R0058 - Renovate for Expanded Polytrauma Phase 1 Questions

c. Cut off time for receipt of questions is July 7, 2023 by 1:00pm CDT. Amendments will be posted to sam.gov mailto:dwayne.brauch@va.gov mailto:dwayne.brauch@va.gov

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