See Attached document - Attachment 3 Site Visit Agenda Poly Trauma Agenda June 26 2023.docx

PRE-BID SITE VISIT AGENDA

· Sign In Sheet

· Introduction of CO, COR and A/E Rep (if applicable)

· Contracting Officer —Jennifer Johnson

· COR—Nate Estrem

· A/E—Triple C

· Announcement of Solicitation Number—36C26323R0058 PN: 618-22-100 Renovate Polytrauma Phase 1

· 100% SDVOSB Set-Aside-- Competition is restricted to SDVOSB’s ONLY

· Issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502-503

· At time of solicitation proposal submission and contract award—must be listed as a verified SDVOSB in the SBA database

· Magnitude of Construction-- Between $10,000,000 and $20,000,000

· Bonds:

· Bid Bond can be scanned copy with proposal submission

· Payment and Performance Bonds are required, can be scanned and emailed to the Contracting Officer

· Period of performance is 548 calendar days after issuance of Notice to Proceed (NTP)

· Wage Rate Requirements (Construction)—provided as an attachment to the solicitation (Attachment F)

· Per FAR 52.229-3 all applicable Federal, State and Local taxes shall be included in proposal—we will not be issuing a State of Minnesota sales tax exemption certificate for construction materials for this project

· Explanation of Solicitations/Evaluation

· Trade Off Process Identified under FAR 15.101-1

· Award of project contract will be made based on evaluation factors, with the combined non-price factors being significantly more important than the price.

· Explanation of Questions and Amendment Process -- all questions posed during this process, must be recorded and documented so they can become part of the amendment process

· All requests for information, clarifications or questions, must be submitted via email to Dwayne.brauch@va.gov NLT 1:00pm (CT) on July 7, 2023.

· No questions will be answered via phone or individually. No questions will be answered officially today; however, any questions generated from today’s visit may be submitted as previously mentioned

· All answers will be published via an amendment to the solicitation

· along with a copy of the pre-proposal site visit sign-in sheet

· The Government reserves the right to not answer any RFIs/questions after the stated due date/time and will do so only if considered a significant impact to the project

· Proposal Due Date: July 21, 2023 at 1:00 PM (CT) must be submitted via email to dwayne.brauch@va.gov

· Proposals shall be submitted IAW the instructions provided within the solicitation including proposal formatting and page numbers for written proposals

· Project Discussion:

· Minneapolis VAMC is renovating the full area of Ward 4K and 4H on the 4th Floor to accommodate eleven private inpatient rooms and one bariatric room.

· 4K (approximately 12,400 SF)

· 4H (approximately 8,800 SF)

Approximate Extents of Construction Project (Shown in red below).

· Wards will be vacated during construction, but adjacent spaces will be occupied. There is an expectation that much of the noisy and vibration inducing work will need to occur after normal business/clinical hours to mitigate impacts to adjacent patient care areas.

· Includes full demolition of interior elements within the scope area of the 4K/4H areas.

· Includes replacement of air-handling unit

· Work in Mech Room 4K-124, Interstitial spaces

· All new plumbing fixtures, piping, etc. back to risers to meet Minneapolis VAMC standards

· All new medgas, sanitary, vent, domestic hot and cold, cleanouts, isolation valve, mixing valves, etc.

· All new electrical, panelboards, receptacles, j-boxes, lighting, fixtures, headwalls, etc.

· All new data, nursecall, duress, security, cameras, operators, card-readers, etc.

· Project Challenges

· Whiles immediate project areas will be vacant during construction, the adjacent wards will remain occupied and fully functioning throughout the duration of construction.

· Construction will have to be completed in a phased manner. Please thoroughly review plans to identify phasing and requirements for access/egress/closures/etc.

· Comprehensive third-party inspections are required as stated in Spec 01 00 00. Cost is paid by the Contractor. Inspectors shall be submitted to COR/AE for validation that all pre-commissioned benchmarks have been met.

· This includes fire-protection inspections, penetrations, wall ratings, etc.

· Coordinate any utility shutdowns in advance per project specifications.

· A complete Construction Project Management Schedule shall be submitted and accepted prior to mobilization. Weekly updates shall include three-week look-ahead and CPM schedule updates simultaneously.

· The Contractor shall adhere to all phasing and ICRA/PCRA/ILSM requirements and shall submit plans prior to mobilization

· All site activities shall be coordinated with the COR throughout the duration of the project.

· There are a lot of active construction projects at the VAMC, coordination with other adjacent projects will be required.

· Preplanning for crane-picks:

· Contractor Storage and Laydown Areas:

· All contractors are to use Lot 11 or the last row of Lot 5 for parking

· Laydown areas and on-site storage are limited, and Contractor shall plan accordingly – Gravel Lot adjacent to Lot 11, Gravel Lot adjacent to Lot 5 and possibly small area outside of K/L wing on backside of the hospital – see areas highlighted in red below image1.png image2.png image3.png