Attachment 4 FAR 52.212-1 _Instructions to Offerors-Commercial Items_.pdf

Attachment 4

FAR 52.212-1, “Instructions to Offerors–Commercial Items”

Quote Preparation Instructions

All quoters shall submit the following:

(1) The response should consist of three (3) volumes. The volumes are: Volume I – Technical Submission, Volume

II – Past Performance, and Volume III – Price.

(2) Quotes must comply with the page limitations and format specified for each volume. Information submitted beyond limitations identified could negatively impact the evaluation during the rating process. The follow-on paragraphs provide the specific information required for each volume.

Volume Format Page Limitation

Volume I – Technical Submission for Sample Task Order

(Attachment 2)

MS Word 2007 or higher/Unprotected pdf 25 Page limit

Volume II – Past Performance MS Word 2007 or higher/Unprotected pdf 10 Page limit

Volume III – Price

For Sample Task Order

(Attachment 2) and the Pricing

Fully Loaded Rate by Position

(Attachment 3)

MS Word 2007/MS Excel 2007 or higher None

(3) Additional format requirements for quotes to Volumes I, II and III for the Sample Task Order must be as follows:

• Elaborate formats, bindings or color presentations are not desired or required.

• Charts, Graphs, Tabs, Diagrams, Tables, Photographs, Drawings, Title Page, Table of Contents, Covers for

Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and job qualifications

(Resumes) are excluded from the page limitation.

• All volumes must be clearly marked as either Volume I - Technical Submission, Volume II - Past

Performance, or Volume III – Price, respectively and identify the Sample Task Order it is in response to.

(4) Quote Content:

a. VOLUME I – TECHNICAL SUBMISSION: The Technical Submission volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Legibility, clarity and coherence are very important. Provide your response to satisfying the specific task order

PWS. The Technical volume shall be organized according to the following general outline:

(a) Tab 1 - Technical Capabilities – ability to fulfill the requirements delineated in the Performance

Work Statement (PWS) (Attachment 1)

(b) Tab 2 - Management Experience - ability to administer a complex, health and safety-based disaster response program.

(c) Tab 3 - Personnel Experience - appropriateness and adequacy of the key personnel and the scientific and technical expertise and knowledge of staff.

(d) Tab 4 - Facilities and Equipment - the appropriateness and adequacy.

b. Volume II – Past Performance: The Past Performance volume shall be clear, concise, and include sufficient detail to demonstrate the Quoter possesses the relevant technical experience required to successfully perform the contract requirements. The Quoter shall submit the following information:

(a) Tab 1 – Reference List: The Quoter shall provide a minimum of three (3) references.

- A list of three (3) references with who like or similar services has been provided within the past three (3) years. The past performance references must include contract number, dollar value, specific points of contact, phone number and email address. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns.

- Quoter may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. For the purposes of this solicitation, a "major subcontract" is defined as supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor.

(b) Tab 2 – Reference Information: The Quoter shall include for each reference:

- Project Title

- Description of the project

- Contract and, if applicable, task order number

- Total Contract Value and type of contract

- Government Agency/Organization

- Contracting Officer’s Name and Telephone Number.

- Current status, e.g. completed and/or if in progress start and estimated completion dates.

- Name of company being referenced

- A brief narrative of why you deem the reference to be relevant to this effort.

c. Volume III – Price Submission: The price submission must be clearly marked “Volume III, Price Submission”.

The price volume shall be organized according to the following general outline:

(a) Tab 1 - RFQ Document. The contractor must submit the following documents as part of the RFQ

Document:

1. Point of Contact: The Quoter shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

2. Cover Letter: This statement page shall also include the following information:

▪ Company Name/Address: DUNS #:

▪ Cage Code:

▪ Federal Tax ID:

▪ Point of Contact:

▪ POC Phone/Fax/E-mail:

3. Representation, Certifications, and Other Statements of Quoter – In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications-- Commercial Items, IF YOU INTEND TO SUBMIT A QUOTE, YOU MUST: (1) Go to the Online

Representations and Certifications Application (ORCA) and complete the Representations and Certifications. Offerors must access ORCA through the System for Award Management

(SAM) at http:// www.sam.gov; and (2). Complete.

(b) Tab 2 – Price Quote. The contractor shall submit the following documents as part of the Price Quote:

1. Contract Pricing: Provide fully loaded pricing by position as referenced in Attachment 3. All

Task Order pricing will be evaluated at the task order level based on the fully loaded rates and

Level of Effort.

The Quoter shall complete the pricing with fully loaded rates in the Attachment Fully Loaded

Rates by Position in attachment 5. These fully loaded rates will be incorporated into the resultant contract. The rates will be used in the pricing future task orders issued under the contract. The positions will have specific rates that reflect the maximum rates to be paid for listed positions through the life of the contracts five-year ordering period.

2. Sample Task Order Pricing: Quoters shall submit separate pricing for the Sample Task

Order. Pricing for the Task Order shall include fully loaded labor rates. Pricing for the

Sample Task Order shall be the total price to successfully execute and complete the Sample

Task Order (Attachments 2).

3. The Quoter agrees to hold the prices in its quote firm for 120 days from the date specified for receipt of quotes.

4. Quoter shall submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.