Attachment 26 - Basis of Design.pdf

Edward Hines, Jr. VAMC

EHRM Infrastructure Upgrades

Phase II

100% Construction Documents

May 31, 2023

VA Project #578-21-701

SES Project #21081.001

Basis of Design

EHRM Infrastructure Upgrades – Hines, IL

Edward Hines, Jr.VA Medical Center

SES Project 21081.001 www.specializedeng.com

Table of Contents May 2023 1

Table of Contents

Executive Summary

Campus Identification

Submittal Requirements

Quality Assurance & Quality Control (QA/QC)

Project Execution

Telecommunications

Existing Server Room

Existing Fiber Optic Backbone

Existing Telecommunications Rooms

New Telecommunications Rooms

Outlet Assessments

Existing Horizontal Cabling

Phasing

Standards and Guidelines with Proposed Deviations

New Fiber Optic Backbone

New Copper Backbone

New Telecommunications Grounding

Civil

Site Investigation

Schematic Design

Design Development

Construction Documents

Construction Considerations

Life Safety

Physical Security

Building Codes and Standards to follow

Civil Engineering Next Steps

Architecture

Site Investigation

Existing Building Considerations

Demolition

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Table of Contents May 2023 2

New

Interior Design

Life Safety

Building Codes and Standards

Electrical

General Design

Power

Grounding and Bonding

Metering

Uninterruptable Power Supply

Lighting

Fire Alarm

HVAC

Calculations

Life Cycle Cost Analysis

Security

Physical Access Control System (PACS)

Security Surveillance Television (SSTV) System

Security System Infrastructure

Mechanical

Background and Intent

Scope

Existing HVAC Systems

Server Room (CSC Class Space)

Specifications

Hazardous Materials

Cost Estimating and Budget Approach

Proposed Construction Schedule

Appendix 1 – Submittal Requirements

VA PG 18-15

Appendix 2 – Quality Assurance (QA) Plan and Quality Control (QC) Checklists

QA-QC Plan

QA-QC Certification Form

VA Site/Civil Checklist

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Table of Contents May 2023 3

VA Architectural Checklist

Structural Checklist

VA HVAC Checklist

VA Fire Protection Checklist

VA Plumbing Checklist

VA Electrical Checklist

VA Telecom Checklist

Appendix 3 – Project Execution Plan

USACE PxP V4.0

BIM Request for Waiver

Appendix 4 – Project Schedule

Project Milestone Schedule

Appendix 5 – Project Estimate

Status Report

Appendix 6 – Variance Requests

EHRM Project Standards Compliance Memo – 2022-05-31

EHRM Project Standards Compliance Memo – 2022-06-01

EHRM Project Standards Compliance Memo – 2022b-06-01

EHRM Project Standards Compliance Memo – 2022-07-05

EHRM Project Standards Compliance Memo – 2022-08-26

EHRM Project Standards Compliance Memo – 2023-05-15

EHRM Variance Request – 2022-07-12

Appendix 7 – 100% Review Comments

HEFP Review Comments

VA Hines Review Comments

Appendix 8 – Hazardous Material

Moved to Specification Manual

Appendix 9 – Physical Security

Physical Security Compliance Report

Appendix 10 – Facility Technologies Needs Report (FTNR)

Technology Systems Assessment

Appendix 1 Site Map

Appendix 2 Existing Medical Center IT Equipment Room Inventory

Appendix 3 Existing Nurse Call System

Appendix 4 Bio Medical Systems Equipment Room Matrix

Appendix 11 – National Environmental Policy Act (NEPA)

Moved to Specification Manual

Appendix 12 – Calculations

UPS Calculations

Telecommunications Calculations

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Table of Contents May 2023 4

Mechanical Calculations

Appendix 13 – Equipment Cut Sheets

Mechanical

Electrical

Telecommunications

Appendix 14 – Commissioning Scope Documents

Commissioning Plan

Commissioning Scope Document

Appendix 15 – PCAC Supplemental Checklists

PCAC Supplemental Construction Checklist

PCAC Post Award Specs Checklist

Appendix 16 – Site Self Assessment

EUO Room TR DC Assessment

DC Room Data Collection

Edward Hines, Jr.VA Medical Center

Executive Summary May 2023 1

Executive Summary

The scope of this project is to provide the necessary infrastructure to prepare the VA Hines campus for the transition to

Electronic Health Medical Records (EHRM). Infrastructure upgrades include telecommunications (TR) spaces, backbone cabling, horizontal cabling, and the necessary support infrastructure. Additional infrastructure improvements include electrical (electrical panel upgrade, power [normal emergency]), Bonding, UPS, Building Management System interfaces, assess for new and upgrades to existing HVAC, reconfiguration, expansion, and renovation of existing space (demo, new construction, finishes). Expand space in MFA (demo, finishes, cable management, relocate cabinets), communication infrastructure (new data outlets, patch panels, upgrade to Cat 6e cable) in buildings as necessary, physical security upgrades, assess and upgrade fiber infrastructure backbone campus wide within buildings and between buildings, install diversified path to data center for WAN, hazardous material abatement. The following buildings on the campus will be included:

Buildings 1, 2, 3, 4, 7, 8, 9, 12, 13, 16, 17, 18, 20, 33, 45, 48, 100, 113, 128, 200, 205, 217, 220, 221, 228, and 230. Additional inclusions within this project are to provide existing systems assessment and One-line Diagrams for several low voltage systems and health records modernization for the Joliet CBOC.

The project design shall consist of complete Demolition and Construction Drawings which will include asbestos abatement, as necessary, an Infectious Control Risk Assessment (ICRA) Plan and Specification, as well as Technical Specifications, cost estimates and a Construction Statement of Work for bid purposes per the A/E design submission instruction document. The

Drawings shall meet all applicable Federal governing codes. Drawings shall be stamped by Registered Architects and/or

Professional Engineer disciplines.

Campus Identification

In reviewing the buildings on campus with local VA Engineering Leadership, we are classifying the buildings as either

“Providing Clinical Care” or “Providing Non-Clinical Care”. These designations will assist the planning process in identifying space requirements.

Providing Clinical Care:

Buildings 1, 4, 12, 13, 113, 128, 200, 217, 221, 228, and the Joliet CBOC

Providing Non-Clinical Care:

Buildings 2, 3, 7, 8, 9, 16, 17, 18, 20, 33, 45, 48, 100, 205, 220, and 230

Submittal Requirements

Project submittals will be provided in compliance with VA PG 18-15. Refer to Appendix 1 for VA PG 18-15 document.

Quality Assurance & Quality Control (QA/QC)

Project submittals for Schematic Design (30%-SD), Design Development (60% & 65%-DD), Progress Construction Documents

(95%-CD), and Final Construction Documents (100%-CD) will comply with submitted procedures within Appendix 2.

Project Execution

This project’s drawings will be executed in compliance with the execution documents and BIM drafting waivers included per

Appendix 3.

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Telecommunications May 2023 2

Telecommunications

Existing Server Room

The existing server room has been classified as a Campus Support Center (CSC) and is located on the 3rd Floor of Building 1.

The existing server room will be replaced by a new standalone data center as part of another project. This project will require the Server Room remain active throughout construction. Two new TR location’s will be utilized within Building 1 to provide a future fusion splice for each leg of fiber to provide connectivity to the existing Server Room under this project and the new data center under a future project.

Existing Fiber Optic Backbone

The existing intrabuilding and interbuilding fiber optic backbone primarily consists of OM1, 62.5/125 micron, fiber optic cabling. This backbone cabling does not meet the requirements stated in the guidelines and will be replaced as part of the project.

Existing Telecommunications Rooms

Entrance Facilities and Telecommunications Rooms within this project have been classified as Network Support Centers

(NSC). The existing telecommunications rooms were assessed with reference to the new guidelines. Data sheets of the rooms are included in the Existing Data Rooms previously provided. Areas currently fed by telecommunications rooms identified as abandoned will be refed from newly constructed telecommunications rooms meeting the requirements stated in the guidelines unless noted otherwise. Rooms being retrofit or expanded will be brought up to the requirements stated in the guidelines unless noted otherwise.

The majority of the campus’s existing telecommunications rooms are small closets with a wall mounted, half rack for horizontal cable distribution, or full-size racks in closets that do not provide room any accessible space for maintenance.

Most existing spaces have no cooling systems. These smaller rooms will typically be abandoned, and new, larger rooms provided to accommodate the cabling requirements.

New Telecommunications Rooms

Refer to Drawings for telecommunication room layouts and rack elevations. Components will be specified in compliance with identified version of the Infrastructure Standards for Telecommunications Spaces.

Outlet Assessments

As part of the design effort, areas of the building served by telecommunications rooms being removed or fed with Category

5e or lower cabling will be surveyed to identify outlet locations, cabling quantities, and cabling types. The findings of this assessment are included in the DD Submittal. These surveyed components will be removed and replaced with current standard compliant spaces and components.

The information outlet assessment has been completed for all buildings that are in scope.

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Telecommunications May 2023 3

Existing Horizontal Cabling

The existing horizontal cabling is a mixture of Category 6 cabling in the newer telecommunications rooms and renovated areas and Category 5e and 5 cabling in the older telecommunications rooms and departments. All existing Category 6, 5e and 5 cabling will be replaced with new Category 6A cabling.

Phasing

To maintain the operational capability of the existing VA facilities, the existing server and telecommunications rooms will remain operational throughout the construction project until the new telecommunications rooms serving the specific facility areas are constructed and operational. New horizontal cabling will be provided to existing outlets as required, fed from the new telecommunications rooms. A brief description of the proposed phasing for the project is as follows:

Construct redundant site fiber loop from new main computer room to all outbuildings. Maintain the existing fiber ductbank and feeds from the existing server room as currently constructed until the end of the project.

Construct new telecommunications rooms and expand existing to remain telecommunications rooms. Route new and redundant fiber to new telecommunications rooms. In existing to remain telecommunications rooms, route the redundant fiber backbone from the new main computer room. Maintain the existing rooms and fiber backbone cabling until the area being served by each respective telecommunications room has been refed. Provide new A/B power panels, HVAC, and grounding in new and existing to remain rooms. Power all telecommunications room loads from the new panels.

For new or expanded telecommunications rooms, provide new cables from the existing outlets to the new rooms.

Remove existing Category 5e or lower cabling after new cables have been pulled to the outlets to maintain operational capability of the spaces to the greatest extent possible.

After new cabling has been installed, remove existing backbone cabling in telecommunications rooms being abandoned. In existing to remain telecommunications rooms, replace the existing fiber optic backbone cabling with new cabling matching the requirements in the guidelines.

Replace the existing interbuilding backbone cabling with new fiber optic cabling meeting the requirements stated in the guidelines. Reuse the existing ductbank for the new cable installation.

Standards and Guidelines with Proposed Deviations

Every effort will be made to comply with requirements set forth by the VA and as identified within the OIT Infrastructure

Standard for Telecom Spaces Version 3.0 and the VA OEHRM Site Infrastructure Requirements Version 1.9. These design standards have been provided per Appendix 6. Where deviations are identified to be in the best interest of the VA or enhance the project, deviations will be identified within the SD, DD, and CD submittals. It is anticipated that the following items will be deviations from the standards and require further consideration from the VA prior to final acceptance.

Project Deviations to be considered:

Standards require a telecommunications room on each level to feed that level only. Some buildings have been discussed as utilizing a single telecom space to serve multiple levels due to either limited devices within that building or the building being used for non-clinical functions.

Standards require one 5 kW UPS in each rack. This project has been approved to substitute centralized UPS components in lieu of rack mount UPS components in an effort to downsize future maintenance points in the system.

Standards require telecommunication rooms to stack vertically. Due to space and building constraints this may not be possible in all buildings.

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Telecommunications May 2023 4

New Fiber Optic Backbone

To meet the requirements of the guidelines, new fiber optic cabling backbone cabling will be provided. All backbone cabling will be run to the new server room and terminate in LC connectors.

The existing interbuilding pathways will be maintained for the new backbone cabling, and a new, redundant ring will be provided for the redundant fiber optic backbone cabling. The new interbuilding backbone will consist of (1) 24-strand, OS2, single mode fiber optic cable as the primary connection, and a second (1) 24-strand, OS2, single mode fiber optic cable routed separately from the primary cable as a redundant cable. The interbuilding backbone cabling will be loose tube, indoor/outdoor rated cable. Refer to site plan showing the proposed routing for new fiber optic backbones.

In preparation of the data center being located in a standalone building, all new backbone cabling will consist of (1) 24-strand, OS2 fiber optic cable as the primary connection, and a second (1) 24-strand, OS2, single mode fiber optic cable routed separately from the primary cable as a redundant cable. All fiber will be loose tube, indoor/outdoor rated installed in conduit.

New Copper Backbone

Due to the future use of Voice over Internet Protocol (VoIP) phones in the facility, the requirement for analog phone lines is limited. New telecommunications rooms will typically be provided copper backbone extended as needed from existing area cross connects. Patient floors still using analog patient phones will be provided with larger pair backbone cabling if required.

New Telecommunications Grounding

A new telecommunications grounding riser, sized to meet the BICSI and EIA/TIA requirements, will be provided for all telecommunications rooms and the main computer room. Ground bars will be provided in each telecommunications room as required per the guidelines. Buildings with multiple rooms will have ground bars interconnected by the grounding riser and bonded to the building’s service grounding at one location. In the outbuildings, the ground bar will be connected to the respective building’s service grounding.

Edward Hines, Jr.VA Medical Center

Civil May 2023 5

Civil

Site Investigation

During the A/E site visit August 9-11 , 2021, the civil design team focused initial efforts on identifying buildings within the VA

Hines Medical Center that will receive upgrades to telecommunication service under the EHRM Infrastructure Upgrades project. Then, worked with other disciplines to determine where Telecommunication Rooms and Main Computer Rooms were being considered within the buildings to determine potential building entry points.

After determining these desired endpoints, the civil design team reviewed potential external corridors for new fiber optic lines to install new telecommunication links between these points. The civil team spoke with VA staff and requested existing records to compile all available information related to existing utilities and topography. The civil team used this information to identify physical obstacles along the potential corridors.

Site Investigation efforts will include obtaining a comprehensive topographic survey of the proposed fiber optic corridors, defined as a fifty-foot wide corridor centered along the proposed fiber optic backbone, and over lateral services to each building. The civil team initiated these efforts by retaining a third-party utility locator to identify all underground utilities within the corridor. Once the utility locates were complete, the surveyor team traveled to the site and performed a topographic survey of the surface and visible portions of underground utilities within the proposed fiber alignment corridor.

Schematic Design

The primary objective of the Schematic Design (SD) scope for the civil team was to establish a Preliminary SD Alignment for the exterior segments of the EHRM fiber optic system. This included the fiber backbone as well as the lateral services to each building served by the system.

The civil SD drawings showed the preliminary primary alignment (developed by other members of the design team) and existing conditions (provided by the VA). The civil team performed an initial review of the Preliminary SD Alignment during the SD stage to identify conflicts. The Civil SD drawings show the alignment routed to reduce or eliminate conflicts as much as possible.

The alignments are summarized below:

Source Alignment A:

Beginning from an existing AT&T vault on Campus east of Tripp Avenue the route proceeds West towards Iowa lot where it turns southward and enters Building 1 to access the main hub. – At Construction Documents Phase this line was removed from scope.

Source Alignment B:

Beginning on Roosevelt Road the alignment proceeds southward to enter Building 1 and access the main hub. – At

Construction Documents Phase this line was removed from scope.

Alignment A:

Beginning from the North end of Building 1 the line proceeds across the loading dock to buildings 200 and 128.

Alignment A leaves Building 200 and services Building 113.

Alignment A also leaves Building 1 and enters the causeway between Buildings 1 and 2

After internally services Building 228 Alignment A exits to the southeast and services Building 13.

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Civil May 2023 6

Alignment A branches after leaving Building 228 and continues southwards along Tripp Avenue branching to services

Buildings 100, 205 and 48.

Another branch allows Alignment A to continue down air mail road to Building 20.

Alignment A also branches again after leaving Building 228 and networks across the corridor in front of Building 100 to service Buildings 2, 12, 16, 17, and 18.

Alignment B:

Alignment B begins from the south facing side of Building 217 and proceeds Eastward to Buildings 48 and 20.

Alignment B exits Building 2 to the southeast and services Buildings 16, 17, 18, 100, and 205.

The Final SD Alignment was drafted based on the meeting results and used to establish the limits of the proposed field topography survey, which will be performed by a third party surveyor and utility locator. The resulting topographic survey was a product of the SD stage and was used as an existing conditions background for the civil plans prepared during the initial Design Development (DD) stage.

The civil SD deliverables included: A set of drawings showing the proposed routing, a complete Site and Landscape Review

Checklist based on the VA Technical Information Library (TIL) for Minimum Requirements for A/E Submissions (PG-18-15), this section of the narrative, and a Table of Contents Index listing the sections of specifications that were anticipated to be required for the civil and landscape construction scope.

Design Development

Early in the Design Development (DD) stage, the civil team updated existing conditions to incorporate results of the topographic survey and began developing the initial DD civil plans. These initial plans include routing and design elements for proposed fiber optic conduits external to the buildings, to the point within five feet of each building served.

Civil DD plans are categorized into three major categories:

Existing Conditions & Removals, which show sawcut lines, site removals, protection of existing items within the work area scheduled to remain, laydown areas, and erosion control.

Proposed Construction, which show proposed fiber optic stationing, existing utility relocations, conduit sizes, fittings, pull boxes, and other appurtenances.

Civil Details, which show typical conduit duct bank cross sections, pull box details, and restoration details.

The civil team has incorporated the results of the recently completed topographic survey to evaluate existing utility crossings.

For crossings of small utilities such as electrical lines, irrigation systems, gas mains, geothermal systems, or steam tunnels that can run at a variety of depths, the civil plans are based on the assumption that a conflict exists. The civil DD plans provide notes directing the contractor on how to address. The civil DD plans include a utility crossing table indicating “how” a utility conflict will be addressed. Detailed design information will be provided at the Construction Document (CD) stage.

Profiles for proposed alignments of fiber conduits will be prepared for the civil DD stage.

The deliverables for the DD stage include a set of civil plans (as listed above), specifications that include the sections previously listed in the SD Specification Table of Contents, and an updated Civil narrative.

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Civil May 2023 7

Construction Documents

The main objective of the Final Design will be to finalize the civil design and incorporate all remaining VA staff comments into the plans to create a Construction Document (CD) civil plan set. These required revisions may include anything from final adjustments to the proposed fiber alignments, plan sheet annotation changes, detail revisions, or alterations to the specifications.

Civil CD plans provide detailed design information to eliminate conflicts with existing utilities identified in earlier design stages. The specifications will be finalized to remove any unnecessary sections and add any language specifically needed for this project.

The electronic CAD files for the CD’s will also be modified to provide the proposed fiber lines in Civil 3D. This format will provide both horizontal and vertical alignments in civil CDs for the entire external proposed fiber network. The topographic ground surface above the proposed fiber lines will also be provided in Civil 3D. However, this project will not upgrade existing utilities into Civil 3D. The civil electronic files maintain existing utilities in 2D format.

The deliverables for the CD stage will include a full set of civil plans and specifications. The civil plans and specifications will have the same sections and structure submitted during the DD Phase but will be completed for contractor bidding.

Construction Considerations

The civil design will not dictate means and methods. Our intent is to provide the selected Contractor with the option to either use directional boring or open trenching. They will likely use both construction methods, varying segment to segment based on the size of the proposed conduit, existing ground cover (paved vs. unimproved), or proximity to existing utilities.

Life Safety

In locations where new fiber installations are proposed in close proximity to existing utilities, such as gas or electric lines, the civil specifications will require the Contractors to call the utility owners for locates prior to construction. Depending on the proximity of the existing utility, the Contractor may be required to temporarily shut off service of the existing utility, expose the existing utility, or take other precautions to protect in-place.

Physical Security

Final civil plans and specifications will be prepared in accordance with the VA’s Physical Security and Resiliency Manual

(PSDRM). Civil plans will highlight specific requirements to protect campus assets.

Building Codes and Standards to follow

The design of the fiber optic cables and conduits external to the buildings and to a point within five feet of the existing buildings will follow the Infrastructure Standards for Telecommunications Spaces Version 3 and the Office of Electronic

Health Records Modernization EUD Requirements Version 1.9.

Edward Hines, Jr.VA Medical Center

Civil May 2023 8

Civil Engineering Next Steps

The next steps for the civil engineering design scope is to meet with the other disciplines and VA staff to review the initial

DD documents to evaluate fiber alignments, determine handhole locations, and conduit bank size for each segment. We will also perform a site visit to review the capacity of existing fiber optic conduits south of Building 17 to determine if they provide adequate capacity for the required number of proposed fiber lines. Once this has been completed, we will adjust the alignments as necessary, finalize the fiber optic size and routing, and issue the final DD civil documents.

Civil design efforts within the DD stage will include initial analysis of crossings of existing utilities. This analysis will identify conflicts and options to eliminate the conflict. Final design details such as relocating existing utilities or adjusting vertical alignment of the proposed fiber optic lines will not be completed until CD stage, but the decision to do so will be made during the next steps of the DD stage.

Edward Hines, Jr.VA Medical Center

Architecture May 2023 9

Architecture

Site Investigation

From October 4th through October 6th, 2021, the design team investigated existing conditions of spaces within the project scope of work where telecommunication rooms and main computer rooms were being considered for reconfiguration, expansion or relocation.

Buildings were reviewed for their unique spatial challenges and actual telecom needs relative to the current use of the building and as foreseen for decades to come. Preferred locations for telecom space changes were identified as a starting point for the design team’s investigation.

Architectural spatial qualities were documented to serve as a tool for identification of modifications that would need to be made to bring spaces into compliance with life safety, building code or other design requirements set forth by the VA. Room

Data Sheets specific to the architectural design were created to provide a summary of these qualities for each of the proposed telecommunication rooms and computer rooms that were made accessible. See Appendix 5 – Existing Room Data

Sheets, Architectural, for the Room Data Sheets completed at the time this narrative was issued.

Subsequent site investigations have been performed by the design team and additional ones are planned for the coming weeks specifically for architectural related observations.

Existing Building Considerations

Existing telecommunication spaces are being expanded and relocated to come into compliance with the VA’s “Infrastructure

Standard for Telecommunication Spaces” and “OEHRM Site Infrastructure and End User Device requirements”, as per

Appendix 9.

Every attempt was made to utilize existing building spaces for the expansions and relocations, in areas that provide the least amount of disruption to existing department workflows, established means of egress, architecturally significant equipment and building systems. These less disruptive “soft spaces” frequently landed in existing storage spaces or offices. A typical “soft space” can often be found in the basement level of most buildings, especially the outbuildings. The challenge, however, is many of the buildings have shallow basement level construction and upper floors of limited heights.

The floor-to-floor elevations of the existing buildings is an attribute of the existing building stock that cannot be changed.

Additionally, as the structures carry a great deal of infrastructure history and the infrastructure is robust as you would anticipate of a healthcare environment, there are many ceiling level and above ceiling level obstructions to be cognizant of when designing for the rerouting of building systems outside the perimeter of the modified and new telecommunication spaces.

Demolition

Existing closet-style telecommunication rooms will typically be left to house non-OIT infrastructure with all telecommunication systems removed. Doors will remain lockable to secure access to other systems remaining in said closets and the VA has elected to rename these spaces “Facility Management Services” or “FMS”.

Existing spaces throughout the campus identified to serve as new or expanded Main Computer Rooms or Telecommunication

Rooms will be marked for demolition to extent necessary to convert the room’s use. Typically demolition in these spaces would include removal of existing furnishings and equipment, removal of any suspended non-rated ceiling systems to give back vertical clearance in the rooms, removal of any plywood wall coverings that are insufficient to meet VA design

Edward Hines, Jr.VA Medical Center

Architecture May 2023 10 standards, removal of existing finishes such as wall bases and finished flooring. Existing windows in proposed

Telecommunication spaces will typically be infilled. See more on that topic below. Building systems that are unnecessary to the purpose of the various telecommunications rooms shall be typically re-routed and removed unless approved by the VA as a waiver to the design standards.

Existing doors and frames will typically require replacement as the Infrastructure Standard for Telecommunication Spaces requires Telecommunication Room doors to be 45 minute rated with card reader access. These design features require UL labeled door and frame assemblies with electronic strikes; therefore, existing door panels and frames could not be used.

Additionally, the Telecommunication Design Standards require these doors to be 8’-0” high. The existing door openings will be required as part of base bid to be altered to fit an 8’-0” high opening, including adding/modifying structural lintels where necessary. In instances where a low floor-to-floor height exists, a waiver may be requested to hold to a 7’-6” high standard door opening.

New

Typical new telecommunication spaces shall be designed following the architectural standards set forth in the “Infrastructure

Standard for Telecommunications Spaces, including:

Providing security and access control as required by the PSRDM and campus standards. This will entail infilling windows and providing a blackout film to glazing in Telecommunication spaces to keep the room secure where required by the

PSRDM or requested by the VA. As most of the buildings have historical significance the infilling or covering will occur from the inside of the actual window assembly so the glazing and window frame may remain intact.

Providing access and egress routes in observance of life safety codes

Providing entryways into rooms meeting minimum size requirements

The VA has requested that modifications to existing doors to new TR spaces, including increasing their size from a typical 7’-0” height to 8’-0” height, the height required by the latest OIT standards, be included as part of the project base bid. Keeping the existing framed opening heights of 7’-0” would be considered as part of a Deduct Alternate.

Actual doors and frames will have to be replaced in most, if not all locations to bring them up to other OIT Standards of 45-minute doors and frames that accommodate electronic strikes for card readers.

Minimize use of raised floors unless determined necessary for room conditioning or fiber routing requirements.

Considering the limitations of clear floor space within the existing buildings when selecting room locations.

Interior Design

Interior finish selections for disturbed areas, including telecommunication spaces and elsewhere, have been coordinated with the VA Hines Interior Designer. The design intent for interior finishes is to patch to match the existing in spaces outside of new Telecommunication rooms and comply with the latest OIT standards for new and renovated Telecommunications rooms, Entrance Facilities, and Server Rooms. Non-telecommunication spaces (or entire systems such as ceiling, floor, or wall) impacted by this project’s scope of work will be provided finishes from the campus finish standards. Finish standards that will be adhered to specific to telecommunication spaces to include:

Providing fire-rated plywood wall coverings as required

Providing new floor and wall base meeting anti-static criteria.

Removing existing finished ceiling systems

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Architecture May 2023 11

The design team has been presented with the Hines Design standards by the campus Interior Designer and has done follow up discussions with them to assess finish selections for the various spaces in the project scope of work. Some revisions from standards may be required based on current product availability. As most finishes in this project will be based on patch to match criteria, and facility standard products, material samples will be ordered on an as needed basis.

Life Safety

The new telecommunication spaces have been located to have a neutral or positive impact on existing life safety measures.

Utilization of existing partitioned spaces to convert to telecommunication spaces has been done wherever feasible. Exiting has been arranged to permit egress from telecommunication rooms direct to corridors, where corridors exist. Main computer rooms / Server Rooms, Entrance Facilities, and Telecommunication Rooms (TR)s are indicated to have a 1-hour fire rated barrier protection for all partitions, unless existing conditions rate them higher, than those will be maintained.

Existing partitions not currently terminating to structure above or constructed as a 1-hour fire barrier will be updated to be brought into compliance. Spaces will be sprinklered consistent with the building in which they are located and as required by the National Fire Protection Association (NFPA) for each building construction type, occupancy and size.

Building Codes and Standards

In addition to other standards mentioned elsewhere in this narrative, the project will be designed to conform to all VA Design

Criteria, including but not limited to:

PG-18-1 Master Construction Specifications

PG-18-3 VA Design and Construction Procedures

Signage Design Guide

PG-18-4 Standard Details and CAD Standards

PG-18-5 Equipment Guide

PG-18-13 Barrier Free Design Standard

PG18-14 Room Finishes, Door and Hardware Schedule

PG-18-15 Minimum Requirements for A/E Submissions

Other VA Directives, Design Manuals, and guidance provided on the Technical Information Library (TIL)

Applicable Codes:

2018 NFPA 101 Life Safety Code

2014 Indiana Building Code (incorporating 2012 IBC with 2014 Indiana Amendments)

2014 Indiana Fire Prevention Code (incorporating 2012 IFC with 2014 Indiana Amendments)

ABAAS (Architectural Barriers Act Accessibility Standards)

VA Barrier Free Design Standard

NFPA National Fire Codes, most current versions (Exception: NFPA 5000 & 900)

OSHA Standards

VA Seismic Design Requirements H-18-8

National Electric Code (NEC)

Edward Hines, Jr.VA Medical Center

Electrical May 2023 12

Electrical

The electrical design intent for the VA Hines EHRM project is to provide upgrades to the electrical distribution system to support the Office of Information and Technology (OIT) initiatives for the following Buildings: 1, 2, 3, 4, 7, 8, 9, 12, 13, 16, 17, 18, 20, 33, 45, 48, 100, 113, 128, 200, 205, 217, 220, 221, 228, 230, and Joliet CBOC.

General Design

Basic Assumptions

Buildings on campus that are direct patient care will be provided with both UPS and generator backed up power to the new

TR rooms. These buildings will include the north end of Building 1, and buildings 12, 13, 113, 128, 200, 217, 221 and 228.

The remaining buildings on campus (Buildings 2, 3, 4, 7, 8, 9, 16, 17, 18, 20, 33, 45, 48, 100, 205, 220, and 230) are considered support buildings and will not receive generator power to the new TR rooms, unless the building already contains generator power.

The campus contains a total of 19 emergency generators that provide coverage to a variety of buildings and areas. Buildings

200 (7 generators total) and 228 (one generator) contain emergency distribution systems that conform to Article 517 of the

NEC and provide critical, life safety and equipment branch power. The remaining generators on campus provide only Life

Safety and an Optional Stand by Branch.

The overall capacity of each generator is not known at this time. Based on a condition assessment done in 2019 the generators located in building 200 and 228 are in good condition, and the downstream distribution should have adequate capacity to support the EHRM project needs. The remainder of the generators on campus are beyond their service life and the distribution has various code related issues with the distribution. In addition, the distribution in most of the remaining buildings is not large enough to support the EHRM project.

Points of interconnection and impact of new construction on existing electrical distribution system includes:

Within Buildings 200 and 228, where a new centralized uninterruptable power supply (UPS) is designed, the UPS will be fed from a generator feed downstream of a new or existing automatic transfer switch (ATS). The normal power feeds for the transfer switches will be derived from the existing normal power electrical distribution from available panels.

The emergency side of the transfer switch will derive from an existing generator feed. Refer to the One-line Diagrams for further information.

The remaining buildings that are patient care related with smaller generators and will contain rack-mounted UPS systems. These UPS systems will be connected to existing emergency distribution systems within the building for emergency power systems.

For the outbuildings currently without a generator and where a rack-mounted UPS is to be specified, the point of interconnection for the new panels will be fed from the existing electrical distribution. The projected load of most of the buildings is not expected to require a larger service to the building but will be modified if required, generators will not be designed for these buildings.

Mechanical cooling for new TR rooms that are in buildings with generator power will have cooling equipment connected to the appropriate equipment or optional standby branches. Additional distribution will be added as required to support the loads.

The electrical design will adhere to the following standards:

VA Infrastructure Standard for Telecommunications Spaces, Version 3.1.

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Electrical May 2023 13

VA OEHRM Site Infrastructure and End User (EUD) Requirements.

VA Electrical Design Guide.

VA Physical Security Design Manual.

To ensure all parties have the same understanding of the approach to the VA Hines campus as part of this project, the requirements of Campus Support Center (CSC) and Network Support Center (NSC) have been extracted from the

Infrastructure Standard and placed in a table. The intention of this table is to notify the VA the standard is understood and will be applied for the mission of this project.

Power

Distribution to new electrical equipment will be fed from within each buildings distribution system. If a building does not have adequate emergency capacity for the new IT room power distribution and/or mechanical cooling a new generator and associated distribution will be required.

Grounding and Bonding

Proper grounding of the existing and new electrical systems will be designed according to the VA Design Manual. Bonding between the electrical systems and the technology infrastructure will established.

Metering

Metering will be provided for baseline utility consumption and to show the use of power in telecommunication rooms over time.

The energy consumption data that will be reported will be found in Table 19 of the Infrastructure Standard for

Telecommunications Spaces.

Uninterruptable Power Supply

The UPS system will be designed to cover 100% of the IT equipment electrical loads in the data center and sized to provide ten minutes of back up capacity.

The UPS will be provided with a battery monitoring system.

Central UPS systems, when utilized, will be sized to cover 100% of the IT equipment electrical loads and will have a minimum of 20% excess capacity for future expansion capability.

The existing Main Computer Room (MCR) has been identified as existing to remain under this project and will be replaced under a future project. The existing UPS systems serving the MCR will be upgraded to support 20% growth within that space while the new MCR is being developed.

Lighting

Lighting will be provided for the new rooms to meet OIT and IES footcandle requirements. Lighting will be LED. Lighting will illuminate all aisles and passageways for proper identification of people and equipment.

Depending on occupancy, three-level lighting protocols will be followed as stated on Page 44 of the Infrastructure Standard for Telecommunications Spaces.

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Electrical May 2023 14

Fire Alarm

Fire Alarm systems will be modified as necessary to accommodate the design. Rework or relocation of fire alarm panels within OIT closets may be necessary. This may also include new notification appliance circuit (NAC) or signaling line circuit

(SLC) circuits depending on the relocation of fire alarm panels.

HVAC

UPS panels and wall mounted units in all NSEs will be powered from corresponding new IT panels provided in each room.

Calculations

Electrical short-circuit, voltage drop, and demand calculations will be performed with computer software. The short-circuit and voltage drop calculations will be calculated with PTW (Power Tools for Windows) SKM. The available fault currents will be gathered, and preliminary calculations will be run for the normal and essential systems being specifying. Voltage drop calculations will be performed on feeders and large branch circuits. Voltage drop values will be limited to the National

Electrical Code and VA standards threshold.

Demand calculations for the telecom spaces are prescribed as part of the EHRM and OIT design standards. These will be followed for demand calculations while considering coincidental loads.

Life Cycle Cost Analysis

The life cycle cost provides the cost over the lifetime of a standard central UPS applicable to this project. These costs can be found in the Life Cycle Cost Analysis.

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Security May 2023 15

Security

The security systems are designed based on the application requirements in the updated Physical Security Design Manual issued October 1, 2020, and revised January 1, 2021.

Physical Access Control System (PACS)

The PACS will be an expansion of the facility's existing system. New PIV compliant card readers, door position switches, electrified locking hardware, and request to exit devices will be installed.

Licenses will be provided as required to expand the PACS to support the Primary Care Addition.

The PACS will be monitored and controlled from the existing facility Security Control Center.

Security devices will be connected to existing control panels where possible. Where necessary, new control panels will be installed in the telecommunications and interfaced with the existing PACS utilizing the facility network.

Existing control panels will remain where installed to minimize the impact to existing PACS operations. If relocated, cabling from existing controls must be rerouted to the new control panel location.

Card reader controls with integral keypads for dual authentication will be installed to access each room.

Security Surveillance Television (SSTV) System

New cameras will be provided to view the exterior doorway for each room.

Cameras will be connected to the existing SSTV system. New cameras will be IP based and fully compatible with the existing

SSTV system, with Category 6 cable drops to each camera.

New Network Video Recorder (NVR) licenses will be provided as required to expand the video surveillance system to support the additional cameras.

Security System Infrastructure

Security Equipment Space

Where new PACS control panels are required, wall space will be provided in the IDF for security equipment. Security equipment will require a 4' wide wall space from floor to ceiling with 3' clear space in front of the security equipment enclosures.

Door Hardware

Electromechanical locking mechanisms (mortise or cylindrical locks to match existing facility locking mechanisms) will be coordinated to provide the best security while accommodating free egress and other life safety requirements.

Fire Alarm

A fire alarm relay will be provided at any new security equipment location in the IDF to provide for fail-safe release of electric locking mechanisms as required to comply with life safety requirements.

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Network Data Ports Network data ports on the facility network will be provided for the security system in the following locations:

IDF (ports for new PACS control panels)

SSTV Cameras (one port for each camera)

Power Requirements

A 120 VAC 20A generator circuit dedicated to security will be provided at any new security equipment location in the IDF to provide power for the security equipment.

A 120 VAC 20A general building circuit dedicated to security will be provided at the new security equipment location in the

IDF to provide for fail-safe release of electric locking mechanisms as required to comply with life safety requirements.

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Mechanical May 2023 17

Mechanical

Background and Intent

In May 2018, the Department of Veterans Affairs awarded Cerner a contract to take over the management of Veteran healthcare records, merging the patient records system with that of the Department of Defense. Cerner has published a guideline that details cabling and telecommunications room requirements that the facility does not currently meet.

The intent of this project is to update the cabling and room design to meet the requirements stated in the guidelines to the greatest extent practicable. Any deviations from the guidelines will be noted in this document.

Scope

The clinical space on the VA Hines campus is contained in Buildings 1, 4, 12, 13, 113, 128, 200, 217, 221, 228, and the Joliet

CBOC. All other buildings included in the scope of this project do not contain clinical functions.

Existing HVAC Systems

Many existing telecommunications rooms do not have dedicated cooling to serve the space. The goal of this project is to standardize the room conditioning systems across all telecommunication rooms to meet the guideline requirements.

Server Room (CSC Class Space)

The existing Server Room and CRAC units are to remain, however, functionality of the existing CRAC units is to be addressed as part of this project. The approach is to create a return air path through the ceiling space of the server room and duct from the ceiling space to the existing CRAC units’ intake. Cold aisle containment will be added to the main server racks to further improve hot aisle/cold aisle separation. In addition, the controls in each CRAC unit are to be replaced and updated to allow for proper sequencing of the existing CRAC units.

New Telecommunications Room (NSC class spaces) HVAC Systems

All NSC class telecommunication rooms will be provided with temperature and humidity monitoring. All new temperature controls will be standardized across all telecommunication rooms. HVAC controls shall integrate into existing ECC. All rooms shall be provided with dedicated cooling unit(s). Cooling systems will be wall mounted split-system or chilled water fan coil when 24/7 chilled water is available. The VA Hines campus has a broad range of building types needing new or upgraded telecommunication rooms. Buildings range from simple 1- or 2-story and small footprints to 16-story Building 200. In the case of smaller buildings or where there is easy access to roofs or grade, the typical cooling approach will use small split-system air conditioning units with low ambient capabilities. Where equipment clearances allow the wall mounted split systems will be mounted at 3’-6” above finished floor (AFF) to allow for ease of maintenance; when clearances do not allow the split systems will be mounted at approximately 7’-6”.

Building 200 will use 2,000 cfm chilled water blower coil units or fan coils with ECM motors to provide cooling to the telecommunication spaces. Building 200 has an existing waterside economizer system to provide 24/7 cooling to selected systems and capacity will be increased through addition of plates to the existing heat exchanger, replacement of existing pumps and addition of a dedicated chilled water distribution piping to serve the new TR rooms.

Building 228 is a 5-story building with limited grade access. The building’s cooling system is chilled water based but not currently available 24/7. VA Hines has replaced the existing cooling towers for the building with new towers. The EHRM

Design Team is working with the VA Hines Team to incorporate a small water side economizer system to the chilled water system to provide 24/7 chilled water to serve the new TR rooms. With 24/7 chilled water the new TR rooms use chilled water

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Mechanical May 2023 18 fan coil units to serve the new TR rooms of this building. VA Hines would like the waterside economizer system to be large enough to provide waterside economizer capabilities for all building uses. The scope and details for incorporating this approach into the project is still be worked out with VA Hines at the time of this printing.

Except for Buildings 200 and 228, the remaining buildings will employ split system DX equipment to provide cooling to the

TR rooms.

Many buildings within the scope of work are not…