Attachment 28 - QA-QC Plans.pdf

APPENDIX 2

QA-QC Plans

Edward Hines, Jr. VAMC

EHRM Infrastructure Upgrades Phase II

Quality Assurance/Quality Control Plan

May 31, 2023

VA Project #578-21-701

SES Project #21081.001

EHRM Infrastructure Upgrades – Hines, IL

Edward Hines, Jr.VA Medical Center

SES Project 21081.001 www.specializedeng.com

Table of Contents May 2023 i

Table of Contents

Introduction

Purpose

Definitions

Scope Requirements

Overview

Quality Control/Quality Assurance

Team Roles and Responsibilities

Organizational and Technical Interfaces

Health and Safety

Monitoring Schedules, Delivery Dates, and Budget

Progress Meetings and Teleconferences

Independent Technical Review Process

Review Comments and Corrective Action

Technical Review Checks

Comment Resolution and Documentation

Certification – Compliance Letter

Attachment A - Quality Assurance Certification Form

Attachment B - VA Design Checklists

Edward Hines, Jr.VA Medical Center

Introduction May 2023 1

Introduction

This Quality Assurance/Quality Control Plan (QA/QC Plan) applies to the Hines EHRM infrastructure Upgrades Design, CONTRACT # 36C77621C0075, and Department of Veterans Affairs program Contracting Activity Central. Communications to Specialized Engineering Solutions (SES) regarding this project, including questions regarding this plan, should be directed to Project Manager, Jeremy Klima, jklima@specializedeng.com, 308-909-1977.

Purpose

The purpose of this QA/QC Plan is to document our team’s methodologies for ensuring that the quality of our deliverables is in conformance with Department of Veteran’s Affairs requirements. It is a technical management plan for executing quality professional architectural and engineering services on schedule and within budget. This plan describes the policies and procedures that SES will use to ensure satisfactory completion of the requirements of the work authorized by the Contract.

The QA/QC Plan provides information on the team organization, lines of communication, lines of authority, project schedule, quality assurance and quality control procedures, and other controls.

Definitions

Quality: Conformance to properly developed requirements and benchmarks established by contract documents, plans, specifications, building codes, and direct client input.

Quality Assurance: The maintenance of a desired level of quality in a service or product, especially by means of attention to every stage of the process of delivery or production. Quality Assurance actions are the steps taken while design tasks are underway by the individual producing the documents. It should be noted that these tasks are often mistaken for Quality

Control.

Quality Control: A system of maintaining standards in products by testing a sample of the output against the specification.

Scope Requirements

CLIN 1 – Under this contract, the A/E shall furnish multi-discipline architectural and engineering services for reports, planning and programming studies, investigations, testing, design concepts, design options, and other related documents a reasonable A/E might expect to deliver as professional services. The A/E firm shall provide professional services necessary for:

Identify and document the existing OI&T distribution system covering the following Buildings 1, 2, 3, 4, 7&33, 8, 9, 12, 13, 16, 17, 18, 20, 45, 48, 100, 113, 128, 200, 205, 217, 220, 221, 228, 230 and the Joliet CBOC.

Design and document a scope of construction work to bring Buildings 1, 2, 3, 4, 7&33, 8, 9, 12, 13, 16, 17, 18, 20, 45, 48, 100, 113, 128, 200, 205, 217, 220, 221, 228, 230 and the Joliet CBOC into compliance with all VA OI&T and

EHRM requirements. Equipment currently located in a Telecom Room that will be de-commissioned as part of this project shall be relocated to a location acceptable to Hines and compliant with all VA Guidelines and

Standards.

The estimated construction cost is approximately $74,000,000.00 per previous estimate. We expect with inflation that this construction cost will increase as we complete an updated estimate.

The above A/E scope constitutes a basic outline of the work and in no way outlines all the details for the design of this project. It is recommended that a detailed inspection of the premises be initiated to determine the needs and

Edward Hines, Jr.VA Medical Center

Introduction May 2023 2 conditions for the design and plans for this project. Copies of the most recent drawings will be available for A/E’s use.

However, the A/E shall field verify their validity before starting the design. Utilities within the area and identified on existing drawings are not to be interpreted as the exact location or as a comprehensive representation of the existing site conditions.

Overview

The SES Quality Officer assigned to this project is Jeremy Klima, jklima@specializedeng.com, 402-909-1977. This position will execute the Quality Control (QC) portion of the project to ensure the final deliverable meet the company and client defined standards. The SES Design Project Manager (PM), Jeremy Klima, is responsible for overseeing and executing the

QA/QC Plan implementation. The Project Manager will coordinate with the QC Officer to develop the project work plan and ensuring adherence to the QA/QC Plan. The PM will be responsible for the quality and coordination of all key aspects of the project including, but not limited to:

Definition of Project Goals

Team Communications

Consultant Contracts

Document Submissions

Technical Drawings

Specifications

Cost Control Management

Project goals, requirements, and operating procedures will be documented in the project workplan, as amended, and shared with members of the design team. This workplan will include a breakdown of the tasks and assignments required to accomplish the project.

Edward Hines, Jr.VA Medical Center

Quality Control/Quality Assurance May 2023 3

Quality Control/Quality Assurance

Quality control includes, but is not limited to the following:

Independent check of compliance with policies and procedures.

Independent check of compliance with applicable codes and guidelines.

Independent check of compliance with Department of Veteran’s Affairs Guidelines.

Independent check of project design drawings for compliance with CADD/BIM standards.

Independent check of each submission for compliance with Department of Veteran’s Affairs programmatic requirements.

Team Roles and Responsibilities

The key personnel listed below form the team that will be responsible for the overall management of the project and will have independent oversight of the technical staff to ensure that the project’s quality requirements are being achieved:

Name Firm Responsibility/Contact

Jeremy Klima SES Project Management, Design; jklima@specializedeng.com; 308-909-1977

Tony Pabon SES Project Management, Support; tpabon@specializedeng.com; 619-241-

Joe Kowols SES Telecom Lead Engineer; joe.f.kowols@imegcorp.com; 630-753-8538

John Martin SES Mechanical Lead Engineer; jmartin@specializedeng.com; 402-991-5520

Curtis Lancaster SES Cx Agent; clancaster@specializedeng.com; 402-991-5520

Tom Olesak Anderson Architects Team Leader - QC for Architectural and Civil; tolesak@ae-mn.com

Dave Larson IMEG

Project Manager – 50% Field IT survey, electrical, Telecom -75%, Fire

Protection, 75% of IT, Joliet CBOC, Existing systems one-lines, and

Physical Security; david.l.larson@imegcorp.com; 314-398-4770

Mike Daley IMEG Electrical Engineer; michael.k.daley@imegcorp.com; 630-753-8538

Erin Sikorski Guidon Architectural Lead, Civil Lead, Structural, Revit Lead;

esikorski@guidondesign.com; 417-522-5618

David Marquardt Guidon Civil Engineer; dmarquardt@guidondesign.com; 317-800-6388

Harry Singh TTL Project Manager - Asbestos and lead based paint survey, Abatement

Drawings, NEPA report; hsingh@ttlassoc.com; 419-214-5058

Kyle Veater OCMI Project Manager – Project Estimates, CPM Scheduling;

kveater@ocmi.com (only copy on emails); 757-803-7517

The team members listed will serve as primary QA/QC contacts for the disciplines listed. The following individual discipline leaders will be responsible for their assigned discipline’s performance of the Quality Assurance portions of the QA/QC Plan:

Jeremy Klima Specialized Engineering Solutions Overall Team Contact

Tom Olesak Anderson Architects Arch/Civil/Struct QC Reviewer

IMEG IMEG Mech/Elec/Telecom QC Reviewer

Edward Hines, Jr.VA Medical Center

Quality Control/Quality Assurance May 2023 4

The following is a brief discussion of the project team members’ responsibilities:

Project Manager:

The Project Manager will ensure that all required corporate resources are made available to the project team to complete the project. They are responsible for overseeing and executing the QA/QC Plan implementation. The Project Manager will address all issues that require corrective action. They will be the primary point-of-contact on technical and administrative matters related to project. Specifically, the Project Manager will be responsible for:

Providing corporate resources for completion of the contract.

Resolving any issues that cannot be resolved by the design staff.

Directing and monitoring the planning, coordination, scheduling, internal cost, and quality of all tasks required by the

Scope of Work.

Ensuring that sufficient procedures and instructions exist for the adequate performance of project activities.

Maintaining communication with the client to resolve questions that occur during the performance of this contract.

Coordinating subcontractor activities.

Maintaining project quality assurance and quality control documents and records.

Acting as managing editor for major project technical deliverables.

Initiating contract change order requests.

Overall health and safety pertaining to the work of the design team.

Architects, Engineers and Technical Support Staff:

The individuals responsible for completing project tasks assigned to them for the Project, and they are responsible for:

Performing architectural, engineering, technical or administrative tasks assigned to them for the Project.

Following project work plans and the SES corporate QA Manuals.

Ensuring that tasks are performed according to project workplan and health and safety requirements.

Ensuring that detailed checks of their own work products and other quality control checks have been performed (See

Guidon discipline checklists and SES detail check forms). Refer to Attachment B.

Quality Assurance Officers (QAO):

The individual responsible for verifying and documenting that project quality assurance has been performed and that project quality assurance plans are documented and meet the defined standards. The QAO or their designees are responsible for:

Performing project quality assurance as defined by the project scope of work and project specific workplans.

Adherence to the SES corporate QA/QC Manuals.

Periodic audits of the project QA files and documentation.

Independent Technical Review (ITR) Team:

The assigned individual (or if required group of individuals) responsible for senior independent review of all work products submitted to the Specialized Engineering Solutions under this contract. The ITR derives its authority from and reports directly to the Project Manager. The ITR members will communicate indirectly with the technical and support staff as necessary to ensure that proper quality assurance is being performed by the project team. The ITR is responsible for the following:

Senior Technical Review of all documents submitted that make recommendations or offer a professional opinion.

Ensure compliance with the project Scope of Work, work plans, and governing standards.

Ensure compliance with the project quality assurance requirements and SES corporate QA/QC requirements.

Ensure that all project team members know and meet the quality assurance requirements of the project.

Review and/or complete the appropriate QA form for each applicable design phase.

Report and document non-conformance issues to the QAO.

Edward Hines, Jr.VA Medical Center

Quality Control/Quality Assurance May 2023 5

Organizational and Technical Interfaces

The project is organized for open and frequent communication among the SES team and its consultants. E-mail will be the primary daily interface in conjunction with weekly team meetings and WebEx/teleconferences among all design team members. In addition, there will be weekly meetings of the leadership team, meetings of the special committees, and meetings among the in-house staff of the various firms participating in the project.

The architectural backgrounds and base BIM models for the project will be produced by SES and distributed to all appropriate consultants.

Health and Safety

The Project Manager will ensure that the activities of the design team adhere to the SES Safe Work Plan pertaining to the health and safety of the design team staff working on the project. The health and safety of our staff will be the responsibility of SES’s Project Manager, who will be aided by the Task Order Managers. They are responsible for:

Establishing the health and safety plan/protocols for our services.

Communicating the health and safety plan to design team staff working on the project so that tasks are performed in conformance with the health and safety plan for those tasks.

Documentation pertaining to health and safety matters associated with our services.

Monitoring Schedules, Delivery Dates, and Budget

Project tasks will be distributed to the entire design team with deadlines for the staff working on the various assignments.

Interim contract document deliverables will be identified for distribution among the project team and QA/QC activities will be incorporated into the schedule. Manpower adjustments will be made, if required, to recover the schedule for any activities that may fall behind. The schedule will allow ample time for the printing of deliverables and their distribution to meet required submittal deadlines.

Progress Meetings and Teleconferences

Regular team meetings and teleconferences will be utilized to review design progress and schedule against the stated project goals and to ensure coordination within and between disciplines. Coordination meetings and regular communication ensure that potential problems are anticipated and resolved quickly and will include written records of the meetings with action items identified (closed, open and pending).

Independent Technical Review Process

The roles and responsibilities of the Independent Technical Review Team (ITR) were set forth in the Organizational and

Technical Interfaces Section. Further to that discussion follows a listing of the objectives of the ITR:

Provide an effective, comprehensive technical review as a basis for decision-making.

To the best of our knowledge and understanding, provide that the functional, legal, safety, health, and environmental requirements are met.

Obtain process efficiency by integrating technical reviews throughout document development.

Document issues and concerns.

Assure accountability for the technical quality of the documents.

Edward Hines, Jr.VA Medical Center

Quality Control/Quality Assurance May 2023 6

Minimize lost effort and redesign.

Achieve an efficient review process that includes early identification and resolution of both technical and policy issues.

An independent technical review of the project deliverables will be led by a senior professional knowledgeable of the requirements of the tasks at hand. That individual will be assisted by other senior professionals for each architectural or engineering discipline, who have not had direct involvement in the production of the deliverables to be reviewed.

The ITR will review the documents for compliance, constructability, and completion. The ITR will provide the design team with a sheet-by-sheet narrative of review comments or comments annotated directly on the work product itself. Review comments will be distributed to the design team and incorporated into the documents prior to submittal. Time for the

QA/QC process will be identified in the details of the project schedule and will be conducted prior to delivery of each submittal. Refer to Attachment A - Quality Assurance Certification Form.

Review Comments and Corrective Action

To enhance communication of review comments and to ensure that each QA/QC review is relevant, comments will include the following 4 elements:

A Clear Statement of the Concern: The information deficiency or incorrect application of policy, standards, or code will be identified.

The Basis of the Concern: The appropriate guidelines, design criteria, or code will be identified or referenced. The applicable policy, regulation, procedure, or standard will be identified, if necessary, for clarification. Comments and recommendations for project improvement will be intended to improve the quality of the project and its documentation.

The Significance of the Concern: The importance of the concern regarding planning, budget, design, and flexibility will be indicated.

Specific Actions Required: The actions that the team must take to resolve the concern will be identified. A recommended approach to resolving the non-conformance issue may be presented. If the concern is of particular severity, the recommended action may include a further recommendation that continued production of the project or a portion of the project be put on hold until the comment is resolved.

Technical Review Checks

Upon receipt and review of the ITR review comments and prior to each submittal to the Department of Veteran’s Affairs, the Project Management team identified in the Team Roles and Responsibilities Section of this QA/QC Plan will be responsible for ensuring that all accepted review comments have been incorporated into the final documents.

Comment Resolution and Documentation

Where non-conformity to codes and standards are found, the ITR Leader will recommend changes to be implemented by the Project Manager and design team. The ITR Leader will review comments and checklists to identify disagreements between members of the design team and the review team. When appropriate, technical issues will be raised with the

Project Manager for resolution.

Edward Hines, Jr.VA Medical Center

Quality Control/Quality Assurance May 2023 7

Certification – Compliance Letter

The Quality Assurance Certification Form will be signed by the Project Manager and provided along with the full set of documents to be reviewed to the ITR. Upon completion of the ITR review process, the ITR members will sign the Quality

Assurance Certification Form. This same document will be signed by the work product originators (discipline level) acknowledging the comments from the ITR have been addressed on the work product. Finally, the Quality Assurance

Certification Form will be signed by the Project Manager and provided as part of each scheduled submittal, as required by the client. Refer to Attachment A – Quality Assurance Certification Form.

QA/QC Certification Form

Due Date: 05/31/2023

Project Name: VA Hines EHRM Infrastructure Design Phase II SES Project #: 21081.001

Deliverable: 100% Contract #: 36C77621C0075

Project Manager: Jeremy Klima

Project Manager Coordination

Project Manager to collect and attach discipline level QA review forms and conduct a coordination check prior to submitting the project for an independent technical review.

Architecture Mechanical/Plumbing

Civil Electrical

Structural Fire Protection

Sustainable Design Telecommunications

Jeremy Klima 05/28/2023

Signature (PM) Name (PM) Date

Independent Technical Review

Reviewer to document that they have received all discipline level review check lists and confirm that they have completed an independent technical review.

Nate Timm 05/28/2023

Signature (ITR) Name (ITR) Date

Deliverable Release

Project Manager to release project for submittal to client once they have ensured that all ITR comments have been back-checked by discipline leaders.

Discipline Level Backcheck Discipline Lead Name

Architecture Erin Sikorski

Civil David Marquardt

Structural Andrew Kennedy

Mechanical/Plumbing John Martin

Electrical Mike Daley

Fire Protection Dellan Llewellyn

Telecommunications Joe Kowols

Jeremy Klima 05/28/2023

Signature (QC Officer) Name (QC Officer) Date www.specializedeng.com

Site and Landscaping Review Checklist

Date: 05/31/2023

Submitted by: David Marquardt.

This checklist should be used when reviewing VA Construction Projects.

Ensure that A/E Submission Instructions (PG-18-15) for Schematic, Design Development, and Construction Documents are followed for the various types of VA Construction projects.

Ensure that every VA Construction project is in compliance with all life safety issues.

Be aware that these checklists are not all inclusive and only provide minimum review items.

SITE AND LANDSCAPE REVEIEWS

The reviewer should be thoroughly familiar with the following VA standards before conducting a design review. These are available on the CFM Internet Web site: http://www.cfm.va.gov/til/

1. MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1)

2. DESIGN AND CONSTRUCTION PROCEDURES (formerly Construction Standards) (H-18-3) (Policies defining the minimum level of excellence in the design of VA facilities)

3. STANDARD DETAILS (PG-18-4) AND CAD STANDARDS

4. DESIGN MANUALS (PG-18-10)

5. DESIGN GUIDES (PG-18-12) (Graphic information on specific programs in the design development of VA facilities)

6. BARRIER FREE DESIGN GUIDE (PG-18-13)

7. MINIMUM REQUIREMENTS FOR A/E SUBMISSIONS (PG-18-15)

8. ENVIRONMENTAL PLANNING GUIDANCE (PG-18-17)

9. CULTURAL RESOURCE MANAGEMENT DIRECTIVE (D-7545)

10. CULTURAL RESOURCE MANAGEMENT PROCEDURES (H-7545)

11. A/E QUALITY ALERTS (These alerts are issued to guard against common and repeat design errors)

12. DESIGN ALERTS (These alerts are issued on a regular basis for design and construction related issues)

SCHEMATIC 1 – SITE REVIEW

S1S Items Comments

1. COMPLIANCE WITH A/E SUBMISSION INSTRUCTIONS

(PG-18-15)

2. ANALYSIS OF THE SITE (Narrative and graphic format) -

Does analysis show relation to:

A. Adjacent facilities and surrounding community

B. Mass transit routes

C. Utilities (water, sewer, gas, telephone, electric, fire alarm)

D. On and off-site restrictions

E. Zoning ordinances http://www.cfm.va.gov/til/

VA Hines EHRM Infrastructure Design Phase II SES Project #21081.001

Site and Landscaping Review Checklist Page 2 of 9 05/31/2023

S1S Items Comments

F. Easements

G. Aircraft flight patterns

H. Fire access

I. Flood plains and wetlands

J. Soil conditions

K. Access roads and surrounding roadway improvements

L. Any historic, architectural, archaeological, and/or cultural aspects of the site and its surroundings identified in environmental or historic preservation studies, documents, or agreements

M. Accessibility for exiting structures

N. Hazardous waste data

3. CIRCULATION STUDY - Do drawings show:

A. Ingress/egress by pedestrians, cars, trucks, emergency vehicles, and mass transit traffic

4. PHASING ANALYSIS/PLAN - Do drawing show impacts of project construction on:

A. Hospital routine

B. Ingress/egress of pedestrian and traffic flows

C. Transportation and storage of construction material

D. Mitigation of air and noise pollution

E. Sequencing of new conflicts

F. Areas of future construction

5. CONTACT WITH LOCAL AND OTHER JURISDICTIONS

A. Off-site roads

B. Off-site utilities

C. Design reflects any commitments made per the National Environmental Policy Act (NEPA) or agreements reached per Section 106 of the National Historic Preservation Act (NHPA).

D. Design reflects resolution of any identified local planning, historic preservation, neighborhood, traffic or community issues

6. DEVELOPMENT CONCEPT - Do drawings show:

A. Proposed buildings and structures (coordinate with

Architectural)

B. Equipment at grade (coordinate with other disciplines)

C. Site preparation

D. Demolition

E. Future expansion (coordinate with Architectural)

F. First floor elevations of proposed structures

(coordinate with Architectural)

G. Critical spot elevations

Site and Landscaping Review Checklist Page 3 of 9 05/31/2023

S1S Items Comments

H. Any structures, spaces, areas, or landscape elements identified for preservation or special treatment per NEPA or NHPA

7. ACQUIRE TOPOGRAPHIC, UTILITY, AND LANDSCAPE

SURVEY

8. SOILS INVESTIGATION

9. Compliance with VA National CAD Standard Application

Guide and applicable National CAD Standard modules.

SCHEMATIC 2 – SITE REVIEW

SFP1 Items Comments

(PG-18-15) - Have the comments from the previous review been addressed and corrected?

2. UPDATE NARRATIVE CONCERNING PROJECT

DEVELOPMENT

3. UPDATE PHASING PLAN

4. TOPOGRAPHIC, UTILITY, AND LANDSCAPE SURVEY -

Include Benchmark, Datum Reference, Property lines, Adjoining Streets

5. STAKING/LAYOUT PLAN - Do drawings show:

A. Proposed building and structures (coordinate with

B. Proposed roads and parking

C. Entrances and exits (coordinate with other

D. Mechanical and electrical equipment on grade

(coordinate with other disciplines)

E. Demolition

F. Boundary line, if required

6. GRADING PLAN - Do drawings show: N/A

A. First floor elevations for buildings and on grade equipment (coordinate with other disciplines)

B. Spot elevations at structure corners, entrances, exits, intersections (coordinate with other disciplines)

C. Proposed grading

7. EROSION CONTROL AND DRAINAGE

8. STAGING AREA - Do drawings show:

A. Construction access and parking

B. Stockpile areas for earth and materials

9. LANDSCAPE PLAN - Do drawings show: N/A

A. Plant groupings

B. List of proposed plant material

10. Compliance with VA National CAD Standard Application

Site and Landscaping Review Checklist Page 4 of 9 05/31/2023

DESIGN DEVELOPMENT 1- SITE REVIEW

DD1S Items Comments

2. TITLE BLOCK, SCALE, NORTH ARROW, LEGEND

3. TOPOGRAPHIC, UTILITY, AND LANDSCAPE SURVEY -

Update and expand if necessary

4. DEMOLITION PLAN - Do drawings show:

A. Buildings to be removed N/A

B. Paving to be removed

C. Trees & shrubs to be removed

D. Utilities to be removed

5. STAGING AREA AND CONSTRUCTION FENCE - Do drawings show:

A. Construction fence

B. Stockpile areas

C. Construction sign

D. Safety sign

6. STAKING/LAYOUT PLAN - Do drawings show:

A. Location of buildings and structures (coordinate with

B. Location of:

1. Roads

2. Curb and gutters

3. Parking areas

4. Service areas

5. Walks

6. Courtyards, plazas, entryways, etc.

7. Brick paving

C. Location of inlets (coordinate with Sanitary)

D. Fencing for security

E. Accessibility requirements

1. Accessible parking and van spaces

2. Accessible curb ramps

3. Accessible ramps (exterior)

F. Mechanical equipment pads (coordinate with

Mechanical)

G. Electrical equipment pads (coordinate with Electrical)

H. Expansion , contraction, and construction joint locations

I. Construction limits

J. Underground utilities (coordinate with other

1. Power

2. Telephone

Site and Landscaping Review Checklist Page 5 of 9 05/31/2023

DD1S Items Comments

3. Water

4. Gas

5. Sewer

6. Storm Drainage

7. Fuel tanks/O2 tanks

K. Light poles and fire hydrants (coordinate with other

7. GRADING PLAN - Do drawings show: N/A

A. First floor building elevations (coordinate with platforms and other critical areas (coordinate with

C. Elevations of equipment at grade (coordinate with other disciplines)

D. Contour lines

1. Existing

2. New

E. Storm drainage inlet elevations (coordinate with

Sanitary)

F. Existing grades

G. Grading limits

8. ROCK EXCAVATION (Quantity) N/A

9. Compliance with VA National CAD Standard Application

10. EROSION CONTROL AND SEDIMENT CONTROL,

POLLUTION PREVENTION PLAN

11. COMPLIANCE WITH ENVIRONMENTAL ASSESSMENT

12. Compliance with terms of any Record of Decision (ROD) or

Finding of No Significant Impact (FONSI) under NEPA.

13. Compliance with terms of any historic preservation commitments or agreements.

14. PLANTING PLAN - Do drawings show: N/A

A. Composition of:

1. Trees

2. Shrubs

3. Ground cover

4. Lawns

B. Quantities

C. Spacing

D. Plant list

E. Keying

F. Edging

G. Seeding and sprinkling limits (coordinate with

Site and Landscaping Review Checklist Page 6 of 9 05/31/2023

15. Compliance with VA National CAD Standard Application

DESIGN DEVELOPMENT 2- SITE REVIEW

DD2S Items Comments

2. TITLE BLOCK, SCALE, NORTH ARROW, LEGEND

3. TOPOGRAPHIC, UTILITY, AND LANDSCAPE SURVEY

4. DEMOLITION PLAN - Do drawings show:

A. Buildings to be removed

B. Paving to be removed

C. Trees & shrubs to be removed

D. Utilities to be removed

5. STAGING AREA AND CONSTRUCTION FENCE - Do drawings show:

A. Construction fence

B. Stockpile areas

C. Construction sign

D. Safety sign

6. STAKING/LAYOUT PLAN - Do drawings show:

A. Location of buildings and structures (coordinate with

B. Location of:

1. Roads

2. Curb and gutters

3. Parking areas

4. Service areas

5. Walks

6. Courtyards, plazas, entryways, etc.

7. Brick paving

C. Location of inlets (coordinate with Sanitary)

D. Fencing for security N/A

E. Accessibility requirements N/A

1. Accessible parking and van spaces

2. Accessible curb ramps

3. Accessible ramps (exterior)

F. Mechanical equipment pads (coordinate with

Mechanical)

G. Electrical equipment pads (coordinate with Electrical)

H. Expansion, contraction, and construction joint locations

I. Construction limits

Site and Landscaping Review Checklist Page 7 of 9 05/31/2023

J. Underground utilities (coordinate with other

1. Power

2. Telephone

3. Water

4. Gas

5. Sewer

6. Storm Drainage

7. Fuel tanks/O2 tanks

K. Light poles and fire hydrants (coordinate with other

7. GRADING PLAN - Do drawings show: N/A

A. First floor building elevations (coordinate with platforms and other critical areas (coordinate with

C. Elevations of equipment at grade (coordinate with other disciplines)

D. Contour lines

1. Existing

2. New

E. Storm drainage inlet elevations (coordinate with

F. Existing grades

G. Grading limits

8. ROAD PROFILES AND ALIGNMENT - Do drawings show:

A. Horizontal alignment

B. Vertical alignment

C. All traversed utilities

9. SIGNAGE PLAN

10. SIGNAGE DETAILS

11. CONSTRUCTION DETAILS

12. NOTES

13. ROCK EXCAVATION (Quantity) N/A

14. EROSION CONTROL AND SEDIMENT CONTROL,

POLLUTION PREVENTION PLAN

15. COMPLIANCE WITH ENVIRONMENTAL ASSESSMENT

A. Compliance with terms of any Record of Decision

(ROD) or Finding of No Significant Impact (FONSI) under NEPA

B. Compliance with terms of any historic preservation commitments or agreements

16. SAMPLE SPECIFICATIONS

17. TITLE BLOCK, SCALE, NORTH ARROW, LEGEND

Site and Landscaping Review Checklist Page 8 of 9 05/31/2023

DD2S Items Comments

18. PLANTING PLAN - Do drawings show: N/A

A. Composition of:

1. Trees

2. Shrubs

3. Ground cover

4. Lawns

B. Quantities

C. Spacing

D. Plant list

E. Keying

F. Edging

G. Seeding and sprinkling limits (coordinate with

19. PLANTING DETAILS N/A

20. LARGE SCALE PLANS OF SPECIALTY AREAS N/A

A. Courtyards, patios, etc.

B. Entrances areas

C. Paving joint patterns

21. LANDSCAPE DETAILS N/A

A. Brick paving

B. Benches

C. Planters

D. Water features

22. PLANTING LIST N/A

A. Common name

B. Genus and species

C. Size/caliper

23. NOTES N/A

24. SAMPLE SPECIFICATIONS N/A

25. Compliance with VA National CAD Standard Application

N/A

CONSTRUCTION DOCUMENTS – SITE AND LANDSCAPE

CDSL Items Comments

(PG-18-15)

A. Have the comments from the previous review been addressed and corrected?

B. Have the approved DD2 drawing been expanded to the level of detail necessary for construction?

C. Have all the documents been coordinated with other disciplines?

2. SITE DEVELOPMENT SPECIFICATIONS

3. LANDSCAPE SPECIFICATIONS N/A

Site and Landscaping Review Checklist Page 9 of 9 05/31/2023

CONSTRUCTION DOCUMENTS – SITE AND LANDSCAPE

CDSL Items Comments

4. ENVIRONMENTAL AND/OR HISTORIC PRESERVATION

SPECIFICATIONS

5. Compliance with VA National CAD Standard Application

Architectural

Reviewed by: Lindsey Stoy

Ensure that A/E Submission Instructions (PG-18-15) for Schematic, Design Development, and Construction Documents

GENERAL INFORMATION

The reviewer should be thoroughly familiar with the following VA standards before conducting a design review.

These are available on the CFM Internet Web site: http://www.cfm.va.gov/til/

1 MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1)

DESIGN AND CONSTRUCTION PROCEDURES (PG-18-3) (Policies defining the minimum level of excellence in the design of VA facilities)

3 STANDARD DETAILS (PG-18-4) AND CAD STANDARDS

4 EQUIPMENT GUIDE LIST (PG-18-5)

5 SPACE PLANNING CRITERIA (PG-18-9)

6 DESIGN MANUALS (PG-18-10)

7 DESIGN GUIDES (PG-18-12) (Graphic information on specific programs in the design development of VA facilities)

8 BARRIER FREE DESIGN GUIDE (PG-18-13)

9 ROOM FINISHES, DOOR AND HARDWARE SCHEDULES (PG-18-14)

10 MINIMUM REQUIREMENTS FOR A/E SUBMISSIONS (PG-18-15)

11 ENVIRONMENTAL PLANNING GUIDANCE (PG-18-17)

12 CULTURAL RESOURCE MANAGEMENT DIRECTIVE (D-7545)

13 CULTURAL RESOURCE MANAGEMENT PROCEDURES (H-7545)

14 A/E QUALITY ALERTS (These alerts are issued to guard against common and repeat design errors)

15 DESIGN ALERTS (These alerts are issued on a regular basis for design and construction related issues)

16 TECHNICAL SUMMARIES (The summaries of HVAC design requirements for special and critical areas)

LIFE SAFETY ISSUES

LS Items Comments

1. The design of all fire safety features in new construction and renovation at VA facilities shall comply with the latest edition (the edition in effect at the bid date) of the

National Fire codes (a compilation of National Fire

Protection Association Codes, Standards, Recommended

Practices, and Manuals). Fire protection features not included in the National Fire Codes shall be designed in

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LIFE SAFETY ISSUES

LS Items Comments accordance with the requirements of the latest edition of the Uniform Building Code (International Conference of

Building Officials).

2. For existing buildings, the Fire Protection Engineering consultant may propose equivalent fire safety protection.

The consultant shall document equivalency requests with sufficient rationale in the fire protection report for the project. VA’s Authority Having Jurisdiction shall approve all equivalency requests prior to the equivalent method being incorporated into the design.

3. Every project should have a comprehensive fire protection design plan which includes protection throughout the building by an approved automatic sprinkler system. A fire protection report, including fire protection drawings that are developed during the design development stage of the project, shall support the fire protection plan. The fire protection report shall include related design considerations and criteria that have been coordinated among all the affected disciplines, and shall serve as the basis for the design, construction, and future operation of the building.

SCHEMATIC 1

S1 Items Comments

1. Compliance with A/E Submission Instructions (PG-18-15)

2. Architectural narrative - Explain alternative designs and their proposed exterior materials

3. Schematic block plans showing:

A. All floors (new and renovated)

B. Penthouse

C. Roof plan N/A

D. Pipe basement

E. Key plan, title block, north arrow, and scale on each floor plan

F. Temporary index of drawings

4. Exterior dimensions/total building gross area: N/A

A. Circulation

B. Mechanical areas

C. Electrical Areas

D. Exterior walls

5. Size and shape of all departmental functions and services:

A. Label each service or activity

B. Indicate boundaries

C. Show activity code number N/A

6. Location of:

A. Entrances to buildings

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S1 Items Comments

B. Main entry point to each functional block

C. Mechanical spaces

D. Expansion joints N/A

E. Structural grid N/A

F. Special seismic structural features N/A

7. Finish floor elevations N/A

8. Finish grades at corners, entrances, exits, platforms, and ramps N/A

9. Schematic section of building N/A

10. Lead abatement N/A

11. Compliance with VA NCS Application Guide and applicable NCS modules.

12. Compliance with applicable requirements of any Record of Decision or Finding of No Significant Impact under

NEPA, and/or any commitment or agreement under

Section 106 of NHPA.

SCHEMTIC 2

S2 Items Comments

1. Compliance with A/E Submission Instructions (PG-18-15)

2. Narrative for building construction, fire and smoke separation, fire sprinkler/standpipe systems, pump sizes, water supply available/maximum demand, water flow testing results, fire alarm systems, and kitchen extinguishing systems.

3. Floor Plans/Drawings:

B. Penthouse

C. Roof plan N/A

D. Pipe basement

4. Location of:

A. Rooms with room names and numbers

B. Doors

C. Corridors

D. Basic column/grid sizes N/A

E. Expansion and seismic joints N/A

F. Electrical closets

G. Equipment rooms

H. Signal and telephone closets

I. Mechanical shafts and space

J. Stairs

K. Ramps

L. Elevators

M. Automatic conveyances N/A

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SCHEMTIC 2

S2 Items Comments

N. Trash and linen chutes

O. Fire and smoke rated partitions N/A

5. Program net area/designated net area N/A

6. Exterior dimensions/total building gross area N/A

7. Each integral or fragmented service outlined with name and code N/A

8. Layout of critical areas (1:50 - 1/4 in.) showing: N/A

A. Minimum clearances around patient beds

B. Correct bed sizes

C. Dimensions of patient wardrobes in mental health units

D. Accessible toilet and bedrooms

E. All accessible Bathroom & Bathing room floors slope to the shower drain or room drain

9. Exterior building elevations: N/A

A. Significant materials including colors

B. Massing

C. Fenestrations

D. Relationship to adjacent structures

E. Finish grades

F. Floor-to-floor heights

G. Floor elevations

H. Exterior materials

I. Canopies at entrances and loading docks (minimum clearances)

J. Materials and elements (if any) identified for preservation, rehabilitation or restoration; see item

10. Building section N/A

11. Coordinate all drawings with other technical disciplines

12. Compliance with VA NCS Application Guide and applicable

NCS modules.

13. Compliance with applicable requirements of any Record

NEPA, and/or any commitment or agreement under

DESIGN DEVELOPMENT 1

DD1 Items Comments

1. Compliance with A/E Submission Instructions (PG-18-15)

2. Incorporate all of the revisions required from S2 Review

3. Floor Plans/Drawings:

B. Penthouse N/A

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C. Roof plan (mechanical equipment and architectural screens)

D. Pipe basement (emergency exit, ventilation, and stairs) N/A

E. Pipe tunnel N/A

F. Equipment floor plans 1:50 (1/4 inch) scale N/A

G. Fire Protection plan

1. Room names and numbers

2. Door locations and swings

3. Smoke and fire rated partitions

4. Location of:

A. Rooms with room names and numbers

B. Doors and door swings

C. Corridors

D. Basic column/grid sizes

E. Expansion and seismic joints N/A

F. Electrical closets

G. Signal and telephone closets

H. Equipment rooms

I. Mechanical shafts and space N/A

J. Plumbing fixtures

K. Stairs

L. Ramps

M. Elevators

N. Automatic conveyances N/A

O. Trash and linen chutes N/A

P. Interior features (e.g. stair rails, light fixtures, decorative elements) thought to be historically or architecturally significant and to be preserved.

Q. Interior features (e.g. stair rails, light fixtures, decorative elements) thought to be historically or architecturally significant and to be replaced or modified.

R. Fire and smoke rated partitions

S. Fire extinguisher cabinets

T. Bathroom & Bathing room floor drains with floors sloped to drain

5. Wall thickness and chase walls

6. Handrail locations and dimensions (where required) N/A

7. Program net area/designated net area

8. Exterior building elevations: N/A

A. Significant materials including colors

B. Massing

C. Fenestrations

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DD1 Items Comments

D. Relationship to adjacent structures

E. Finish grades N/A

F. Floor-to-floor heights N/A

G. Floor elevations N/A

H. Canopies at entrances and loading docks (minimum

I. Materials and elements (if any) identified for preservation, rehabilitation or restoration; see item

J. Future expansion N/A

9. Building sections (same scale as floor plans):

A. Finish floor elevations

B. Relationship of finish ground floor to finish grade at major entrances

C. Floor elevation alignment if building abuts existing structure

10. Wall sections showing construction, building materials and systems, and proposed sill and head heights of openings

11. Finish schedule

12. Specification Section 09050 for materials and products for interior design

13. Coordinate all drawings with other technical disciplines

14. Compliance with VA NCS Application Guide and applicable

15. Compliance with applicable requirements of any Record

NEPA, and/or any commitment or agreement under

16. Slip resistance of flooring material in Bathroom & Bathing rooms is a minimum of 0.7.

DESIGN DEVELOPMENT 2

DD2 Items Comments

1. Compliance with A/E Submission Instructions (PG-18-15)

2. Incorporate all of the revisions required from S2 Review

3. Floor Plans/Drawings:

B. Penthouse N/A

C. Roof plan (mechanical equipment and architectural screens)

D. Pipe basement (emergency exit, ventilation, and stairs) N/A

E. Pipe tunnel

F. Ceiling Plan:

1. Ceiling mounted equipment N/A

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DD2 Items Comments

2. Lighting fixtures

3. Air diffusers

4. Registers

5. Tracks N/A

6. Room names and numbers

G. Fire Protection Plan Add:

1. Main fire alarm panel

2. Fire extinguisher cabinets

3. Areas not protected by automatic sprinklers

H. Equipment floor plans 1:50 (1/4 inch) scale

4. Location of:

A. Rooms with room names and numbers

B. Doors and door swings

C. Corridors with dimensions

D. Column grid lines/grid size

E. Expansion and seismic joints N/A

F. Electrical closets

G. Signal and telephone closets

H. Equipment rooms

I. Mechanical shafts and space N/A

J. Plumbing fixtures

K. Fixed equipment

L. Stairs with dimensions

M. Ramps

N. Elevators

O. Automatic conveyances N/A

P. Trash and linen chutes N/A

Q. Fire and smoke rated partitions

R. Lead-lined and radio-frequency shielded partitions N/A

S. Fire extinguisher cabinets

T. Water coolers N/A

U. Floor drains and pitch (all accessible Bathroom &

Bathing room floors slope to drain) N/A

V. Wheelchair accessible facilities

5. Wall thickness and chase walls

6. Handrail locations and dimensions (where required) N/A

7. Program net area/designated net area

8. Exterior building elevations:

A. Significant materials including colors

B. Massing N/A

C. Fenestrations N/A

D. Relationship to adjacent structures

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DD2 Items Comments

E. Finish grades N/A

F. Floor-to-floor heights

G. Floor elevations

H. Expansion and control joints N/A

I. Roof top equipment and architectural screens N/A

J. Areaways and below grade openings N/A

K. Downspouts and gutters N/A

L. Canopies at entrances and loading docks (minimum

M. Future expansion N/A

N. Materials and elements (if any) identified for preservation, rehabilitation or restoration N/A

9. Building sections (same scale as floor plans):

A. Finish floor elevations

B. Relationship of finish ground floor to finish grade at major entrances

C. Floor elevation alignment if building abuts existing structure

D. Floor-to-floor heights

E. Pipe basements and roof mechanical equipment N/A

F. Section through elevator shaft N/A

G. Section through stairways N/A

10. Wall sections showing construction, building materials and systems, and proposed sill and head heights of openings

11. Finish schedule with Specification Section 09050 edited and complete

12. Specification Section 09050 for materials and products for interior design

13. Sample specifications sections edited in pencil N/A

14. Equipment Activation List N/A

15. Coordinate all drawings with other technical disciplines

16. Compliance with VA NCS Application Guide and applicable NCS modules.

17. Compliance with applicable requirements of any Record

NEPA, and/or any commitment or agreement under

CONSTRUCTION DOCUMENTS 1

CD1 Items Comments

1. Compliance with A/E Submission Instructions (PG-18-15)

2. Incorporate all of the revisions required from DD2 Review

3. Floor Plans/Drawings;

A. Room names and numbers

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CD1 Items Comments

B. Interior dimensions

C. Exterior dimensions and match lines N/A

D. Column grid lines

E. Expansion joints between new and existing

F. Floor drains and pitch (all accessible Bathroom &

Bathing room floors slope to drain)

G. Corner guards, handrails, bumperguards, and grab bars

H. Water coolers (near waiting rooms and along corridors) N/A

I. Air-lock vestibules at main entrance N/A

J. Elevator lobbies (min 12" deep) N/A

K. Ducts and utility shafts that pass through floors

L. Transformer rooms with curbs and no overhead pipes or ducts N/A

M. Roof slope is minimum 1/4" per foot N/A

N. Roof-top equipment with screens N/A

O. Access doors to roof N/A

P. Walkways on roof N/A

Q. Lightning protection N/A

R. Door symbols

S. Lead-lines partitions and "universal floor T's" N/A

T. Location and details of Dedication Plaque N/A

U. Floor slab depressions identified and coordinated with structural drawings N/A

V. Areaways with rails or gratings N/A

4. Demolition Plans with existing finish schedule and notes

5. Reflected Ceiling Plan

6. Equipment Plans with elevations and details N/A

7. Building sections, wall sections, and exterior elevations showing:

N/A

A. Finish floor elevations

B. All building systems

C. Materials

D. Future expansion

8. Fire Protection Plan:

A. Details of stairwell sign N/A

B. Door and window schedule with fire rating and fire rated glazing

C. Location of main annunciator panel N/A

D. Height and configuration of storage racks and shelving N/A

E. Exit calculations

9. Graphics and Signage Plan

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CD1 Items Comments

10. Interior details, elevations, and sections

11. Finish schedule

12. Architectural specifications edited and marked in pencil

13. Drafting symbols, abbreviations, general notes, and schedules

14. Coordinate all drawings with other technical disciplines

15. Compliance with VA NCS Application Guide and applicable

16. Compliance with applicable requirements of any Record

NEPA, and/or any commitment or agreement under

May 31. 2023

STRUCTURAL

�Reviewers should - Use Checklists when reviewing any type of VA construction project for the following disciplines:

• Architectural,

• Electrical,

• Heating, Ventilating, and Air Conditioning

(HVAC),

• Incineration/Solid Waste,

• Plumbing, Fire Protection, and Sanitary,

• Site and Landscape,

• Steam Distribution,

• Steam Generation, and

• Structural.

�Reviewers should - Ensure that A/E Submission Instructions

(PG-18-15) for Schematic, Design Development, and

Construction Documents are followed for various types of VA construction projects.

�Reviewers should - Ensure that every VA construction project is in compliance with all life safety issues.

�Reviewers should - Be aware that these checklists are not all-inclusive but only provide minimum review items.

DESIGN REVIEW CHECKLIST

TITLE VA Hines EHRM PROJECT NO. 578-21-701

LOCATION Hines, IL DATE 05/31/2023

REVIEWED BY Andrew Kennedy

ORGANIZATION Guidon Design

The reviewer should be thoroughly familiar with the following VA standards before conducting a design review. These are available on the CFM Internet Web site: https://www.cfm.va.gov/til

ITEM DESCRIPTION

1. DESIGN MANUALS (PG-18-10)

2. MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1)

3. STANDARD DETAILS (PG-18-4)

4. DESIGN AND CONSTRUCTION PROCEDURES (PG-18-3)

5. DESIGN GUIDES (PG-18-12)

6. DESIGN ALERTS

7. MINIMUM REQUIREMENTS FOR A/E SUBMISSION (PG-18-15)

8. VA BIM CAD STANDARDS

GENERAL INFORMATION FOR REVIEWERS

NO.

STRUCTURAL – SCHEMATIC AND

DESIGN DEVELOPMENT ITEM

COMMENTS/

YES/NO/NA

1 Compliance with AE submission instructions/requirement (PG 18-

15)

YES

2 Structural Narrative – Explain the basis of design YES

3 Base isolation method if required for seismic location buildings N/A

4 Building Code & VA Design Criteria YES

5 Design Parameters (Floor Live Load and wind, Seismic and Soil

Bearing Pressure)

YES

6 Geotechnical Report N/A

7 Selected Structural System N/A

a. Steel/Concrete/Other N/A

b. Bay Size N/A

c. High Stress Elements (if any) N/A

8 Lateral Load Resisting System N/A

9 Gravity Load Transfer system YES

10 Framing Plan for each floor and roof YES

11 Foundation System N/A

12 Tentative sizes of columns, beams and slabs in major areas N/A

13 Plans correlated with architectural and mechanical features YES

14 Typical sections and details to define construction features YES

15 Detail at exterior walls N/A

16 Existing Utilities’ Interference (if applicable) N/A

17 Detail at the interface of existing building (if applicable) YES

SCHEMATIC AND DESIGN DEVELOPMENT

NO. STRUCTURAL – CONSTRUCTION DOCUMENTS ITEM

COMMENTS/

YES/NO/NA

1 Percent Complete 100%

a. Drawings

b. Specifications

c. Calculations

2 Drawings (Spot Check) Comply with VA Appl Guide

a. Dimensions Yes

b. Size of Beams NA

c. Size of Columns & Base Plates NA

d. Size of Steel Decking (Type & Properties) NA

e. Size of Floor Slab Yes

f. Floor Depressions NA

g. Floor & Roof Openings NA

h. Elevation of Top of Beams NA

i. Beam reactions shown (or addressed otherwise) for steel framing and Transfer/Frame forces necessary for connection design as well (delegated design)

NA

j. Concept of connection details and member reinforcement (steel-delegated design)

Yes

k. Lateral force- Resisting system Elements, Locations and Details NA

l. Expansion Joint Detail (Special attention in seismic areas) NA

m. Construction Joints & Control Joints NA

n. Orientation of Columns NA

o. Foundations NA

p. Shallow & Deep Foundations-Typical Footing (Size & details including Elevation)

NA

q. Pile Cap (Detail including Cut-off Elevation) NA

r. Grade beam Details (if applicable) NA

s. Total Linear Feet of Piles/Caissons NA

t. Caisson (Detail including Elevation, Top & Bottom) NA

CONSTRUCTION DOCUMENTS

COMMENTS/

YES/NO/NA

u. Rock Elevation (Assure classification with Soil Report) NA

v. Estimate of Quantity of Rock Excavation NA

w. Water Proofing Detail NA

x. Design Parameters (Floor Live Load, Wind, Seismic, & Soil

Bearing Pressure)

NA

3 Special Details & Notes (Spot Check)

a. Grades of Steel, Types of Concrete Yes

b. Schedules (Footing, Grade Beam, Column, etc.) complete NA

c. Reinforcing Details (conform with ACI, including seismic.

details)

Yes

d. Spacing of bars allow vibrating concrete Yes

e. Connection Details Yes

f. Sleeve Details NA

g. Shelf Angle Detail NA

h. Fireproofing Details NA

i. Pre-cast Panel Design & Details NA

j. Masonry Wall Anchorage NA

k. Boring Logs NA

l. Structural General Notes Yes

m. Special Load Areas Identified NA

p. Cumulative Loads on Columns NA

4 Calculations (Spot Check manually the computer results).

a. Framed Slab Yes

b. Beam (Unbraced Length) NA

c. Column (KL/R) NA

d. Base Plate NA

e. Foundation (coordinate with Geotechnical Report) NA

f.…