attachment-13-rfp-doit-2025-036-pre-proposal-vendor-conference-slides.pdf
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- Attached to
- Traffic Data Management System (TDMS)
- Solicitation number
- RFP DOIT 2025-036
- Issued by
- Rockingham County, New Hampshire
About this file
This document is a pre-proposal vendor conference presentation for RFP DOIT 2025-036, issued by the New Hampshire Department of Transportation (NHDOT) in conjunction with the Department of Information Technology (DoIT). The RFP seeks a comprehensive Traffic Data Management System (TDMS) software solution to manage traffic data collection, analysis, and reporting across New Hampshire's statewide transportation network. The requested system must support approximately 150-200 automated traffic volume sites, 25-50 automated classification sites, 5-20 weigh-in-motion stations, 3,000-6,000 short-count locations, and micromobility counts, while accommodating 300 concurrent authorized users and unlimited read-only users. The system must store a minimum of 1.5 billion continuous count individual vehicle records and 300 million short-count individual vehicle records annually, support integration with ESRI GIS mapping (ArcGIS 11.1 and Roads and Highways), and comply with Federal Highway Administration Traffic Monitoring Guide and Highway Performance Monitoring System requirements. The mandatory pre-proposal vendor conference is scheduled for January 16, 2025, at 11:00 AM ET in Concord, New Hampshire. The early vendor inquiry deadline is January 30, 2025, with one-on-one conferences offered February 18-21, 2025. Proposals are due May 15, 2025, at 3:00 PM ET, with mandatory vendor presentations and software demonstrations scheduled for the week of July 14, 2025. Vendor selection is estimated for July 24, 2025, with anticipated Governor and Council approval on October 22, 2025, and an effective contract date of October 27, 2025. The contract will have an initial five-year term ending November 1, 2030, with potential for two optional two-year extensions.
The RFP evaluation will employ a 1000-point scoring scale, allocating 600 points to technical factors and 400 points to pricing, with vendors required to achieve a minimum score of 400 out of 600 technical points before cost proposals are opened. Qualified vendors must demonstrate that their Traffic Data Management System has been in use in at least two U.S. jurisdictions since January 1, 2022. The solution must be a web-based commercial off-the-shelf application with 100 percent availability on commonly used browsers and must be vendor-hosted throughout the contract period across three environments: development, testing, and production. The system must comply with all New Hampshire DoIT security and cybersecurity requirements, including FedRAMP or StateRAMP authorization for data storage. Proposals must include six physical copies of the technical proposal plus a USB drive and one original plus two physical copies of the sealed price proposal, with electronic submissions also required. The current incumbent vendor is MS2, and the existing infrastructure includes 59 continuous count stations, 24 continuous vehicle classification stations, 5 weigh-in-motion stations, and 6,000 short-count stations. The RFP document does not specify a procurement budget, set-aside designations, or funding sources, and all RFP documents are available on the New Hampshire Department of Administrative Services website.
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Traffic Data Management System (TDMS)
RFP 2025 - 036
Pre-Proposal Vendor Conference January 16, 2025
Introductions NHDOT Primary Point of Contact Mike O’Donnell, P.E., Chief of Traffic Engineering Michael.T.ODonnell@dot.nh.gov NHDOT Secondary Point of Contact Stuart Thompson, P.E., Traffic Monitoring & Research Engineer Gordon.S.Thompson@dot.nh.gov All correspondence shall include both Mike and Stuart
Consultant Support (VHB) Mark Suennen, P.E., PTOE Dan Schandel, PE, RSP1
2/13/2025 TDMS RFP DOIT 2025-036 2
Project Background
• All RFP Documents are available on the New
Hampshire DAS Website:
https://apps.das.nh.gov/bidscontracts/bids.aspx
• NHDOT current Traffic Data Management
System is available on its website:
https://nhdot.public.ms2soft.com/tcds/tsearch.asp ?loc=Nhdot&mod=TCDS
• NHDOT is seeking Proposals from Qualified Vendors to provide and maintain TDMS Software
• A Qualified Vendor: Has a Traffic Data
Management System that has been in use in at least two jurisdictions in the United States since 1/1/2022
2/13/2025 TDMS RFP DOIT 2025-036 3
https://apps.das.nh.gov/bidscontracts/bids.aspx https://nhdot.public.ms2soft.com/tcds/tsearch.asp?loc=Nhdot&mod=TCDS https://nhdot.public.ms2soft.com/tcds/tsearch.asp?loc=Nhdot&mod=TCDS
Purpose of the TDMS
• Traffic Monitoring System (TMS)
- Title 23, CFR Part 500
- Defined by FHWA 2022 Traffic Monitoring Guide (TMG)
• National Highway System (NHS) Highway Performance Monitoring System (HPMS)
- Title 23, CFR Part 490
• Shall encompass traffic volume, vehicle classification, traffic speed and weight data.
• Data shall be accessible 24/7/365 throughout the contract period
2/13/2025 TDMS RFP DOIT 2025-036 4
Existing TDMS
• Data Currently Collected
- Traffic Volumes
- Classification
- Speeds
- Vehicle Weights
• Current Infrastructure
- 59 Continuous Count Stations
- 24 Continuous Vehicle Classification Stations
- 5 Weigh-In-Motion Stations
- 6,000 Short Count Stations
- Ramp Counting System
- Supports Autopolling and Manual Upload
• Current Vendor is MS2
2/13/2025 TDMS RFP DOIT 2025-036 5
Project Goals Support the following Infrastructure:
- 150-200 Automated Traffic Volume Sites
- 25-50 Automated Classification Sites
- 5-20 Weigh-In-Motion Sites
- 3,000-6,000 Coverage Count (Short Count) Locations
- 100-250 Turning Movement Count locations per year
- 1,200-1,800 Manual Classification locations
- Micromobility Counts
- Vehicle count program for all public roads
- Integrate NHDOT GIS map data
- Web-Based User Interface for continuous access
- Permissions-based authorization for varying levels
2/13/2025 TDMS RFP DOIT 2025-036 6
RFP Overview Section 1 - Overview
• Prohibited Technologies List & FCC Covered List
• Scope of Work
• RFP Schedule (Schedule of Events)
Section 2 – Proposal Submission
• Technical Proposal: Six (6) Physical copies + USB Drive
• Price Proposal: One (1) Original + Two (2) Physical copies
• Requires Electronic Proposals as well (see Section 2.1.2)
• Vendor Inquiries – Addressed to Mike and Stuart with Subject Line:
• RFP DoIT 2025-036 Statewide TDMS Procurement Inquiry
2/13/2025 TDMS RFP DOIT 2025-036 7
Section 3 – Proposal Organization
• Technical Proposal – 7 Required Sections + Appendices
• See RFP Appendices B, C, and D for details on Sections III, IV, V, and VI
• Shall submit a completed Table B-2.1 for Section III
• Shall submit a completed Table B-3 for Section III
• Shall address all Topics for Mandatory Responses for Section IV
• Price Proposal – 8th Section (Sealed Separately from Technical)
• See Appendix E for details on Section VIII
• Shall submit completed Tables E-1.1 and E-1.3 through E-1.7
• Shall submit completed Tables E-2.1 and E-2.2 (NHDOT informational only)
Section 4 - Proposal Evaluation
• 1000 Point Scale – 600 Points Technical / 400 Points Cost
• Will evaluate Proposal, Oral Interviews and Product Demonstrations
• A minimum score of 400 of 600 on the Technical is required before Cost is opened
2/13/2025 TDMS RFP DOIT 2025-036 8
Section 5 – Terms and Conditions of RFP
• Any Addendums will be published to the NH DAS website
Section 6 – Contract Terms and Conditions
• Proposed 5-Year Contract with up to two 2-Year extensions
• Contract will follow State of New Hampshire General Provisions and Exhibits
(P-37 document is Appendix I, available independent of the RFP)
Appendices
• Appendix A – This Vendor Conference
• Appendix B – Requirements
• Appendix C – Topics for Mandatory Responses (note page count limits)
• Appendix D – Vendor Qualifications
• Appendix E – Pricing
• Appendix F – DoIT Infrastructure and Security
• Appendix I – P-37 State Contract Template
2/13/2025 TDMS RFP DOIT 2025-036 9
Requirements Overview Table B-2.1 – Spreadsheet to be completed by Vendors
2/13/2025 TDMS RFP DOIT 2025-036 10
Criticality
• M = Mandatory – 100% should be met by the Proposed Solution
• E = Expected – 80% should be met by the Proposed Solution
• O = Optional – See Appendix E-2 for discussion of pricing Optional Requirements
- Business
- Software
- Testing
- Support and Maintenance
- Training
- Project Management
- System Monitoring and Data Migration
- Functional
- GIS and Mapping
- Application
- (IT) Testing
- (IT) Hosting-Cloud
- (IT) Project Management
Selected Key Requirements
• Web-based, scalable COTS application with 100% availability on all commonly used browsers
• Shall provide tools to analyze, query, access, and use traffic data
• Allow concurrent use by 300 Authorized Users and unlimited read-only users
• Shall meet the requirements of a TMS
• Shall generate reporting for the TMAS
• Shall generate reporting for the HPMS
• Shall create standard and ad hoc reports
• Shall be hosted by the Vendor throughout the Contract Period
• Three environments: Development, Testing, Production
2/13/2025 TDMS RFP DOIT 2025-036 11
Selected Key Requirements (continued)
• Shall meet all DoIT security/cybersecurity requirements
• Shall migrate and store all legacy data, maintaining NHDOT’s Location ID numbers
• Shall support several traffic data types, some in IVR format
• Shall support all current traffic data collection systems
• Shall include automated, comprehensive, and configurable rule-based data validation and quality checking for all new traffic data
• Shall use the NHDOT LRS snapshot to update AADT per segment
• Shall include on-call technical support
• Shall include Initial Roll-Out Training and continuing support training
2/13/2025 TDMS RFP DOIT 2025-036 12
Important Changes from Existing TDMS There are several important changes from the existing TDMS
• New DoIT Security Requirements and Restrictions
• FedRAMP Authorized data storage
• Shall accommodate Individual Vehicle Records (IVRs)
• Minimum of 1.5 Billion Continuous Count IVRs annually
• Minium of 300 Million Short Count IVRs annually
• Shall incorporate NHDOT GIS Mapping
• Support the current release of ArcGIS Roads and Highway in
ArcGIS 11.1
• Shall include HPMS Integration
• Create the HPMS Vehicle Summaries Table as required in the HPMS Field Manual
2/13/2025 TDMS RFP DOIT 2025-036 13
Individual Vehicle Records (IVRs)
2/13/2025 TDMS RFP DOIT 2025-036 14
Requirement Number
Requirement Description Criticality
B1.6.6 The Proposed Solution shall have the ability to export Individual Vehicle Records (IVRs). Mandatory
C5.8 The Proposed Solution shall provide access to raw data in the form of IVRs where available. Expected
C6.2.2 The Proposed Solution shall include report functions to create monthly reports for speed, micromobility, and IVRs.
Expected
F1.7 The Proposed Solution shall support IVR Data Collection Mandatory
F1.24 The Proposed Solution shall provide storage for a minimum of 1.5 Billion Continuous Count IVRs annually.
Mandatory
F1.25 The Proposed Solution shall provide storage for a minimum of Three Hundred Million Continuous Count IVRs annually.
Mandatory
F10.10.1 The Proposed Solution shall accept and store IVRs. Mandatory
F10.10.2 The Proposed Solution shall produce IVR exports in formats accepted by the TMAS published by
FHWA
Expected
F10.10.3 The Proposed Solution shall parse and store the IVRs in the TMG format, including the 5-digit code. Mandatory
GIS Mapping
2/13/2025 TDMS RFP DOIT 2025-036 15
Requirement Number
Requirement Description Criticality
G1.1 The Proposed Solution shall provide the ability to link count stations to the State’s road network segments. Mandatory
G1.2 The Proposed Solution shall have the ability to geographically view data collection equipment on the map. Expected
G1.3 The Proposed Solution shall include access to the NHDOT Traffic Flow Map in GIS Format. Expected
G1.5 The Proposed Solution shall accept references to all ESRI file types from web services originating from ArcGIS 10.8.1 or higher.
Mandatory
G1.6 The Vendor is alerted that NHDOT uses ESRI’s Enterprise GIS and is exploring a transition to ESRI’s Roads and Highways. The Vendor will not be required to directly interface with the Roads and Highways Program but shall provide GIS data outputs which are compatible with Roads and Highways for smooth future transition. These requirements of compatibility include:
Mandatory
G1.6.1 The Vendor’s GIS data outputs shall preserve spatial location attributes and information of collected data, including: Mandatory
G1.6.2 Shall retain precision of data attributes containing identifying location such as latitude and longitude of points and vertices of polylines or polygons.
Mandatory
G1.6.3 Shall retain precision for data containing linear referencing system attributes such as roadway ID, beginning or ending milepost.
Mandatory
G1.6.4 The Vendor’s GIS data outputs shall provide collected data in a format that is readable directly by ESRI’s GIS software and is in a compatible format for inclusion in ESRI Roads and Highways.
Mandatory
Highway Performance Monitoring System
2/13/2025 TDMS RFP DOIT 2025-036 16
Requirement Number
Requirement Description Criticality
B1.6 The Proposed Solution must conform to the current edition of FHWA TMG requirements, American Association of State Highway Officials (AASHTO) guidelines for Traffic Data Programs, and FHWA Highway Performance Monitoring System (HPMS).
Mandatory
K1.13 The Initial Roll Out Training shall be completed prior to NHDOT users needing to operate the Proposed Solution to submit any HPMS materials to FHWA.
Expected
F1.11 The Proposed Solution shall create a snapshot of all data loaded as of a user specified date and produce annual statistics, including all HPMS required statistics, for all sites based on this data set.
Mandatory
F3.1 The Proposed Solution shall be capable of creating the HPMS Vehicle Summaries table and all traffic-relevant items required within the HPMS Field Manual Road Event Collection Methods (formerly Metadata) table.
Mandatory
F4.4 The Proposed Solution shall calculate percent vehicles in the Design Hour per FHWA's latest memorandum (dated January 13, 2022) describing changes for the 2022 HPMS Data Submission.
Mandatory
F6.2 The Proposed Solution shall produce the vehicle classification by functional system report for the yearly submission to HPMS from continuous classification, WIM, and short-term classification count stations in accordance with Table 3.11, Table 3.18, and selected Traffic items within Table 3.19 within the HPMS December 2016 Field Manual, HPMS November 2020 Field Manual Errata Sheet, and per FHWA's January 13, 2022 memorandum describing changes for the 2022 HPMS Data Submission.
Mandatory
F6.3 The Proposed Solution shall output AADT and year data was most recently collected, single unit Truck and Bus AADT, percent design hour single unit Trucks and Buses, combination Truck AADT, percent design hour combination Trucks, K-Factor, Directional Factor, and 20 Year Forecast AADT to enable electronic transfer of data to HPMS submittal software per guidance within the HPMS December 2016 Field Manual Section 2.4, Table 2.1, for Items 21 to 28; and with respect to FHWA's January 13 and December 16 memorandums describing changes for the 2022 and 2023 HPMS Data submissions.
Mandatory
Schedule
2/13/2025 TDMS RFP DOIT 2025-036 17
Schedule of Events
Event Date & Time
RFP Released to Vendors / Inquiry Period Begins (on or about)/ December 17, 2024
Notification of the Number of Representatives Attending the Pre-Proposal Vendor Conference and/or Request for Teleconference Invitation(s) (Mandatory) January 13, 2025, 3:00 PM ET
Mandatory Pre-Proposal Vendor Conference January 16, 2025, 11:00 AM ET
Vendor Request for One-on-One Conference Deadline January 22, 2025, 3:00 PM ET
Early Vendor Inquiry Deadline (Inquiry Period continues) January 30, 2025, 3:00 PM ET
State Responses to Early Vendor Inquiries February 13, 2025
One-on-One Vendor Conferences February 18-21, 2025
Confidential Vendor Inquiry Deadline (following One-on-One Vendor Conferences March 5, 2025, 3:00 PM ET
State Reponses to Confidential Vendor Inquiries March 20, 2025
Vendor Inquiry Period Ends (Final Inquiries due) April 22, 2025, 3:00 PM ET
Final State Responses to Vendor Inquiries May 5, 2025
Final Date and Time for Proposal Submission May 15, 2025, 3:00 PM ET
Invitations for Oral Presentations and Software Demonstrations June 10, 2025
Vendor Presentations and Software Demonstrations (Mandatory) Week of July 14, 2025
Estimated Date of Vendor Selection July 24, 2025
Anticipated Governor and Council Approval October 22, 2025
Anticipated Effective Contract Date October 27, 2025 (estimated initial 5-year term ending November 1, 2030)
Questions or Comments
Contacts:
Michael O’Donnell, PE | NHDOT | Michael.T.ODonnell@dot.nh.gov | 603.271.1581 Stuart Thompson, PE | NHDOT | Gordon.S.Thompson@dot.nh.gov | 603.271.0391
2/13/2025 TDMS RFP DOIT 2025-036 18
Responses to any questions raised during this Vendor Conference will be provided in writing on the NH DAS website by February 13, 2025.
| Traffic Data Management System (TDMS) RFP 2025 - 036 |
| Introductions |
| Project Background |
| Purpose of the TDMS |
| Existing TDMS |
| Project Goals |
| RFP Overview |
| RFP Overview |
| RFP Overview |
| Requirements Overview |
| Selected Key Requirements |
| Selected Key Requirements (continued) |
| Important Changes from Existing TDMS |
| Individual Vehicle Records (IVRs) |
| GIS Mapping |
| Highway Performance Monitoring System |
| Schedule |
| Questions or Comments |
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