attachment-12-rfp-doit-2025-036---transmittal-form.docx
DOCX document 29 KB Posted
- Attached to
- Traffic Data Management System (TDMS)
- Solicitation number
- RFP DOIT 2025-036
- Issued by
- Rockingham County, New Hampshire
About this file
This is a State of New Hampshire Proposal Transmittal Form for the Department of Transportation's procurement of a Statewide Traffic Data Management System (TDMS) under RFP DOT 2025-036. The procurement seeks a comprehensive web-based software system capable of handling data from 8,500 traffic monitoring stations and supporting 300 authorized users. The system must process multiple traffic data types including vehicle records, volume, classification, speed, and weigh-in-motion data, while meeting Federal Highway Administration Traffic Monitoring Guide requirements and integrating with ESRI products and nine regional planning commissions. A mandatory vendor conference is scheduled for January 16, 2025, at 11:00 AM ET in Concord, NH. Proposals are due by March 26, 2025, at 3:00 PM ET, with an anticipated contract start date of October 27, 2025. The initial contract term is five years through November 1, 2030, with two optional two-year extensions available.
The evaluation will utilize a 1000-point scale with 600 points allocated to technical factors and 400 points to pricing. Vendors must demonstrate successful implementation of similar systems for at least two U.S. jurisdictions since January 2022. The system must be FedRAMP or StateRAMP authorized and capable of integrating with existing traffic monitoring equipment from multiple vendors. The solution must support 20-year data archiving with capacity for 1.5 billion continuous count individual vehicle records and 300 million short count records annually. Responding vendors must certify compliance with New Hampshire RSA 21-I:11-c requirements regarding debarment, convictions, and previous vendor violations. No specific budget range is disclosed, though the pricing worksheet indicates comprehensive cost categories covering planning, project management, installation, testing, system deployment, and ongoing operations, suggesting a significant multiyear investment.
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State of New Hampshire Proposal Transmittal Form Letter Company Name: ________________________________________________________________ Address: ____________________________________ __________________________________ To: Michael O’Donnell, P.E.
603-271-1581 Michael.T.ODonnell@dot.nh.gov RE: Proposal Invitation Name: Procurement for Statewide Traffic Data Management System (TDMS) Proposal Number: RFP DOT 2025-036 Proposal Due Date and Time: March 26, 2025, 3:00 PM ET To Whom It May Concern:
Company Name: _________________________ hereby submits an offer to provide to the State of New Hampshire the Services indicated in Procurement for Statewide Traffic Data Management System (TDMS) RFP DOT 2025-036 at the price(s) quoted in Vendor Response Section VII: Price Proposal, in complete accordance with all conditions of this RFP and all Specifications set forth in the RFP and in the P-37 State of New Hampshire General Provisions and Exhibits, identified in Appendix I.
We attest to the fact that:
| 1. | The company has reviewed and agreed to be bound by the RFP. |
| 2. | The company has not altered any of the language or other provisions contained in the RFP document. |
| 3. | The Proposal is effective for a period of 180 days from the RFP Closing Date or until the Effective Date of any resulting Contract, whichever is later. |
| 4. | The prices quoted in the Proposal were established without collusion with other Vendors. |
| 5. | The Vendor has read and fully understands this RFP. |
Further, in accordance with RSA 21-I:11-c, the undersigned Vendor certifies that neither the Vendor nor any of its subsidiaries, affiliates or principal officers (principal officers refers to individuals with management responsibility for the entity or association):
a. Has, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA 356:2, RSA 356:4, or any state or federal law or county or municipal ordinance prohibiting specified bidding practices, or involving antitrust violations, which has not been annulled;
b. Has been prohibited, either permanently or temporarily, from participating in any public works project pursuant to RSA 638:20;
c. Has previously provided false, deceptive, or fraudulent information on a vendor code number application form, or any other document submitted to the state of New Hampshire, which information was not corrected as of the time of the filing a bid, proposal, or quotation;
d. Is currently debarred from performing work on any project of the federal government or the government of any state;
e. Has, within the past 2 years, failed to cure a default on any contract with the federal government or the government of any state;
f. Is presently subject to any order of the department of labor, the department of employment security, or any other state department, agency, board, or commission, finding that the applicant is not in compliance with the requirements of the laws or rules that the department, agency, board, or commission is charged with implementing;
g. Is presently subject to any sanction or penalty finally issued by the department of labor, the department of employment security, or any other state department, agency, board, or commission, which sanction or penalty has not been fully discharged or fulfilled;
h. Is currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or violation noted in this section;
i. Has failed or neglected to advise the division of any conviction, plea of guilty, or finding relative to any crime or violation noted in this section, or of any debarment, within 30 days of such conviction, plea, finding, or debarment; or
j. Has been placed on the debarred parties list described in RSA 21-I:11-c within the past year.
This document shall be signed by a person who is authorized to legally obligate the responding Vendor. A signature on this document indicates that all State of New Hampshire terms and conditions are accepted by the responding Vendor and that any and all other terms and conditions submitted by the responding Vendor are null and void, even if such terms and conditions have terminology to the contrary. The responding Vendor shall also be subject to State of New Hampshire terms and conditions as stated on the reverse of the purchase order, if any.
Our official point of contact is: _________________________________________________
Title: _____________________________________________________________________
Telephone: (___) ___-_______________ Email: __________________________________
Authorized Signature Printed: __________________________________________________
Authorized Signature: ________________________________________________________
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