Attachment 10 - Transportation Requirements_2026AUG.pdf

AUG 2026

Transportation

A. All transportation of ICE detained aliens shall be conducted in accordance with the agreement’s applicable standards. Except in emergency situations females may not be transported by bus for more than ten hours. Furthermore, except in emergency situations, a single officer may not transport a single detained alien of the opposite sex and if there is an expectation that a pat search will occur during transport, an officer of the same sex as the aliens(s) must be present.

B. In the event of transportation services involving distances that exceed a twelve (12) hour workday to complete, the service provider shall be reimbursed for related costs of lodging and meals commensurate with U.S. General Services Administration (GSA) rates. Any incurred overtime pay for such services will be reimbursed at the applicable overtime rate for the transportation officer position specified in Article I. C., Rates. Overnight lodging resulting from transportation services shall be approved in advance by the COR. All transportation services shall be accomplished in an appropriate and economical manner.

C. The service provider personnel provided for the above services shall be of the same qualifications, receive the same training, complete the same security clearances, and wear the same uniforms as those service provider personnel provided in the other areas of this agreement. Transportation officers shall have the required state licenses for commercial drivers with the proper endorsement limited to vehicles with Automatic Transmission and the state Department of Motor Vehicles (DMV) (or Motor Vehicles Department (MVD)) Medical Certification.

D. Transport/Escort/On-call Services Rate: The service provider agrees, upon request of ICE in whose custody an ICE alien is held, to provide all such ground transportation/escort/on-call services as may be required to transport detained alien securely, in a timely manner, to locations as directed by the ICE COR or designated ICE official. At least two (2) qualified law enforcement or correctional officer personnel employed by the Service Provider under their policies, procedures and practices shall perform transport services. As written above, except in emergency situations females may not be transported by bus for more than ten hours.

E. Medical/Legal Transportation: The service provider shall provide transportation and escort guard services for ICE alien to and from a medical facility and attending off-site court proceedings. An officer or officers shall keep the detained alien under constant supervision twenty-four (24) hours per day until the detained alien is ordered released from the hospital, or at the order of the COR. The number of escorts will be determined by the COR. The service provider agrees to augment such practices as may be requested by ICE to enhance specific requirements for security, alien monitoring, visitation, and contraband control.

F. The service provider shall, upon order of the COR, or upon its own decision in an urgent medical situation with notification to the COR immediately, thereafter, transport a alien to a hospital location. An officer(s) shall keep the alien under supervision 24 hours per day until the alien is ordered released from the hospital, or at the order of the COR. The service provider shall then return the alien to the Facility. The service provider shall ensure that at least one officer responsible for the security of the alien while he/she is an in-patient at the hospital will be of the same sex as the alien.

G. Indemnities: Furthermore, the service provider agrees to hold harmless and indemnify

DHS/ICE and its officials in their official and individual capacities from any liability, including third-party liability or worker’s compensation, arising from the conduct of the service provider and its employees during the course of transporting ICE detained aliens.

H. Service Provider Furnished Vehicles: If the service provider is to use its own vehicles, the following requirements apply to this agreement.

1. The service provider shall not allow employees to use their personal vehicles to transport alien.

2. The service provider shall furnish suitable vehicles in good condition, approved by the

Government, to safely provide the required transportation services. The service provider shall comply with all federal and state laws with regard to inspections, licensing, and registration for all vehicles used for transportation.

3. The service provider shall furnish vehicles equipped with interior security features including physical separation of alien from guards. The service provider shall provide interior security specifications of the vehicles to ICE for review and approval prior to installation.

4. Nothing in this agreement shall restrict the service provider from acquiring additional vehicles as deemed necessary by the service provider at no cost to the Government.

I. Government Furnished Vehicles: If ICE authorizes the service provider to use Government furnished vehicles, the following requirements apply to this agreement.

1. If ICE chooses to authorize service provider employees to operate Government furnished vehicles, the Government will provide the service provider with Government Vehicles and Government Fleet Cards (for the purchase of fuel) for the purpose of transporting aliens to and from ICE Designated Facilities (see Route List or Analysis), or alternative transportation sites, in support of ERO transportation needs under this agreement. The vehicles assigned for this purpose will remain the property of the Federal Government, and all costs associated with the operation and use of the vehicles, such as, but not limited to, vehicle maintenance and fuel, will be covered through the Government’s Fleet Management Program.

2. The service provider agrees to be responsible for reimbursement to ICE for any damages sustained by the vehicles as a result of any act or omission on the part of the service provider, its employees and or persons acting on behalf of the service provider.

The service provider shall be responsible to promptly report any accidents or damage to the Government Vehicles in accordance with the ICE Management Directives listed below and any other ICE policies that pertain to reporting such damage. The service provider agrees to fully cooperate and assist ICE in making any claims against a third party at fault for causing the property damage to the Government Vehicles.

3. In addition, the service provider agrees to hold harmless, indemnify, and assume financial responsibility for any claims or litigations filed by persons sustaining personal injuries or property damage for incidents or accidents caused by the negligent acts or omissions of the service provider, agents, or other persons acting on behalf of the service provider. The service provider agrees to fully cooperate and assist ICE in the defense of any claims made against ICE, and in the event of a settlement or judgment entered against ICE for the negligent acts or omissions of the service provider employees or agents; the service provider agrees to reimburse ICE for said settlement or adverse judgment.

4. In order for ICE to maintain accurate fleet records of the transportation services, the service provider officers utilizing the vehicles shall complete specific documentation that will be provided by ICE, to record the times of vehicle usage for proper hourly guard reimbursement, and to record the inspection of the vehicles for damage each time the vehicles are used. The form that is required is the Official Detail Form. This form is to be filled out at the beginning of each shift. At the end of a shift, the form is to be provided to the ICE Shift Supervisor with a copy to the COR. The service provider shall keep the original for three years. The form is Attachment 17 to this agreement.

5. The COR will provide forms to the service provider to request and authorize routine maintenance of vehicles.

6. The service provider shall be responsible for any costs or expenses associated with the return of the vehicles, to include, towing charges, title replacement fees or licensing expenses made necessary by the loss of any paperwork associated with the vehicles.

7. The Government will provide instruction on the proper use of the Fleet Card to all service provider personnel responsible for the operation of any Government Vehicle.

The instruction will be in accordance with the DHS Fleet Card Manual (Attachment 15).

8. If applicable, a list of the Government vehicles authorized for use by the service provider is found as Attachment 18.

J. Training and Compliance: The service provider shall comply with ICE transportation standards related to the number of hours the service provider’s employee may operate a vehicle. The transportation shall be accomplished in the most economical manner. The service provider personnel provided for the above services shall be of the same qualifications, receive training, complete the same security clearances, and wear the same uniforms as those personnel provided for in other areas of this agreement.

K. Miscellaneous Transportation: The COR may direct the service provider to transport aliens to unspecified, miscellaneous locations.

L. When the COR provides documents to the service provider concerning the alien(s) to be transported and/or escorted, the service provider shall deliver these documents only to the named authorized recipients. The service provider shall ensure the material is kept confidential and not viewed by any person other than the authorized recipient.

M. The service provider shall establish a fully operational communication system compatible with

ICE communication equipment that has direct and immediate contact with all transportation vehicles and post assignments. Upon demand, the COR shall be provided with current status of all vehicles and post assignment employees.

N. Failure on the service provider’s part to comply fully with the alien(s) departure as pre-scheduled shall result in the service provider having deductions made for non-performance.

O. Armed Transportation Officers: All transportation detention officers shall be armed in the performance of these duties.

P. Anticipated Transportation Routes: The anticipated transportation routes and/or destinations are attached and describe the total expected mileage. The requirements are one-way routes from the facility. All medical runs are considered round trip routes. Mileage may vary depending on the starting point of the destination.

A list of anticipated routes is listed in Attachment 10A. Routes are provided for planning purposes, describing typical movement requirements, but are not all inclusive of all potential requests. Routes are billable where detained aliens are being transported.

Q. Transportation Reporting Requirements: The service provider shall document all transportation movements in accordance the instructions in Attachment 6. This data will be collected through form Attachment 6 in excel-based format and submitted to the COR every month, with every invoice. Additionally, Quarterly Status Reports shall be provided as indicated below:

Reporting Requirements Description

1. Monthly Status Report The report will include at a minimum the information required for each G-391 for every trip as indicated in the G-391 Data Collection Categories and Descriptions contained in Attachment 6. An electronic excel-based template for data collection will be provided to the service provider upon award to submit as a part of the Monthly Status Report. A breakdown of hours and personnel will also be provided and divided into Transportation Guard Hours (time spent performing transportation-related activities) and On-call Guard Hours (time spent performing detention related on-call guard activities). A breakdown of the total number of vehicles used (year, model, and capacity) will also be required if the service provider is using service provider owned vehicles. A list of government vehicles used will be required if the service provider uses government owned vehicles. This information will be available electronically to government users and submitted monthly with each service provider invoice.

2. Quarterly Status Report This report will be produced every three months to document and provide the vehicle telematics data collected from all movement of ERO serviced agreement hours for the previous quarter. It will include a summation of the previous Monthly Status reports and document any fluctuations in demand or trends in provided service.

Recommendations for surges or lulls will also be included in the quarterly performance report along with the service provider’s capability to respond.

Transportation