AoI 5.5 Modernize Business - Cash and Check Handling Support Services.pdf
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- Solicitation number
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Defense Commissary Agency
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This is a presolicitation document for a commercial opportunity issued by the Defense Commissary Agency (DeCA) seeking innovative approaches to Cash and Check Handling Support Services. DeCA requires secure and efficient cash-handling operations leveraging industry best practices and modern technologies. The core service requirements include secure pickup of cash, checks, and negotiable instruments from designated locations; delivery of collected funds to authorized financial institutions with daily deposits into a Treasury General Account (TGA) coordinated with DeCA's Policy, Systems and Services Branch and approved by the Treasury Federal Reserve Board St. Louis; timely acquisition, delivery, and return of change funds for daily patron transactions; and clear documentation of all transactions with opportunities for contractors to propose digital tools and automated reporting solutions.
The anticipated period of performance is July 1, 2026, through June 30, 2027, with four one-year option periods extending through June 30, 2031. Interested vendors must submit a Solutions Brief in accordance with section 3.2. The solicitation encourages technology-enabled solutions and commercial best practices that enhance efficiency, reduce risk, and improve transparency and chain-of-custody integrity. The closing date for submissions is Tuesday, February 24, 2026, at 4:00 PM Eastern Standard Time. All inquiries should be directed to Diana Gross-Bendall (diana.gross-bendall@deca.mil) or Sharon Leonard (sharon.leonard@deca.mil).
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Cash and Check Handling Support Services
In accordance with the Commercial Opportunity Solution – Defense Commissary Agency (DeCA), dated 01.21.2026, paragraph 5.0, the following specific requirement in support of AoI 5.5 Modernize Business is attached.
The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for Cash and Check Handling Support Services. The contractor will provide secure, efficient, and commercially innovative support for the organization’s cash‑handling operations. The goal is to leverage industry best practices, modern technologies, and creative service models to improve reliability, accountability, and overall service quality.
Core service needs include:
• Secure pickup of cash, checks, and other negotiable instruments from designated locations, using methods and schedules that optimize efficiency and minimize operational disruption.
• Delivery of collected funds to authorized financial institutions or other approved locations for deposit. Deposits MUST be submitted into a Treasury General Account (TGA) on a daily basis.
TGA accounts are coordinated with DeCA’s Policy, Systems and Services Branch TGA Banking Liaison and submitted, processed and approved by the Treasury Federal Reserve Board (FRB) St.
Louis.
• Timely acquisition, delivery, and return of change funds to support daily patron transactions.
• Clear documentation of all pickups, deliveries, deposits, and fund transfers. Contractors may propose digital tools, automated reporting, or other commercial solutions that improve accuracy, visibility, and audit readiness.
Our objective is to establish a long-term partnership with a provider whose technology, service model, and commercial terms align with our commitment to enhance and improve the Patron experience. The anticipated period of performance is July 1, 2026, through June 30, 2027, with four one-year option periods, to extend performance through June 30, 2031.
Interested vendors with proven expertise in Cash and Check Handling Support Services should submit their Solutions Brief in accordance with section 3.2 Solutions Brief.
Interested vendors are encouraged to propose technology‑enabled solutions and commercial best practices that enhance efficiency, reduce risk, and streamline cash‑handling operations while meeting all security and compliance requirements. This may include advanced security and tracking capabilities that strengthen transparency and chain‑of‑custody integrity; innovative methods for forecasting, replenishment, and reconciliation; and digital tools or automated reporting solutions that improve accuracy, visibility, and audit readiness.
The closing date for this opportunity is Tuesday 24 February 2026 at 4:00 PM Eastern Standard Time
(EST).
All communications to include questions pertaining to this opportunity shall be sent via email to the following Points of Contact:
Diana Gross-Bendall, diana.gross-bendall@deca.mil
Sharon Leonard, sharon.leonard@deca.mil mailto:diana.gross-bendall@deca.mil
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