afman40-201.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE MANUAL 40-201

29 MARCH 2019

Medical Command

RADIOACTIVE MATERIALS (RAM)

MANAGEMENT

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-Publishing.af.mil.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AFMSA/SG3PB

Supersedes: AFI 40-201, 17 September 2014

Certified by: AF/SG3/5

(Maj Gen Robert I. Miller)

Pages: 87

This manual implements Air Force Policy Directive (AFPD) 40-2, Radioactive Materials (Non-

Nuclear Weapons) in accordance with and supports the conditions of the US Air Force Master

Materials License (MML) issued by the US Nuclear Regulatory Commission (NRC) and managed by the United States Air Force Radioisotope Committee (RIC). It applies to all US Air Force

(USAF) personnel including members of the Air Force Reserve and Air National Guard. It instructs personnel on procedures for the acquisition, receipt, security, use, storage, transfer, transport, distribution, and disposal of all radioactive material (RAM) in the USAF. Civilian

USAF employees are subject to administrative disciplinary action, in addition to any applicable criminal or civil sanctions for the violation of requirements and prohibitions contained in this manual. This manual requires the collection and/or maintenance of information protected by Title

5 United States Code Section 552a, Privacy Act of 1974, authorized by Title 10 Code of Federal

Regulations (CFR), Section 20.2106, Records of Individual Monitoring Results and Title 29 CFR

Section 1910.1096(b), Exposure of Individuals to Radiation in Restricted Areas, Title 29 CFR

Section 1910.1096(n), Records, and Title 29 CFR Section 1910.1096(o), Disclosure to Former

Employee of Individual Employee's Record. The applicable SORN F044 AF SG O, United States

Air Force Master Radiation Exposure Registry (November 18, 2003, 68 FR 65042) is available at http://dpclo.defense.gov/Privacy/SORNs.aspx. Ensure that all records created because of processes prescribed in this publication are maintained in accordance with Air Force Manual

(AFMAN) 33-363, Management of Records, and disposed of in accordance with the Air Force

Records Disposition Schedule in the Air Force Records Information Management System. Refer http://www.e-publishing.af.mil/ http://dpclo.defense.gov/Privacy/SORNs.aspx

2 AFMAN40-201 29 MARCH 2019

recommended changes and questions about this publication to the Office of Primary Responsibility using the AF Form 847, Recommendation for Change of Publication, route AF Forms 847 from the field through the appropriate functional chain of command to the Air Force Medical Support

Agency (AFMSA)/Bioenvironmental Engineering Division, 7700 Arlington Blvd., Falls Church, VA 22041. This publication may be supplemented at any level, but direct Supplements must not contain conflicting material or less restrictive guidance. The authorities to waive wing/unit level requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See Air Force Instruction (AFI) 33-360, Publications and Forms

Management, for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternately, to the publication Office of Primary Responsibility for non-tiered compliance items. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force.

SUMMARY OF CHANGES

Due to substantial revision, complete review of this document is required. The document is streamlined to remove non-directive content. Major changes include using Inspector General

Management Evaluation System for radioactive material permit inspections and clarification or updates on: radioactive material remediation process, management of generally licensed devices, required use of the Radioactive Material Management Information System (RAMMIS), requirements for installation level radiation policy, and training requirements.

Chapter 1— Program Overview 6

1.1. Overview

1.2. Regulatory Authority for Radioactive Materials (RAM)

1.3. Radioactive Material Licensing Categories

Chapter 2— Roles and Responsibilities 10

2.1. The Assistant Secretary of the Air Force for Installations, Environment and

Energy (SAF/IE) shall:

2.2. The Assistant Secretary of the Air Force for Acquisition (SAF/AQ) shall:

2.3. The Surgeon General of the Air Force (AF/SG) shall:

2.4. The Deputy Chief of Staff for Logistics, Engineering, and Force Protection

(AF/A4) shall:

2.5. The Commander, Air Force Inspection Agency (AFIA), on behalf of The

Inspector General (SAF/IG), shall:

2.6. The Chief, Weapons Safety Division (AFSEC/SEW), on behalf of The Chief of

Safety (AF/SE), AFMAN40-201 29 MARCH 2019 3

2.7. The Commander, Air Force Legal Operations Agency (AFLOA), on behalf of

The Judge Advocate General (AF/JA), shall:

2.8. Major Commands (MAJCOM):

2.9. The Installation Commander or AF Wing Commander (non-AF led Joint Base) shall:

2.10. The Range Operating Authority shall:

2.11. The Staff Judge Advocate shall:

2.12. Acquisition Program Managers shall:

2.13. The Commander (or Director, or Chief), Installation Contracting, shall:

2.14. The Commander (or Director, or Chief), Installation Logistics Readiness, shall: .. 20

2.15. The Commander (or Director, or Chief), Installation Civil Engineering, shall:

2.16. The Commander (or Director, or Chief), Installation Security Forces, shall:

2.17. The Permittee shall:

2.18. The Units, Supervisors and Workers using any type of RAM shall:

2.19. Requiring Activities (for contractor work), shall:

Chapter 3— Guidance and Procedures for Radioactive Material Use and Permitting 28

3.1. Prohibitions and Special Requirements for Accepting or Using RAM

3.2. Procuring Radioactive Materials

3.3. Requirements for a Permit issued under the USAF Master Materials License

3.4. Requesting Permits, Amendments, and Other Authorizations for RAM Use

3.5. Posting Notices to Workers

3.6. Control of Radioactive Material, and Information Concerning Radioactive

Material

3.7. Transferring Permitted Radioactive Material

3.8. Transporting Radioactive Material

3.9. Minimum Training and Experience Required for PRSO and Permit Instructors of

Manufacture’s Device Training

Table 3.1. PRSO Training Requirements. (T-1)

Table 3.2. Permit Instructor for Device Training. (T-1)

3.10. Managing Generally Licensed Devices

4 AFMAN40-201 29 MARCH 2019

3.11. Cessation of Operations and Terminating Permits

3.12. Retaining Records

Chapter 4— Radioactive Material Remediation and Disposal 44

4.1. Managing and Remediating Radioactive Material

Figure 4.1. Generalized Sequencing of Radiation Material Remediation Work

4.2. Managing and Disposal of Radioactive Materials

Chapter 5— Radioactive Material Incidents and Mishaps 56

5.1. Reporting Radioactive Material Incidents and Mishaps

5.2. Investigating Radioactive Materials Incidents and Mishaps

Chapter 6— Inspection and Enforcement 59

6.1. Inspecting Permit Holders and Enforcing Compliance

6.2. Inspection Policy

6.3. Enforcement Actions

Chapter 7— Managing Allegations 71

7.1. Introduction

7.2. Reporting Allegations

7.3. RICS Handling of Allegations

7.4. Protecting the Identity of Individuals Making Allegations

7.5. Maintenance of Allegation Files

7.6. Allegation Information in Inspection Reports

7.7. Resolution of Allegations

7.8. Allegation Close-Out Report

7.9. Allegation to the NRC

Chapter 8— Radioisotope Committee Protocol 74

8.1. USAF Radioisotope Committee (RIC) Charter

8.2. RIC Committee Members, Organization, and Responsibilities

8.3. Business Practices

8.4. Disagreement Resolution

8.5. Record Keeping

AFMAN40-201 29 MARCH 2019 5

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 76

6 AFMAN40-201 29 MARCH 2019

Chapter 1

PROGRAM OVERVIEW

1.1. Overview.

1.1.1. This manual provides uniform instruction and guidance for the management and control of radioactive material (RAM) in the USAF. It sets forth how USAF personnel or units manage the utilization of all RAM not expressly excluded from the purview of this manual; this includes: acquisition, use, storage, security, receipt, transfer, transportation, distribution, and disposal. This manual also prescribes how non-USAF entities get approval to use, store, and transport RAM on USAF installations. Workers using radioactive material should focus on paragraph 2.18 for their individual requirements.

1.1.2. Applicability. RAM covered by this manual includes, without limitation, any licensable

RAM, as defined by Title 10 Code of Federal Regulations (CFR) Chapter I, Nuclear

Regulatory Commission, which applies to the USAF and for other RAM as described in this manual.

1.1.3. Objectives. The objectives of this manual are to provide guidance to establish, implement, and ensure a unified approach for managing, safeguarding, and authorizing the utilization of RAM on USAF installations.

1.2. Regulatory Authority for Radioactive Materials (RAM). This manual implements NRC requirements across the USAF. It also sets requirements for USAF-owned RAM not under the jurisdiction of the US Nuclear Regulatory Commission (NRC).

1.2.1. US Nuclear Regulatory Commission (NRC) Regulatory Authority. The NRC is the primary regulatory authority for USAF utilization of RAM in the US. The Atomic Energy Act

(AEA) of 1954 (42 United States Code Sections 2011-2021, 2022-2286i, and 2296a-2297h-

13), as amended (including Public Law 109-58, Energy Policy Act of 2005 and the Public Law

93-438, Energy Reorganization Act of 1974), grant the NRC the authority to regulate byproduct material, discrete naturally-occurring and accelerator-produced radioactive material (NARM), source material, and special nuclear material (SNM) for peaceful applications in accordance with Title 42 United States Code (U.S.C.) Section 2011, Congressional Declaration of Policy, et seq. This authority does not extend to material described in AEA Section 91, or Title 42

U.S.C. Section 2121, Authority of Commission.

1.2.1.1. NRC authority extends across the US, its possessions and territories. For regulations issued and enforced by the NRC, reference 10 CFR, Chapter I.

1.2.1.2. The NRC maintains regulatory authority over Federal agency licensees regardless of location within the United States.

1.2.2. USAF Regulatory Authority:

1.2.2.1. Authority for USAF receipt, storage, internal distribution, use, transfer, and disposal of byproduct, discrete NARM, source, and limited quantities of SNM is granted through a Master Materials License (MML) issued to the USAF by the NRC. This manual prescribes requirements for USAF compliance with the MML and other applicable regulatory requirements.

AFMAN40-201 29 MARCH 2019 7

1.2.2.2. The USAF also maintains authority over the use of RAM by non-USAF organizations on USAF installations where exclusive Federal jurisdiction exists. This manual requires USAF personnel, usually the installation radiation safety officer (IRSO), to coordinate with tenant organizations operating under a non-USAF permit, NRC license, or Department of Energy (DOE) license exemption on legal documentation, location, quantity and movement onto and across USAF-occupied real estate for RAM exceeding

NRC exempt quantities and not falling under the AEA.

1.2.2.3. This manual does not, unless specifically stated, apply to nuclear reactor programs, nuclear weapons systems or waste, or other RAM controlled under Section 91 of the AEA, or 42 U.S.C. §2121. These items are governed by AFPD 91-1, Nuclear

Weapons and Systems Surety, AFI 91-108, Air Force Nuclear Weapons Intrinsic Radiation and 91(b) Radioactive Material Safety Program, AFI 91-110, Nuclear Safety Review and

Launch Approval for Space or Missile Use of Radioactive Material and Nuclear Systems, and subordinated instructions managed through the Air Force Safety Center (AFSEC).

1.2.3. Authority in locations outside of the US and its territories. The requirements in this manual apply for locations outside the US, so long as the requirements do not conflict with applicable requirements from any of the following: international agreements, the Overseas

Environmental Baseline Guidance Document, country-specific Final Governing Standards, Geographic Combatant Command policy, and environmental annexes to operational orders, operational plans or other operational directive. International Atomic Energy Agency (IAEA)

Safety Standards and other publications may be considered where appropriate. USAF RAM use and activities outside the US are detailed in paragraph 3.1.10.

1.2.4. Resource Conservation and Recovery Act (RCRA). RCRA authorizes the

Environmental Protection Agency (EPA) to develop and enforce regulations governing the cradle to grave management of hazardous waste, to include Low-Level Mixed Waste (LLMW), Low-Level Radioactive Waste (LLRW), and Mixed Waste (MW). These regulations are found in Title 40 of the Code of Federal Regulations (40 CFR) Chapter I, Environmental Protection

Agency. For purposes of RCRA, take note of the following definition: Low-Level Mixed

Waste (LLMW) is waste that contains both low-level radioactive waste and RCRA hazardous waste. Low- Level Radioactive Waste (LLRW) is a radioactive waste which contains source, special nuclear, or byproduct material and is not classified as high-level radioactive waste, transuranic waste, spent nuclear fuel, or byproduct material. Mixed Waste (MW) means waste that contains both RCRA hazardous waste and source, special nuclear, or byproduct material.

1.2.4.1. Conditional exemptions from RCRA for LLMW are provided under Title 40 CFR

Part 266, Subpart N , Conditional Exemption for Low-Level Mixed Waste Storage, Treatment, Transportation, and Disposal.

1.2.4.2. Solid low level radioactive waste (LLRW) includes quantities of byproduct, source and SNM. They also may contain NARM, and they too may fall within the definition of hazardous waste as set out in Title 40 CFR Part 261, Identification and Listing of Hazardous Waste.

1.2.4.3. Waste that contains both AEA-regulated RAM and hazardous waste (as defined by 40 CFR Part 261) is termed mixed waste.

1.2.4.3.1. Mixed waste is subject to dual regulation under EPA and NRC rules.

8 AFMAN40-201 29 MARCH 2019

1.2.4.3.2. Neither agency has exclusive jurisdiction over mixed waste under current

Federal law.

1.2.5. Clean Air Act. The Clean Air Act gives the EPA authority over non-NRC regulated radionuclide emissions from Federal facilities in accordance with Title 40 CFR Part 61, Subpart I, National Emission Standards for Radionuclide Emissions from Federal Facilities other than Nuclear Regulatory Commission Licensees Not Covered by Subpart H. The NRC regulates air emissions from NRC licensed Federal facilities in accordance with Title 10 CFR

Section 20.1101, Radiation Protection Programs. Organizations that generate emissions fall under the authority of both NRC and EPA rules. For guidance on complying with EPA air emission standards, refer to AFPD 32-70, Environmental Quality, and AFI 32-7040, Air

Quality Compliance and Resource Management.

1.2.6. Comprehensive Environmental Response, Compensation, and Liability Act

(CERCLA). The CERCLA, see Title 42 United States Code, Chapter 103, Comprehensive

Environmental Response, Compensation, and Liability, establishes prohibitions and requirements, under the EPA, concerning closed and abandoned hazardous waste sites. The

CERCLA also provides for liability of persons responsible for releases of hazardous waste at these sites, through the EPA.

1.2.7. Emergency Planning and Community-Right-To-Know-Act (EPCRA). EPCRA, see

Title 42 United States Code, Chapter 116, Emergency Planning and Community-Right-To-

Know, requires that whenever a reportable quantity of a CERCLA hazardous substance leaves installation boundaries, the State Emergency Response Commission and Local Emergency

Planning Committee must be notified immediately (40 CFR Part 355, Emergency Planning and Notification). EPCRA is not applicable to federal facilities however, the USAF complies with EPCRA, as directed by Executive Order 13834 (May 22, 2018).

1.2.8. Transportation of Hazardous Material (HAZMAT). The Department of Transportation specifies requirements for marking, labeling, shipping documents, containers, and other requirements when shipping or transporting HAZMAT, including RAM, in accordance with

49 CFR, Subtitle B, Chapter I, Pipeline and Hazardous Materials Safety Administration. In the USAF, the logistics (A4) community ensures the appropriate handling, packaging and certification of RAM shipments in accordance with Defense Transportation Regulations

(DTR) 4500.9-R-Part II, Chapter 204, Hazardous Material, and Chapter 208, Packaging and

Handling; AFMAN 24-210, Package of Hazardous Material; Air Force Joint Instruction

(AFJI) 23-504, Radioactive Commodities in the DoD Supply System; Air Force Joint Manual

(AFJMAN) 23-209, Storage and Handling of Hazardous Materials; AFMAN 24-204, Preparing Hazardous Materials for Military Air Shipments; and International Air Transport

Association (IATA), Dangerous Goods Regulation. IAEA Safety Standards, including

Regulations for the Safe Transport of Radioactive Material, and other publications may be considered where appropriate.

1.3. Radioactive Material Licensing Categories.

1.3.1. Specifically Licensed RAM. NRC requires a specific license for possessions and use of byproduct, source, and SNM in accordance with 10 CFR Chapter I. All RAM utilized by the AF which would be subject to NRC licensing are required to be permitted under the MML.

AFMAN40-201 29 MARCH 2019 9

1.3.2. Generally Licensed Devices (GLDs). The NRC provides a general license for the possession and use of byproduct material contained in certain devices in accordance with Title

10 CFR Part 31, General Domestic Licenses for Byproduct Material. Most GLDs utilized in the USAF do not require a permit to be issued under the MML.

1.3.3. Exempted RAM. Certain concentrations or quantities of RAM are exempt from specific and general licensing requirements of the NRC. USAF units/organizations have restrictions on the disposition of exempt quantities of RAM, as detailed in this manual and 10 CFR Part

30, Rules for General Applicability to Domestic Licensing of Byproduct Material.

10 AFMAN40-201 29 MARCH 2019

Chapter 2

ROLES AND RESPONSIBILITIES

2.1. The Assistant Secretary of the Air Force for Installations, Environment and Energy

(SAF/IE) shall:

2.1.1. Appoint one voting representative and one alternate from SAF/IEE to the USAF

Radioisotope Committee (RIC).

2.1.2. Execute radiation safety and radioactive materials management duties as outlined in

Headquarters Air Force Mission Directive 1-18, Assistant Secretary of the Air Force

(Installations, Environment and Energy).

2.1.3. Provide financial assurance to the USAF RIC Secretariat (RICS) for submittal to the

NRC on all applicable USAF decommissioning activities, in accordance with Title 10 CFR

Sections: 30.35, Financial Assurance and Recordkeeping for Decommissioning, 30.36, Expiration and Termination of Licenses and Decommissioning of Sites and Separate Buildings or Outdoor Areas, 40.36, Financial Assurance and Recordkeeping for Decommissioning and

70.25, Financial Assurance and Recordkeeping for Decommissioning.

2.2. The Assistant Secretary of the Air Force for Acquisition (SAF/AQ) shall:

2.2.1. Appoint one voting representative, and one alternate, to the RIC, from the Systems

Engineering Division, with expertise in environmental, safety, and occupational health and human systems integration.

2.2.2. Ensure Acquisition Program Managers coordinate approval with the RICS, prior to acquisition of new systems and upgrades that contain RAM prior to fielding in the USAF.

2.3. The Surgeon General of the Air Force (AF/SG) shall:

2.3.1. On behalf of the Department of the Air Force, manage the control of RAM within the purview of this manual and the MML.

2.3.2. Maintain and sustain the RIC and the RICS within the AFMSA Bioenvironmental

Engineering (AFMSA/SG3PB) Radiation Health function, under the Assistant Surgeon

General, Health Care Operations (AF/SG3/5), to provide oversight for use of RAM in the

USAF as required by the MML.

2.3.3. Direct AF/SG3/5 to appoint to the RIC a Chair and alternate Chair from the AF Medical

Support Agency’s Aerospace Medicine Division (AFMSA/SG3P), the health physics and medical physics consultants, and a member and an alternate from the Occupational and

Environmental Health function of AFMSA/SG3PB as voting representatives.

2.3.4. In coordination with the Air Force Inspection Agency (AFIA), provide for inspections prescribed by this manual to evaluate risk-based performance and compliance with permits issued by the RICS.

2.3.5. Authorize, empower, and provide required resources to the RIC and RICS to protect the interests of the MML and remain in compliance with applicable NRC and other Federal regulations, Department of Defense (DoD) instructions, and applicable guidance documents including taking enforcement action against RAM permittees, if needed.

AFMAN40-201 29 MARCH 2019 11

2.3.6. The Assistant Surgeon General, Health Care Operations (AF/SG3/5), shall:

2.3.6.1. Provide operational control over the RICS, as a duty of the Radiation Health function of the AFMSA, to work on behalf of the RIC in providing functional oversight of non-nuclear weapons related RAM use in the USAF.

2.3.6.2. Chair, or delegate a chair and alternate chair to the RIC. Authorize the Chief of the RICS to act in the Chairperson’s absence.

2.3.6.3. Appoint the health physics and medical physics consultants and alternates as a voting representatives from the Radiation Health function of AFMSA/SG3PB to the RIC.

2.3.6.4. Appoint one voting representative and one alternate from the Occupational and

Environmental Health function of AFMSA/SG3PB to the RIC.

2.3.6.5. Ensure the delegation of authority for assuring RAM management in accordance with 10 CFR Chapter I and the MML, from the Secretary of the Air Force to AF/SG and the RIC, is fully and accurately reflected in AFPD 40-2 and Headquarters Air Force

Mission Directive 1-48, The Air Force Surgeon General.

2.3.7. The Air Force Radioisotope Committee (RIC) shall:

2.3.7.1. Provide direction for USAF utilization of radioactive material (RAM) and shall grant to the RICS authority to conduct business consistent with applicable and relevant

Federal, DoD and USAF policy, regulations, and guidance in accordance with the MML.

2.3.7.2. Serve, through the RICS, as the USAF single point of contact for the MML.

2.3.7.3. Recommend policies to AF/SG3/5 for keeping exposure from approved uses of

RAM As Low As is Reasonably Achievable (ALARA) but always below regulatory limits as promulgated in Title 10 CFR Part 20, Standards for Protection Against Radiation.

2.3.7.4. Serve, through the RICS, as the USAF single point of contact with the Conference of Radiation Control Program Directors and its licensing states for issues pertinent to the

MML. Similarly, serve as the single point of contact with Agreement States.

2.3.7.5. Direct and adjudicate enforcement actions when such actions are required to protect persons or property or maintain compliance with permit and MML conditions.

2.3.7.6. Identify new or special inspection needs and coordinate with AFIA/SG.

2.3.7.7. Review unique actions and permit requests referred by the RICS.

2.3.7.8. Review and advise on special situations involving RAM as requested by the RICS, Air Staff, or Major Commands.

2.3.7.9. Meet as agreed upon with the NRC. Convene ad hoc or emergency meetings to discuss matters requiring timely actions.

2.3.7.10. Publish and make available, minutes of meetings to all committee members, or others, as appropriate.

2.3.7.11. Provide final ruling on the interpretation of this manual and permits affecting compliance with the MML.

2.3.7.12. Provide final resolution for any allegations concerning the safe and regulatory compliant use of RAM in the USAF.

12 AFMAN40-201 29 MARCH 2019

2.3.7.13. Periodically update RIC membership and business practices as identified in RIC standard operating procedures, RIC minutes, and this manual.

2.3.7.14. The Chief, Air Force Radioisotope Committee Secretariat (RICS) shall:

2.3.7.14.1. Serve as the single point of contact between the RIC, the NRC, and/or

Agreement States for all issues associated with the MML. Assists, when requested, in any transactions involving installations outside of the US and overseas permitted activities that also entail attention to host nation requirements.

2.3.7.14.2. Develop and implement policy, in coordination with the RIC, to acquire, receive, possess, use, distribute, store, transport, transfer, and dispose of or otherwise manage RAM in the USAF, consistent with applicable Federal, DoD and USAF policy, regulations, and guidance and in accordance with with the MML.

2.3.7.14.3. Serve as the office of record for all documentation required to be maintained in accordance with 10 CFR Chapter I and the MML.

2.3.7.14.4. Review, for approval or denial, USAF permit applications, renewals, amendments and other requests for the possession and/or use of RAM under the authority of the RIC.

2.3.7.14.5. Certify individuals are qualified by training, education, and experience to serve as Permit Radiation Safety Officers, be designated an Authorized Users (in accordance with Title 10 CFR Part 35, Medical Use of Byproduct Material), or provide audit services for medical permits.

2.3.7.14.6. Regulate the remediation of all radioactive material sites containing RAM under the purview of this manual.

2.3.7.14.7. Coordinate with AFSEC/SEW on issues involving the licensing of certain

RAM including aerospace and space power.

2.3.7.14.8. Provide permit documentation to AFIA/SG.

2.3.7.14.9. Provide interpretation of this manual and permits affecting compliance with the MML and USAF policy.

2.3.7.14.10. Conduct pre-permitting visits and direct investigations of RAM incidents and mishaps, as deemed necessary.

2.3.7.14.11. Implement RIC decisions. The Chief, RICS is the executive agent for all business associated with the MML. This includes providing interpretation and setting measures to ensure compliance with applicable NRC and Federal regulations, policy, and/or guidance.

2.3.7.14.12. Independently conduct USAF RAM permit reviews as deemed appropriate by the RICS.

2.3.7.14.13. Implement enforcement actions in accordance with paragraph 6.3 of this manual. These may include Notices of Violations (NOVs), and revocation and termination orders to protect persons, property, or to maintain MML compliance.

AFMAN40-201 29 MARCH 2019 13

2.3.7.14.14. Exercise the authority to temporarily exempt a Permittee from any requirement of this manual, provided the exemption does not conflict with NRC policy or Federal regulations.

2.3.7.14.15. Exercise the authority to impose policy or permit requirements more stringent than NRC policy or Federal regulations.

2.3.7.14.16. Submit the annual USAF inventory of NRC-regulated SNM to the

Nuclear Material Management & Safeguards System in accordance with Title 10 CFR

Section 74.13, Material Status Reports, before 31 March of each year.

2.3.7.14.17. Submit a SNM Transaction Report to the Nuclear Material Management

& Safeguards System within timeframes required by Title 10 CFR Section 74.15, Nuclear Material Transaction Reports.

2.3.7.14.18. Submit the National Source Tracking Transaction Report to the National

Source Tracking System within timeframes required Title 10 CFR Section 20.2207, Reports of Transactions Involving Nationally Tracked Sources.

2.3.7.14.19. Submit the USAF annual inventory of Category 1 and 2 nationally tracked sources to the National Source Tracking System, in accordance with 10 CFR §20.2207, by 31 January of each year.

2.3.7.14.20. Coordinate with SAF/IE for signature on financial assurances, related to all USAF decommissioning and permitted activities; and submit to the NRC in accordance with 10 CFR Part 30, Title 10 CFR Part 40, Domestic Licensing of Source

Material, and Title 10 CFR Part 70, Domestic Licensing of Special Nuclear Material.

2.3.8. The Commander, Air Force Medical Support Agency (AFMSA) shall: provide administrative control and support for a Radiation Health function for the establishment and implementation of AF Medical Service policy on all RAM.

2.4. The Deputy Chief of Staff for Logistics, Engineering, and Force Protection (AF/A4) shall:

2.4.1. Appoint one voting representative and one alternate from among the staff of AF/A4L, AF/A4C or AF/A4S to the RIC who can represent civil engineering, logistics readiness, security forces, and aircraft and missile maintenance.

2.4.2. Coordinate on civil engineering, logistics readiness, security forces, and aircraft and missile maintenance policies dealing with RAM covered by this manual.

2.4.3. Provide guidance to Air Force Material Command on the logistical management of items containing RAM.

2.4.4. Maintain a USAF Radioactive Waste Site Registry.

2.4.5. Direct USAF-wide RAM transportation in accordance with, 49 CFR Chapter I, DTR

4500.9-R-Part II Chapters 204 and 208, AFMAN 24-210, AFJI 23-504, AFJMAN 23-209, AFMAN 24-204, IATA; and this manual.

2.4.6. Support the implementation of safety and security measures which in addition to general radiation protection shall include the timely reporting of defects and noncompliance in accordance with Title 10 CFR Part 21, Reporting of Defects and Noncompliance, as well as

14 AFMAN40-201 29 MARCH 2019

the physical protection of NRC Category 1 and Category 2 sources, requiring increased controls and national tracking, and/or quantities of radioactive materials requiring an emergency plan for responding to a release (such as “toxic industrial radiologicals”, as listed in Title 10 CFR Part 37 Appendix A, Category 1 and Category 2 Radioactive Materials, Title

10 CFR Part 20 Appendix E, Nationally Tracked Source Thresholds, and Title 10 CFR Section

30.72, Schedule C, Quantities of Radioactive Materials Requiring Consideration of the Need for an Emergency Plan for Responding to a Release, respectively).

2.4.7. Ensure local mission support, security, and maintenance personnel will work with

Permit Radiation Safety Officer (PRSO) and the Installation Radiation Safety Officer (IRSO) who will in turn interface with the RICS which will in turn interface with the NRC as required.

2.5. The Commander, Air Force Inspection Agency (AFIA), on behalf of The Inspector

General (SAF/IG), shall:

2.5.1. Appoint one voting representative to the RIC from AFIA/SG (T-1) and can appoint an alternate. Resources and prioritizes inspections according to this manual and in coordination with the RICS and NRC. (T-1).

2.5.2. Maintain a staff qualified health physicist (43E4G) with appropriate NRC training and security clearance, to conduct USAF RAM permit and Section 91(b) inspections. (T-1).

2.6. The Chief, Weapons Safety Division (AFSEC/SEW), on behalf of The Chief of Safety

(AF/SE), shall appoint one voting representative and one alternate from AFSEC/SEW to the RIC to advise on RAM control issues relative to AEA Section 91 materials, for consistent control of

RAM within the USAF, in accordance with AFPD 91-1, AFI 91-108 and AFI 91-110. (T-1).

2.7. The Commander, Air Force Legal Operations Agency (AFLOA), on behalf of The Judge

Advocate General (AF/JA), shall:

2.7.1. Appoint one non-voting legal advisor and one alternate from AFLOA/JAC to the RIC.

(T-1).

2.7.2. Coordinate on legal issues involving RAM, including internal and external enforcement matters, and acts as counsel to the RIC. (T-1).

2.8. Major Commands (MAJCOM):

2.8.1. The Commander, Air Force Materiel Command (AFMC/CC), shall:

2.8.1.1. Establish a radioactive waste program office to oversee all radioactive and mixed waste disposition activities in the USAF. Note: The Air Force Radioactive Recycling and

Disposal (AFRRAD) Office satisfies this requirement, see paragraph 2.8.1.7.3.

2.8.1.2. Program and advocate funding for radioactive waste management.

2.8.1.3. Maintain the capability to oversee and coordinate USAF recycling of radioactive material (RAM) where appropriate and cost effective.

2.8.1.4. Ensure all RAM, including waste products, subject to 10 CFR Chapter I and/or 40

CFR Part 261, are identified as early as practical in the procurement and/or development process.

2.8.1.5. Coordinate with the RIC on unique conditions requiring variances to the MML involving the USAF radioactive waste program and recycling of USAF RAM.

AFMAN40-201 29 MARCH 2019 15

2.8.1.6. The Commander, 711th Human Performance Wing, shall:

2.8.1.6.1. Appoint one voting representative and one alternate from USAF School of

Aerospace Medicine (USAFSAM) to the RIC. (T-1).

2.8.1.6.2. Support Major Commands and installations by maintaining and providing

National Voluntary Laboratory Accreditation Program-accredited radiation dosimetry services through the USAF Dosimetry Center, comprehensive radio-analytical capabilities, and health physics consultative services. (T-1).

2.8.1.6.3. Provide quarterly and annual summaries of occupational radiation exposure, from RAM, to the RIC. (T-1).

2.8.1.6.4. Provide technical and on-site health physics support to the RIC, RICS and

AFSEC/SEW to prevent, investigate and mitigate human exposure or environmental contamination from RAM. (T-1).

2.8.1.7. The Commander, 88th Air Base Wing (88 ABW/CC), shall:

2.8.1.7.1. Appoint one voting representative and one alternate to the RIC from the Air

Force Radioactive Recycling and Disposal (AFRRAD) Office. (T-1).

2.8.1.7.2. Appoint a member to the DoD Disposition Advisory Committee. (T-1).

2.8.1.7.3. Sustain the AFRRAD to support, and oversee as necessary, USAF radioactive and mixed waste disposition activities. (T-1). This office shall:

2.8.1.7.3.1. Provide technical consultation for all radioactive waste activities to include decommissioning and/or remediation of radiological waste burial sites or contaminated facilities. (T-1).

2.8.1.7.3.2. Coordinate radioactive waste disposal, other than decontamination and decommissioning projects; among USAF activities, the DoD Executive Agent, disposal contractors, and disposal site operators, in accordance with Chapter 4. (T-

1).

2.8.1.7.3.3. Provide consultative support on package and transport of radioactive waste for disposal according to Title 10 CFR Part 71, Packaging and

Transportation of Radioactive Material, 49 CFR Chapter I, Subchapter C, Hazardous Materials Regulations, 40 CFR Part 261 et seq., (for mixed waste) and all applicable disposal site rules. (T-1).

2.8.1.7.3.4. Provide quarterly summaries of radioactive waste disposal, waste specific issues for decontamination, and decommissioning activities to the RIC or

AFSEC/SEW as appropriate. (T-1).

2.8.1.7.3.5. Maintain all records of radioactive waste transferred for disposal in accordance with guidance at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm and 10 CFR Part 30. (T-

1)

2.8.1.7.3.6. Implement billing procedures in accordance with AFI 65-601, Volume

1, Budget Guidance and Procedures, to allow funded activities to plan, program, and fund the cost of contracted services for the disposition of generated RAM and https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

16 AFMAN40-201 29 MARCH 2019

waste. (T-1).

2.8.2. Major Command Bioenvironmental Engineers shall:

2.8.2.1. Receive, review and forward documents and reports as required by this and other

AFIs/manuals in support of RAM management, security, environmental quality, safety and occupational health.

2.8.2.2. Advocate support for the installation bioenvironmental engineering and IRSO at the MAJCOM-level for the implementation of this and related AFIs/manuals.

2.8.2.3. Coordinate Environmental, Safety, and Occupational Health Council (ESOHC) functional support for AF permittees and IRSOs in the MAJCOM who do not have access to an ESOHC at their installation (e.g. Joint Base, forward operating base, geographically separated unit, etc.).

2.8.2.4. Coordinate, consult on, and/or fulfill IRSO responsibilities for AF permittees or other AF users of RAM in the MAJCOM when there is no IRSO because of Joint Basing, forward basing, geographical separation, etc.

2.9. The Installation Commander or AF Wing Commander (non-AF led Joint Base) shall:

2.9.1. Enforce compliance with this manual and all applicable federal regulations for permitted radioactive material (RAM) and Generally Licensed Devices (GLDs). (T-0).

2.9.2. Delegate authority in writing to the IRSO to suspend installation operations involving

RAM that pose a significant health risk to personnel or the general public, present a clear violation of regulations or requirements, or present a high risk of negative impact to USAF operations, materiel, or real estate. (T-1).

2.9.2.1. If on a non-AF led Joint Base, overall IRSO responsibilities shall fall to the host unit per the host service’s guidelines. (T-0).

2.9.2.2. The AF Wing Commander (non-AF led Joint Base), shall delegate this authority in writing to a Wing Radiation Safety Officer (RSO) for Wing personnel and operations.

(T-1).

2.9.2.3. IRSO/Wing RSO appointments will be made in accordance with AFI 48-148, Ionizing Radiation Protection. (T-1).

2.9.3. Provide required resources and access to all activities governed by this manual to the

IRSO to maintain compliance with this manual and applicable Federal, DoD, and AF regulations and/or directives. (T-1).

2.9.4. Establish specific written policies, through IRSO, for the execution of all applicable

AFIs/manuals and federal regulations concerning the management and utilization of RAM on the installation (e.g. policy memos, instructions, AFI/AFMAN supplements, etc.). (T-3).

2.9.5. Prohibit the receipt or transfer of RAM (including RAM in classified operations) without prior coordination and/or approval by the IRSO. (T-1).

2.9.6. Ensure the IRSO is notified of all activities pertaining to radioactive waste or radioactive waste burial sites. (T-1).

AFMAN40-201 29 MARCH 2019 17

2.9.7. Ensure the IRSO briefs the internal audit of all RAM permits annually at the

Environment, Safety, and Occupational Health Council (ESOHC). (T-1).

2.9.8. Ensure personnel in the logistics readiness squadron, civil engineering squadron, and all other USAF personnel engaged in any aspect of the disposition, transportation, or shipment of HAZMAT, including RAM are fully trained for duties performed in accordance with DTR

4500.9-Part II Chapters 204 and 208, AFJI 23-504, and AFMAN 24-204. (T-0).

2.9.9. Ensure the implementation of safety and security measures at the installation level, which may be required for certain types of permitted RAM located on the installation; this may include response capabilities, surveillance, and monitoring. (T-0).

2.9.10. Ensure all NRC specifically licensed RAM, GLDs, RIC permitted RAM, and any other type of RAM specified by the RIC which is utilized by DoD activities and organizations or in facilities for which the installation commander is responsible is accurately inventoried in the

Radioactive Material Management Information System (RAMMIS), unless otherwise stated in this manual. (T-1).

2.9.11. Sustain leases on properties where permitted RAM is located until such time as the

RICS terminates the permit. (T-0).

2.9.12. The Installation Radiation Safety Officer (IRSO) shall:

2.9.12.1. Serve as approval authority for the utilization of all RAM on USAF installations, including those from non-USAF organizations and contractors. (T-1).

2.9.12.2. Serve as technical subject matter expert to commanders regarding RAM use on the installation as governed by all applicable local, state, federal regulations and guidance.

(T-1).

2.9.12.3. Provide RAM identification, detection, and measurement capabilities to permittees and commanders as needed. (T-3).

2.9.12.4. Support host and tenant organizations requesting to utilize RAM which may require a permit to be issued under the MML. (T-1).

2.9.12.5. Develop and maintain specific written policies for the execution of all applicable

AFIs/manuals and federal regulations concerning the management and utilization of RAM on the installation (e.g. installation-level policy memos, instructions, or AFI/AFMAN supplements, etc.). (T-3).

2.9.12.5.1. Annually review the installation policies regarding RAM. (T-3).

2.9.12.5.2. For an AF-led Joint Base or Joint Operation, the policies must be signed by each co-located service component commander in addition to the installation commander. (T-1).

2.9.12.6. Consult with and provide requiring activities with information necessary to develop a Performance Work Statement/Statement of Work for compliance with all applicable statutes, regulations and instructions for managing RAM in the USAF including paragraph 2.19.2., and provide contracting officers information necessary to ensure appropriate award selection criteria are included in the solicitation (based on guidance and information from the NRC, Sealed Source and Device Registry (SSDR), RICS, USAFSAM, etc.). (T-3). Note: requiring activities may have to request this consultation.

18 AFMAN40-201 29 MARCH 2019

2.9.12.7. Conduct an annual audit of each RAM permit on the installation. (T-1).

2.9.12.8. Brief the ESOHC on the following items:

2.9.12.8.1. GLD inventories – semiannually; (T-3).

2.9.12.8.2. Utilization of RAM on the installation by non-USAF organizations and contractors – semiannually; (T-3).

2.9.12.8.3. Review any necessary changes to RAM policies on the installation – annually; (T-3).

2.9.12.8.4. Incidents/Accident investigations involving RAM – annually; (T-3).

2.9.12.8.5. Status of corrective actions associated with deficiencies identified during external RAM inspections or the annual IRSO permit audits – semiannually. (T-3).

2.9.12.9. For a Joint Base or geographically separated unit without an ESOHC, the aforementioned briefing items will be provided to the MAJCOM/SGPB to review (with courtesy copies to the Joint Base Safety and HAZMAT management/response functions).

(T-1).

2.9.12.10. For a Joint Base or geographically separated unit without an IRSO or bioenvironmental engineer, PRSOs will forward signed/dated copies of the annual PRSO permit audit documentation directly to the MAJCOM/SGPB (with courtesy copies to Joint

Base safety and hazardous materials management/response functions. (T-1).

2.9.12.11. Review all work orders prepared for installation-level actions involving potential to utilize RAM. (T-3).

2.9.12.12. Maintain and update, semiannually, RAM inventories in RAMMIS, to include

NRC specifically licensed RAM, Generally Licensed Devices (GLDs), RIC permitted

RAM, and any other type of RAM specified by the RIC which is utilized by DoD activities and organizations or in facilities for which the installation commander is responsible. (T-

1).

2.9.12.12.1. RAMMIS is not required to be used to inventory targeting pods; however, the IRSO will obtain a copy of the Reliability, Availability, Maintainability Logistics

Support System for Pods (commonly referred to as “RAMPOD”) inventory at an interval not to exceed 6 months. (T-3).

2.9.12.12.2. Weapon systems containing strategic SNM or tritium, and the associated waste streams, regulated by 42 U.S.C. § 2121, AFPD 91-1, AFI 91-101, Air Force

Nuclear Weapons Surety Program, and AFI 91-108 are exempt from the RAMMIS inventory requirement.

2.9.12.12.3. Exempt consumer product uses of nuclear materials, certain unimportant quantities of source materials, and certain DOE activities are exempt from the

RAMMIS inventory requirement.

2.9.12.13. Serve as the Approval Authority for the use of RAM during installation level military readiness training or exercises which may result in exposures to personnel or the general public. (T-3).

AFMAN40-201 29 MARCH 2019 19

2.9.12.14. Assist the Range Operating Authority in the identification and permitting of

RAM in targets or target materials. (T-3).

2.9.12.15. Coordinate with AFSEC and the RICS regarding the authority for the utilization of RAM on the installation by DOE or DOE prime contractors. (T-1).

2.9.12.16. Provide the installation’s Fire Emergency Services, regardless of service lead, a list of physical locations, quantity, and forms for all non-exempt quantities of RAM on the installation. (T-3).

2.10. The Range Operating Authority shall:

2.10.1. Develop and implement procedures to identify all targets that potentially contain and/or are suspected to contain radioactive material (RAM). (T-1).

2.10.2. Ensure RAM is removed from targets or target materials that potentially contain RAM, unless authorized by a RAM permit, prior to placement on a range. (T-1).

2.10.3. Ensure use of targets or target material known to contain RAM is authorized by an AF

RAM Permit. (T-1).

2.11. The Staff Judge Advocate shall:

2.11.1. Assist IRSO in interpreting DoD and AF policy/instructions governing RAM. (T-3).

2.11.2. When overseas, perform legal review(s) of translated copies of host nation laws governing control of RAM used on the installation at the request of the IRSO and determines whether the host nation requirements apply to a given overseas installation via treaty or status of forces agreement, as appropriate. (T-2).

2.11.3. Serve as the legal advisor for claims or potential regulatory violations brought against the installation by Federal agencies or civilian parties. (T-2).

2.12. Acquisition Program Managers shall:

2.12.1. Ensure RAM associated with AF weapons systems are utilized only after obtaining the appropriate authorization under a permit or general license, approval from the RICS, or as otherwise exempted from federal regulations governing RAM. (T-0).

2.12.2. Ensure any product being developed or acquired by the USAF do not contain radium.

(T-1).

2.12.3. In coordination with the IRSO and the AFRRAD office, ensure devices containing radium are returned to the manufacturer with consultation, when feasible. (T-1).

2.12.4. Limit the use of RAM where feasible, consistent with USAF needs. (T-1).

Justification shall be documented for deciding that non-RAM or less hazardous RAM are not feasible. (T-1). Justification should include an analysis of the disposal costs and life cycle costs (including handling, permitting, storage, shipment and disposal) in any decision to procure items containing RAM. (T-1). Documentation will be maintained by the program office for the duration the material remains in the USAF inventory. (T-1).

2.12.5. Ensure RAM specific environmental, safety, and occupational health considerations are integrated into the Systems Engineering process from the earliest stages of system design.

(T- 1)

20 AFMAN40-201 29 MARCH 2019

2.12.6. Ensure material hazards and risks, from RAM, in a developed or modified system is identified to testers, operators, and maintainers by specifying the radionuclide, form, and activity. (T-0).

2.12.7. Ensure any shipment or transfer of RAM, for which the project manager is responsible, is coordinated with the IRSO (T-3) and is prepared in accordance with the transportation requirements in this manual and all applicable state, federal, DoD, and AF regulations/guidance. (T-0).

2.12.8. Coordinate with the MAJCOM bioenvironmental engineering offices to include RAM safety and management requirements in all contracts for operating, changing, or repairing devices that contain RAM, as applicable. (T-1).

2.12.9. Ensure that contractors supporting the project manager coordinate with the IRSO prior to bringing RAM onto USAF installations. (T-1).

2.13. The Commander (or Director, or Chief), Installation Contracting, shall:

2.13.1. Ensure that all contracts involving RAM contain required contract clauses, see paragraph 2.19.2. (T-0).

2.13.2. Coordinate with the IRSO to ensure all solicitations for goods or services that may require the use of RAM contain appropriate award selection criteria. (T-1).

2.14. The Commander (or Director, or Chief), Installation Logistics Readiness, shall:

2.14.1. Oversee the disposition, transportation, and shipment of HAZMAT (including RAM) installation-wide in accordance with 49 CFR Chapter I Subchapter C, Title 10 CFR Part 71, Packaging and Transportation of Radioactive Material, DTR 4500.9-R-Part II Chapters 204 and 208, AFI 23-101, AFMAN 24-210, AFJI 23-504, AFJMAN 23-209, AFMAN 23-122, Materiel Management Procedures, AFMAN 24-204, IATA, and this manual. (T-0).

2.14.2. Ensure personnel performing HAZMAT transportation operations comply with training requirements associated duties referenced in 2.14.1. (T-0).

2.14.3. Establish RAM specific HAZMAT transportation procedures, in coordination with

IRSO, for the safe movement onto, off of, and around the installation. (T-1).

2.14.4. Take measures adequate to prevent transfer of RAM to units on the installation without prior coordination with the IRSO and/or affected PRSO(s). (T-1).

2.14.5. Develop and implement procedures to prevent the inadvertent transfer of RAM or items of supply known or suspected of containing RAM through the Defense Logistics Agency

– Disposition Services system or Disposition Services Field Office. (T-1). Establish procedures to notify the IRSO in the event of an incident(s) or the need to perform radiological survey(s) of items that have been identified by Defense Logistics Agency – Disposition

Services system or Disposition Services Field Office as having the potential to contain RAM and/or components. (T-1).

2.15. The Commander (or Director, or Chief), Installation Civil Engineering, shall:

2.15.1. Provide immediate notification to the IRSO of damage (e.g. fire, natural disaster, etc.)

to buildings or waste sites where RAM is located, this includes any incident or event where these structures are potentially at risk because of proximity. (T-1).

AFMAN40-201 29 MARCH 2019 21

2.15.2. Coordinate with the IRSO to ensure installation emergency response plans include procedures for the theft, loss, sabotage, or release of RAM. (T-1).

2.15.3. In coordination with the IRSO and Installation Commander, notify the State

Emergency Response Commission and the Local Emergency Planning Committee when RAM incidents occur requiring execution of Emergency Planning and Community-Right-To-Know-

Act…