AE General Request for SF330s.docx

AE General IDIQ PRE-SOLICITATION NOTICE (REQUEST FOR SF330s) The Department of Veterans Affairs (DVA) Network Contracting Office (NCO) 10 is seeking qualified Architect and/or Engineering (AE) firms to submit Standard Form 330 (SF330) “Architect / Engineer Statement of Qualifications” to establish multi-disciplinary Multiple Award Task Order Contracts (MATOC) for Architectural and Engineering (AE) services at the following VA facilities:

· Northern Indiana HealthCare System, 2121 Lake Avenue, Fort Wayne, IN 46805

· Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 46202

· Northern Indiana HealthCare System, 1700 E. 38th Street, Marion, IN 469533 Multi-disciplinary architectural AE Services to be provided as follows:

The Architect/Engineer Firm (A/E) shall be required to furnish services in accordance with current Department of Veterans Affairs Master Specifications (PG-18-1), Design and Construction Procedures (PG-18-3), Barrier Free Design Guide (PG-18-13), Design Manuals and Design Guides (PG-18-10 & PG-18-12), Unified Facilities Guide Specifications, International Building Codes, National Fire Protection Association codes, Cost Estimating Requirements for Veterans Affairs Facilities, and other agency standards. Department of Veterans’ Affairs specific documents are located on the Office of Construction and Facilities Management Technical Information Library (http://www.cfm.va.gov/TIL/).

AEs shall be required to furnish services in accordance with applicable Federal laws, Executive Orders, VA design guides, manuals, directives, handbooks and standards and VA’s adopted codes and standards as stated in Program Guide (PG) 18-3 Design and Construction Procedures. These requirements are found on the VA Office of Construction and Facilities Management Technical Information Library (http://www.cfm.va.gov/TIL/).

The A/E shall perform all services required for any project in accordance with the requirements of the Statement of Work, A/E Submission Requirements (PG-18-15), Criteria Review Conference (CRC), Project Meetings, Technical Information Library, and all other parts of this contract as otherwise specifically stated in each Task Order.

Services required shall be multidisciplinary in nature, (i.e., Architectural, Mechanical, Interior Design, Structural, HVAC, Plumbing, Steam Generation, Structural, Physical Security Specialist, Civil, Electrical, Industrial Hygienist, Hazardous Materials/Environmental Services (asbestos and lead), Registered Fire Protection Engineer, Landscape Architect, Economic Analysis, Surveying, Project Management, Construction Administration, Construction Management, and 3rd Party Cost Estimator).

a. AE services required shall be multidisciplinary in nature to include but not limited to: Architectural, Structural, Civil, Interior Design, Landscape Architect, Industrial Hygienist, Surveying, Geotechnical, Mechanical, HVAC, Plumbing, Electrical, Fire Protection, Surveying, Hazardous Materials / Environmental Services (asbestos, lead survey), Project Management, Construction Management, Energy Management, and Estimating.

b. AE services may include any combination of the below services (but not limited to) to develop designs for new facilities and infrastructure systems as well as renovation/remodel, cost estimating (using history of similar projects in the region if possible) and studies for the upgrade of existing facilities and systems. Requirements will vary for each individual Task Order issued via resultant MATOCs and will be defined by separate scopes of work.

1. Concept and scope development.

2. Feasibility studies.

3. Design drawings, plans, specifications, project manual, QA/QC for each phase of design: Schematic, Design Development, Construction Documents, Bid Documents.

4. Document design reviews for each phase of design: Schematic, Design Development, Construction Documents, Bid Documents.

5. Pre-construction document technical investigation and studies.

6. Design, drafting, and planning services for renovation, demolition and alterations to existing facilities, interior design, and space planning;

7. Complete cost estimates (whether 3rd Party or in-house) with the A/E Manual for Preparation of Cost Estimates and Related Documents.

8. Value engineering reviews.

9. Constructability review

10. Preparation of schedules, phasing plans, and network analysis.

11. Life-cycle cost analysis.

12. Fact-finding studies, surveys, investigations and other professional services not necessarily connected with a specific design or construction project.

13. Interior design (if necessary)

14. Project Management, Construction Management, and Construction Administration.

15. Construction Quality Assurance and Quality Control.

16. Construction period services including construction submittal review, request for information investigation and response, change order/modification investigation, design, cost estimating, and issuance.

17. Specialty consulting, investigations, and reports not available through design A/E (MEP technical reports, Commissioning, etc.).

18. Energy computations, LEED studies/certification

19. As-built preparation

AE services are typically known as Study and Investigative Services, Basis of Design, Schematic Design, Design Development, Construction Documents, Bid Documents, and Construction Period services, to include reproduction of documents. Potential projects require multi-disciplinary architectural and engineering services for various healthcare, commercial and industrial type facilities, vertical/horizontal construction, pavements and roads, infrastructure systems and other hospital related structures. Standard services, in addition to those inherent to the production of construction drawings are (but not limited to):

The A/E shall furnish all services, materials, supplies, and supervision required to fully investigate and design each project to the level indicated by the Task Order. The A/E shall be responsible for reviewing and reproducing as-built and/or record drawings and the A/E shall be responsible for field verification of existing documents.

Services could include; providing scope, development, space planning, concept development, interior design, environmental studies, feasibility studies, program analysis, design review, value engineering reviews, ensuring coordination various control/life safety/nurse call/IT systems (regardless if new or existing), building designs for new facilities as well as renovation/remodel, commissioning, 3rd party cost estimating (using history of similar projects in the region if possible) and upgrade of existing facilities and systems, to include new buildings, building additions and/or building renovations/remodel.

Additional services that may be required include, preparation of designs, plans, drawings, life-cycle cost analysis, construction cost estimates, project specifications, fact-finding studies, surveys, investigations, coordination with State Historic Preservation Office (SHPO) construction project supervision to include: inspections, submittal review, request for information review, change order reviews and estimation and other professional A/E services not necessarily connected with a specific construction project..

Provide professional engineering services as required for the preparation of working drawings, specifications, cost estimates, and (any) possible impact costs for multi-discipline services for the various projects.

Furnish progress reports of their work.

Closely coordinate AE’s work performed in his/ her office with the related work of the Government staff personnel.

Promptly report to the Contracting Officer any ambiguities or discrepancies discovered in the project requirements, criteria, or documents, involving their work or the work of the Government.

Assist VAMCs, VAACC, and VISN Engineering Office in conferring and coordinating with state and local government agencies, as required.

Visit the project sites, hold conferences and discussions with the Government representatives in VA’s offices, and take such other action as may be necessary for the design development, and to coordinate and complete the required services and documents under each task order.

Where relevant for task orders, check and recommend to the Government, approval or rejection of shop drawings, samples, equipment lists, and data applicable to the AE’s part of the design work during the construction period.

AE shall analyze and verify utility systems and structures as necessary and as part of their proposal.

AE shall provide final As-Built drawings utilizing final construction markups (‘red-line drawings’) for subsequent submission to the DVA for the project.

The AE shall advise the DVA as to the recommended construction time frame for each construction Bid Item. The AE team shall design projects for multiple Bid alternative Items if requested.

Any design accomplished shall include all work which represents a complete project, including separation of basics, as required for any multiple Bid Items.

The AE shall use the most current DVA Master Specifications which can be found at: http://www.cfm.va.gov/til/spec.asp and shall edit (accordingly) to ensure best practices and to suit the project.

The AE shall document and distribute to the DVA all site visits, meeting minutes, provide a record of all phone messages, and reports monthly.

AE shall provide specifications for Phasing and Coordination of utility shutdown(s) with DVA. Prepay shipping charges on all charts, sketches, drawings, and documents that are sent to the Contracting Officer and/or COR.

AE is responsible for physical surveys and investigations (in order to minimize construction change orders) of existing conditions, which may include sewer surveying, hydrant flow analysis, and accuracy of existing studies and data. Investigative services may require destructive demolition.

CRITICAL PATH SCHEDULING: The AE shall develop a critical path schedule when required by the issued Task Order demonstrating fulfillment of the contract requirements. The precedence diagram method (PDM) shall be utilized to satisfy both time and cost applications.

KEY PERSONNEL

The A/E shall employ the required professional personnel to perform the services required under this contract. Due to the unique and highly technical nature of the projects associated with awards under this contract, resumes of key personnel shall be provided to VA for review and approval at time of proposal submission. No substitution will be made without the advance written approval of the Contracting Officer. The A/E shall provide an explanation of the necessary change. No increase in salary rates will be allowed when personnel substitution is authorized.

GOVERNMENT NEEDS

The resulting contract(s) shall be a Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract(s) for provision of General Architectural services.

The contract includes a 5-year ordering period. The expectation is that eight (8) firms will be awarded a contract with a total of $7.5 million in delivery orders per firm per year per site.

Work shall be performed under the contract upon identification of a specific project and issuance of task orders. The Task Order shall reflect the scope of the work, fee, time schedule for completion of the design phases, maximum construction cost limitation, and payment schedule that pertains to that project. Task Orders issued against this contract shall initiate projects. Task Orders may only be issued by VISN 10 and PCAC Contracting Officers holding warrants with the proper award/signatory authority.

The Government is under no obligation to issue task orders in connection with this contract unless the Government subsequently determines a specific need for the services of the A/E. At its own discretion, the Government may perform the services or similar services itself or employ others separately to perform them. The Government is subject to pay at least the guaranteed minimum of the base year and all the option years as exercised.

This procurement is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) General Architectural firms. The primary North American Industry Classification System (NAICS) Code is 541310, Architectural Services, which is also required as this is a multi-disciplinary AE requirement and therefore experience and qualifications for the AE services are being evaluated as part of this solicitation. The Government intends to make multiple awards of task order contracts (MATOC) to qualified SDVOSB AE firms, contingent upon enough qualified SDVOSB AE firms are deemed most highly qualified and eligible for award. Verification of SDVOSB status will be done via confirming current registration in the SBA Veteran Small Business Certification (VetCert) at Veteran Small Business Certification (sba.gov). Firms submitting a qualification package must have a current registration in the System for Award Management (https://beta.sam.gov).

SELECTION OF FIRMS

This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 36.602, and Veterans Affairs Acquisition Regulation (VAAR) 836.602. The selection process will be made using a two-stage process. Stage I consists of the initial evaluation of the SF-330’s and determination of the highest rated firms. The most highly qualified firms will then be ‘short-listed’ and invited to continue with Stage II of the process. All firms not short-listed will be notified at this time. Stage II consists of Interview/Oral Presentations for the short-listed firms with final selection thereafter.

Stage I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed here. The factors are of equal importance. The evaluation will consider how each factor is addressed and formatted to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330.

1. Professional qualifications and management capability: The qualifications of all individuals which will be used for these services, including the Project Manager, key personnel and any consultants, will be examined. Offerors shall demonstrate relevant work experience handling multiple multi-discipline projects in one location at the same time.

1. Specialized Experience: Including technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, state historic preservation coordination, Veterans Affairs design project experience, etc.

1. Professional Capacity: Ability for the firm in the designated geographic area of the project to accomplish the work in the required time. This narrative should adequately address functions, responsibilities and authorities for performing duties such as project management, quality control, infection control adherence and cost estimation.

1. Past Performance on contracts with the Federal Government, Department of Veterans Affairs and private industry in terms of cost control, quality of work and compliance with performance schedules. Limit past project references to those within the same scope as this advertisement.

1. Geographic Location and Facilities of Working Offices. Location in the general geographic area of the project and knowledge of the locality of the project. The proximity of each firm which would provide the professional services and familiarity with the area in which the project is located will be evaluated. This criterion will apply to the offices of both the Prime Firm and any Consultants. (In accordance with VAAR 805.207, the geographical area is limited to a 250 driving mile radius of each location).

1. Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

1. Small Business Subcontractors. The extent to which the offerors identify and commit to use of service-disabled veteran-owned small businesses, veteran-owned businesses, and other types of small businesses as subcontractors.

1. Construction Period Services. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

Stage II: The shortlisted firms will be invited to present their qualifications via Teams to the Evaluation Board. Additional criteria will be provided to these firms, and they will be given adequate time to prepare for their Interview Presentations. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firms will be selected, sent solicitations, and subsequent negotiations to follow.

The submission must include a fully completed Standard Form (SF) 330, Architect/Engineer Qualifications: (form available at: https. Architect-Engineer Qualifications | GSA. The SF330 shall not exceed a total of 75 pages in a common font, size 12, single spaced. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11 inch sheet of paper containing information. A firm will not be considered if it’s SF 330, Part I is not signed, unless the SF 330, Part I is accompanied with a signed cover letter or a current signed SF 330, Part II.

NOTE: The selected top-ranked firms who are sent solicitations are advised that provision of a breakout of the firm’s overhead rate conducted and certified by a professional certified public accounting firm shall be required. Selected firms shall insure compliance with the Contract Cost Principles and Procedures as promogulated in FAR Parts 31.105 and 31.2. An audit that has been conducted within the previous 12 months prior to issuance of the solicitation will be accepted, otherwise be prepared to provide this with your proposal if selected.

All interested and capable vendors must submit an electronic copy of their SF330s, via email, by the closing time/date of this announcement. No hard/physical copies will be accepted. They must be submitted to the Contract Specialist at Jeffery.hairston@va.gov. The emailed file size shall not exceed 18 MB. The emailed SF330 may be provided in a zip file. The subject line of the e-mail should read (“Indiana General IDIQ 36C25024R0070”). DEADLINE: Emailed SF330 must be received at the email cited below by no later than 31 July 2024 in order to be considered.

At the time of submission of the SF330, the offeror must represent to the contracting officer that it is a –

(1) SDVOSB eligible under the VA Acquisition Regulation (VAAR) subpart 819.70 - Office of Acquisition and Logistics (OAL) (va.gov);

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to this acquisition; and

(3) Certified SDVOSB listed in the SBA certification database at https://veterans.certify.sba.gov/

Questions and other inquiries are to be directed only via email to Contract Specialist, Jeff Hairston at Jeffery.hairston@va.gov. We expect to issue an amendment to this pre-solicitation notice to address any questions received by the VA from AE pre-solicitation notice 36C25024R0070.

NOTE: THIS PRE-SOLICITATION NOTICE IS SUBJECT TO AMENDMENT. MONITOR THIS ADVERTISEMENT.

END OF ANNOUNCEMENTSET-ASIDE INFORMATION: This procurement is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) AE firms. The primary North American Industry Classification System (NAICS) Code is 541310, Architectural Services is also required as this is a multi-disciplinary AE requirement and therefore experience and qualifications for the AE services are being evaluated as part of this solicitation (see professional qualifications being evaluated in paragraph 7. a.) - (Other AE services that may be required under any resultant contract include 541340 Drafting Services, 541360 Geophysical Surveying and Mapping Services, and 541370 Surveying and Mapping (except Geophysical) Services however these services are not required to be included as part of the SF330 qualification package and will not be included as part of the evaluation process. An AE submitting a SF330 package may voluntarily include qualifications for these types of services as information only so the DVA may establish a database of those firms offering these types of services. Not providing any qualification information for the other AE services will have no impact on an AE’s rating). The Government intends to make multiple awards of task order contracts (MATOC) to qualified SDVOSB AE firms, contingent upon a sufficient number of qualified SDVOSB AE firms are deemed most highly qualified and eligible for award. Verification of SDVOSB status will be done via confirming current registration in the Small Business Administration – Veteran Certification database (HYPERLINK "https://www.vip.vetbiz.va.gov/"HYPERLINK "https://veterans.certify.sba.gov/"Veteran Small Business Certification (sba.gov)). Firms submitting a qualification package must have a current registration in the System for Award Management (https://beta.sam.gov). The awarded contracts will be based upon a firm-fixed price MATOC. The contracts will be for one base year from the date of award with options to extend the term of the contracts for four (4) additional one-year periods to be exercised at the discretion of the Government, or until the maximum contract amount of $600,000,000.00 awarded, is reached, whichever is earlier. Each MATOC based contract awarded will have a guaranteed minimum order of $5,000.00 for the total of the base year and all option years. The minimum value of any individual task order is $5,000.00 with a maximum task order value of $1,750,000.00. Each specific MATOC task order shall be separately negotiated based on the A/E effort involved.

2. This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 15, FAR 36.602, and Veterans Affairs Acquisition Regulation (VAAR) 836.602. The selection process will be made using a two-stage process. Stage I consists of the initial evaluation of the SF-330’s and determination of the highest rated firms. The most highly qualified firms will then be ‘short-listed’ and invited to continue with Stage II of the process. All firms not short-listed will be notified at this time. Stage II consists of Interview/Oral Presentations for the short-listed firms with final selection thereafter.

3. Stage I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted in order to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330.

a. Professional qualifications necessary for satisfactory performance of required services (Weighting 10%)

b. All key personnel listed below for whom resumes shall be provided are the minimum required for this AE IDIQ and shall be shown on the organizational chart required in Section D of SF 330, Part 1. Personnel may fill multiple roles if qualified. Any additional staff beyond the below minimum key personnel being made available for work shall also be indicated on the chart. All professional disciplines will possess a minimum of five (5) years of experience and are required to be licensed, registered or certified by a US state, the District of Columbia or a US territory.

c. Two architects with experience in:

d. Space Planning

e. Evidence Based Design

f. Life Safety

g. Accessibility

h. Sustainability

i. Historic Preservation

j. Construction Infection Control Planning

k. One Landscape Architect with experience in:

l. Evidence Based Design

m. Green Infrastructure

n. Sustainability

o. Two Interior Designers with experience in:

p. Evidence Based Design

q. Finish Selection

r. Furniture Layout Planning

s. Sustainability

t. Two Structural Engineers with experience in:

u. Modern Structural and Foundation Systems

v. Antiquated Structural and Foundation Systems

w. Seismic Design

x. Blast Resistant Design and Dynamic Analysis

y. Two Civil Engineers with experience in:

z. Site Analysis and Development

aa. Site Circulation and Traffic Analysis

ab. Pavement Design

ac. Stormwater Management

ad. Utility System Design

ae. Geotechnical Engineering

af. Roofing Systems

ag. Sustainability ah.

ai. One Surveyor (note-must be licensed in the state work is performed in) with experience in:

aj. Topographic Surveying

ak. Utility Surveying

al. Landscape Surveying

am. Cadastral/Boundary Surveying

an. Deformation and Structural Surveying ao.

ap. Two Mechanical Engineers with experience in:

aq. Heating, Ventilation, Air Conditioning & Refrigeration

ar. Building Automation Systems

as. Plumbing

at. Steam Generation and Distribution

au. Medical Gas and Vacuum Systems

av. Fire Protection

aw. Elevator and Automatic Transport Systems

ax. Equipment Planning

ay. Sustainability and Energy Management

az. Building Commissioning/Retro-Commissioning ba.

bb. Two Electrical Engineers with experience in:

bc. Low and Medium Electrical Distribution

bd. Emergency Electrical Generation

be. Lighting Design and Controls

bf. Fire Alarm Systems

bg. Electronic Security and Monitoring Systems

bh. Telecommunications and Structured Cabling Design

bi. Building Automation Systems

bj. Lightning Protection

bk. Arc Flash and Selective Coordination Studies

bl. Equipment Planning

bm. Sustainability and Energy Management

bn. Building Commissioning/Retro-Commissioning bo.

bp. One Fire Protection Engineer with experience in:

bq. Healthcare Occupancy

br. Ambulatory Care Occupancy

bs. Residential Occupancy

bt. Business Occupancy

bu. Life Safety Surveys

bv. Joint Commission Statement of Conditions Development bw.

bx. One Physical Security Consultant (note – must hold the Certified Protection Professional (CPP) or Physical Security Professional (PSP) certification issued by ASIS International) with experience in:

by. Crime Prevention Through Environmental Design (CPTED)

bz. Ballistic and Forced Entry Requirements

ca. Electronic Security System Design cb.

cc. One Industrial Hygienist with experience in:

cd. Asbestos Surveying and Sampling

ce. Lead Surveying and Sampling

cf. Contaminated Soil Surveying and Sampling cg.

ch. One Historic Preservation Consultant with experience in:

ci. The state(s) where the work is performed in cj.

ck. One Medical Equipment Planner cl.

cm. Two Cost Estimators with experience in:

cn. Preliminary Cost Estimating

co. Detailed Cost Estimating Utilizing MasterFormat

cp. Local Market Analysis and Cost Model Development

cq. Estimate to Post-Bid Cost Analysis

cr. Estimate to Post-Construction Cost Analysis cs.

ct. Two Specification Writers with experience in:

cu. Using Master Format cv.

cw. Two Drafters with experience in:

cx. Building Information Modeling (BIM)

cy. Computer Aided Drafting and Design (CADD)

cz. Specific experience and qualifications of personnel proposed for assignment to the contract and their record of working together as a team. (Weighting 15%) Provide the specific experience and qualifications of the personnel proposed for healthcare facility projects and their record of working together as a team.

da. Specialized Experience of Team. (Weighting 15%) – Specialized experience and technical competence with healthcare related designs in inpatient, ambulatory care, and outpatient settings, in the types of work identified below (in descending order of importance within this category):

db. Rehabilitation of existing structures of various types, sizes, and complexities;

dc. Design of new structures of various types, sizes, and complexities;

dd. Design of projects at Department of Veterans Affairs (VA) Healthcare Systems and other healthcare facilities (both private and public);

de. Cost engineering using RS Means and other estimating tools;

df. Sustainable design utilizing Leadership in Energy and Environmental Design (LEED) and Green Globes rating tools;

dg. Quality assurance/quality control (QA/QC) of design and estimating work

dh. Firm’s Capacity (Weighting 15%) – Describe the firm’s ability to accomplish the work in the required time, including existing workload from all private and public clients and awards of similar type IDIQ contracts that may limit AE's capacity to perform project work expeditiously.

di. Firms must address and demonstrate the capacity to execute several large Task Orders ($250,000.00 to $1,750,000.00 with a performance time of 90-180 calendar days) or multiple small Task Orders ($2,500.00 to 250,000.00 with a performance time of 30-90 calendar days) simultaneously.

dj.

dk. Past performance (Weighting 10%) – Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules.

dl. Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided via the Contractor Performance Assessment Reports System (CPARS) for projects listed in Section F of the SF330 as well as any other projects contained in the database and may include review of information obtained via customer inquiries, other Government databases, and any other relevant other information available to the Government.

dm. Management Plan & Quality Assurance Plan (Weighting 15%) - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

dn. Geographic Location (Weighting 5%) - Location in the general geographical area of the three Indiana VA Healthcare Centers and the VISN 10 Capital Asset Management Office.

do. Must have a working office from which the primary design work and construction site visits will originate that is within 250 miles of each of the VA medical facilities and VISN Capital Asset Management Office listed in Section 1 of this announcement as measured driving distance using Google Maps (maps.google.com) from the medical center address to the AE firm’s office address. The working office location must be listed in the SF 330 application and must also be registered in the System for Award Management (SAM – https://beta.sam.gov) and Vetbiz. Furthermore, the working office must be staffed with critical personnel (defined as architects and/or engineers in the civil structural, mechanical, and electrical disciplines) from which primary design work, including design review trips and construction site visit will originate.

dp.

dq. The resulting mileage driving distance (fastest route) shall be the official calculation for the purposes of this factor to determine if the geographic location requirement is met. A printout of the results shall be attached to the SF 330 qualification package. The AE office location must be listed in the SF 330 application and must also be registered in the System for Award Management (SAM – beta.sam.gov). This also applies to Joint Ventures. Office locations not verified nor registered in SAM as stated shall result in the entire SF 330 submission being determined non-compliant and shall receive no further consideration.

dr.

ds. Although the geographic location requirement is as described above, any AE firm submitting an SF 330 package acknowledges that if selected, design services may be required and shall be provided for all of the medical centers and VISN Capital Assets Manager Office listed in Section 1 of this announcement.

dt. Miscellaneous Experience (Weighting 5%) Address experiences from the projects listed in the SF 330 in regard to:

du. Building Information Model (BIM), Computer Aided Drafting & Design CADD and other computer applications;

dv. Value engineering;

dw. Life cycle cost analyses;

dx. Environmental

dy. Historic preservation;

dz. Energy efficiency;

ea. Critical path management (CPM) and fast track construction.

eb. Utilizing technology to facilitate effective design and project management from remote locations;

ec. Also include any tangible evidence demonstrating superior performance, such as certificates, awards, peer recognitions, etc.

ed.

ee. Record of significant claims against the firm because of improper or incomplete architectural and engineering services (Weighting 5%) Identify all litigation against the firm because of improper or incomplete architectural or engineering services over the last five years from the date of this announcement and the outcome(s).

ef.

eg. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. (Weighting 2%) eh.

ei. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for AE services. (Weighting 3%) ej.

ek.

el. Stage II: The shortlisted firms will be invited to present their qualifications in person to the Evaluation Board. Additional criteria will be provided to these firms, and they will be given approximately ten (10) calendar days to prepare for their Interview Presentations. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firms will be selected, sent solicitations, and subsequent negotiations to follow.

em.

en. The submission must include a fully completed Standard Form (SF) 330, Architect/Engineer Qualifications: (form available at: https://www.gsa.gov/reference/forms?search_keyword=SF330). The SF330 shall not exceed a total of 75 pages in a common font, size 12, single spaced. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11 inch sheet of paper containing information.

eo.

ep. NOTE: The selected top-ranked firms who are sent solicitations are advised that provision of a breakout of the firm’s overhead rate conducted and certified by a professional certified public accounting firm shall be required. Selected firms shall insure compliance with the Contract Cost Principles and Procedures as promogulated in FAR Parts 31.105 and 31.2. An audit that has been conducted within the previous 12 months prior to issuance of the solicitation will be accepted, otherwise be prepared to provide this with your proposal if selected.

eq. Deliver via US Mail, FedEx, UPS, etc. (or hand-deliver) the original SF330 and one (1) copy to “Department of Veterans Affairs, Network Contracting Office 10, 8888 Keystone Crossing, Ste. 1100, Attn: Jeff Hairston, Indianapolis, IN 46240” (Additionally, email a courtesy copy as a PDF file to HYPERLINK "mailto:jeffrey.hairston@va.gov"jeffrey.hairston@va.gov AND HYPERLINK "mailto:julie.stout@va.gov"julie.stout@va.gov. The emailed file size shall not exceed 18 MB. The emailed SF330 may be provided in a zip file. The subject line of the e-mail should read (“INDIANA AE IDIQ 36C25019R0080”). DEADLINE: The original and one (1) copy of the SF330 must be received at the address cite above by no later than May 1, 2023 in order to be considered.

er. Questions and other inquiries are to be directed only via email to Contract Specialist, Jeff Hairston , at and f, Contracting Officer, Julie Stout at HYPERLINK "mailto:julie.stout@va,gov"julie.stout@va,gov.

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et. NOTES: THIS PRE-SOLICITATION NOTICE IS SUBJECT TO AMENDMENT. MONITOR THIS ADVERTISEMENT AND SUBSCRIBE TO THE CONTRACTING OPPORTUNITIES VIA BETA.SAM.GOV ALERT SERVICE TO INSURE NOTIFICATION OF ANY AMENDMENTS OR OTHER CHANGES TO THIS ADVERTISEMENT.

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