AE General Request for SF330s Rev 091124.docx

AE General IDIQ PRE-SOLICITATION NOTICE (REQUEST FOR SF330s) The Department of Veterans Affairs (DVA) Network Contracting Office (NCO) 10 is seeking qualified Architect and/or Engineering (AE) firms to submit Standard Form 330 (SF330) “Architect / Engineer Statement of Qualifications” to establish multi-disciplinary Multiple Award Task Order Contracts (MATOC) for Architectural and Engineering (AE) services at the following VA facilities:

· Northern Indiana HealthCare System, 2121 Lake Avenue, Fort Wayne, IN 46805

· Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 46202

· Northern Indiana HealthCare System, 1700 E. 38th Street, Marion, IN 46953 The Architect/Engineer Firm (A/E) shall be required to furnish services in accordance with current Department of Veterans Affairs Master Specifications (PG-18-1), Design and Construction Procedures (PG-18-3), Barrier Free Design Guide (PG-18-13), Design Manuals and Design Guides (PG-18-10 & PG-18-12), Unified Facilities Guide Specifications, International Building Codes, National Fire Protection Association codes, Cost Estimating Requirements for Veterans Affairs Facilities, and other agency standards. Department of Veterans’ Affairs specific documents are located on the Office of Construction and Facilities Management Technical Information Library (http://www.cfm.va.gov/TIL/).

The A/E shall perform all services required for any project in accordance with the requirements of the Statement of Work, A/E Submission Requirements (PG-18-15), Criteria Review Conference (CRC), Project Meetings, Technical Information Library, and all other parts of this contract as otherwise specifically stated in each Task Order.

Services required shall be multidisciplinary in nature, (i.e., Architectural, Mechanical, Interior Design, Structural, HVAC, Plumbing, Steam Generation, Structural, Physical Security Specialist, Civil, Electrical, Industrial Hygienist, Hazardous Materials/Environmental Services (asbestos and lead), Registered Fire Protection Engineer, Landscape Architect, Economic Analysis, Surveying, Project Management, Construction Administration, Construction Management, and 3rd Party Cost Estimator).

AE services are typically known as Study and Investigative Services, Basis of Design, Schematic Design, Design Development, Construction Documents, Bid Documents, and Construction Period services, to include reproduction of documents. Potential projects require multi-disciplinary architectural and engineering services for various healthcare, commercial and industrial type facilities, vertical/horizontal construction, pavements and roads, infrastructure systems and other hospital related structures.

The A/E shall furnish all services, materials, supplies, and supervision required to fully investigate and design each project to the level indicated by the Task Order. The A/E shall be responsible for reviewing and reproducing as-built and/or record drawings and the A/E shall be responsible for field verification of existing documents.

Services could include; providing scope, development, space planning, concept development, interior design, environmental studies, feasibility studies, program analysis, design review, value engineering reviews, ensuring coordination various control/life safety/nurse call/IT systems (regardless if new or existing), building designs for new facilities as well as renovation/remodel, commissioning, 3rd party cost estimating (using history of similar projects in the region if possible) and upgrade of existing facilities and systems, to include new buildings, building additions and/or building renovations/remodel.

Additional services that may be required include, preparation of designs, plans, drawings, life-cycle cost analysis, construction cost estimates, project specifications, fact-finding studies, surveys, investigations, coordination with State Historic Preservation Office (SHPO) construction project supervision to include: inspections, submittal review, request for information review, change order reviews and estimation and other professional A/E services not necessarily connected with a specific construction project.

Independent / 3rd Party Estimating The deliverables within the Cost Manual will be independently prepared by and under the supervision of a professional cost estimator employed or affiliated with the A/E contractor, or by a 3rd party sub consultant, at the A/E contractor’s discretion. The cost estimate shall be certified by a professional cost estimator accredited by the American Society of Cost Estimators (ASPE), the Association for the Advancement of Cost Engineering International (AACEI), or similar organization.

Cost Estimating Requirements: https://www.cfm.va.gov/til/ae/CostEstimatingManual.pdf

KEY PERSONNEL

The A/E shall employ the required professional personnel to perform the services required under this contract. Due to the unique and highly technical nature of the projects associated with awards under this contract, resumes of key personnel shall be provided to VA for review and approval at time of proposal submission. No substitution will be made without the advance written approval of the Contracting Officer. The A/E shall provide an explanation of the necessary change. No increase in salary rates will be allowed when personnel substitution is authorized. Refer to Attachment #1 for a list of required key personnel.

GOVERNMENT NEEDS

The resulting contract(s) shall be a Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract(s) for provision of General Architectural services.

The contract includes a 5-year ordering period. The expectation is that eight (8) firms will be awarded a contract with a total of $7.5 million in delivery orders per firm per year per site.

Work shall be performed under the contract upon identification of a specific project and issuance of task orders. The Task Order shall reflect the scope of the work, fee, time schedule for completion of the design phases, maximum construction cost limitation, and payment schedule that pertains to that project. Task Orders issued against this contract shall initiate projects. Task Orders may only be issued by VISN 10 and PCAC Contracting Officers holding warrants with the proper award/signatory authority.

The Government is under no obligation to issue task orders in connection with this contract unless the Government subsequently determines a specific need for the services of the A/E. At its own discretion, the Government may perform the services or similar services itself or employ others separately to perform them. The Government is subject to pay at least the guaranteed minimum of the base year and all the option years as exercised.

This procurement is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) General Architectural firms. The primary North American Industry Classification System (NAICS) Code is 541310, Architectural Services, which is also required as this is a multi-disciplinary AE requirement and therefore experience and qualifications for the AE services are being evaluated as part of this solicitation. The Government intends to make multiple awards of task order contracts (MATOC) to qualified SDVOSB AE firms, contingent upon enough qualified SDVOSB AE firms are deemed most highly qualified and eligible for award. Verification of SDVOSB status will be done via confirming current registration in the SBA Veteran Small Business Certification (VetCert) at Veteran Small Business Certification (sba.gov). Firms submitting a qualification package must have a current registration in the System for Award Management (https://beta.sam.gov).

SELECTION OF FIRMS

This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 36.602, and Veterans Affairs Acquisition Regulation (VAAR) 836.602. The selection process will be made using a two-stage process. Stage I consists of the initial evaluation of the SF-330’s and determination of the highest rated firms. The most highly qualified firms will then be ‘short-listed’ and invited to continue with Stage II of the process. All firms not short-listed will be notified at this time. Stage II consists of Interview/Oral Presentations for the short-listed firms with final selection thereafter.

Stage I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed here. The factors are of equal importance. The evaluation will consider how each factor is addressed and formatted to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330.

1. Professional qualifications and management capability: The qualifications of all individuals which will be used for these services, including the Project Manager, key personnel and any consultants, will be examined. Offerors shall demonstrate relevant work experience handling multiple multi-discipline projects in one location at the same time.

** Please refer to Attachment 1 - Minimum Primary Key Personnel and Consultant Qualifications for additional information pertaining to Professional Qualifications requirements.

1. Specialized Experience: Including technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, state historic preservation coordination, Veterans Affairs design project experience, etc.

1. Professional Capacity: Ability for the firm in the designated geographic area of the project to accomplish the work in the required time. This narrative should adequately address functions, responsibilities and authorities for performing duties such as project management, quality control, infection control adherence and cost estimation. Describe five of the teams projects most relevant to what is described in the announcement, and how each project relates to General Architectural projects.

1. Past Performance on contracts with the Federal Government, Department of Veterans Affairs and private industry in terms of cost control, quality of work and compliance with performance schedules. Limit past project references to those within the same scope as this advertisement. Describe a minimum of five of the teams projects most relevant to what is described in the Services Could Include section, and how each project relates to general architectural projects.

1. Geographic Location and Facilities of Working Offices. Location in the general geographic area of the project and knowledge of the locality of the project. The proximity of each firm which would provide the professional services and familiarity with the area in which the project is located will be evaluated. This criterion will apply to the offices of both the Prime Firm and any Consultants.

1. Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

1. Small Business Subcontractors. The extent to which the offerors identify and commit to use of service-disabled veteran-owned small businesses, veteran-owned businesses, and other types of small businesses as subcontractors.

1. Construction Period Services. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

Stage II: The shortlisted firms will be invited to present their qualifications via Teams to the Evaluation Board. Additional criteria will be provided to these firms, and they will be given adequate time to prepare for their Interview Presentations. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firms will be selected, sent solicitations, and subsequent negotiations to follow.

The submission must include a fully completed Standard Form (SF) 330, Architect/Engineer Qualifications: (form available at: https. Architect-Engineer Qualifications | GSA. The SF330 shall not exceed a total of 40 pages (CPARS and PPQs are exempt from the page limit) in a common font, size 12, single spaced. This page limit does not include CPARS and PPQs. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11 inch sheet of paper containing information. A firm will not be considered if it’s SF 330, Part I is not signed, unless the SF 330, Part I is accompanied with a signed cover letter or a current signed SF 330, Part II.

NOTE: The selected top-ranked firms who are sent solicitations are advised that provision of a breakout of the firm’s overhead rate conducted and certified by a professional certified public accounting firm shall be required. Selected firms shall insure compliance with the Contract Cost Principles and Procedures as promogulated in FAR Parts 31.105 and 31.2. An audit that has been conducted within the previous 12 months prior to issuance of the solicitation will be accepted, otherwise be prepared to provide this with your proposal if selected.

All interested and capable vendors must submit an electronic copy of their SF330s, via email, by the closing time/date of this announcement. No hard/physical copies will be accepted. They must be submitted to the Contract Specialist at Jeffery.hairston@va.gov. The emailed file size shall not exceed 18 MB. The emailed SF330 may be provided in a zip file. The subject line of the e-mail should read (“Indiana General IDIQ 36C25024R0070”). DEADLINE: Emailed SF330 must be received at the email cited below by no later than 17 September 2024 in order to be considered.

At the time of submission of the SF330, the offeror must represent to the contracting officer that it is a –

(1) SDVOSB eligible under the VA Acquisition Regulation (VAAR) subpart 819.70 - Office of Acquisition and Logistics (OAL) (va.gov);

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to this acquisition; and

(3) Certified SDVOSB listed in the SBA certification database at https://veterans.certify.sba.gov/

Questions and other inquiries are to be directed only via email to Contract Specialist, Jeff Hairston at Jeffery.hairston@va.gov. We expect to issue an amendment to this pre-solicitation notice to address any questions received by the VA from AE pre-solicitation notice 36C25024R0070.

NOTE: THIS PRE-SOLICITATION NOTICE IS SUBJECT TO AMENDMENT. MONITOR THIS ADVERTISEMENT.

END OF ANNOUNCEMENT