Addendum 6.pdf
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- Solicitation number
- RFSQ-BHS-FY23-0225
- Issued by
- California
About this file
This is Addendum #6 to an Electronic Request for Statement of Qualifications (RFSQ) issued by the County of Santa Clara for Behavioral Health Treatment Facility Continuum of Care (RFSQ-BHS-FY23-0225). The addendum, issued on February 16, 2024, establishes a pre-proposal conference for Category 4, Supplemental Residential Care Facility Services, scheduled for February 28, 2024, from 1:00 pm to 2:00 pm Pacific Time via Microsoft Teams videoconference. The addendum updates the anticipated schedule of events to reflect both an initial round of responses with a March 31, 2023 deadline and subsequent responses with rolling quarterly deadlines (August 1, 2023; November 1, 2023; February 1, 2024; August 1, 2024; November 1, 2024; August 1, 2025; and November 1, 2025). Evaluation periods occur in the months following submission deadlines, with interviews conducted as needed with a minimum five business days' notice. Notices of Qualification or Non-Qualification are issued upon completion of evaluation, with contract negotiations and award anticipated to occur within two to three months of evaluation completion or on an as-needed basis for subsequent responses. The contract shall commence upon execution by the County.
The addendum clarifies that Current Community Partners (CCPs) applying for existing programs may submit auto-qualification documents on a rolling basis at any time and will be evaluated accordingly. The pre-proposal conference is optional but strongly encouraged for offerors, and no audio, video, or written transcript will be retained after the conference concludes. The County will attempt to compile a list of questions and responses but does not guarantee completeness. All substantive responses from the conference that alter RFSQ content will be issued in writing as addenda and posted on the Periscope platform. The evaluation timeline is estimated, and all dates, times, and processes are subject to change at the sole discretion of the Behavioral Health Services Department.
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County of Santa Clara Addendum #6
RFSQ-BHS-FY23-0225
Behavioral Health Treatment Facility Continuum of Care
ADDENDUM #6
ISSUED ON FEBRUARY 16, 2024
BY
ANGELEAH MACATIAG
CONTRACTS MANAGER
ELECTRONIC REQUEST FOR STATEMENT OF QUALIFICATIONS
BEHAVIORAL HEALTH TREATMENT FACILITY CONTINUUM OF CARE
The following document shall be incorporated as part of the above mentioned RFSQ:
• Addendum #6 –
A. Revisions to Periscope B. Revisions to the RFSQ
ALL OTHER SPECIFICATIONS, TERMS and CONDITIONS REMAIN UNCHANGED
ADDENDUM #6
A. Revisions to Periscope
1. The bid in Periscope has been updated to reflect the following addition:
a. A Pre-proposal conference has been scheduled for Category 4, Supplemental Residential Care Facility Services. Please see the details below:
Pre-proposal Conference Date/Time/Location:
Date: 02/28/2024 Time: 01:00 pm – 02:00 pm Pacific Time Location: https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTI4YzU1NmEtYmY1ZS00ZWRmLWI2ZTctMDk4MjFjYT VkZTli%40thread.v2/0?context=%7b%22Tid%22%3a%220ac3202f-c3e9- 4f56-830d-017d09d16b3f%22%2c%22Oid%22%3a%22db2fbbb7-1c1f-43cf- 8937-3dc0ab291ea6%22%7d
NO IN-PERSON CONFERENCE WILL TAKE PLACE. BHSD WILL CONDUCT THE
PRE-PROPOSAL CONFERENCE VIA THE MICROSOFT TEAMS
VIDEOCONFERENCE PLATFORM.
B. Revisions to the RFSQ: Template
1. A revised version of the RFSQ template has been uploaded to Periscope on February 16, 2024 to reflect the following change:
a. Section II.A. Schedule of Events has been updated to the following:
The provided evaluation timeline is an estimate; actual evaluation times may vary, and dates, times, and/or processes outlined in this schedule are subject to change at the sole discretion of the BHSD, as necessary. For Offerors applying in February – March 2023, all submission tasks shall be referred to “Initial Round of Responses”. For those applying from April 1, 2023 through the end of the term, all responses are considered “Subsequent Responses” and referred to as such.
The BHSD shall make every effort to adhere to the following anticipated RFSQ schedule (Table 2) and evaluation (Table 3) schedules:
b. Section II.A. Table 2: Anticipated Open RFSQ Schedule has been revised to state the following:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTI4YzU1NmEtYmY1ZS00ZWRmLWI2ZTctMDk4MjFjYTVkZTli%40thread.v2/0?context=%7b%22Tid%22%3a%220ac3202f-c3e9-4f56-830d-017d09d16b3f%22%2c%22Oid%22%3a%22db2fbbb7-1c1f-43cf-8937-3dc0ab291ea6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTI4YzU1NmEtYmY1ZS00ZWRmLWI2ZTctMDk4MjFjYTVkZTli%40thread.v2/0?context=%7b%22Tid%22%3a%220ac3202f-c3e9-4f56-830d-017d09d16b3f%22%2c%22Oid%22%3a%22db2fbbb7-1c1f-43cf-8937-3dc0ab291ea6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTI4YzU1NmEtYmY1ZS00ZWRmLWI2ZTctMDk4MjFjYTVkZTli%40thread.v2/0?context=%7b%22Tid%22%3a%220ac3202f-c3e9-4f56-830d-017d09d16b3f%22%2c%22Oid%22%3a%22db2fbbb7-1c1f-43cf-8937-3dc0ab291ea6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTI4YzU1NmEtYmY1ZS00ZWRmLWI2ZTctMDk4MjFjYTVkZTli%40thread.v2/0?context=%7b%22Tid%22%3a%220ac3202f-c3e9-4f56-830d-017d09d16b3f%22%2c%22Oid%22%3a%22db2fbbb7-1c1f-43cf-8937-3dc0ab291ea6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTI4YzU1NmEtYmY1ZS00ZWRmLWI2ZTctMDk4MjFjYTVkZTli%40thread.v2/0?context=%7b%22Tid%22%3a%220ac3202f-c3e9-4f56-830d-017d09d16b3f%22%2c%22Oid%22%3a%22db2fbbb7-1c1f-43cf-8937-3dc0ab291ea6%22%7d
2. Pre-Proposal Conference Refer to Section II.C.2 of the RFSQ for details regarding Pre-Proposal Conferences
4. Offeror Response Submittals
Initial Round of Responses:
March 31, 2023 by 3:00 pm Pacific Time
For Subsequent Responses:
Evaluations shall be conducted on an as-needed basis. See Table 3 below for deadlines.
5. Response Evaluation Process
Initial Round of Responses:
Monday, May 8, 2023 –
Thursday, May 18, 2023
Evaluations shall be conducted quarterly on an as-needed basis. See Table 3 below for evaluation schedule.
6.
Interviews (Optional at County Discretion)
Note: All Offerors must keep these dates available for interviews and/or to respond to supplemental questions.
Monday, May 22, 2023
On an as-needed basis. Date and time TBD, Offerors shall be notified of interview with a minimum notice of five
(5) business days.
7.
Issue Notice of Qualification and/or Notice of Non-Qualification
Monday, July 10, 2023
Notices shall be issued on an as-needed basis. See Table 3 below for evaluation schedule.
9. Contract Negotiations and Award
July 2023 - September 2023
On an as-needed basis.
10. Estimated Start Date of Contract Initial Round and Subsequent Responses:
Upon Execution by the County
c. Section II.A. Table 3 has been renamed to the following: “Anticipated Dates for Evaluations”
d. Section II.A. Table 3: Anticipated Dates for Evaluations has been replaced in its entirety with the following:
Deadline to Submit Offers
Evaluations Interviews (if needed)
Notice of Qualification/
Non-Qualification
March 31, 2023 May 8, 2023 – May
18, 2023 May 2023 June 20, 2023
August 1, 2023 September 2023
Offerors shall be notified with a minimum notice of five (5) business days for any interview schedules.
Notices shall be sent upon completion of the evaluation and review process.
November 1, 2023 December 2023
February 1, 2024 March 2024
August 1, 2024 September 2024
November 1, 2024 December 2024
August 1, 2025 September 2025
November 1, 2025 December 2025
Note that dates are for new providers and existing CCPs applying for new programs. CCPs interested in auto-qualification of existing programs may submit auto-qualification documents, as referenced in Section I.A.3, at any time and will be evaluated on a rolling basis.
The provided evaluation timeline is an estimate; actual evaluation times may vary, and dates, times, and/or processes outlined in this schedule are subject to change at the sole discretion of the BHSD, as necessary.
2. The following pre-proposal language has been added to Section II.C.2. All subsequent numbering has been updated to reflect this addition.
OFFERORS’ CONFERENCE
A pre-proposal conference is scheduled for this RFSQ, as specified in Section II.A of this RFSQ.
Pre-proposal Conference Date/Time/Location:
Date: 02/28/2024 Time: 01:00 pm – 02:00 pm Pacific Time Location: https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTI4YzU1NmEtYmY1ZS00ZWRmLWI2ZTctMDk4Mj FjYTVkZTli%40thread.v2/0?context=%7b%22Tid%22%3a%220ac3202f-c3e9-4f56-830d-017d09d16b3f%22%2c%22Oid%22%3a%22db2fbbb7- 1c1f-43cf-8937-3dc0ab291ea6%22%7d
NO IN-PERSON CONFERENCE WILL TAKE PLACE. BHSD WILL CONDUCT
THE PRE-PROPOSAL CONFERENCE VIA THE MICROSOFT TEAMS
VIDEOCONFERENCE PLATFORM.
No audio, video, or written transcript record of the proceedings of this pre-proposal conference shall be available after its conclusion. The County shall attempt to tabulate a list of all questions and responses at the pre-proposal event but does not guarantee that the list shall include every question asked at the event. Upon request, the County may publish a list of offerors attending the pre-proposal conference after the conclusion of the event.
The pre-proposal conference shall include a review of the RFSQ and response to questions. Although the pre-proposal conference is optional, Offerors are strongly encouraged to attend this conference.
Oral responses given at the conference are not binding on the County. Any responses submitted or provided at the conference that, in the County’s judgment, alter the content of the RFSQ, shall be provided in writing, as an addendum to the RFSQ. All addenda shall be posted on www.periscopeholdings.com/s2g.
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