A2 - SOW Buck Hall Reno 2.0.docx

Statement of Work Buck Hall Recreation Area Renovation Francis Marion National Forest 1099 Buck Hall Landing Road, McClellanville, SC 29458 25 July 2025

ENERAL INFORMATION

Services are required for repairs, replacements, and improvements at the Buck Hall Recreation Area, located in McClellanville, South Carolina.

Background Information Buck Hall Recreation Area is composed of three separate entities: Buck Hall Campground, Buck Hall Boat Landing, and the day use area. It is located on the Francis Marion National Forest and is 45 miles north of Mount Pleasant, in Charleston County, South Carolina. The site is heavily used and provides year-round access to recreation activities including camping, fishing, hiking, biking, bird watching and boating.

The recreation area is located on the Intracoastal Waterway and was heavily impacted by Hurricane Hugo in 1989. It was rebuilt in 1993 and has not been updated since then except for some repairs to the water system and a new well.

Description of Work

1. The campground work involves replacement of site amenities to include but not limited to picnic tables, fire rings, electrical pedestals, water hydrants and unit number posts. Parking spurs and campground roads need to be repaved to provide campsites large enough to accommodate the larger campers that have come into use since the campground was built in the 1990s. The host site is also in need of refurbishment for wastewater collection and site amenities. The electrical distribution system and campsite electrical pedestals need to be replaced. The potable water supply lines and valves that supply water hookups at each camp unit and at the restroom facilities will need to be replaced. The campground bathhouse will be replaced as well as the wastewater system. The well house building will be replaced as well as new sidewalks connecting site features.

2. The boat landing work involves repaving the roads and parking areas and adding additional boat trailer parking as well as a new traffic circle. The boarding docks and boat ramps are also in need of repairs. An aluminum bulkhead runs along the entire property and will be replaced with a rock revetment, except for at Reach 2, which will be replaced with a new bulkhead.

3. Optional bid items include replacing the day-use area bathhouse and picnic shelter with surrounding landscaping and site amenities in the day-use area. Day-use area parking and site circulation are also option items as are a new kayak launch, improvements to the fishing pier, overflow parking lot, a storage building, and a telecommunications system.

Period of Performance The contract’s period of performance will be 18 months from Notice to Proceed to final acceptance. This period includes times for materials submittals, approvals, ordering and delivery.

Schedule of Items Electronic version of the Schedule of Items (J2 – SOI Buck Hall Final) has been provided with this solicitation.

General Requirements Buck Hall Recreation Area Renovation Francis Marion National Forest 1099 Buck Hall Landing Road, McClellanville, SC 29458 25 July 2025

PART 1 – SUMMARY OF WORK

1.1 DESCRIPTION

A. The intent of this section is to provide a general outline of the work required under this contract and identify special project conditions and/or requirements. It is not intended to provide detailed specifications for materials, labor, and workmanship. These are covered in other sections of these specifications.

B. The project site is a coastal recreation area with camping and day-use facilities. The work to be done under this contract includes building construction, repairing and/or replacing water, sewer, and electrical utilities; replacing campground amenities; repaving asphalt surfaces and replacing the seawall. More detailed information is contained in the Statement of Work.

1.2 LOCATION

A. Buck Hall Recreation Area is located approximately 24 miles north of Mount Pleasant, SC, on US-17. The address is 1099 Buck Hall Landing Rd, McClellanville, SC 29458.

1.3 SPECIFICATIONS

A. The specifications establish the construction procedures and materials to be employed throughout the performance of work required under this contract.

1.4 GENERAL SITE CONDITIONS AND WEATHER

A. The site generally experiences cools seasonal temperatures with moderate humidity levels from October through April, and warm seasonal temperatures with high humidity levels from May through September. The site is generally accessible throughout the entire year.

1.5 SITE ACCESS

A. Directions from Mount Pleasant, SC: Travel north on US-17 for 24 miles. Turn right on to Buck Hall Landing Road and proceed to the recreation area.

1.6 USE OF FACILITIES AND UTILITIES

A. Water is available on site.

B. There is cell phone coverage in this area and there is no land-line phone at the site.

C. The contractor shall provide temporary toilet facilities at the site during all construction work, and they shall be placed within the designated staging areas.

D. Electrical services are available at this site.

1.7 STAGING AREA

A. An area at or near the project site will be made available for use as a staging area. Staging areas shall be approved by the Contracting Officer’s Representative (COR) prior to use. Security and clean-up of this area shall be the responsibility of the contractor. Confine storage of materials to areas approved by the COR.

1.8 WORK RESTRICTIONS

A. Nonsmoking Buildings: Smoking is not permitted within the buildings or within 25 feet (8m) of entrances.

1.9 SCHEDULE

A. The contractor shall submit, at the pre-work conference, a construction schedule showing the proposed scheduling of all work items. Work is only allowed during daylight hours. Work performed on weekends or federal holidays must be authorized by the COR.

B. The Contractor shall update the project schedule with actual and remaining progress and inform the COR based on the agreed schedule at the post award conference or/and as needed. The Contractor shall provide progress updates and logic that provide a realistic forecast of start and completion dates for project activities. The COR will review the inputs to verify the updates and assess the effects on the plan. Once a schedule update has been made, the COR will assess its accuracy to verify that all finished work is in the past and all unfinished work is scheduled for the future. Updates should be bi-weekly and any changes to schedule should be approved by the COR.

1.10 PROTECTION OF PUBLIC

A. The campground loop and day-use picnic area will remain closed to public use for the duration of this project.

B. Public access and use of the boat ramp should be available as much as possible for the duration of the project work. Times for access will be communicated in advance to the CO on a weekly basis.

C. Contractor shall maintain access to private residence at the southern end of the site during the duration of this project.

D. Install and maintain suitable barriers to ensure the protection of the public, employees, and the facilities.

1. Fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry to the work area.

2. Erect and maintain barricades and warning sign in accordance with ANSID6.1.

3. Material may be new or used but shall be suitable for intended purpose.

4. Fences and barriers shall be structurally adequate and neat in appearance.

1.11 CONTRACTOR’S RESPONSIBILITES

A. Confine storage of materials to areas as approved by the COR.

B. Provide adequate signings and barricades and take necessary safety measures to protect the public during all construction operations. Minimize disturbance of all undisturbed areas.

C. The Contractor at the Contractor’s expense shall repair existing Forest Service roads and parking areas disturbed by construction activities. Repair includes any work needed to return the roads and parking areas to their existing condition before construction began and shall include replacing road aggregate if necessary.

D. All areas where the existing grass vegetation is removed or damaged, or destroyed due to construction activities, shall be graded, mulched and seeded. Contractor shall furnish and apply all materials in accordance with specifications.

E. The Contractor shall be responsible for all damage that results from the Contractor’s action during completion of the project work. Any damage that occurs due to action of the Contractor shall be repaired at the Contractor’s expense.

F. Protect trees and vegetation within the project area from damage.

1.12 CONCURRENT CONTRACTS

A. Contractors shall accommodate concurrent construction contracts such as potential SCDOT improvement project at intersection of US17 and Buck Hall Landing Road that may coincide with the execution of this contract. Contractors shall work to limit interference with concurrent projects to reduce conflicts.

1.13 UTILITY LOCATIONS

A. Utilities are known to exist at the site; however, the Contractor shall be responsible for location of any utility lines including but not limited to electrical, water and phone. This location shall include Forest Service distribution systems beyond public utility systems.

1.14 CONSTRUCTION WASTE DISPOSAL FACILITIES

A. Provide waste-collection containers in sizes adequate to handle waste from construction operations. Store and clearly label hazardous, dangerous, or unsanitary waste materials separately from other waste.

1.15 SITE CLEANUP AND DISPOSAL AREA

A. The Contractor shall cleanup construction debris at the completion of each day’s work. Disposal of construction debris shall be at an established Sanitary Landfill, with all permits and related costs of disposal being the responsibility of the Contractor. The Contractor and the COR shall mutually agree to the frequency of disposal. The Contractor shall not use existing on-site trash receptacles for disposal or interim storage of construction debris. Burning construction debris shall not be allowed on land administered by the Forest Service.

1.16 FIELD VERIFICATION

A. Field verifies all new and existing dimensions affecting the work of this contract before ordering products.

1.17 PERMITS

A. Obtain permits required by County, State, or Federal laws or regulations.

B. The Forest Service has obtained the following permits:

a. Coastal Zone Compliance

b. Water/Well

c. Wastewater/Septic

d. Shoreline Protection and Boat Ramp Repairs

e. Fishing Pier Extension and Kayak Launch

PART 2 – DEFINITION OF ITEMS AND PAYMENT

2.1 DESCRIPTION

This section explains what is and what is not included in each pay item; the limits of cut-off points where one item ends and another begins; and basis of payment for work items listed in the Schedule of Items.

Payment: For each individual item listed here and in the Schedule of Items, payment shall be full compensation for all work related to the particular item in accordance with these specifications, and as shown on the drawings.

2.2 SCHEDULE OF ITEMS

A. Schedule of Items: The project Schedule of Items includes several sections to organize the work into Base Items and Optional Items.

B. Determination of Quantities:

PART 3 – ACCIDENT PREVENTION

3.1 DESCRIPTION

A. This section consists of establishing an effective accident prevention plan and providing a safe environment for personnel visitors.

3.2 SUBMITTALS

A. Accident Prevention Plan: Before on-site work begins, submit a company approved accident prevention plan. This plan will be posted in the contract file. Design the plan to address Federal, State, and Local Occupational Safety and Health requirements that apply to this project. No progress payments will be processed until the plan is received. As a minimum the plan should include:

3.3 QUALITY ASSURANCE

A. Clauses entitled “Accident Prevention” and “Permits and Responsibilities” of the General Provisions: In case of conflicts between Federal, state, and local safety and health requirements, the most stringent shall apply. Equipment or tools that do not meet OSHA requirements will not be allowed on the project sites. Failure to comply with the requirements of this section and related sections may result in suspension of work.

B. Qualifications of Employees: Ensure employees are physically qualified to perform assigned duties in a safe manner.

3.4 ACCIDENT REPORTING

A. Reportable Accidents: A reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage by accident in excess of $100, and fires. Within 7 calendar days of reportable accident, fill out and forward to the CO/COR a CA-1 form, which may be obtained from CO/COR.

B. All Other Accidents: Report all other accidents to the CO and COR as soon as possible and assist CO/COR and other officials as required in the investigation of the accident.

3.5 FIRST AID FACILITIES

A. Provide adequate facilities for the number of employees and the type of construction at the site.

3.6 PERSONNEL PROTECTIVE EQUIPMENT

A. Meet requirements of NIOSH and MSHA, where applicable, as well as ANSI.

B. Inspect personal protective equipment daily and maintain it in a serviceable condition. Clean, sanitize, and repair, as appropriate, personal items before issuing them to another individual.

C. Inspect and maintain other protection equipment and devices before use and on a periodic basis to ensure safe operation.

3.7 EMERGENCY INSTRUCTIONS

A. Post telephone numbers and reporting instructions for ambulances, physician, hospital, fire department, and police in conspicuous locations at the work site.

3.8 SAFETY MEETINGS

A. At a minimum, conduct weekly 15-minute “toolbox” safety meetings. These meetings shall be conducted by a foreman and attended by all construction personnel at the worksite.

3.9 HARD HATS AND PROTECTIVE EQUIPMENT AREAS

A. It is the Contractor’s responsibility to require all those working on or visiting the site to wear hard hats and other necessary protective equipment at all times.

3.10 TRAINING

A. First Aid: Provide adequate training to ensure prompt and efficient first aid.

B. Hazardous Material: Train and instruct each employee exposed to hazardous material in safe and approved methods of handling and storage. Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury.

PART 4 – SUBMITTAL PROCEDURES

4.1 DESCRIPTION

A. This section includes administrative and procedural requirements for submittals.

B. Submittals may be rejected for not complying with requirements.

4.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Contracting Officer’s (CO’s) responsive action.

B. Informational Submittals: Written information that does not require CO’s approval.

4.1 SUBMITTALS REQUIRED WITH PROPOSAL

A. Quality Assurance Plan B. Health and Safety Plan C. Proposed Construction Schedule

4.2 PROGRESS PAYMENT SCHEDULE

A. Contractor shall submit a Progress Payment schedule with its proposal. The Contracting Officer will review the proposed Progress Payment Schedule and the final Progress Payment Schedule will be determined by the Contracting Officer.

The Contractor’s request for progress payments shall include the following substantiation in accordance with FAR 52.232-5 Payments under Fixed-Price Construction Contracts.

I. An itemization of the amounts requested, related to the various elements of work required by the contract covered by the payment requested.

II. A listing of the amount included for work performed by each subcontractor under the contract.

III. A listing of the total amount of each subcontract under the contract.

IV. A listing of the amounts previously paid to each subcontractor under the contract.

V. Additional supporting data in a form and detail required by the Contracting Officer.

In the preparation of estimates, the Contracting Officer may authorize materials delivered on the site and preparatory work done to be taken into consideration.

Payment must be commensurate with work accomplished and meet quality standards established under the contract. The CO/COR will review the invoice against the project schedule to verify the completion of work in accordance with FAR 52.232-5. When satisfactory progress has not been achieved by a contractor during any period for which a progress payment is to be made, the CO will retain 5% of the amount of the payment until satisfactory progress is achieved.

If the contractor’s performance is not satisfactory in key areas, not limited to

· Meeting the terms and conditions of the contract or failing to make reasonable progress.

· The estimated value of the remaining work on the contract indicates the applicable limitation on progress payments has been exceeded.

4.3 PROCEDURES

A. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows. Time for review shall commence on CO/COR’s receipt of submittal.

1. Initial Review: Allow 10 working days for initial review of each submittal. If a submittal requires coordination with another submittal or submittals to make an approval determination, coordinating submittals should be transmitted together. If submittals are received which require coordination with subsequent submittals, the 10-working day processing time does not apply.

2. If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Allow 10 working days for processing each re-submittal.

4. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the work to permit processing.

B. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide space approximately 2 by 3 inches on label or beside title block to record Contractor’s review and approval markings and action taken by CO/COR.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Contractor.

d. Name of manufacturer.

e. Unique identifier, including revision number.

f. Number and title of appropriate Specification Section.

g. Drawing number and detail references, as appropriate.

h. Other necessary identification.

C. Deviations: Highlight, encircle, or otherwise identify deviations from the Contract Documents on submittals.

D. Additional Copies: Unless additional copies are required for final submittal, and unless CO observes noncompliance with provisions of Contract Documents, initial submittal may serve as final submittal.

E. Use for Construction: Use only final submittals with mark indication action taken by CO/COR in connection with construction.

F. Review each submittal and check for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting it to CO/COR.

G. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor’s approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

H. CO/COR will not review submittals that do not bear Contractor’s approval stamp and will return them without action.

I. Submittals not required by the Contract Documents will not be reviewed and may by discarded.

4.4 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Number of Copies: Submit by email, unless otherwise indicated. CO or COR will approve or disapprove submittals within five working days in most cases. For detailed submittals requiring more interaction, this may be extended to ten working days if necessary.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data is not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer’s written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

f. Compliance with recognized trade association standards.

g. Compliance with recognized testing agency standards.

4.5 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by other Specification Sections.

1. Number of Copies: Submit one copy of each submittal, in PDF form, unless otherwise indicated. CO/COR will not return copies.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

B. Contractor’s Construction Schedule: Provide a construction schedule that incorporates the entire contract period.

PART 5 – EXECUTION REQUIREMENTS

5.1 DESCRIPTION

A. This section consists of general procedural requirements governing execution of the Work including, but not limited to, the following:

1. General installation of products.

2. Progress cleaning.

3. Protection of installed construction.

4. Correction of the Work.

5.2 PREPARATION

A. Field Measurements: Take field measurements as required to fit the Work properly.

B. Review of Contract Documents and Field Conditions: Immediately on discovery of the need for clarification of the Contract Documents, submit a request for information to CO/COR. Include a detailed description of problem encountered, together with recommendations for changing the Contract Documents.

5.3 PROGRESS CLEANING

A. General: Clean Project site and work areas daily, including common areas. Dispose of materials lawfully.

1. Comply with requirements in NFPA 241 for removal of combustible waste materials and debris.

2. Do not hold materials for more than 7 days during normal weather or 3 days if the temperature is expected to rise above 80 deg F (27 deg C).

3. Containerize hazardous and unsanitary waste materials separately from other waste. Mark containers appropriately and dispose of legally, according to regulations.

B. Site: Maintain project site free of waste materials and debris.

C. Work Areas: Clean areas where work is in progress to the level of cleanliness necessary for proper execution of the Work.

D. Waste Disposal: Burying of burning waste materials on-site will not be permitted. Washing waste materials down sewers or into waterways will not be permitted.

5.4 PROTECTION OF INSTALLED CONSTRUCTION

A. Provide final protection and maintain conditions that ensure installed Work is without damage or deterioration at the time of Substantial Completion.

5.5 CORRECTION OF THE WORK

A. Repair or remove and replace defective construction. Restore damaged substrates and finishes.

1. Repairing includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment.

PART 6 – CLOSEOUT PROCEDURES

6.1 DESCRIPTION

A. This section consists of administrative and procedural requirements for contract closeout, including, but not limited to, the following:

1. Inspection procedures.

2. Project Record Documents.

3. Final cleaning.

6.2 SUBSTATIONAL COMPLETION

A. Definition of Substantial Completion: The Date certified by the Contracting Officer/COR when construction is sufficiently complete, in accordance with the Contract Documents, so the Government can occupy or utilize the Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.

B. Preliminary Procedures: Before requesting inspection to determine the date of Substantial Completion, complete the following. List items below that are incomplete in request.

1. Prepare a list of items to be completed and corrected (punch list), the value of items on the list, and reasons why the Work is not complete.

2. Advise Contracting Officer (CO) of pending insurance changeover requirements.

3. Submit specific warranties, workmanship bonds, final certifications, and similar documents.

4. Obtain and submit releases permitting Government unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

5. Prepare and submit Project Record Documents, operation and maintenance manuals, Final Completion construction photographs and photographic negatives, and similar final record information.

6. Deliver tools, spare parts, extra materials, and similar items to location designated by Government. Label with manufacturer’s name and model number where applicable.

7. Complete startup testing of systems.

8. Submit changeover information related to Government occupancy, use, operation, and maintenance.

9. Complete final cleaning requirements, including touchup painting.

10. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

C. Inspection: Submit a written request for inspection for Substantial Completion at least 48 hours before inspection is needed. On receipt of request, CO/COR will prepare with inspection or notify Contractor of unfulfilled requirements. CO/COR will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by CO/COR, that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

2. Results of completed inspection will form the basis of requirements for Final Completion.

6.3 FINAL COMPLETION

A. Preliminary Procedures: Before requesting final inspection to determine the date of Final Completion, complete the following:

1. Submit certified copy of CO/COR’s Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by CO/COR. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

2. Submit evidence of final, continuing insurance coverage complying with insurance requirements.

3. Instruct Government personnel in operation, adjustment, and maintenance of products, equipment, and systems.

B. Inspections: Submit a written request for final inspection for acceptance at least 48 hours before inspection is needed. On receipt of request, CO/COR will either proceed with inspection or notify Contractor of unfulfilled requirements. CO/COR will prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

6.4 LIST OF INCOMPLETE ITEMS (PUNCH LIST)

A. Preparation: Submit three copies of list, in PDF form. Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction.

6.5 PROEJCT RECORD DOCUMENTS

A. General: Do not use Project Record Documents for construction purposes. Protect Project Record Documents from deterioration and loss. Provide access to Project Record Documents for CO/COR’s reference during normal working hours.

B. Record Drawings: Maintain and submit one set of blue- or black-line white prints of Contract Drawings and Shop Drawings.

1. Mark Record Prints to show the actual installation where installation varies from the shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to prepare the marked-up Record Prints.

a. Give particular attention to information on concealed elements that cannot be readily identified and recorded later.

b. Record data as soon as possible after obtaining it. Record and check the markup before enclosing concealed installations.

2. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at the same location.

3. Note Construction Change Directive numbers, Change order numbers, alternate numbers, and similar identification where applicable.

4. Identify and date each Record Drawing; include the designation “PROJECT RECORD DRAWING” in prominent location. Organize into manageable sets; bind each set with durable paper cover sheets. Include identification on cover sheets.

6.6 FINAL CLEANING

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

C. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

D. Comply with safety standards for cleaning. Do not burn waste materials. Do not buy debris or excess materials on Government property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project stie and dispose of lawfully.

BUCK HALL RENOVATIONS

FRANCIS MARION NATIONAL FOREST GENERAL REQUIREMENTS