Amendment 2_ 2.1.1 Attachment 12 MHU Solicitation and Comment Matrix 02.20.25_Responses July 8 2025_AC.xlsx
XLSX spreadsheet 35 KB Posted
- Solicitation number
- 70FB8025R00000018
- Issued by
-
Federal Emergency Management Agency
About this file
This document is an Amendment 2 Comment Matrix for a Federal Emergency Management Agency (FEMA) Manufactured Housing Units (MHUs) solicitation, Solicitation Number 70FB8025R00000018. The solicitation is for manufacturing various types of manufactured housing units, including NextGen Express and 14 Ft Wide models in one-, two-, and three-bedroom configurations, with optional Alternative Transportable Temporary Housing Units (ATTHUs) and standard manufactured homes. The procurement is a Multiple Award, Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a partial small business set-aside, using full and open competition under FAR Parts 12 and 15.
The solicitation follows an Advisory Down Select approach with two phases: Phase I requires written submissions of technical documentation, and Phase II involves oral presentations, past performance evaluation, and pricing proposals. Contractors must have production capabilities of 50-75 units per week (Other than Small Business) or 10-40 units per week (Small Business), with a six-week ramp-up period. The contract has a five-year ordering period, and units must conform to U.S. Department of Housing and Urban Development (HUD) Code. The Phase I proposal due date was extended to July 15, 2025, at 4:00 PM ET, with proposals to be submitted via email to fema-occpo-expf-oak@fema.dhs.gov.
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Sheet1 Comment Matrix
| Document Name (Solicitation, Attachment # 1, Attachment # 2, etc.) | Page # | Start Line # | End Line # | Comment | Response |
| Solicitation | 74 | Plant Production Information, the offeror shall submit a wirtten submittsion, totaling no more than fifty (50) pages.One audit response is typically more than 20 pages. An estimation on one plant submittal for "plant produciton information" can be in excess of 300 pages. | The is a 50 page limit for each factory. Submit audits from the last 2 years only. If the total number of pages for the last 2 years per factory exceeds 50 pages, just provide the first 50 pages and let us know that total audit pages exceeds 50. | ||
| Solicitation | 76 | Corporate Information (Capacity, Capability, Organization), totaling no more than fifty (50) pages. This factor of corporate infomration items #5 Quality Control Manual typically exceeds 150 pages. | The quality manual is excluded from the 50 page limits. If the offer is providing a manual for more than one factory, only provide a manual for a single factory. Include a statement saying that all other factories have a QC manual that is similar and DAPIA approved. | ||
| Attachment 3 | All | ALL | ALL | Will FEMA incorporate the new HUD code in the plan sets prior to the pricing requirements are due? | Offeror will provide pricing based on current HUD codes. |
| Solicitation | 74 | Will FEMA request Modular plant certifications for the optional ATTHUs as part of Phase I? | If FEMA exercises the option for ATTHUs the manufacturer will have to have the design certified by the authority having jurisdiction prior to production. | ||
| MHU+Solicitation+2005_ Final / 1.1.3 | 7/1 | 4 / 18 | 6 | Do Item/Sub number 0015,0016 & 0017 refer to a Standard Manufactured home, MHU or ATTHU Modular unit? | Item/Sub number 0015,0016 & 0017 refers to a commercially available design. |
| MHU+Solicitation+2005_ Final / 1.1.4 | 2 | 12 | 13 | Is FEMA requesting that we submit a bid based on a base standard specification package, with the understanding that this package may be adjusted once FEMA provides the specific requirements for Alternate Transportable Temporary Housing Units (ATTHUs) and HUD Standard Manufactured Homes? | Yes |
| MHU+Solicitation+2005_ Final / 1.1.5 | 2 | 13 | 14 | Is FEMA requesting that we submit a bid based on a base standard specification package, with the understanding that this package may be adjusted once FEMA provides the design package for the NextGen Three bedroom, one bathroom? | Yes |
| MHU+Solicitation+2005_ Final / 1.1.6 | 1 | 25 | 35 | Should quote items 0016,0017 and 0018 standard Manufactor homes with or without Fire Sprinklers, UFAS and FEMA design Package attachment 3? | Items 0016,0017 and 0018 standard Manufactured homes should be quoted without Fire Sprinklers, UFAS and FEMA design Package. |
| 2.2.1 70FB8025R00000018 MHU Solicitation | 5& 6 | Bottom of page 5 | Top of page 6 | For line items 0011, 0012, 0013, and 0014, which state-specific codes or standards must these units comply with? Additionally, should our bid reflect compliance and acceptance across all 50 states, or only in the states where we currently offer these units? | Line items, 0011, 0012, 0013, and 0014 will be made at the delivery order based on the need and codes of that particular state. |
| 2.2.1 70FB8025R00000018 MHU Solicitation | 73 | Volume 1 Table | Advisory Down Select | In our effort to best support FEMA and the families in need, we intend to seek approval to build homes at each of our 39 eligible facilities. This approach would allow us to align production capacity with geographic demand and ensure timely fulfillment of orders.However, we’ve encountered a challenge with the page limit Table Volume I – Technical Approach, which limits the combined submission for Factor 1 and Factor 2 to 50 pages. Given the volume of documentation required to support multiple facilities, our submission would significantly exceed this limit. We would appreciate your guidance on how best to proceed. Potential options we’ve considered include: 1) Limiting our initial request to a smaller number of facilities within the 50-page limit, with the understanding that we could seek approval for additional facilities at the time of order or as needed. 2) Exceeding the 50-page limit, recognizing this may not be permissible under the current solicitation instructions. 3) Submitting documentation for a limited number of facilities within the 50-page cap, while noting that full documentation for the remaining facilities is available upon request or pending a waiver to allow a larger submission. Assuming an extension to the page limit cannot be granted, we would greatly appreciate your recommendation on which of these approaches FEMA would prefer. | The is a 50 page limit for each factory. Submit audits from the last 2 years only. If the total number of pages for the last 2 years per factory exceeds 50 pages, just provide the first 50 pages and let us know that total audit pages exceeds 50. |
1) Limiting our initial request to a smaller number of facilities within the 50-page limit, with the understanding that we could seek approval for additional facilities at the time of order or as needed. Yes
3) Submitting documentation for a limited number of facilities within the 50-page cap, while noting that full documentation for the remaining facilities is available upon request or pending a waiver to allow a larger submission. Yes
| 2.2.1 70FB8025R00000018 MHU Solicitation | 1 | 3 | 3 | Can you verify the due date of Phase 1 proposals? Page 83 shows July 7th, 2025 at 2pm ET. Page 1 shows July 8th. | Phase I proposals are extended to July 15, 2025 at 4:00PM/ET. | |
| 1.1.3 Attachment #2 Statement of Work | 13 | 3 | 15 | If Optional Storage was excercised by FEMA, would the contractor need to provide a single site large enough to store up to 500 units or can they be located across multiple sites? | Contractor can use a single or multiple sites. | |
| 70FB8025R00000018_MHU Soliciation 2025_Final_Rev1 | 74 | 1 | 7 | Since HUD certification is not required for ATTHUs, what information will be requested for Factor 1 regarding AATHUs? | No information needed for phase 1. If FEMA exercises the option for ATTHUs the manufacturer will have to have the design certified by the authority having jurisdiction prior to production. | |
| 70FB8025R00000018_MHU Soliciation 2025_Final_Rev1 | 74 | The Offeror shall submit a written submission, totaling no more than fifty (50) pages. However, number 5 of Factor 2, asks the following: 5. Provide a copy of the current, Design Approval Primary Inspection Agency (DAPIA) approved Quality | ||||
| Manual which is required by 24 CFR 3282.203(c) for each proposed plant. Our DAPIA report is over 2,000 pages. We are happy to supply to a time sensitve link. If that is not acceptable, please advise how you would like to recieve that large page volume. | The is a 50 page limit for each factory. Submit audits from the last 2 years only. If the total number of pages for the last 2 years per factory exceeds 50 pages, just provide the first 50 pages and let us know that total audit pages exceeds 50. |
The quality manual is excluded from the 50 page limits. If the offer is providing a manual for more than one factory, only provide a manual for a single factory. Include a statement saying that all other factories have a QC manual that is similar and DAPIA approved.
70FB8025R00000018_MHU Soliciation 2025_Final_Rev1 74 1 7 If a contractor is submitting for both MHUs and ATTHUs, should that be two separate proposals? If not, it is not feasable to submit Factors for both and be within the page limits. The is a 50 page limit for each factory. Submit audits from the last 2 years only. If the total number of pages for the last 2 years per factory exceeds 50 pages, just provide the first 50 pages and let us know that total audit pages exceeds 50.
The quality manual is excluded from the 50 page limits. If the offer is providing a manual for more than one factory, only provide a manual for a single factory. Include a statement saying that all other factories have a QC manual that is similar and DAPIA approved.
No information needed for phase 1. If FEMA exercises the option for ATTHUs the manufacturer will have to have the design certified by the authority having jurisdiction prior to production.
| 70FB8025R00000018_MHU Soliciation 2025_Final_Rev1 | 74 | The Offeror shall submit a written submission, totaling no more than fifty (50) pages. However, number 4 of Factor 1, asks the following:4.Provide a copy of the audit responses for each proposed plant to the Secretary or Secretary’s Agent (IBTS) or equivalent." We have over 30 responses totally more than the page count for the Factor. Can you please make an exception to the page counts? | The quality manual is excluded from the 50 page limits. If the offer is providing a manual for more than one factory, only provide a manual for a single factory. Include a statement saying that all other factories have a QC manual that is similar and DAPIA approved. |
| 70FB8025R00000018_MHU Soliciation 2025_Final_Rev1 | 74 | "Paper size shall be 8 1/2 by 11-inch and each page shall have adequate margins on each side [at least one (1) inch] of the page. Each 8.5 inch by 11 inch “page” shall count as one page. Pages shall be numbered. Header/footer information (which does not include any 1" margin space. Franklin Gothic Book or Times New Roman font must be used. The type-pitch shall be no information to be evaluated) may be included in the smaller than a standard 12-point font type, except for charts, graphs, or tables, which shall use a pitch no smaller is further explained below. The required number of pages for each factor includes graphics and tables. All than 10-point font. Spacing between lines must be 1. The required number of pages for each factor other material such as brochures or samples of work, attachments, or extra pages will not be considered." However, the audits, inspections, etc are PDF documents from the inspectors that are not in the required font and spacing. We do not feel we should alter these documents, so please clarify if we can submit the documents in their original fonts and spacing. | PDF documents are excluded from the font spacing requirements. |
| 70FB8025R00000018_MHU Soliciation 2025_Final_Rev1 | 74 | "Paper size shall be 8 1/2 by 11-inch and each page shall have adequate margins on each side [at least one (1) inch] of the page. Each 8.5 inch by 11 inch “page” shall count as one page. Pages shall be numbered. Header/footer information (which does not include any 1" margin space. Franklin Gothic Book or Times New Roman font must be used. The type-pitch shall be no information to be evaluated) may be included in the smaller than a standard 12-point font type, except for charts, graphs, or tables, which shall use a pitch no smaller is further explained below. The required number of pages for each factor includes graphics and tables. All than 10-point font. Spacing between lines must be 1. The required number of pages for each factor other material such as brochures or samples of work, attachments, or extra pages will not be considered." However, our executed agreement between the proposed offeror and the plant is a signed PDF and cannot be altered and it is not in the required font and spacing. Is it acceptable to submit in the original format of the document? | PDF documents are excluded from the font spacing requirements. |
| 70FB8025R00000018_MHU Soliciation 2025_Final_Rev1 | 74 | The Offeror shall submit a written submission, totaling no more than fifty (50) pages. After compiling the required documents for Phase 1, Factor 1, the page total is over 50 pages and it is not feasible to submit the requirments within 50 pages. Please advise if it is acceptable to submit ONLY the required documents and exceed the 50 page limit. | The is a 50 page limit for each factory. Submit audits from the last 2 years only. If the total number of pages for the last 2 years per factory exceeds 50 pages, just provide the first 50 pages and let us know that total audit pages exceeds 50. |
The quality manual is excluded from the 50 page limits. If the offer is providing a manual for more than one factory, only provide a manual for a single factory. Include a statement saying that all other factories have a QC manual that is similar and DAPIA approved.
| FEMA Next Generation (Next Gen) Manufactured | ||||||
| Housing Units (MHU)70FB8025R00000018 | 74 | 1 | It states in the RFP to provide a list of all HUD certified (new to building FEMA MHUs or additional) plants that the Contractor proposes to use to build manufactured homes for FEMA . Request Clarification if HUD certification requirementare are for the AATHU's. (Clin 0011 thru 0017 states AATHU) | No information needed for phase 1. If FEMA exercises the option for ATTHUs the manufacturer will have to have the design certified by the authority having jurisdiction prior to production. | ||
| FEMA Next Generation (Next Gen) Manufactured | ||||||
| Housing Units (MHU)70FB8025R00000018 | 75 | Factor I #1 | Does the offer have to have a direct agreement with the plants. | Yes, for every factory in the proposal. The offeror may, provide additional production facilities after award with the submission of the required documents and FEMA's approval prior to production. | ||
| FEMA Next Generation (Next Gen) Manufactured | ||||||
| Housing Units (MHU)70FB8025R00000018 | 74 | Factor I #1 | Does the offer have to be a licensed dealer in state to purchase manufactured homes | See Solicitation Factor I #7 | ||
| FEMA Next Generation (Next Gen) Manufactured | ||||||
| Housing Units (MHU)70FB8025R00000018 | 26 | Equipment | Will FEMA provide information on how utilities and overages will be measured on this contract | The information will be provided in the Delivery Order Proposal Request. | ||
| FEMA Next Generation (Next Gen) Manufactured | ||||||
| Housing Units (MHU)70FB8025R00000018 | 9 | Clin 43 | If the contractor is asked to crate the TPS who will this be paid by? | TPS's do not require crating prior to transportation. | ||
| FEMA Next Generation (Next Gen) Manufactured | ||||||
| Housing Units (MHU)70FB8025R00000018 | 42 | Will the government take responsibility for verifying that units provided for deployment are in fully operational condition? | No, the contractor is responsible for delivering a fully operational manufactured home to FEMA. | |||
| FEMA Next Generation (Next Gen) Manufactured | ||||||
| Housing Units (MHU)70FB8025R00000018 | 51 | Delivery order time for performance in accordance with the terms of this contract. Is the Contractors 2 days to confirm receipt of a Delivery order busniess days | Yes | |||
| FEMA Next Generation (Next Gen) Manufactured | ||||||
| Housing Units (MHU)70FB8025R00000018 | 13 | (a) | Will the units be connected to utilities prior to inspection to verify the unit is functioning property prior to transporting? | No | ||
| FEMA 2025 MHU Final Solicitation | 74 | Phase I - Factor 1: Plant Production Information Proposal Submittal Requirements: 1 | Phase I - Factor 1: Plant Production Information Proposal Submittal Requirements: 1 | Pursuant to Factor 1 - Item 1, Does Offeror list and provide the Factor 1 and Factor 2 Requirements for only those proposed HUD certified plants that Offeror proposes to use to build FEMA MHUs that are "new to building FEMA MHUs or additonal plants" that FEMA has not previously approved to build Next Gen MHUs in the current contract period? | Each vendor is required to provide the information to FEMA. It does not matter if the vendor has plants certified under the current FEMA MHU contract. | |
| FEMA 2025 MHU Final Solicitation | 74 | Phase I - Factor 1: Plant Production Information Proposal Submittal Requirements: 2 | Phase I - Factor 1: Plant Production Information Proposal Submittal Requirements: 7` | Is Offeror required to resubmit the Factor 1 and Factor 2 Requirements for its currently approved FEMA MHU plants that are proposed and have recently built the Next Gen MHUs in the current contract period? Offeror has previously provided this information to FEMA for approval in the current contract period. | Yes | |
| FEMA 2025 MHU Final Solicitation | 74-75 | Phase I - Factor 1: Plant Production Information Proposal Submittal Requirements: 3 | Phase I - Factor 1: Plant Production Information Proposal Submittal Requirements: 3 | Factor 1 - Item 3 on Page 74 states that the Offeror is to provide a copy of at least one (1) to three (3) latest audits conducted by HUD (IBTS). However on Page 75, The Factor 1 Checklist Item 3 states “Did the Offeror provide a copy of the three (3) most recent audits conducted by HUD (IBTS). Is Offeror required to provide at least one and up to three of the most recent HUD (IBTS) audits or is Offeror required to provide the three most recent HUD (IBTS) Audits? Please clarify. | The is a 50 page limit for each factory. Submit audits from the last 2 years only. If the total number of pages for the last 2 years per factory exceeds 50 pages, just provide the first 50 pages and let us know that total audit pages exceeds 50. | |
| FEMA 2025 MHU Final Solicitation | 74 | Phase I - Factor 1: Plant Production Information Proposal Submittal Requirements: | Phase I - Factor 1: Plant Production Information Proposal Submittal Requirements: | Factors 1 and 2 state that Offeror shall submit a written submission totalling no more than fifty (50) pages. Factors 1 and 2 state Offeror must provide required items for each plant proposed. The information requested for each proposed plant in Factor 1 Requirements 2-6 and Factor 2 Requirements 4- 5 exceeds the 50 page limitation due to length of the documents, reports and responses required. Please clarify if the the items in Factor 1 - Plant Production Information Items 2- 6 and Factor 2 Corporate Information Items 3 - 5 are excluded from the fifty (50) page limitation of the written submission of documentation and information. | The is a 50 page limit for each factory. Submit audits from the last 2 years only. If the total number of pages for the last 2 years per factory exceeds 50 pages, just provide the first 50 pages and let us know that total audit pages exceeds 50. |
The quality manual is excluded from the 50 page limits. If the offer is providing a manual for more than one factory, only provide a manual for a single factory. Include a statement saying that all other factories have a QC manual that is similar and DAPIA approved.
| 2.2.1 70FB8025R00000018 MHU Solicitation | 76 | 2 | 22 | Can you combine Factors 1 & 2 into a single document or do you prefer seperate PDFs? Combining may allow for relevant information on each plant to be grouped together | Provide Factor's 1 And 2 on separate PDFs. | |
| 2.2.1 70FB8025R00000018 MHU Solicitation | 74 | 29 | 29 | "Factor 1- Requirement : Provide a list of all HUD certified (new or additional)…" Can FEMA provide a list of all plants they have on file for CMH Manufacturing Inc.? | The quality manual is excluded from the 50 page limits. If the offer is providing a manual for more than one factory, only provide a manual for a single factory. Include a statement saying that all other factories have a QC manual that is similar and DAPIA approved. | |
| 2.2.1 70FB8025R00000018 MHU Solicitation | 74 | 17 | 21 | Paragraph 4 regarding providing references. Can you provide an example of an ideal "relevant reference" from previous projects | No. That type information is protected under source selection non-disclosure restrictions. Per page 81 of 83, relevant is defined as being of a similar scope and complexity to a typical delivery order under this IDIQ, which is defined such as the delivery of 100 MHUs within 90 days. References are the responsibility of the offeror to provide. | |
| 1.1.3 Attachment 2 NexGen Statement of Work | C.2 | The statement of work says design requirements for optional types of housing will be provided with delivery order based on needs of the disaster. | ||||
| For ATTHU's are there any notable design specifications FEMA is looking for outside of the standard MHU designs provided in the solicitation? | This information will be provided at the time of the DOPR. | |||||
| 1.1.3 Attachment 2 NexGen Statement of Work | 4 | C.3 | For the ATTHU’s will FEMA accept quality control programs aligned with ISO 9001 certification? | ISO 9001 is acceptable, however the offeror will have to meet the requirements of the local authority having jurisdiction during production. | ||
| 1.1.3 Attachment 2 NexGen Statement of Work | 4 | C.3 | For the ATTHU’s will FEMA accept units that are IBC/ICC complaint, and non-Hud certified and are not part of IPIA? | The offeror will have to meet the requirements of the local authority having jurisdiction during production. | ||
| 1.1.3 Attachment 2 NexGen Statement of Work | C.21 | The pricing schedule requests installation as part of CLIN 0014. Please clarify the offer's scope of CLIN line item Installation for ATTHU's and if FEMA will provide and labor and/or materials (i.e. jack stands?) | Pricing, installation, and material will be required at time of DOPR. | |||
| 1.1.3 Attachment 2 NexGen Statement of Work | 15 | C.21 | Are first articles required for ATTHU's? It is mentioned that ATTHU specifications will be issued at delivery order. If so, the timeline for production ramp up is not feasible, please clarify. | The determination of whether first articles will be required will be made at time of DOPR. | ||
| SF1449 | pg 1 | box 8 | Offeror due date 07/08/2025, 1400ET. With the 4th of July Government observed holiday would the Government consider extending the due date of the proposal by one week. | Phase I is extended to July 15, 2025 at 4:00PM/ET. | ||
| 70FB8025R00000018_MHU Soliciation 2025_Final_Rev2 June 7, 2025 | pg 74 | Paper size shall be 8 1/2 by 11-inch, would the Government consider allowing 11x17 (counts as 2 pages0 page format to accommodate providing readable plant layout graphics? | For plant layouts only, FEMA will accept 11"X 17" page size. The plant layout page will only count as a single page. | |||
| 2.1.1_70FB8025R00000018_MHU_Solicitation_2025_Rev2_June_27_2025.pdf | 74 | 25 | 31 | Will the Government please confirm that Phase I proposal submissions should be emailed to fema-occpo-expf@fema.dhs.gov for compliant delivery? | Proposals shall be submitted via email to fema-occpo-expf-oak@fema.dhs.gov. No proposals shall be copied to any other FEMA email addresses. | |
| 2.1.1_70FB8025R00000018_MHU_Solicitation_2025_Rev2_June_27_2025.pdf | 1 | 3 | 3 | In order to facilitate the best possible responses, will the Government please extend the due date for submission? | Phase I is extended to July 15, 2025 at 4:00PM/ET. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section B.3(a) Minimum and Maximum Ordering Limitation | 11 | N/A | N/A | Please explain the methodology that the Government used to determine that the Guaranteed Minimum Order amount of $25,000 for the life of an awarded IDIQ contract, which represents 0.0000254906950 percent of the estimated ceiling of $980.75M, meets the FAR 16.504(a)(2) requirement that minimum quantity must be more than a nominal quantity to ensure the contract is legally binding? | It is the governments intent to purchase first articles in the initial delivery order. Discuss further with Legal. The minimum guarantee is $50K. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section B.3(a) Minimum and Maximum Ordering Limitation | 11 | N/A | N/A | As a follow-up to the preceding question and to mitigate the potential for a pre-award protest which may assert the existing Guaranteed Minimum Order Amount of $25,000 is a nominal amount which does not meet the FAR 16.504(a)(2) requirement to make an IDIQ contract legally binding, will you increase the Minimum Order amount to $250,000 for the Contract Base Year only? | It is the governments intent to purchase first articles in the initial delivery order. However, it is unknown at this time if senior management will approve that delivery order. The minimum guarantee is $50K. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section B.3(a) Minimum and Maximum Ordering Limitation and Section C - Contract Clauses, 52.216-19 Order Limitations. (OCT 1995) | 11 & 38 | N/A | N/A | Section B.3(a) states the Minimum Order Amount is $25,000, whereas FAR 52.216-19(a) states: "When the Government requires supplies or services covered by this contract in an amount of less than 20 of any combination of types of manufactured housing units, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract." Since the Government has no contractual obligation to purchase and the contractor has no contractual obligation to furnish an amount less than 20 of any combination of types of MHUs, will you amend the Section B.3(a) Guaranteed Minimum Order amount to correspond with the more than nominal, more realistic and contractually required Minimum Order Limitation contained in FAR 52.216-19? | It is the governments intent to purchase first articles in the initial delivery order. However, it is unknown at this time if senior management will approve that delivery order. The minimum guarantee is $50K. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section C - Contract Clauses, FAR 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023) - Alternate I (NOV 2021) | 21 | N/A | N/A | FAR 52.212-4(k) Stated the contract price includes all applicable Federal, State, and local taxes and duties. In the mutual interest of saving taxpayer money, will you delete this requirement and provide IDIQ Contract Awardees with a SF 1094 Tax Exemption Certificate in accordance with FAR 29.302(b)? | This clause includes terms and conditions which are, to the maximum extent practicable, consistent with customary commercial practices. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section C - Contract Clauses, FAR 52.216-4 Economic Price Adjustment - Labor and Material (NOV 2021) | 23 | N/A | N/A | Acquisition.gov contains a version of FAR 52.216-4 dated (JAN 2017) and there is no FAR Deviation for 52.216-4 dated (NOV 2021). Therefore, could you please confirm the correct date for this clause, and if there is a version dated (NOV 2021), could you please amend the solicitation to include a full text version of that clause in Solicitation Section C? | This was a typo. The RFP will be amended to reflect the JAN 2017 version of the clause. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section C - Contract Clauses, Section C.1.2. Ordering Methods | 50 | N/A | N/A | Section C.1.2. states "1)The Government will order any MHU under this contract by written task orders (Standard Form 1449 or Optional Form 347) issued by the Contracting Officer, from the effective date of the contract through the expiration date of the contract." (Emphasis added) Please clarify the "expiration date" of the contract since contracts do not have expiration dates. Contracts have (1) a delivery date, (2) a completion date, or (3) a period of performance. In addition, an IDIQ contract has an ordering period. Contracts do not "expire" until all obligations of both parties have been fulfilled or discharged. A contract continues in effect until it has been "discharged" in one way or another, e.g., by fulfillment, accord and satisfaction, or breach. See Cibinic, Nash, and Nagle, Administration of Government Contracts 5th Edition, Chapter VI. Discharge, p. 1144 of 1274 (Kindle eBook Version), which describes discharge as "extinguishment of all or part of the continuing rights and obligations of the parties under the contract." | There is no submitted question provided to the Government in cell E52. However, the Government will be able to award delivery orders up to the expiration date of the awarded IDIQ contract(s). | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section C - Contract Clauses 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - | ||||||
| Commercial Products and Commercial Services. (JAN 2025) | 30 & 31 | N/A | N/A | FAR 52.212-5(b)(6) [RESERVED] is checked as an applicable clause. Please advise if this was a typo, or if it was not a typo, please update the solicitation to reflect the applicable clause. | The RFP will be updated to remove the "X" from the box at item (6). | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section C - Contract Clauses, 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - | ||||||
| Commercial Products and Commercial Services. (JAN 2025), [ ] (23) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s). | 32 | N/A | N/A | Since the solicitation did not indicate that FAR 52.219-14 Limitations on Subcontracting is applicable, please confirm that this clause will or will not be applicable to Small Business IDIQ Contract Awardees, and subsequent IDIQ Orders made to Small Business IDIQ contract holders. If this clause is applicable, please advise the method the Government will use to determine compliance with this clause, If this clause is not applicable, can a small business awardee that is not a manufacturer provide the required MHUs in accordance with the SBA Non-Manufacturing Rule? | Clause 52.219-14 is applicable to the RFP in accordance with FAR 19.507(e) and will be added. Compliance will be governed by 16.505(b)(2)(i)(F) under exceptions to Fair Opportunity where its stated; contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section E - Solicitation Provisions, 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial | ||||||
| Services. (MAY 2024), (f) Buy American Certificate, (2) Foreign End Products (Table) | 62 | N/A | N/A | Please advise if the Table at FAR 52.212-3(f)(2), which requires a prospective offeror to indicate if a proposed Foreign End Product Exceeds 55% Domestic Content, conflicts with or does not conflict with the 65% domestic content requirement reflected in the following FAR 52.225-1 Domestic End Product definition: "(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029." (Emphasis added) | Yes, the offeror will complete the table for Foreign End Products. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section E - Solicitation Provisions, 52.212-2 Evaluation - Commercial Products and Commercial Services. (NOV 2021) and Solicitation Section L Basis of Award and Evaluation Factors and Methodolgy | 55 & 73-74 | N/A | N/A | FAR 52.212-2(a) does not provide evaluation factors and the relative order of importance of the evaluation factors. These omissions conflict with the Basis of Award and Evaluation Factors and Methodology paragraphs in Solicitation Section L. | The Basis for Award is listed on page 73 of the solicitation. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section C - Contract Clauses, 52.216-22 Indefinite Quantity. (OCT 1995). | 39 | N/A | N/A | FAR 52.216-22(d) states "Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after [insert date]." (Emphasis added) Please indicate the date which the Contractor shall not be required to make any deliveries under this contract. | This date is the last day of the period of performance which will be determined at the time award of the IDIQ contact. | |
| 2.1.1+70FB8025R00000018 Final_Rev2; Section C - Contract Clauses, FAR 52.217-9 Option to Extend Term of the Contract (March 2000) and 52.216-22 Indefinite Quantity. (OCT 1995). | 23 & 39 | N/A | N/A | FAR 52.217-9(c) states "(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years." Whereas FAR 52.216-22(d) states "Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order." Does the five (5) year limit on the duration of the (IDIQ) contract at FAR 52.217-9(c) prevent the Government from issuing a Delivery or Task Order in the 4th Option Year during the specified Ordering Period (including the last day of the ordering period) that includes a period of performance which extends beyond the end of the last Option Year and exceeds the total five (5) year duration of the IDIQ contract? | No. The limit under FAR 52.217-9 apply to the base IDIQ and not orders issued before the IDIQ expires. | |
| 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window) Section C.10.C | 8 | N/A | N/A | Attachment 2 indicates that "MHUs shall have a warranty of five (5) years from FEMA delivery acceptance or the MHU is RFO whichever comes first, for all items that are contained on the Warranty Repairs in the Field list (Attachment 14)."Given that commercial manufacturing warranties are typically one year, may the COR consider aligning the contract warranty period with standard commercial practices? | Any commericial product installed will have the manufactures warranty. Any product manufactured by the factory must have a five (5) year warranty. Refer to the Staement of work on page 8, Section C - Term. | |
| 2.1.1 70FB8025R00000018_MHU Soliciation 2025_Final_Rev2_June 27, 2025.pdf (opens in new window) , SECTION L, Factor 4, Pages 80-81) | 81 | N/A | N/A | Can FEMA clarify whether the relevance criteria for past performance (Factor 4, 100 MHUs in 90 days) can be met by small businesses with smaller scale or related experience if they can demonstrate scalability? | It is up to the offeror to provide relevant past performance. The typical DOPR provided is an example and the offeror shall submit examples of their work that the offeror believes are relevant. However, FEMA will ultimately determine the relevancy of the past performance information provided. | |
| 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window) Section C.6.2 & Sec C.6.3 | 6 | N/A | N/A | Can FEMA clarify how the designation of Small Business A vs. B (25 MHUs/week vs. 10 MHUs/2 weeks) is determined? What documentation beyond HUD certification is required? | It is up to the offeror to make the determination as to which small business category the offeror believes that the offeror falls into. The small business category assists FEMA in determining production capability and the rate that the MHUs can be manufactured. This also may affect delivery orders. | |
| 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window) Section C.11, C.22 | 11, 19-20 | N/A | N/A | Are there specific design packages or performance specifications available for optional Alternative Transportable Temporary Housing Units (ATTHUs) to guide small businesses in preparing for potential delivery orders? | Designs and specifications will be provided with ATTHU DOPRs | |
| 2.1.1 70FB8025R00000018_MHU Soliciation 2025_Final_Rev2_June 27, 2025.pdf (opens in new window) Section L: Factor 4 | 80-81 | N/A | N/A | If a small business has fewer than five relevant past performance references, will submitting fewer references negatively impact the past performance evaluation, provided they meet the relevance? | No. Per Page 74 of 83 of the RFP, The Offeror shall provide up to five (5) relevant references |
[maximum three (3) pages for each reference for a total of fifteen (15) pages]. Less than five references will not negatively impact the past performance evaluation based on the quantity of references.
| 2.1.1 70FB8025R00000018_MHU Soliciation 2025_Final_Rev2_June 27, 2025.pdf (opens in new window) Section M | 84-87 | N/A | N/A | Can FEMA clarify how small business proposals are evaluated against large business proposals in the full and open competition, particularly for technical factors (Factors 1-4)? Are there specific advantages or considerations for small businesses in the best value tradeoff process to account for resource constraints? | Small businesses and large businesses will be evaulated individually and not compared with each other. Each contractor will be evaluated based on the information submitted and requested based on each factor. |
| 2.1.1 70FB8025R00000018_MHU Soliciation 2025_Final_Rev2_June 27, 2025.pdf (opens in new window) SECTION L, Factor 2, Page 76 & 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window) Section C.12.2, Page 10 | Pg 76 RFP & PG 10 SOW | N/A | N/A | For small businesses partnering with manufacturing plants not owned or subsidiaries, what specific elements must be included in the “fully executed partnership, teaming, or other agreement” to satisfy FEMA’s requirement for guaranteed use of the proposed plants? Are there minimum contract terms (e.g., duration, exclusivity) that FEMA expects in these agreements? | If the small business does not own the plant, the offeror will need to provide written documentation of an agreement with a proposed plant. |
| 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window) (SOW, C.16.D, Page 13; C.19, Page 19) | 13 | N/A | N/A | For small businesses, is the optional contractor storage requirement (up to 500 units for 30-day increments, up to 3 months) evaluated as part of the proposal, or is it only assessed when FEMA exercises this option? If evaluated, what is the minimum storage capacity a small business should demonstrate to be considered capable? | This will be determined at the time of a DOPR. |
| 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window) Section Section C.6 | 6-7 | N/A | N/A | The SOW specifies a six-week ramp-up period (four weeks initial, two weeks to full production) for small businesses (SOW, C.6, Pages 6-7). Can FEMA confirm if this ramp-up period applies to each delivery order or only to the initial production start under the contract? | This applies to each delivery order. However, FEMA may relax the requirement depending on the Agency's need for MHUs when the DOPR is issued. |
| 2.1.1 70FB8025R00000018_MHU Soliciation 2025_Final_Rev2_June 27, 2025.pdf (opens in new window) SECTION L, Factor 1, Page 74; 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window), C.3, Page 4 | 74 (RFP) & 4 (SOW) | N/A | N/A | For small businesses operating a single manufacturing plant, can FEMA clarify if the IPIA Certification Report and DAPIA-approved Quality Manual submitted in Phase I can cover multiple MHU types (e.g., NextGen Express and 14’ Wide units), or must separate certifications be provided for each type? Additionally, are there specific formatting or submission requirements for these documents beyond compliance with 24 CFR 3282? | A single IPIA Certification Report and DAPIA-approved Quality Manual is acceptable. |
| 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window) Section C.18 | 14 | N/A | N/A | For Other Direct Costs (ODC) under $3,500 requiring COR approval and over $3,500 requiring CO approval, can FEMA clarify what types of expenses are typically considered ODC under this contract? Additionally, for small businesses, is there a template or preferred format for submitting ODC cost proposals during delivery order requests? | Per page 18 of 83, Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, |
provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: Out of warranty repair cost.
| 2.1.1 70FB8025R00000018_MHU Soliciation 2025_Final_Rev2_June 27, 2025.pdf (opens in new window) RFP, SECTION L, Factor 3, Pages 78-80) | 78 | N/A | N/A | For small businesses with limited staff, can FEMA confirm if key personnel (e.g., General Manager, Production Manager) from a single plant can represent multiple roles during the Phase II oral presentation, or must distinct individuals fill each required role (e.g., Quality Assurance Manager, Service Manager)? | Yes, a single individual can represent more than one role. |
| 1.1.3 Attachment 2 NextGen Statement of Work - Final.pdf (opens in new window) Section C.12 | 9 | N/A | N/A | For small businesses planning to scale production post-award, can FEMA clarify if the three-week advance notice for adding new manufacturing facilities (SOW, C.12, Page 9) can be adjusted for urgent delivery orders? Additionally, are there simplified documentation requirements for small businesses adding facilities owned or operated by the same entity? | An offeror who is awarded a contract may submit a waiver request for this requirement as part their response to a DOPR. |
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File details come from the government source that posted it. Updated .