Addendum_A_-_ICE_Design_Standards_for_CDFs.pdf

U.S. Department of Homeland Security U.S. Immigration and Customs Enforcement Office of Detention and Removal Operations

CONTRACT DETENTION FACILITY

DESIGN STANDARDS

for IMMIGRATION AND CUSTOMS ENFORCEMENT

May 14, 2007

FINAL

ii

U.S. DEPARTMENT OF HOMELAND SECURITY

U.S. Immigration and Customs Enforcement Office of Detention and Removal Operations

CDF Design Standards for

Immigration and Customs Enforcement iii

The U.S. Department of Homeland Security gratefully acknowledges the participation and input of the following individuals:

Immigration and Customs Enforcement (ICE) is a component of the U.S. Department of Homeland Security (DHS).

ICE brings a unified and coordinated focus to the enforcement of federal immigration laws, customs laws, and air security laws. ICE brings to bear all of the considerable resources and authorities invested in it to fulfill its primary mission: to detect vulnerabilities and prevent violations that threaten national security.

As an Operational Division of ICE, the Office of Detention and Removal Operations (DRO) is responsible for public safety and national security by ensuring the departure from the United States of all removable aliens and by enforcing the Nation’s immigration laws.

Because of increasing demands on Service resources, ICE/DRO personnel must be able to share information rapidly and efficiently in order to succeed in fulfilling the Service mission.

In addition to this document, which establishes the ICE components within a Contract Detention Facility (CDF) Design Standards, other documents are being developed that provide additional related information for planning and design of Contract Detention Facilities (CDF). Other documents already complete include Design Standards for Health Services and Executive Office for Immigration Review (EOIR) Courts.

U.S. Immigration and Customs Enforcement - Detention Management Office Dalton D. Lilly, Chief of Facility Management Unit Keeyoung Lee, Facilities Administrator, Facilities Management Unit John Jenkins, Project Manager, Facilities Management Unit Alan Riker, Project Manager (Bearingpoint)

U.S. Immigration and Customs Enforcement Marc J. Moore, Field Office Director - San Antonio Marcos M. Reyna, Assistant Field Office Director for Management, San Antonio Jay A. Sparks, Officer in Charge - Pearsall SPC Diana Perez Estrada, Officer in Charge - Port Isabel SPC Ed Valls, Telecommunications Project Manager Tara Filicicchia, ICE Cable Group

Office of the Principal Legal Advisor Debbie Dusenberry, Deputy Chief Mission Support - Dallas Rick Moody, Mission Support Specialist Bob Feagin, OPLA Supervisory Specialist Kimberly Shepard, DCC - Phoenix

Performa, Inc.

David A. Robillard, President - Governmental/Justice Program Doug Page, NCARB, AIA, Facility Planner Scott Wohr, Facility Planner iv v

DHS - IMMIGRATION AND CUSTOMS ENFORCEMENT

ICE Design Standards

Table of Contents

Page

1. INTRODUCTION ................................................................................................................................ 1.1 Project Statement ................................................................................................................................1.2 Design Standards Purpose ..................................................................................................................1.4 Design Standards Organization ..........................................................................................................1.6

2. ORGANIZATIONAL REQUIREMENTS .............................................................................................. 2.1 ICE Background ..................................................................................................................................2.2 ICE Function ........................................................................................................................................2.4 ICE Organization..................................................................................................................................2.6

3. OPERATIONAL REQUIREMENTS .................................................................................................... 3.1 CDF Facility Organization ....................................................................................................................3.2 ICE Staff Positions/Forecasts ..............................................................................................................3.4 ICE Staff Position Descriptions ............................................................................................................3.6

4. FUNCTIONAL REQUIREMENTS ...................................................................................................... 4.1 ICE Space Requirements ....................................................................................................................4.2

1.0 Office Zone ....................................................................................................................................4.5

2.0 Court Interface Zone ......................................................................................................................4.197

3.0 Detainee Living Zone ....................................................................................................................4.207

4.0 Service Zone ..................................................................................................................................4.247

5.0 Facility Support Zone ....................................................................................................................4.297 Technical Requirements ......................................................................................................................4.323

5. APPENDIX ........................................................................................................................................ 5.1 Reference Publications ........................................................................................................................5.2 Acronyms and Abbreviations................................................................................................................5.3 ICE Structured Cable Plant Standard v5.1 ..........................................................................................5.4 vi

1.1

1. INTRODUCTION

Project Statement Design Standards Purpose Design Standards Organization

Project Statement

DHS - Immigration and Customs Enforcement ICE Design Standards

1.2

PROJECT INTENT

The U.S. Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE) are responsible for detaining those who have entered the United State illegally or violated their immigration status. Facilities used by DHS/ICE for detention are called Service Processing Centers (SPC’s) or Contract Detention Facilities (CDF’s). The purpose of these facilities is to provide a place of detention for aliens who are taken into custody pending completion of their deportation case, released on their own recognizance, or pending release.

IMMIGRATION AND CUSTOMS ENFORCEMENT

Immigration and Customs Enforcement (ICE) is an agency of the U.S. Department of Homeland Security (DHS). ICE brings a unified and coordinated focus to the enforcement of federal immigration laws, customs laws, and air security laws. ICE brings to bear the considerable size of its invested resources and author-ities to fulfill its primary mission: to detect vulnerabilities and prevent violations that threaten national security.

The diagrams on page 1.3 provide an example of a Contract Detention Facility. The Pearsall CDF was built in 2005 and has a current bed capacity of 1900 beds with approximately 251,950 gross square feet. The site plan illustrates the facility’s organization while the floor plan illustrates ICE, Contractor, and other Government Agency operated spaces.

It is the intent of this project to develop planning and design standards from which Contract Detention Facilities can be designed and built. The operational components within a CDF are derived from categorizing the personnel groups and service activities of a CDF. The level of security required determines how the components are organized. The side bar to the right lists the main operational components and functional areas within a CDF. This document establishes the planning and design guidelines within ICE’s operational authority for the spaces highlighted to the right in orange. Spaces operated by Contract Operations or other Government Agencies (Health Services and Executive Office for Immigration Review) are highlighted in yellow or blue.

1.0 Office Components

Normal office setting for administrative and public functions of the CDF. (They are located outside the secure perimeter.)

- Public Entrance/Lobby

- ICE Administration

- CDF Administration

- Office of the Principal Legal Advisor (OPLA)

- Removal

- Staff Services & Training

2.0 Court and Public/Detainee/Interface Components

This component includes the EOIR Court work area and courtroom space.

- Executive Office for Immigration Review (EOIR)

- Public/Detainee Visitation

3.0 Detainee Living Components

Located inside the secure perimeter they are used by the detainees during their normal daily routine.

- Detention Administration

- Security Command

- Detainee Housing (w/dining)

- Detainee Services

- Recreation

- Library

4.0 Service Components

Service functions for the CDF detainee population. They are typically placed in a secure area because detainees require frequent access to them or are given work details in these components.

- Processing

- Health Services

- Laundry

- Food Preparation

5.0 Facility Support Components

These elements support the facility but do not provide direct services to the detainees and may be located outside the secure perimeter.

- Warehouse/Supply

- Maintenance/Fleet Operations

- Central Utility Plant

CDF Operational Components

Legend = ICE Operated = Contractor Operated = Other Government Owned = Secure Sallyport

Floor Plan

Site Plan

1. INTRODUCTION

1.3

EXAMPLE: Pearsall Contract Detention Facility, Pearsall, TX

Pearsall Contract Detention Facility Facts

Total Facility Gross Square Feet = 251,950 Total Number of Beds = 1,200

Design Standards Purpose

ICE Design Standards

1.4

PURPOSE OF THE DESIGN STANDARDS

The ICE Design Standards (hereafter referred to as the Standards) contains criteria and concepts for the planning and design of the ICE operated spaces within a CDF. The standards contain the organizational, operational, and functional requirements for only the ICE Components.

The purpose of the Standards, is to establish operational directions and architectural relationships for ICE spaces. The decisions made and policies adopted during the development of the Standards are intended to provide direction and guidance during the planning and design of existing and future Contract Detention Facilities, bringing standardization to CDF’s as well as reducing the amount of effort and time required to plan, design, construct and activate a CDF.

USERS OF THE DESIGN STANDARDS

This document is intended for all individuals involved in the planning, design and construction of a CDF, including architects, engineers, contractors, DHS/ICE staff located at Headquarters, Regional, and District offices assigned to Detention and Removal and any other DHS agencies involved. This document is intended to communicate ICE requirements to service providers providing design, construction, and facility management services.

APPLICATION OF THE DESIGN STANDARDS

The architectural information contained in the ICE Design Standards should be viewed as ICE policy applicable to the design of all CDF facilities. It is intended to provide to the user clear guidance on project requirements, conceptual solutions, and specific technical details. The information is intended to focus the user on meeting ICE needs, to educate regarding design of ICE operated CDF’s, and to establish design performance conditions as well as to provide design solutions.

The requirements in the Standards are generic in nature. Specific applications such as the mission of the proposed facility, site conditions, ability to receive service support from local communities and other institutions, and climactic differences must be considered.

The ICE Design Standards provide instructions that must be met, alternative acceptable solutions, and design issues the user should consider. For instructions that must be met, the user shall comply and provide final designs that meet these instructions.

Alternative acceptable solutions provide the user with flexible choices to react to variations unique to the specific project. Issues being considered help the user understand the context of the problem and the needs of

ICE.

The Design Standards are meant to be used as a guideline for the layout of the ICE Components. Design decisions must be coordinated through the ICE/DRO Facilities Management Unit. A review process will be established at the inception of each project, generally at the 30/60/90 percent design phases. ICE/DRO FMU will provide approvals after each stage.

Any deviations from the design standards must be approved by ICE/DRO FMU.

1.5

Design Standards Organization

ICE Design Standards

1.6

ORGANIZATION OF THE ICE DESIGN STANDARDS

The ICE Design Standards are organized to provide conceptual and technical information in a structured manner.

The Design Standards document is organized for ease of use. The Standards are organized into five sections.

Each section is designed to stand alone so it may be extracted for use in the planning and design process.

The side bar to the right briefly outlines the contents of each section of this document.

DESIGN STANDARDS DEVELOPMENT PROCESS

The design standards documented herein have been developed by selected representatives from ICE/DRO

FMU.

The Standards Development Team reviewed and evaluated existing ICE standards documents and assessed existing Service Processing Centers and Contract Detention Facilities noting advantages and disadvantages of each ICE layout and their post occupancy evaluation.

The goal of the design standards is to enhance the organizational, operational, and functional efficiencies of ICE components and their functional areas.

Section 1. Introduction The Introduction identifies the overall function of a CDF and discusses the purpose and organization of the Design Standards.

Section 2. Organizational Requirements This section of the Standards discusses the history of ICE and how it is organized within the Department of Homeland Security (DHS) as well as within a CDF.

Section 3. Operational Requirements This section of the Standards discusses the physical relationships of ICE within a CDF. Staff positions are identified and quantity corresponds to the number of beds within the CDF.

Section 4. Functional Requirements This section of the Standards discusses the spaces needed for each ICE Component and corresponding technical requirements (i.e. functional description, room or area photograph, space plan, material, and equipment list).

Section 5. Appendix This section of the Standards contains a listing of reference publications and acronyms/abbreviations.

Design Standards Contents

1.7

Project Statement

Design Standards Purpose

Design Standards Organization

1. INTRODUCTION

2. ORGANIZATIONAL REQUIREMENTS

3. OPERATIONAL REQUIREMENTS

4. FUNCTIONAL REQUIREMENTS

5. APPENDIX

ICE Space Requirements

1.0 Office Zone

2.0 Court Interface Zone

3.0 Detainee Living Zone

4.0 Service Zone

5.0 Facility Support Zone

ICE Background

ICE Function

ICE Organization

CDF Organization

ICE Staff Positions/Organization

ICE Staff Position Descriptions

Reference Publications

Acronyms and Abbreviations

Design Standards Report Contents

2.1

2. ORGANIZATIONAL REQUIREMENTS

ICE Background ICE Function ICE Organization

ICE Background

2.2

U.S. DEPARTMENT OF HOMELAND SECURITY

Homeland Security leverages resources within federal, state, and local governments, coordinating the transition of multiple agencies and programs into a single, integrated agency focused on protecting the American people and their homeland. More than 87,000 different governmental jurisdictions at the federal, state, and local level have homeland security responsibilities. The comprehensive national strategy seeks to develop a complementary systems connecting all levels of government without duplicating effort. Homeland Security is truly a “national mission.”

The organizational chart on the following page contains the major components that currently make up the Department of Homeland Security.

HISTORY OF ICE

ICE was formed pursuant to the Homeland Security Act of 2002 following the events of September 11, 2001.

With the establishment of the Department of Homeland Security the functions and jurisdictions of several border and revenue enforcement agencies were combined and reconstituted into Immigration and Customs Enforcement. Consequently, ICE is the largest investigative arm of DHS, and the second largest contributor to the nation’s Joint Terrorism Task Force.

The agencies that were either moved entirely or merged in part, based upon their law enforcement functions, included the investigative and intelligence resources of the United States Customs Service, the law enforcement resources of the Immigration and Naturalization Service, and the United States Federal Protective Service. Consequently, ICE is also charged with the protection of federal buildings within the United States.

ICE Design Standards

2.3

U.S. Department Homeland Security (DHS) Organizational Chart

Secretary

Deputy Secretary

Under Secretary Management

Chief Financial Officer

Under Secretary Science & Technology

Assistant Secretary Policy

Under Secretary Preparedness General Counsel

Assistant Secretary Legislative &

Intergovernmental Affairs

Assistant Secretary Public Affairs Inspector General

EXECUTIVE

SECRETARY

MILITARY

LIAISON

CHIEF OF STAFF

Assistant Secretary Transportation

Security Administration

Commissioner Customs & Border

Protection

Director U.S. Secret Service

Director Citizenship & Immigration

Services

Assistant Secretary Immigration &

Customs Enforcement

Under Secretary Federal Emergency

Management Directorate

Commandant U.S.

Coast Guard

Director Federal Law Enforcement

Training Center

Director Domestic Nuclear Detection

Office

Federal Coordinator Gulf Coast Rebuild

Assistant Secretary Office of Intelligence

& Analysis

Director Operations Coordination

Director Counternarcotics

Enforcement

Ombudsman Citizenship &

Immigration Services Privacy Officer Civil Rights/Civil

Liberties Officer

7/06

ICE Function

2.4

U.S. IMMIGRATION AND CUSTOMS ENFORCEMENT

The United States Immigration and Customs Enforcement (ICE) is the largest investigative arm of the United Stated Department of Homeland Security (DHS) and is responsible for identifying and dismantling vulnerabilities regarding the nation’s border, economic, transportation and infrastructure security. Employing approximately 15,000 people, ICE is charged with the enforcement of over 400 federal statutes within the United States and maintains attaches at major U.S. embassies overseas. As such, ICE Special Agents arguably possesses the broadest investigative authority within the United States Government. The mission of ICE is to protect America and uphold public safety by targeting the people, money and materials that support terrorist and criminal activities. ICE is led by an Assistant Secretary who is appointed by the President of the United States and confirmed by the U. S. Senate. The Assistant Secretary reports directly to the Secretary of Homeland Security.

The organizational chart on the following page contains the major components that make-up the Immigration and Customs Enforcement.

2.5

U.S. Immigration and Customs Enforcement (ICE) Organizational Chart

Counselor to the Assistant Secretary

Wayne L. Baker

Principal Legal Advisor Bill Howard

Policy and Planning Susan Cullen (Acting)

Professional Responsibility Traci Lembke (Acting)

Congressional Relations Karyn Lang

Deputy Assistant Secretary for Operations John P. Clark

Deputy Assistant Secretary for Management

Theresa C. Bertucci

Public Affairs Dean Boyd (Acting)

Executive Secretariat Anna-Marie Gatons

Office of Investigations Marcy Forman

Office of Detention and Removal Operations

John P. Torres

Office of Intelligence Michael Nostrand

(Acting)

Federal Protective Service

Paul R. Durette (Acting)

National Firearms and Tactical Training Unit

Thomas Trotto

National Incident Response Unit Wendell Shingler

Reporting Coordination Center

Ronald Grimes

Chief Financial Officer Debra Bond

Chief Information Officer

Luke McCormack

Human Resources Director

Christine Greco

Training and Development

Mark Assur (Acting)

EEO Director Deborah Kay Lewis

Student Exchange Visitors Program

Susan Geary

Chief of Staff Gary J. Lang

Assistant Secretary Julie L. Myers

10/06

ICE Organization

2.6

U.S. Immigration and Customs Enforcement is responsible for eliminating border, economic, transportation, and infrastructure security vulnerabilities. As such, the ICE organization is composed of four law enforcement divisions and several support divisions. These divisions of ICE combine to form a new investigative approach with new resources to provide unparalleled investigation, interdiction, and security services to the public and other law enforcement partners in the federal and local sectors.

The organizational chart on the following page contains the major components that make up a Contract Detention Facility. They include:

1. OFFICE OF DETENTION AND REMOVAL

OPERATIONS (DRO)

DRO is responsible for public safety and national security by enforcing the nation’s immigration laws and ensuring the departure from the United States of all removable aliens. DRO has Immigration Enforcement Agents (IEAs) that are the uniformed presence of immigration enforcement within the interior of the United States, whereas the U.S. Border Patrol is the uniformed presence of immigration at the border. DRO also have Deportation Officers who identify, apprehend, and remove aliens that are deportable from the United States. DRO has the Criminal Alien Program (CAP) that apprehends and removes criminal aliens in jails and prisons. DRO has also been mandated by Congress to reduce the number of fugitive aliens through its Fugitive Operations Program (FUGOPS), aliens that are still in the United States with an outstanding Warrant of Deportation. As such, ICE is partnered with the U.S. Marshals Service in operating JPATS, the Justice Prisoner and Alien Transportation System, otherwise known as Con-Air to remove criminal aliens from the United States. DRO also is in charge of detention of aliens who are in deportation proceedings and managing ICE and contract detention facilities.

2. OFFICE OF THE PRINCIPAL LEGAL ADVISOR (OPLA)

The Office of the Principal Legal Advisor (OPLA) within the Bureau of Immigration and Customs Enforcement (ICE) provides the full range of legal support, including core responsibilities for representing ICE before the Immigration Courts and the Board of Immigration Appeals.

3. EXECUTIVE OFFICE FOR IMMIGRATION REVIEW

(EOIR)

The Executive Office for Immigration Review (EOIR) is and administrative tribunal that presides over all trial and appellate cases involving charges of immigration violations. On behalf of the Attorney General, EOIR exercises authority to interpret and administer Federal immigration laws and regulations through Immigration court proceedings, appellate reviews, and administrative hearings in certain types of immigration-related cases.

4. HEALTH SERVICES (HS)

The SPC/CDF is responsible for the health and welfare of individuals in its custody. This responsibility mandates the provision of medical staff to provide care to detainees at the SPC/CDF in accordance with the Legacy Immigration and Naturalization Service Health Care Program Policy Manual and in compliance with accreditation standards.

2.7

Contract Detention Facility (CDF) Organizational Chart

Executive Branch of the U.S. Government

U.S. Department of Justice

Immigration & Customs Enforcement

Office of the Principal Legal Advisor

Office of Detention and Removal EOIR Court

Executive Office for Immigration Review

Four agencies are present within the CDF: Detention and Removal Operations (DRO), Office of the Principal Legal Advisor (OPLA), Executive Office for Immigration Review (EOIR) and Health Services (HS). These groups’ respective areas of responsibility are:

1. Office of Detention and Removal Operations (DRO) is part of the Department of Homeland Security and is responsible for managing the detainees, pre-senting cases for deportation and executing deportations.

2. Office of the Principal Legal Advisor (OPLA) is part of the Department of Homeland Security and is responsible for prosecuting cases against detainees in the EOIR Court.

3. Executive Office for Immigration Review (EOIR) is part of the Department of Justice and is responsible for conducting the court hearings.

4. Health Services (HS) is part of the Department of Health and Human Services and is responsible for providing health services.

NOTE: In some instances Health Services are provided through the Contract Detention Service Provider.

U.S. Department of Homeland Security

Department of Immigration Health

Services

U.S. Department of Health and Human

Services

Contract Service Provider

Health Services Clinic

3.1

3. OPERATIONAL REQUIREMENTS

CDF Organization ICE Staff Positions/Forecasts ICE Staff Position Descriptions

3.2

CDF Organization

A Contract Detention Facility (CDF) is a detention facility where the DHS/ICE detains those who have entered the United States illegally or violated their immigration status. The purpose of this facility is to provide a place of detention for aliens who are taken into custody pending completion of their deportation case, released on their recognizance, or pending release.

The diagram on the following page illustrates the organizational requirements for a CDF. The diagram illustrates the various components and respective security zones. The secure zones of the facility correspond to the degree of detainee and public access required in the components. The facility has five major operational zones, they include:

1.0 Office Zone

2.0 Court Interface Zone

3.0 Detainee Living Zone

4.0 Service Zone

5.0 Facility Support Zone

MANAGING AUTHORITY

CDF facilities are operated by private companies under contract to the DHS. These facilities must be organized and managed according to DHS/ICE-DRO standards.

The Office Zone provides a normal office setting for administrative and public functions of the CDF. Office components do not have direct contact with, or are used by the detainees performing functions outside of the primary secure perimeter. The Office Zone is a non-secure area located outside the secure perimeter but requiring screening and control of the public entering the area. Security provisions should be appropriate for any government office area with confidential information. Access needs to be controlled and the building envelope should be monitored to detect unauthorized entry, though it does not need special hardened construction. Direct emergency egress may be provided. Points of public or service access must be readily identifiable with proper signage. (Flagpoles are popular devices used to identify public entrances.) Access points (both public and service) require means of audible and visual communication with the controlling point, usually the Central Control.

The Court Interface Zone includes the EOIR work area and courtroom space, and is an interface area between the court personnel, the Removal Unit, the public, and detainees under restraint. It is a secure interface zone. The area should be in its own secondary perimeter, contiguous with but separate from the main facility primary secure perimeter. Access will be by hardened commercial grade doorways, with special controls for general and emergency egress. The perimeter barriers, electronic controls, and procedures should be at the same level as the other secondary secure perimeters. (See EOIR Design Standards under separate cover.)

The Detainee Living Zone contains functions that are used by detainees during their normal daily routine. It is a secure zone with normal routine detainee movement within the primary secure perimeter. Components within this zone should be separated from each other by secondary secure perimeters. Detainee movement between each component will be monitored by housing security staff.

The Service Zone provides services necessary for supporting detainees while they live in the CDF. It is a zone that is located inside the primary secure perimeter with restricted detainee movement. Components should be separated from each other by secondary secure perimeters. Detainee movement to any component will be by direct escort or continuously monitored/ controlled movement with staff control of each individual detainee passing into or out of a component.

The Facility Support Zone provides support to the facility, though not directly to the detainees, and generally are not accessed or occupied by detainees. It is a zone that is a restricted area limited to staff and service vendors who provide vital services to maintain functions of the facility.

CDF Operational Zones

1.0 Office Zone

2.0 Court Interface Zone

4.0 Service Zone

5.0 Facility Support Zone

3.0 Detainee Living Zone

3.3

CDF Organizational Diagram

FACILITY CHECK-IN

Gate House

PROPERTY

LINE

FENCE

SECURITY

BUFFER

JUDGES

PRIVATE

ENTRANCE

INTAKE/

SERVICE

ROAD

5.Facility Support Zone3.Detainee Living Zone

1.Office Zone

PERIMETER

PATROL

ROAD

PERIMETER

SECURITY

FENCE

Public ParkingStaff Parking

Staff Parking

1.4

OPLA

2.1

EOIR

Staff Services & Training

4.2 Health Services

4.4 Food Prep.

4.3 Laundry

5.4 Utility Plant

1.5 Removal

1.2 Admin.

ICE

Admin. Courts

P. D.2.2 Visitation

Holding

1.3 Admin.

CDF

Arm. L.D.

L.D.

L.D.P.

D.

D.S.

1.1 Public Entrance/

Lobby

Security Check Area

Waiting/Support Area

E

X

P

A

N

S

I

O

Z

3.2 Housing

(w/dining)

3.2 Housing

(w/dining)

3.1 Detention

Administration

5.3 Maintenance

Interface Zone

Secure Zone With Normal Detainee Movement Restricted Support Zone

= Main Gate Check Point

= Security Gate

= Internal Secure Door

= Pedestrian Sallyport

= External Secure Door

= Pedestrian Traffic

= Public = Loading Dock

= Detainee C.S. = Common Support

= Detainee Services

LEGEND

4.1 Processing

Vehicle Sallyport

Restricted Detainee Movement

4.Service Zone

3.3 D.S.

3.5 Library

3.4

Rec.

2.Court Interface Zone

Vehicle Sallyport

1.6

3.2 Security

Command

Non-Secure Zone

5.2 Warehouse

5.1 C.S.

ICE Staff Positions/Forecasts

3.4

ICE staff is assigned to specific components of the Office and Detainee Living Zones within a Contract Detention Facility (CDF). Contractor and other Government Agencies staff the remaining components.

For planning purposes, staff position forecasts have been developed for the zones and components for which ICE has responsibility/authority. The staff forecasts have been developed for the following detainee bed scenarios:

1. <200 beds

2. 200 - 450 beds

3. 450 - 900 beds

4. 900 - 1,200 beds

5. 1,200 - 1,500 beds

6. 1,500 - 1,800 beds

7. 1,800 - 2,000 beds

8. 2,000 - 3,000 beds

The Staff Forecasts Summary matrix illustrated on the following page, identifies the number of people, number of offices and number of workstations needed for each planning scenario. The staff forecast numbers represent a general rule and may vary based on the CDF’s operational structure and geographic location.

In all cases the staffing counts must be verified and approved by DHS/ICE-DRO.

The sidebar to the right identifies the five (5) zones within a CDF and for those containing ICE personnel provides general “rules of thumb” for calculating staff forecasts.

DHS - Immigration and Customs Enforcement ICE Design Standards

Office of the Principal Legal Advisor (OPLA)

Assistant Chief Counsel (ACC)

2.3 Assistant Chief Counsel’s per one courtroom

Legal Technician 1 Legal Technician per 3 ACC’s

Contractor Staffed

Detention Administration Detention Operations Supervisor (DOS) at 3,000 2 FT DOS and 1 on second shift

Contractor Staffed

Contractor Staffed

ICE Staff Forecast Calculations

1.0 Office Zone

3.0 Detainee Living Zone

4.0 Service Zone

5.0 Facility Support Zone

2.0 Court Interface Zone

ICE Staffing Requirements Summary Comments

# of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of # of People Offices Wkstations People Offices Wkstations People Offices Wkstations People Offices Wkstations People Offices Wkstations People Offices Wkstations People Offices Wkstations People Offices Wkstations

1.0 OFFICEE ZONE

1.1 PPublicc Entrance/Lobby

Contract Staff

1.2 IICEE Administartion

Officer in Charge (OIC) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Assistant Officer in Charge (AOIC) 1 1 1 1 1 1 1 1 2 2 2 2 Intellegence Officer 1 1 1 1 1 1 1 1 2 2 3 3 Supervisory Mission Support Specialists (SMSS) 1 1 Chief Immigration Enforcement Agent (CIEA) 1 1 1 1 1 1 1 1 1 1 1 1 Mission Support Specialists (MSS) 1 1 1 1 1 1 2 2 4 4 4 4 Contracting Officer's Techincal Representitive (COTR) 1 1 2 2 2 2 3 3 3 3 4 4 ICE IT Specialist (space only) Mission Support Assistant (MSA) 1 1 2 2 2 2 2 2 2 2 2 2 Receptionist 1 1 1 1 1 1 1 1 1 1 1 1 Intellegence Research Specialist (IRS) 1 1 1 1 2 1 2 1 2 1 red indicates shift work (use same office) OIC Secretary 1 1 1 1 1 1 1 1 1 1 1 1

1.3 CCDFF Administration

Contract Staff

1.4 OOPLA 1 # of Immigration Judges 2 # of Immigration Judges 3 # of Immigration Judges 5 # of Immigration Judges 7 # of Immigration Judges 8 # of Immigration Judges 10 # of Immigration Judges 15 # of Immigration Judges

Deputy Chief Counsel 1 1 1 1 1 1 1 1 1 1 1 1 Assistant Chief Counsel (ACC) (2.3/courtroom) 3 3 5 5 7 7 12 12 17 17 19 19 24 24 36 36 Legal Technicians (1 per 3 ACCs) 1 1 2 2 3 3 4 4 6 6 7 7 8 8 12 12 Mail/File Clerk 1 1 1 1 1 1 1 1 1 1 1 1

1.5 RRemoval

Supervisory Detention & Deportation Officer (SDDO) 1 1 2 2 3 3 4 4 5 5 6 6 7 7 10 10 Deportation Officer (DO) 3 3 6 6 12 12 16 16 20 20 24 24 27 27 40 40 Deportation Removal Assistant (DRA) 3 3 6 6 12 12 16 16 20 20 24 24 27 27 40 40

1.6 SStafff Servicess && Training

Training Officer 1 1 1 1 1 1 1 1 1 1 1 1

2.0 COURTT INTERFACEE ZONE

2.1 EEOIRR Court

EOIR Staff

2.2 PPublic/Detaineee Visitation

Contract Staff

3.0 DETAINEEE LIVINGG ZONE

3.1 DDetentionn Administration

Detention Operations Supervisor (DOS) 1 1 2 1 2 1 2 1 2 1 2 1 3 2 at 3,000 2 FT DOS and 1 on second shift Supervisory Immigration Enforcement Agent (SIEA) 1 1 2 2 3 2 3 2 4 2 5 3 6 3 8 4 red indicates shift work (use same office) Immigration Enforcement Agent (IEA) 5 5 10 10 20 15 24 18 30 23 36 27 40 30 60 45 75% positions = workstation on shift work

3.2 DDetaineee Housingg w// Dining going both ways between Processing Contract Staff

3.3 DDetaineee Services

Contract Staff

3.4 RRecreation

Contract Staff

3.5 LLibrary

Contract Staff

4.0 SERVICEE ZONE

4.1 PProcessing

Contract Staff

4.2 HHealthh Services

Health Services Staff

4.3 LLaundry

Contract Staff

4.4 FFoodd Preparation

Contract Staff

5.0 FACILITYY SUPPORTT ZONE

5.1 CCommonn Support

Contract Staff

5.2 WWarehouse

Contract Staff

5.3 MMaintenance

Contract Staff

5.4 CCentrall Utilityy Plant

Contract Staff

18 36 75 96 119 141 161 234

3,0000 Beds1,5000 -- 1,8000 Beds 1,8000 -- 2,0000 Beds1,2000 -- 1,5000 Beds2000 -- 4500 Beds<< 2000 Beds 4500 -- 9000 Beds 9000 -- 1,2000 Beds

3.4.A

3.5

ICE Staff Position Descriptions

3.6

STAFF DESCRIPTIONS

The following provides a listing of the ICE staff positions required to operate a CDF. The information is organized by facility zone, providing the position title and description.

It should be noted that generally a CDF is staffed by the following agencies:

• ICE

• Contractor/Facility Operator

• Other Government Agencies

- Executive Office for Immigration Review (EOIR)

- Health Services (HS)

DHS - Immigration and Customs Enforcement ICE Design Standards

ICE Staff Positions

Officer In Charge (OIC) The Officer In Charge is the highest ranking officer at the CDF and has ultimate authority and responsibility at the site. The OIC over-sees all CDF activities including those of contract personnel.

Assistant Officer In Charge (AOIC) The Assistant Officer In Charge is the second ranking officer at the CDF. They have responsibility for administrative and operations activities as directed by the OIC.

Supervisory Mission Support Specialists (SMSS) The SMSS position is responsible for supervising administrative positions who provide services in direct support of operational pro-grams. The work provides complex administration services and supports and significantly affects the program's operations and objectives. Specific responsibilities include:

- Assigns and explains work to subordinate staff.

- Coordinates with other unit supervisors and peers to establish unit objectives, goals, priorities, and deadlines.

- Adjusts work to meet new priorities or changing program requirements within available resources.

- Establishes production standards and prepares perform-ance work plans and appraisals.

- Resolves complaints and grievances

Intelligence Officer

Chief Immigration Enforcement Agent (CIEA)

Mission Support Specialists (MSS) The MSS provides expert level advice in administrative specialty areas; and serves as a trouble-shooter, providing authoritative guidance on problems not susceptible to treatment by accepted methods. Specific duties include:

- Provides advice, assistance and guidance to supervisors, managers, and employees on complex and sensitive issues.

- Conducts studies on new requirements in program opera-tions, legislation, or agency regulations.

- Responds to changes in judicial and/or administrative law and policy as well as to conflicting goals and objectives.

- Evaluates pertinent legislation and new policies or direc-tives from DHS or other agencies.

- Conducts studies concerning organization-wide and/or government-wide management issues; develops program policies and procedures as required.

Mission Support Assistant (MSA) The MSA position is to provide clerical support to the Mission Support Team. The MSA is a member of a cross-functional team to utilize resources and develop expertise in several mission sup-port areas, and may work in one or more of the following areas:

1.2 ICE Administration

1.0 Office Zone

3.7

ICE Staff Positions

- Public Affairs - gathers information for use in press releas-es; assembles, formats and reproduces documents.

- LAN Administration - tasks related to maintaining and operating the local area network and other office automa-tion.

- Financial and Budget - gathers and compiles data, and prepares various budget documents for budget requests, reprogramming and fund transfers. Prepares budget and accounting reports, maintains financial records.

- Logistics and Procurement - maintains a variety of log's and records related to the organization's property man-agement and space utilization.

- Human Resources - prepares requests, as directed, for a variety of personnel actions utilizing the appropriate auto-mated systems.

- General Management Support - establishes and main-tains a variety of records and files.

Contracting Officer’s Technical Representative (COTR)

ICE Information Technology Specialist (Space Only) The IT Specialist serves as a senior management advisor regard-ing IT systems and information; leads major agency-wide IT poli-cy development efforts; coordinated policy dissemination, man-ages policy maintenance, and develops mechanisms to measure policy effectiveness and compliance. Specific responsibilities include the following:

- Develops policies, guidelines, and standards for the plan-ning, development, integration and implementation of IT systems and subsystems.

- Analyzes statutory requirements against existing direc-tives to assess degree of change necessary to comply with new requirements.

- Manages special projects that have impact on the delivery of customer support services.

- Leads quick response teams in responding to customer service problems resulting from catastrophic events.

- Explores ways to upgrade or enhance the level of service provided.

- Acquires IT hardware and software, services and mainte-nance of IT contracts.

- Conducts IT strategic planning and project management.

Receptionist

Intelligence Research Specialist (IRS) The IRS serves as an expert and engages in developing sources of information for intelligence collection for projecting data and/or estimates of future situations, developing trends, patterns, pro-files, estimates, studies and tactical data. Specific duties include the following:

- Developing intelligence collection plans which support specific programs and activities.

1.2 ICE Administration cont.

ICE Staff Positions

- Conducting studies and preparing staff reports, delivering briefings to managers to encourage understanding and acceptance of findings and recommendations.

- Reviews, processes and evaluates intelligence informa-tion from a variety of sources.

- Participates in and/or develops intelligence collection plans

OIC Secretary The OIC Secretary is the senior administrative assistant and has the primary function of assisting the OIC in all administrative mat-ters. The OIC Secretary may also serve the AOIC, schedule meet-ings and executive conference room use, and arrange for travel for the OIC.

Deputy Chief Counsel The Deputy Chief Counsel is responsible for assisting the Chief Counsel in the management of the Office of the Chief Counsel (OCC), and its offices within the detention facilities. Specific responsibilities include the following:

- Serves as first line supervisor to the attorney staff

- Serves as first line supervisor to the support staff

- Manages and assigns duties

- Provides and oversees the provision of legal advice to the

Office of Detention and Removal (DRO) and other DHS components

- Provides and oversees the provision of litigation support, legal assistance, and legal advice to the U.S. Attorney’s Office in the litigation of petitions for review before the cir-cuit courts

- Researches and oversees the research of legal and poli-cy issues

- Writes and oversees the writing of memoranda, briefs, legal opinions, letters, reports and other documents

Assistant Chief Counsel (ACC) The Assistant Chief Counsels (ACCs) are principally responsible for representing the Department in removal proceedings before immigration courts and the Board of Immigration Appeals. Specific responsibilities include the following:

- Reviews, prepares and presents cases for trial and on appeal

- Represents the Department in meetings, conferences and other forums

- Provides legal advice to the Office of Detention and Removal (DRO) and other DHS components

- Provides litigation support, legal assistance, and legal advice to the U.S. Attorney’s Office in the litigation of civil and criminal cases

- Researches legal and policy issues

1.2 ICE Administration cont.

1.0 Office Zone 1.0 Office Zone

1.4 Office of the Principal Legal Advisor (OPLA)

ICE Staff Positions

3.8

DHS - Immigration and Customs Enforcement ICE Design Standards

ICE Staff Positions

- Drafts memoranda, briefs, legal opinions, letters, reports and other documents

Legal Technician The Legal Technicians provide direct support to the Deputy Chief Counsel and Assistant Chief Counsels. Specific responsibilities include the following:

- Receives, screens, sorts, distributes and sends out mail

- Types legal documents

- Prepares and files motions, briefs, exhibits and other documents

- Receives phone calls

- Retrieves and distributes A-files for immigration court hearings, and related matters

- Uses computers for data entry, tracking and ordering A-files and typing legal documents

- With attorney supervision, drafts simple motions, respons-es, letters and other documents

Mail/File Clerk The Mail/File Clerk is responsible for receiving, sorting and distributing correspondence and files received through incoming mail, pulling and sorting files based on calendars received from the Immigration Court and General Attorneys and reviewing and dispatching all outgoing mail. The Mail/File Clerk is in the Legal Proceedings unit under direct supervision of the District Counsel or Senior Legal Technician. Specific responsibilities include the following:

- Reads incoming correspondence and notes all references to previous correspondence.

- Screens mail for priority items such as bond papers

- Charges files into and out of Legal Proceedings Unite using AFACS local file tracking software system.

- Files case files and secures related material or files from other sections of the District Office and other Service offices.

- Pulls and sorts files for each case calendared for hearing based on Immigration Court and General Attorney provid-ed calendars

- As appropriate, receives and screens telephone calls requesting files and information from files.

- Receives all materials for mailing out of unit

- Types information into computer relating to files and documents in an effort to retrieve files

- As appropriate, keeps and compiles statistical data for monthly unit reports

- Performs other duties as assigned

Supervisory Detention & Deportation Officer (SDDO) The SDDO provides administrative and technical supervision to DO's, IEA's and clerical personnel. Specific responsibilities include the following:

1.4 Office of the Principal Legal Advisor (OPLA) cont.

1.0 Office Zone

ICE Staff Positions

- Serves as principal advisor on all administrative manage-ment matters associated with programs and operations for a significant organizational segment of the agency.

- Interprets and recommends administrative procedures and policies.

- Advises on the administrative feasibility of operating plans, suggestions, and proposals.

- Sets the overall objectives and resources available (in-house or contract)

- This position requires the carrying of a firearm.

Deportation Officer (DO) The DO position performs law enforcement functions related to both criminal and non-criminal aliens in the United States who are at various stages of their deportation/exclusion proceedings.

DO's work closely with ICE law enforcement officers and attorneys as well as with US Attorney Offices in identifying, locating, appre-hending, and/or prosecuting aliens, developing and coordinating intelligence, and defending deportation of exclusion proceedings.

Specific duties of the Deportation Officer are as follows:

- Performs case management of alien custody until depor-tation.

- Fugitive Operations and Investigations - establishes an investigative plan to identify, locate and/or apprehend aliens in the US; conducts undercover assignments; plans and directs surveillance work.

- Intelligence Information Processing - analyzes intelligence reports, collects and analyzes multiple intelligence sources.

- Detention and deportation hearing participation.

Deportation Removal Assistant (DRA) The primary function of the DRA is to provide clerical and admin-istrative support to the Detention and Removal Program. The duties require the position to have access to classified files, mate-rials that consist of enforcement of laws and regulations, pertain-ing to the detention and removal of detainees.

- Under the guidance of a supervisor, the DRA performs routine and recurring processing functions related to the admission and release of detainees.

- Participates in routine and basic counseling process under the supervision of higher grade personnel.

- Provides routine information on questions and issues regarding detention and deportation policies, practices, and procedures.

- Performs file searches and assembles documentation in accordance with specific instructions.

Training Officer

1.5 Removal Unit cont.

1.0 Office Zone

1.5 Removal Unit

1.6 Staff Services/Training

3.9

ICE Staff Positions

Detention Operations Supervisor (DOS)

Supervisory Immigration Enforcement Agent (SIEA) The SEIA is a first-line supervisor for conducting day-to-day oper-ations, as well as, short and medium range planning and evalua-tion of a variety of enforcement functions associated with investi-gations, identification, apprehension, prosecution, detention, and deportation of aliens and criminal aliens, and apprehension of absconders from removal proceedings. Specific duties include:

- Directly supervises a work unit with a small to medium sized staff and performs a full range of supervisory func-tions.

- Plans and schedules work on a daily, weekly, and month-ly basis.

- Monitors and evaluated employees work.

- Monitors and evaluates the delivery of service to cus-tomers and the methods and techniques to provide them.

- Forecasting, requesting and managing the unit's annual budget.

- Performs the law enforcement duties prescribed for the

IEA position.

Immigration Enforcement Agent (IEA) The IEA is responsible for a variety of enforcement functions relat-ed to investigations, identification, apprehension, prosecution, detention, and deportation of aliens and criminal aliens, and apprehension of absconders from removal proceedings. IEA's regularly enter hostile situations and may be required to make decisions affecting life, well being, and/or civil liberties of aliens, the public and other law enforcement officers. Specific duties include:

- Processing and deporting or escorting aliens, under final order of removal, to their country of citizenship.

- Detention functions associated with ensuring detainee care, intake and outtake processing, counseling, and supervision and transportation of aliens.

- Prosecution activities including initiating criminal proceed-ings.

- Determining alienage and fugitive operations; locates and arrests aliens who may or may not have a criminal back-ground.

- Operational support processes for aliens who have been apprehended by others.

3.1 Detention Administration

3.0 Detainee Living Zone

4.1

4. FUNCTIONAL REQUIREMENTS

ICE Space Requirements

1.0 Office Zone

2.0 Court Interface Zone

3.0 Detainee Living Zone

4.0 Service Zone

5.0 Facility Support Zone

Technical Requirements

4.1

4.2

ICE Design Standards

ICE Space Requirements

FUNCTIONAL REQUIREMENTS

The functional requirements defined in this document contain the ICE space requirements, adjacencies, and critical work-flow patterns of the Office, Detainee Living, and Facility Service zones of the CDF.