52-00 Request for Proposals Miscellaneous Construction Via Job Order Contracting (JOC) for Los Angeles World Airports.pdf

Request For Proposals

Miscellaneous Construction Via Job Order Contracting (JOC) for Los Angeles World Airports

RFP Number: 0051-2024-07-RFP

RFP Issue Date: Thursday, February 26, 2026

Proposal Due Date: Tuesday, April 7, 2026

TABLE OF CONTENTS

SECTION 1 - Procurement Overview & Instructions

1.1 Project Summary

1.2 About LAWA

1.3 Communications

1.4 Procurement Schedule

1.5 Pre-Proposal Meeting

1.6 Questions, Inquiries, Clarifications, & Requests

1.7 Addenda

1.8 Additional Procurement Instructions

SECTION 2 - Formatting & Submission Requirements

2.1 Adherence

2.2 Date and Time

2.3 Notice of Intent to Propose

2.4 Electronic Submission

2.5 General Format

SECTION 3 - Proposal Contents

3.1 Administrative Documents

3.2 Business Enterprise (BE) Program Participation

3.3 Minimum Requirements

3.4 Written/Technical Proposal

3.5 Cost & Fee Schedule

SECTION 4 - Evaluation Procedures

4.1 Administrative Submission Requirements

4.2 Evaluation of Written Proposal

4.3 Evaluations of Interviews, Presentations, or Demonstrations

4.4 Final Rankings

4.5 Clarification & Negotiation Period

4.6 Contract & Award

SECTION 5 - Statement of Work

5.1 Summary

5.2 Background Information

5.3 Schedule Expectations

5.4 Budgetary Expectations

5.5 Scope of Work / Technical Requirements

5.6 Deliverables/Reports

5.7 Airport Operations Environment

5.8 City Policies Agreement

5.9 Execution of Contract

5.10 Supplemental Information

SUBMITTALS ....................................................................................................Separate Documents A. Administrative Requirements B. Business Enterprise (BE) Program Participation Program Participation C. Minimum Requirements D. Written Proposal E. Fee/Cost Schedule – JOC Fee Schedule (Coefficients) Form

EXHIBITS ...........................................................................................................Separate Documents

Exhibit 1 Administrative Requirements Exhibit 2 Business Enterprise (BE) Program Participation Exhibit 3 Sample JOC Contract Exhibit 4 JOC Coefficient Instruction Exhibit 4.1 JOC Fee Schedule {Coefficients) Exhibit 5 Task Order Process Exhibit 6 Project Requirements Exhibit 7 Contract General Provisions Exhibit 8 Special Conditions (Changes to Contract General Conditions) Exhibit 9 Shop Materials, Products & Equipment Subject to Inspection Exhibit 10 Technical Specifications Exhibit 11 LAWA Construction Safety Program Requirements Exhibit 12 CAD (Computer Aided Design) Standards for LAWA Projects Exhibit 13 Design and Construction Handbook Chapters 1-8 Exhibit 14 LAX Rules and Regulations Exhibit 15 VNY Rules and Regulations Exhibit 16 JOC Task Order Request for Information Form Exhibit 17 JOC Task Order Contractor’s Submittal Transmittal Form Exhibit 18 Notice of Proposed Construction or Alteration FAA Form 7460-1 Exhibit 19 Contractor’s Solid Resources Management Plan Form Exhibit 20 Summary of Solid Waste Diversion and Disposal Form Exhibit 21 Contractor’s Performance and Payment Bond Form Exhibit 22 Representative Contracts Form Exhibit 23 Reference Form Exhibit 24 Insurance Requirements Exhibit 25 FOS Simplebid Unit Price Book

SECTION 1

PROCUREMENT OVERVIEW AND INSTRUCTIONS

1.1 PROJECT SUMMARY

Los Angeles World Airports (LAWA) invites qualified firms (Proposers) to submit proposals in response to this Request for Proposals (RFP) for “Miscellaneous Construction Via Job Order Contracting (JOC)” or collectively referred to as “JOC Program” to expedite small scale construction and facilities repairs and improvement projects at Los Angeles International Airport (LAX) and Van Nuys (VNY) Regional Airport.

LAWA intends to award up to three (3) contracts to the most qualified Proposers to support its capital improvement projects with a contract term of three (3) years. The expected combined total contract amount is not-to-exceed $6,000,000 over a three (3) year term.

The contract award does not guarantee work. Any services to be provided by the successful Proposer(s) or JOC Contractor(s) shall only be performed pursuant to LAWA’s issuance of a Task Order.

1.2 ABOUT LAWA

The City of Los Angeles (City), Los Angeles World Airports (LAWA) owns and operates Los Angeles International Airport (LAX) and Van Nuys (VNY) Regional Airport. Both LAX and VNY play an integral role in helping to meet the Southern California regional demand for passenger, cargo, and general aviation services. Both airports make a distinct contribution to the strength of the system by providing a high level of safety, security, and service for their customers, communities, and stakeholders. LAWA’s mission is to serve the world, connecting people, places, and cultures.

LAX is one of the busiest airports in the world with nearly 75.1 million passengers and is in the midst of a multi-billion-dollar capital improvement program that will touch on all nine (9) passenger terminals and build new facilities, including an Automated People Mover (APM) train, and Consolidated Rent-A-Car (ConRAC) facility.

LAWA is committed to using its procurement process to create an environment of equitable contracting with the purpose of strengthening community and business partnerships to increase opportunities for small and diverse businesses. LAWA encourages Proposers to engage in early and meaningful efforts to achieve any Business Enterprise requirements set forth in this solicitation.

1.3 COMMUNICATIONS

Proposers are not allowed to contact or communicate with any LAWA employee, consultant, elected official, LAWA Board of Airport Commissioners, or evaluation panelist, regarding this procurement while it is active or prior to contract negotiations. Any violation or perceived violation at LAWA’s discretion may result in disqualification of the proposer from this procurement.

All Proposers must be registered in the City’s Regional Alliance Marketplace for Procurement (RAMP) which can be found at www.rampla.org and LAWA’s electronic procurement system, Bonfire, at https://lawa.bonfirehub.com.

Until notification of the award is published on the City’s RAMP website, Bonfire, or firms are otherwise notified by LAWA, all communications must be in writing and follow the instructions in the RFP. Any violation of these requirements and procedures may result in disqualification from this procurement.

LAWA’s Sourcing and Economic Impact Division (SEI) is responsible for the administration of this procurement. Any and all communications regarding this procurement must be done through LAWA’s electronic procurement System, currently Bonfire.

When proposing, proposers may only rely upon written information provided by LAWA. Proposers will not rely upon, and LAWA will not be responsible for any oral information or instructions provided in reference to this Solicitation Document.

1.4 PROCUREMENT SCHEDULE

LAWA will make every effort to adhere to the procurement schedule shown below. LAWA reserves the right, at its sole discretion, to adjust the schedule of events as it deems necessary.

ACTIVITY TIME DATE

RFP Released / Issued 2:00 pm PST 02/26/2026 (Thu) Pre-Proposal Meeting 10:00 am PST 03/17/2026 (Tue) Deadline to Submit Questions 2:00 pm PST 03/24/2026 (Tue) Notice of Intent to Propose 2:00 pm PST 04/07/2026 (Tue) PROPOSAL DUE DATE (Deadline to Submit) 2:00 pm PST 04/07/2026 (Tue) Interviews, Presentations, Demonstrations Week of 05/20/2026 – 06/02/2026 Notice of Intent to Award June 2026

1.5 PRE-PROPOSAL MEETING

A pre-proposal meeting will be conducted to provide an overview of this RFP, the project specifics, and information regarding the proposal submittal. This meeting is NOT mandatory but highly recommended. The meeting will be presented and hosted online. Please refer to the “Events” section of the Bonfire webpage for additional information. If you plan on attending this meeting, please send an RSVP via the Bonfire Vendor Discussions at least two (2) days prior to the date of the meeting. Please include a list of personnel who would like to attend this meeting (first and last name, title, email address, and phone numbers). Nothing stated at the Pre-Proposal meeting may change the RFP unless a change is made by written addendum.

A site visit will not be available at this time. However, the successful Proposers may be given a tour of LAX and VNY airports.

http://www.rampla.org/ https://lawa.bonfirehub.com/

Pre-Proposal Meeting (Virtual) Information Link: Join the Meeting by accessing the link here.

Meeting ID: 267 988 092 490 0 Passcode: G6b7Z8jm

As covered under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability. Sign Language Interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability, you are advised to make your request via the Bonfire portal at least seven (7) business days prior to the meeting you wish to attend. For general information, please visit the LAWA ADA website at https://www.flylax.com/lax-accessibility.

1.6 QUESTIONS, INQUIRIES, CLARIFICATIONS, EXCEPTIONS, AND REQUESTS

Proposers are expected to promptly review this solicitation, including all the submittals, attachments, exhibits, appendix, and addenda.

Any exceptions to the contractual terms and conditions, as well as any other questions, inquiries, concerns, clarifications, discrepancies, or omissions shall be submitted via Bonfire to the Procurement Contact designated for this RFP no later than the date specified in Section 1.4 - Procurement Schedule.

Questions must include the RFP Number and must be submitted in the following format below:

• Identify the section number, page number, and the text of the passage being questioned.

• Identify your question in relation to the text being questioned.

LAWA, in its sole discretion, may or may not make any changes to any documents in response to such questions, exceptions, or requests for modification.

LAWA will make every attempt to answer all questions, however; LAWA does not guarantee that all questions will be answered. LAWA will not accept nor respond to any inquiries not submitted in the format outlined above. LAWA will also not accept or respond to oral inquiries. The City of Los Angeles and LAWA is not responsible for any answers not published on the Bonfire website.

1.7 ADDENDA

LAWA may issue addenda to make changes to this RFP, respond to any questions, or provide clarification to information stated within the RFP. All written/published addenda shall become part of this RFP and must be considered by the Proposer and acknowledged in its proposal. All other communications are unofficial and non-binding. Proposers are responsible for reviewing all addenda and incorporating them into their proposal. Proposers are required to affirm receipt of all addenda in the Acknowledgment Letter (Submittal A - Administrative Documents).

1.8 ADDITIONAL PROCUREMENT INSTRUCTIONS

Proposers are expected to read and understand all terms, conditions, disclaimers, and requirements associated with this RFP. By submitting a response to this RFP, the Proposer agrees to be bound by all of the terms, conditions, disclaimers, and requirements set forth in this solicitation.

https://events.teams.microsoft.com/event/0703b34c-720e-4029-9437-9d9cdb1a3495@0741658c-4389-4f59-96b1-83a79508d207 https://www.flylax.com/lax-accessibility

A. PROPOSER ORGANIZATION

Provided that the Proposer meets the Minimum Qualifications previously stated in this RFP, LAWA does not intend to limit the type of entity that may propose. LAWA recognizes that it is common to create special-purpose entities. Proposing entities may include individuals, corporations, partnerships, academic institutions, limited liability corporations, or joint ventures. The proposer should be the legal entity that will execute the Agreement. Such an entity may be one that is newly created for the purpose of proposing on this opportunity. The Proposer need not have all the required skills and experience in-house but may assemble a team to provide the necessary skills and experience. The team may be assembled in a variety of ways, including through contracting, partnering, joint venturing, etc.

It will be the entirety of the Proposer Team that will be evaluated and scored for the RFP evaluation. Every member of a Proposer Team does not need to have airport construction or JOC construction experience. However, the Proposer Team, taken as a whole must demonstrate sufficient airport construction experience and/or JOC construction experience to satisfy the requirements of this RFP. If the Proposer is newly created or does not have sufficient financial capability to be qualified under this RFP, then the Proposer is required to identify and submit the requisite financial information for a proposed guarantor (the “Guarantor”) who will agree to guaranty any and all performance and financial obligations of the Proposer to LAWA.

LAWA will take into account the financial resources of the proposed Guarantor, as well as the legal structure of the Proposer and the legal commitments of the Proposer Team in evaluating the financial capability of the Proposer under this RFP. If consolidated financial information is provided as the basis of selection, including from the parent of a wholly owned entity, then a guaranty from the parent will be required. Explain how you plan to staff and operate the project with an organizational chart and staff descriptions with resumes.

B. VALIDITY OF PROPOSAL

In submitting the proposal, the Proposer agrees the proposal will remain valid for ninety (90) calendar days after the deadline for submission of proposals and may be extended beyond that time by mutual agreement.

C. EXPENSE, OWNERSHIP AND DISPOSITION

LAWA shall not be responsible in any manner for any costs associated with the preparation or submission of any documents or materials purchased, prepared or presented during any interviews or any additional documentation provided or requested by LAWA. All submitted documents, including all drawings, plans, photos, and narrative material, will become the property of LAWA upon receipt by LAWA. LAWA shall have the right to copy, reproduce, publicize, release or otherwise dispose of each submittal in any way that LAWA selects. The California Public Records Act shall apply to all Proposals.

D. ONLY ONE PROPOSAL ACCEPTED

LAWA will accept only one proposal for this RFP from any one Proposer. This restriction includes proposals submitted under different names by one firm, corporation, partnership, or Joint Venture.

E. SINGLE PROPOSAL RESPONSE

If only one (1) Proposer responds to the RFP, LAWA may award that proposer, re-solicit for new proposals, or cancel the RFP at LAWA’s sole discretion. LAWA may also require a detailed cost/price analysis to determine the reasonableness of the price/cost or fees proposed. If LAWA determines that a cost analysis is necessary, the Proposer must be prepared to provide, upon request, summaries of estimated costs and documentation supporting all cost elements.

F. CONFLICT OF INTEREST

Government Code Section 1090 et seq. precludes a consultant or contractor from having a financial interest in a public contract that such consultant or contractor had the potential to influence while performing work for the City. This includes a bar on a consultant or contractor benefiting from a public contract which results, directly or indirectly, from the services provided by such consultant or contractor. A Proposer shall include in its submission information identifying itself or any other affiliate or subcontractor and employees and principals of the affiliates or subcontractors that are proposed to perform work under this RFP and that has previously performed work for the City relating to this project as well as a description of the prior work for the City.

Additionally, if a Proposer discovers any perceived, potential or actual conflict of interest, the Proposer must promptly disclose the same to the City in a written statement delivered by a representative of the Proposer to the Procurement Contact, including the names and contact information of the persons to which the perceived, potential or actual conflict of interest relates and a full and detailed description of the perceived, potential or actual conflict of interest.

Without limiting any other right reserved herein in favor of LAWA, LAWA reserves the right, in its discretion, to disqualify a Proposer due to the existence of a conflict of interest.

Execution of the Project Agreement by the Preferred Proposer shall constitute a representation by the Preferred Proposer that, at the time of such execution, the Preferred Proposer knows of no circumstances, present or anticipated, which come within the provisions of Government Code Section 1090.

Proposers are advised to obtain independent legal counsel in order to fully understand the applicability of, and the penalties for violating, Government Code Section 1090 and any other applicable conflict of interest laws.

G. COLLUSION OR INFLUENCE

Any attempt by a Proposer to improperly influence a member of the evaluation panel directly or indirectly during the proposal evaluation and scoring process will result in the elimination of that Proposer from consideration. Any evidence or appearance of collusion among Proposers shall be grounds for immediate disqualification.

H. GOVERNING LAW

This RFP shall be governed by, construed, and enforced in accordance with the laws of the State of California and the applicable laws of the City of Los Angeles.

In addition to the requirements of Title VI of the Civil Rights Act of 1964, Proposer shall comply with all pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. Further, Proposer shall comply with all applicable US DOT Standard Title VI/Non- Discrimination Assurances contained in DOT Order No. 1050.2A, and as may be amended or interpreted by the Federal Aviation Administration or the United States Department of Transportation from time to time.

I. RIGHT OF REJECTION AND WAIVER OF INFORMALITY

LAWA reserves the right to reject any and all submittals and/or to waive any informality in the submittals when to do so would be to the advantage to LAWA. The receipt of any submittal shall not in any way obligate LAWA to enter into an agreement, concession agreement, lease, or any other type of contract of any kind with any Proposer.

J. RIGHT TO RECEIVE ADDITIONAL INFORMATION AND VERIFICATION

LAWA reserves the right to request any additional information at any time to assist in its evaluation. LAWA reserves the right to verify all submitted information, including all references, use of the internet and social media, and to contact third parties for additional references and information as it deems advisable.

K. INSURANCE

Proof of Insurance. The selected Proposer shall, at the time of the execution of the Agreement and prior to commencing any work or service, present signed certificates of insurance for all required coverages to LAWA with any applicable endorsements attached. The selected Proposer shall provide at contract inception and expiration of any insurance policy required by this Agreement all certificates of insurance and applicable endorsements as required by the Contract directly to LAWA.

The selected Proposer shall not receive a notice to proceed with the work under the “Agreement” until it has obtained all insurance required and such insurance has been approved by LAWA. This approval of insurance shall neither relieve nor decrease the liability of the selected Proposer.

Insurance requirements shall be in accordance with Exhibit 24 “Insurance Requirements.”

L. PUBLIC DISCLOSURE REQUIREMENTS

All documents submitted in response to the RFP will become a public record. If a bidder believes that any portion of its proposal is exempt from public disclosure, such portion shall be clearly marked “Trade Secret,” “Confidential,” or “Proprietary.” By submitting information with portions marked in this manner, the bidder represents that it has a good faith belief that such material is exempt from disclosure under the California Public Records Act, California Government Code §§ 7920, et. seq.

A bidder that indiscriminately marks all or most of its proposal as exempt from disclosure as a public record, whether by notations of “Trade Secret,” “Confidential,” “Proprietary,” or otherwise, may render the proposal non-responsive and will be rejected. LAWA will not provide advice as to the nature or content of documents to protection from disclosure under the California Public Records Act, including interpretations of the Act or the definitions of “Trade Secret,” “Confidential” or “Proprietary.”

LAWA is not liable or responsible for the disclosure of records marked “Trade Secret,” “Confidential” or “Proprietary,” including those exempts from disclosure if disclosure is deemed required by law, by an order of Court, or which occurs through inadvertence, mistake or negligence on the part of LAWA or its Board, officers, representatives, assigns, successors, employees or agents. At such time, as proposals are deemed a matter of public record, pursuant to the above, any bidder or member of the public shall be afforded access for inspection or copying of such proposals, by request made to LAWA in compliance with the California Public Records Act.

The bidder shall agree to reimburse LAWA for, and to indemnify, defend and hold harmless LAWA, its Board, officers, representatives, assigns, successors, fiduciaries, employees and agents from and against any and all claims, damages, losses, liabilities, suits, judgments, causes of action, demands, fines, penalties, costs and expenses including without limitation, attorney’s fees, expenses and court costs of any nature whatsoever arising from or relating to LAWA’s non-disclosure of any such designated portions of a proposal if disclosure is deemed required by law or court order.

Additionally, LAWA may request that the bidder directly defend any action for disclosure of any information marked “Trade Secret,” “Confidential,” “Proprietary,” or otherwise; if the bidder refuses to do so after requested by LAWA’s sole option, LAWA may release those parts of the proposal so marked without any liability whatsoever to the proposer.

M. ADDITIONAL DISCLAIMERS AND RESERVATIONS

By submitting a response to this RFP, the Proposer agrees to be bound by all of the terms, conditions, disclaimers, and requirements set forth in this RFP.

Failure by LAWA to object to an error, omission, or deviation in the submittal package will in no way modify this Solicitation Document or excuse Proposer from full compliance with the requirements of this Solicitation Document. Neither the Board nor LAWA shall be obligated to respond to any submittal, nor shall they be legally bound in any manner whatsoever by the receipt of a submittal.

All information stated in the submittal should be factual, truthful and should not be fabricated, embellished, extended or misrepresented. LAWA reserves the right to postpone the submittal due date, cancel this competitive process; issue addenda to this Solicitation Document; issue a new Solicitation Document; or pursue other options when it is in LAWA’s best interests to do so.

N. RIGHT TO CANCEL

LAWA may cancel this RFP at any time. LAWA is not responsible for any costs incurred by Proposers in the preparation and presentation of proposals submitted in response to this RFP.

O. ERRORS OR OMISSIONS

Proposer is liable for all errors or omissions incurred by Proposer in preparing the proposal.

Proposer will not be allowed to alter proposal documents after the due date for submission unless approved by LAWA in writing.

P. CORRECTIONS AFTER SUBMISSION

LAWA reserves the right to make corrections or amendments due to errors identified in the proposal by LAWA or the Proposer. This type of correction or amendment will only be allowed for errors such as typing, transposition, or any other obvious error. Any changes will be dated, and time stamped and attached to the proposal. All changes must be coordinated in writing with and authorized by LAWA.

Q. INCORRECT PROPOSAL INFORMATION

If LAWA determines that a Proposer has provided incorrect information for consideration in the evaluation process, which the Proposer knew or should have known, was materially incorrect, that proposal may be deemed non-responsive, and the proposal may be rejected.

R. WITHDRAWAL OF PROPOSAL

A proposer may withdraw their submitted proposal at any time prior to the specified due date and time. Requests must be in writing. After withdrawing a previously submitted proposal, the proposer may submit another proposal at any time up to the specified due date and time.

S. MISREPRESENTATION

If any information stated in the submittal is found to be misrepresented in any manner, this may be grounds for disqualification of the proposal.

T. PROTEST PROCEDURES

Mandatory Time Limits: The procedures and time limits set forth in this section are mandatory and are the proposer’s sole and exclusive remedy in the event of a protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Protests of Notice of Intent to Award It is the intent of this paragraph to provide proposers with a process to formally object to the award related to this RFP. A protest and all required copies relative to a Notice of Intent to Award of a contract to a particular Proposer on this RFP, must be submitted in detail, in writing, signed by the Protestor or by a representative of Protestor, and received in the offices of the Los Angeles City Attorney’s Office, Airport Division and the Director of the Sourcing and Economic Impact Division at the below address, before 5:00 p.m. on the tenth (10th) calendar day after the notification of the Notice of Intent to Award.

If the tenth (10th) calendar day falls on a weekend or legal holiday, the Protest period ends at 5:00 p.m. (local time) the following business day. The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest. The protest shall refer to the specific portion of the RFP, any submitted proposal, or other document that forms the basis for the protest. The protest must include the name, address, telephone number, and email address of the Protestor and the Protestor’s representatives.

All protests must be addressed to:

Director of Sourcing and Economic Impact Division Los Angeles World Airports 7301 World Way West, 4th Floor Los Angeles, CA 90045

With a copy to:

The Office of the City Attorney Airport Division 1 World Way, Room 104 Los Angeles, CA 90045

U. POST-AWARD DEBRIEFING

Within 30 calendar days after execution by LAWA of the contract, upon written request to the Procurement Contact, LAWA will be available for an oral debriefing session with the unsuccessful Proposer. The debriefing will be limited to the debriefed Proposer’s overall ranking, the strengths and weaknesses of its proposal, and answer questions regarding the selection process. Debriefings shall not include a point-by-point comparison of the debriefed Proposer’s proposal with other proposals.

V. Title VI Solicitation Notice LAWA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all bidders or offerors will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

<< End of Section 1 >>

SECTION 2

Formatting & Submission Requirements

2.1 ADHERENCE

Proposals shall be submitted in accordance with the requirements set out in this document. Any proposal that does not adhere to the requirements in this RFP may be deemed non-responsive and rejected. LAWA reserves the right, in its sole discretion, to waive minor informalities or minor deviations.

2.2 DATE & TIME

Proposals shall be submitted prior to the due date and time specified in Section 1.4 - Procurement Schedule. Late proposals will not be accepted or considered.

2.3 NOTICE OF INTENT TO PROPOSE

Proposers should complete and submit the Intent to Bid on https://lawa.bonfirehub.com by the date indicated in the Procurement Schedule. This is NOT mandatory but will assist LAWA with future planning. If there is no intent to propose on this RFP, please indicate the reason why on the form (to assist LAWA on future solicitations).

2.4 ELECTRONIC SUBMISSION

Proposers are required to submit their Proposal via electronic submission at:

h t t p s : / / l a w a . b o n f i r e h u b . c o m

• Proposals will NOT be accepted using any other method (e.g. hardcopy delivery, email, facsimile, etc.).

• The Proposal must be uploaded and submitted prior to the Due Date/Time indicated in Section 1.4 - Procurement Schedule.

• LAWA strongly recommends that Proposers give themselves sufficient time to upload documents (at least one day before the Proposal Due Date).

• The Proposer must upload electronic files, as outlined in Bonfire.

• All files must be titled with “RFP Number + Proposer Name” (e.g. “0051-2024-07-RFP

Consultant Name”)

2.5 GENERAL FORMAT

All responses to this RFP shall be made in accordance with the format outlined below. Failure to submit in the requested format or failure to submit all the required forms may cause a proposal to be deemed non-responsive. The format for the proposal includes the following:

‐ Shall be written in the English language and use U.S. standards of measurement.

‐ Be single-spaced with a minimum font size of 11.

‐ Prepared simply, economically, and without unnecessary promotional materials.

‐ Each file has a maximum file size of 1000 MB.

https://lawa.bonfirehub.com/

‐ Any supplementary artwork, visual aids, films, and other extraneous materials will not be accepted or reviewed.

‐ If applicable, designated projects will require blueprints, specifications, project closeout packages, O&M manuals, and warranties, in .pdf format.

<< End of Section 2 >>

SECTION 3

Proposal Contents

This RFP solicitation contains Submittal forms, which must be used by the Proposer. Proposers must not include website links or embedded documents in any Submittal, as they will not be accessible. LAWA will not consider information outside of, or embedded in, the Submittals. Any response that does not adhere to the requirements of each Submittal may receive a “0” score for that particular Submittal.

The RFP Submittal consists of five parts:

1. Submittal A – Administrative Requirements

2. Submittal B – Business Enterprise (BE) Program Participation

3. Submittal C – Minimum Requirements

4. Submittal D – Written/Technical Proposal

a. Part 1 – Qualifications and Experience

b. Part 2 – Approach and Methodology

c. Part 3 – Inclusivity Plan

5. Submittal E – Cost/Fee Schedule

3.1. ADMINISTRATIVE REQUIREMENTS (MANDATORY)

The Administrative Requirements are found in Submittal A – Administrative Documents. Failure to complete, sign, and submit these documents may lead to disqualification of the proposal. The incomplete submission of the required forms will result in the Proposer being deemed non-responsive. Please review these documents very carefully for accuracy and completeness, prior to submittal. Please note that all documents must be signed by the duly authorized representative of the entity or sole proprietor.

Additional information (including supplemental guides, instructions, and examples) can be found online at: www.lawa.org/en/lawa-businesses/lawa-administrative-requirements.

For assistance regarding these Administrative Documents, please email the Procurement Contact.

3.2. BUSINESS ENTERPRISE (BE) PROGRAM PARTICIPATION

The BE program documents are found in Submittal B - Business Enterprise Program Participation.

LAWA is committed to creating an environment that provides all individuals and businesses open access to the business opportunities available at LAWA. LAWA’s policy is to ensure diversity in the award and administration of all LAWA contracts. The successful Proposer shall be required to meet minimum contracting participation percentages for firms certified in the Business Enterprise Programs specified for this RFP. To be deemed responsive to this proposal, Proposers must commit to meet or exceed the mandatory minimum BE Program participation requirements set forth below. Additional information can be found in Exhibit 2 - Business Enterprise (BE) Program Information.

http://www.lawa.org/en/lawa-businesses/lawa-administrative-requirements

Business Enterprise Program Mandatory Participation Level

Small Business Enterprise (SBE) 25%

Local Business Enterprise (LBE) 10%

Local Small Business Enterprise (LSBE) 2%

Disabled Veterans Enterprise (DVBE) 0%

LAWA encourages and expects all Proposers to engage in meaningful efforts to pursue subcontracting, mentoring, joint venturing, teaming, and/or other partnering opportunities with certified firms in all aspects of the work specified in the proposal. The Successful Proposer’s commitments will become a part of the contract between LAWA and the Successful Proposer, along with any additional terms and conditions specified and required by LAWA. The contract between LAWA and the Successful Proposer shall include a robust program by which LAWA will monitor the Successful Proposer’s compliance with commitments set forth in the proposal.

3.3. MINIMUM REQUIREMENTS

The Minimum Requirements form is found in Submittal C – Minimum Requirements Form. The incomplete submission of this form will result in the Proposer being deemed non-responsive.

Minimum Requirements:

Proposals will be accepted only from people, partnerships, organizations, firms, or corporations that meet the following criteria. Proposers must demonstrate that their proposed staff meet the following minimum qualifications:

a. Proposed staff shall possess a California Contractor’s “B” License.

3.4. WRITTEN/TECHNICAL PROPOSAL

The Written/Technical Proposal has three (3) separate parts, which have maximum page limit requirements. The Proposer is to use Submittal D – Written/Technical Proposal Form. Any Submittal Part that exceeds the maximum page limit may receive a “0” score for the particular Part. All proposals should include a cover letter, cover page, and table of contents.

Part 1 - Qualifications and Experience (10-Page Maximum Limit – Excluding Resumes)

The Proposer should outline their qualifications and experience. The Proposer should provide at least three (3) specific examples of past work/projects that demonstrate their ability to meet the requirements specified in Exhibit 6 – Project Requirements and Exhibit 10 – Technical Specifications and delivery of similar work, including the following:

a. Provide a summary of the Proposer’s core business activity and the overall qualifications and experience of the Proposer Team to meet the objectives of this RFP. Include the Proposer’s successful experience over the last five (5) years with the following:

• JOC, Simplified Acquisition of Base Engineering (SABRE), Indefinite Delivery/ Indefinite Quantity (IDIQ) construction or similar multi-project/multi-discipline construction contracting projects.

OR

• Construction contracting at an occupied, operating airport of similar size and complexity to LAX.

For each project, identify the following:

• Name of the owner

• Location of the project

• Date the project was awarded

• Size of the project ($)

• Description of the work or services provided

• Project results (which may include cost or schedule overruns, quality, utilization of small/targeted businesses, etc.)

b. Representative Contracts: Briefly describe at least three (3) “Representative Contracts” the Proposer considers most relevant to the information requested in this RFP. Please complete and submit “Exhibit 22 – Representative Contracts Form” (not included in the overall page limit for Part 1). Attach/include the form along with the resume.

c. List any past relationships or experiences with LAWA. Include the following information:

• LAWA’s Division Name/Section

• Date the project was awarded

• Total contract amount

• Description of the work or services provided

• Project results (which may include cost or schedule overruns, quality, utilization of small/targeted businesses, etc.)

d. JOC Contractor’s Representatives / Key Personnel

Proposer to propose/elect supervisory personnel. Provide qualifications and experience of JOC Contractor’s Representative on JOC, SABRE, or IDIQ, or airport construction with similar scope, complexity, and value. LAWA may include a “key person’s clause” as part of the contract, committing supervisory personnel to the project as proposed.

The Proposer should outline the experience and qualifications of the team that will be assigned to this contract, including key personnel and key subcontractors or subconsultants.

The Proposer is responsible for assigning key personnel (individuals) who will administer, manage, and direct the contract. The key personnel identified in the proposal shall be assigned to their roles after the award is made. The Proposer will not be permitted to remove or replace these individuals during the first (12) months of this contract, unless requested in writing and approved by LAWA’s authorized representative (except for events such as:

medical emergency, injury or sickness, resignation).

a) Project Manager (Individual who will be the overall primary day-to-day point of contact throughout this project).

Highlight any unique attributes that make the team especially qualified for the scope of services. This may include:

• The relevant experience of each of its assigned key personnel and subcontractors that led the Proposer to select said personnel/subcontractors for a key role.

• Any approaches, tools, techniques, or unique experiences, including any education, training, and professional qualifications/certifications that the proposer believes make the selected personnel/subcontractors the best fit for their role on this project.

• Detail the California State licenses or registrations.

The Proposer may provide resumes for the key personnel (listed above) who will be assigned to the contract. Resumes are limited to one (1) page per key personnel (the resumes are not included in the overall page limit for Part 1).

e. Key Personnel References Provide client references to substantiate their listed experience. The client references must include the project name, dates, location of services provided, client names, email addresses, addresses, and telephone numbers. Please complete and submit “Exhibit 23 – Reference Form” (not included in the overall page limit for Part 1). Attach/include the form along with the resume.

Note on Key Personnel References:

Proposer must provide a section that includes, at a minimum, three (3) relevant references for each team member identified as key personnel. Proposers must only submit verifiable references, with current email and phone numbers for each reference. References should be on similar projects or services that closely match the size, complexity, and tasks described in the statement of work in this RFP, and where the key personnel served in similar roles.

References must be from the end-client or users of the project or service, and not third-party consultants or the owner’s representatives.

LAWA may contact these references to gather information about their experiences and satisfaction with the ability of the key personnel identified to deliver high-quality work. LAWA also reserves the right to seek other verifications as necessary and additional references independent of those supplied by the Proposer, including internal references in relation to the Proposer and any subcontractors’ performance under any past or current contracts with LAWA. Multiple key personnel can use the same “references” provided.

Part 2 – Approach and Methodology (15-Page Maximum Limit) This submittal should demonstrate that the Proposer can visualize and articulate what they will do to successfully deliver the project/services outlined in Exhibit 6 – Project Requirements and Exhibit 10 – Technical Specifications. This document should be a concise synopsis of the critical tasks that will be taken to meet LAWA’s expectations (cost, time, quality, etc.). This section shall include, but is not limited to:

a. The Proposer should provide sufficient information to demonstrate their understanding of the scope of work/requirements, and for meeting these requirements.

b. The Proposer should identify and discuss key challenges, risks, and issues, and outline the firm’s approach and experience in addressing them. Include in this section any Claims History, if applicable:

• List, and indicate the final ruling or outcome, all projects in the last five (5) years that have resulted in a claim, litigation, City Engineer’s decision, mediation, or arbitration with the client or owner.

• List any construction projects your firm failed to complete because of financial reasons, labor disputes, failure of your employees to perform, termination for cause, finding of “non-responsibility,” or any other reasons.

c. The Proposer shall describe in detail the methods, tools, technology, innovation, and expertise they will use to deliver the required scope described within this RFP.

d. The Proposer should provide a brief roadmap or management plan, which describes the general approach (major activities or tasks), which will be utilized to deliver the project/service successfully. Include in this section:

• Company organization chart of the Project Team that identifies each member by title, responsibility (or technical specialty), and reporting structure of Project Team members.

• Procedures for managing the project to include preparation of estimates, scheduling, field supervision, and interface between the Proposer’s home office and LAWA.

• Measures to ensure responsiveness to routine, urgent, and emergency projects, and internal and external communication.

e. The Proposer should demonstrate their knowledge of airports, specific applicable airport operations, safety, and security procedures; and how they plan to coordinate their work based on the needs of LAWA. Proposers should provide details on their experience and ability to perform work in an active airport environment within the project schedule and budget. In this section, include the following:

• Safety records and program.

• Current Workmen’s Compensation Modifier, number of lost time incidents during the last five (5) years, and the associated total number of lost days related to safety incidents.

• Number of OSHA citations received over the last five (5) years and any repeat citations.

Part 3 – Inclusivity Plan (3-Page Maximum Limit) The Proposer shall provide a detailed plan (“Plan”) describing their team’s past and present approach to inclusivity, including examples demonstrating its past performance and history of achievement on diversity and inclusion goals/commitments on similar projects. The Plan, which will become part of the contract of the selected Proposer, shall delineate the strategies that the Proposer will undertake to meet/achieve its commitments to inclusion and the Business Enterprise (BE) goals, both prior to and after any contract award.

Proposers should also clearly identify scopes of work, key milestones and steps it will undertake to ensure subcontractor utilization and prompt payment strategies or initiatives, as well as capacity building (i.e., mentoring, training, or other supportive services) as it relates to its BE partners.

This Plan will also identify the individual with executive/managerial authority who will have programmatic responsibility for the Plan and will act as the liaison to LAWA during the project period on inclusivity matters, as well as the steps this individual will take to manage and monitor BE participation and adherence to the Plan.

3.5. COST & FEE SCHEDULE

The purpose of this submittal is to provide a standard format for the Proposer to submit estimated costs suitable for detailed review and analysis to LAWA. The form is found in Submittal E - Cost & Fee Proposal. The Proposer will be allowed a management mark-up of up to 3% on the Sub- Contractor’s labor only.

JOC Contractor fee proposal will consist of six (6) coefficients. Refer to “Exhibit 4 – JOC Coefficient Instruction” and “Exhibit 4.1 – JOC Fee Schedule (Coefficients).” A coefficient is an inclusive multiplier that reflects an adjustment to all line items contained in the JOC System (e.g. 1.15 reflects a 15% markup, .98 reflects a 2% discount, etc.). For developing or determining your coefficient rate sheet, refer to “Exhibit 25 – FOS Simplebid Unit Price Book (UPB).”

IMPORTANT NOTE:

Please contact Rich Foley (Director of Sales) of Facility Optimization Solutions (FOS) at (310) 229- 2722 or email at rfoley@foscd.com or visit the website at www.FOSCD.com to obtain a FREE access of FOS software platform called, Simplebid®, for the purpose of reviewing task prices and developing cost coefficients. LAWA will bear all costs associated with this JOC RFP.

The proposal coefficients should include all costs other than those contained in the pre-priced task prices, including but not limited to: Direct cost of doing the work, labor, burden, overhead, general and administrative, profit, sales and excise taxes, office expenses, mobilization, close-out costs, bonding, insurance, permits, compliance with environmental laws, protective clothing and equipment (other than suit and respirator filter which may be included in asbestos line item), traffic and work site barriers, personnel used as flagmen, protecting and supporting existing utilities, computer equipment and software, vehicles, maintenance, fuel, parking, waste or excess materials, disposal of waste materials, daily and final site clean-up, incidentals, fasteners, costs for purchase of equipment and vehicles, material delivery costs, all testing (included but not limited to concrete, soil, rebar, anchors, pull, torque) and all contingencies in connection with performing the work.

NO ADDITIONAL PAYMENT WILL BE ALLOWED FOR ANY OF THE ABOVE-COST ITEMS.

The Non-Pre-Priced Coefficient is a factor that represents the JOC Contractor’s full remuneration for work items that are not found in the JOC System Material(s) must meet LAWA requirements as detailed in “Exhibit 6 – Project Requirements” and/or “Exhibit 13 - Design and Construction Handbook,” which is more stringent. The non-pre-priced coefficient shall be applied to direct subcontractor quotes (minimum of three) for non-pre-priced work.

mailto:rfoley@foscd.com http://www.foscd.com/

Using only the form provided as “Exhibit 4.1 – JOC Fee Schedule (Coefficient),” Proposer will submit the required coefficients to be applied to the JOC System prices. The form shows the weighting for each pricing category. Weighting represents LAWA’s attempt to fairly evaluate Proposer’s Fee using a pre-determined criterion. Weighting is no guarantee of the type of work to be assigned under the Contract. Proposers must upload “Exhibit 4.1 – JOC Fee Schedule (Coefficient)” under Submittal E – Cost & Fee Schedule.

Coefficients are not subject to negotiation if the amount of work in Categories A-E (Refer to Exhibit

4.1 - JOC Fee Schedule (Coefficient)) is not distributed as outlined in the RFP. Within each category, the firm(s) with the lowest coefficient will receive the maximum points for that category, and others will receive points proportionally.

[(Lowest Firm’s % divided by Firm X’s %)*Category Maximum Points]

The following is an example of how the fee evaluation points for Category “A,” Standard Hours Pre-TSA Screening Areas, will be proportionally distributed via the formula:

If Firm A is the lowest at 1.0, Firm A receives the full 5 points

If Firm B is at 1.1, [(1.0 divided by 1.1)*5 points] = 4.5 points

If Firm C is at 1.25, [(1.0 divided by 1.25)*5 points] = 4 points

NOTE:

If during the contract, LAWA adds administrative items unknown at contract signing, at LAWA’s sole discretion, JOC Contractor may be able to renegotiate the affected coefficients.

<< End of Section 3 >>

SECTION 4

Evaluation Procedures

4.1 MANDATORY ADMINISTRATIVE SUBMISSION REQUIREMENTS

LAWA will review all submissions to determine compliance with mandatory submission requirements. The Proposer’s failure to comply with the instructions or to submit a complete proposal may result in the proposal being deemed non-responsive. Proposals deemed non-responsive will be eliminated from further consideration.

4.2 EVALUATION OF WRITTEN PROPOSAL

LAWA plans to award a contract to the most qualified Proposer with the best value to the City based upon the evaluation criteria described below. Written Proposals will be rated independently by members of an evaluation panel. The evaluation panel will score proposals based on how well the proposer responded to each of the criteria identified herein.

Based on the ratings of each proposal against the evaluation criteria, LAWA may establish a shortlist comprised of the most highly rated proposals. LAWA may limit the number of Proposers on the shortlist to the greatest number that will permit an efficient competition. The shortlisted Proposers will be invited to Interviews. The criteria and weights that will be used to shortlist Proposers are shown in below.

Criteria Reference Weight

Administrative Documents (Mandatory) Submittal A Pass/Fail

Business Enterprise (BE) Participation (Mandatory) Submittal B Pass/Fail

Minimum Requirements (Mandatory) Submittal C Pass/Fail

Written/Tech…