REQUEST FOR PROPOSALS

MISC CONSTRUCTION VIA JOC

Los Angeles World Airports

TABLE OF CONTENTS

PROJECT REQUIREMENTS

[DIVISION 1]

TABLE OF CONTENTS

SECTION

TITLE

PR -1 SCOPE OF WORK

PR -2 UTILITIES

PR -3 PRODUCT, MATERIAL AND EQUIPMENT SUBSTITUTIONS - DELETED

PR -4

CONTRACT UNIT PRICE – MEASUREMENT AND QUANTITIES -

DELETED

PR -5 PROJECT MEETINGS

PR -6 SUBMITTAL PROCEDURES

PR -7 CONTRACTOR'S REQUEST FOR INFORMATION

PR -8

ENVIRONMENTAL MITIGATION AND SPECIAL CONSTRUCTION

REQUIREMENTS

PR -9 QUALITY ASSURANCE

PR -10 CONTRACTOR QUALITY CONTROL PROGRAM

PR -11 CONSTRUCTION FIELD FACILITIES

PR -12 PRODUCT HANDLING

PR -13 LAWA FURNISHED MATERIALS

PR -14 SURVEYING

PR -15 SAFETY

PR -16 SUSTAINABLE CONSTRUCTION METHODS

PR -17

VIRTUAL DESIGN AND CONSTRUCTION (VDC),

BUILDING INFORMATION MODEL (BIM) - DELETED

PR -18 PROJECT CLOSEOUT

PR – 1 – SCOPE OF WORK Page 1 of 3

PR – 1 – SCOPE OF WORK

1. GENERAL

The work shall include the furnishing of all labor, materials, supervision, tools, equipment, services, and incidentals necessary to prescribe and provide for the complete and finished performance and accomplishment, in every respect, of the entire contemplated Work or improvements indicated by the Contract Documents relating to this particular Project; and it shall be understood that the Contractor undertaking the execution of all or any part of such Work or improvement will be required to perform, construct, and complete the same in a thorough, satisfactory, and skillful manner in accordance with the provisions of the Contract Documents.

2. SCOPE OF WORK

A. The Contractor will furnish all labor, materials, and equipment necessary and reasonably inferable to complete the work in accordance with LAWA’s requirements, the Job Order Contract and the individual Task Orders.

3. PHASING

A. The Contractor shall perform all work in accordance with Contract Documents and phasing described herein. The Contractor’s baseline schedule shall be submitted and approved by LAWA prior to commencement of construction as required under Special Conditions, Scheduling of Work. The baseline schedule shall allow all work to be completed within the contract time limit and phasing requirement herein.

B. LAWA will issue an individual Notice to Proceed for each Task Order as described hereafter.

The Contractor may begin any work on a given phase after LAWA issues the NTP for that phase unless specifically approved in writing. For each phase the Contractor can only work within the area at any time as indicated in the Task Order.

C. The Contractor shall perform each phase of the work within the periods of time specified.

Liquidated damages may be assessed (as specified in the Task Order) if the Contractor fails to complete any phase within the specified allowed duration.

D. The words “area”, “zone”, and “phase” may be used hereafter to describe either the period of time and/or the area in which certain work is to be done.

E. The time for completion of the Work under each Task Order will consist of the following phases:

1. Contractor shall complete the process and obtain necessary approvals for the following:

a. Obtain Badging and insurance for contractor and sub-contractors

b. Complete mobilization

c. Review and approval of submittals including but not limited to the baseline schedule, quality assurance, safety program, etc.

d. Obtain Agency Permits, including but not limited to permits from the Building

Department, Department of Health, TSA, FAA-7460, and other as required

e. Other Administrative Requirements as may be required

PR – 1 – SCOPE OF WORK Page 2 of 3

4. CONTRACTOR’S EQUIPMENT AND FACILITIES

A. The Contractor shall furnish and maintain in good condition all equipment and facilities as required for the proper execution of the work.

B. The Contractor shall provide and maintain enclosed toilets for the use of employees engaged in the Work (when public facilities are not locally available). These accommodations shall be maintained in a neat and sanitary condition, and regularly pumped out.

C. Storage of equipment and materials left overnight shall be in the work site or the area designated by LAWA. Areas adjacent to the construction may be made available for temporary use by the Contractor without cost whenever such use will not interfere with other purposes.

The Contractor shall be liable for any damage caused to such premises or areas.

D. The Contractor shall restore the Operations and Storage Yard and adjacent areas to their original condition prior to final acceptance of the Project, or at the discretion/option of LAWA, left in place at completion of the Project and Ownership shall thereupon be vested to the City.

E. Equipment and materials shall be stored off the Site until they are to be used on the Work.

Equipment and materials located on the Site, but not being used, shall be left in the work site or at locations to be designated by LAWA. All equipment that is no longer needed shall be removed immediately from the Site. All other operations of the Contractor shall be confined to the areas authorized or approved by LAWA.

5. REMOVAL AND DISPOSAL OF STRUCTURES AND OBSTRUCTIONS

All structures or obstructions which are not to remain in place or to be used in the new construction shall be removed as directed by LAWA. All material found on the Site or removed and not salvaged will become the property of the Contractor unless otherwise indicated. The Contractor must deliver to LAWA a receipt evidencing that material removed from the Airport for disposal has been disposed of at a legally authorized dumping site. All disposal costs shall be included in the Task Order pricing.

6. NOT USED

7. PERMITTING PHASE RESPONSIBILITIES

A. Contractor costs associated with obtaining the building and demolition permits will be included in the coefficients

B. Contractor shall coordinate with LADBS for off hour’s inspections. The Contractor will be responsible for all Building & Safety personnel off hour charges beyond their normal work hours of 7AM to 3PM, Monday through Friday (holidays excluded). These off hours Building and Safety inspection personnel costs are estimated to be approximately $150/hour (four hour minimum charge).

C. Prior to commencing Work on the Contract, the Contractor and its Subcontractors must supply either the Business Tax Registration Certificate Number, Business Tax exemption Number or the Vendor Number obtained from the City Clerk. The Contractor must also provide the effective dates of the number.

PR – 1 – SCOPE OF WORK Page 3 of 3

F. Contractor shall allow sixty (60) calendar days in its Construction Schedule for approval of permits by LADPS when required or other approvals from any agency after the Contractor’s submittal of a complete and accurate application.

G. The Contractor shall procure all permits, approvals, and licenses required, including design-build services as may be required by the Task Order, pay all charges and fees, and give all notices necessary. The Contractor shall procure all required permits, approvals, and licenses prior to the commencement of the related Work. The cost of the permits and licenses is incidental to the other Work and no additional payment shall be made for costs incurred in obtaining the permits and licenses or in conforming to the requirements thereof..

H. All other required plan checks and permits including but not limited to the following: baggage handling system structural supports, fire protection system, FAA 7460, shall be obtained by the Contractor and shall be included in the Contractor’s proposal, and are not reimbursable under this allowance item. The Contractor shall include time for the acquisition and processing of permits into the schedule. The Contractor shall allow 60 calendar days for the processing and acquisition of the FAA 7460 Permit.

END OF SECTION

PR – 2 – UTILITIES Page 1 of 14

PR – 2 – UTILITIES

1. LOCATION

A. Pursuant to Section 4216 of the Government Code, at least 2 working days prior to commencing any excavation, the Contractor shall contact the regional notification center (Underground Service Alert of Southern California) and obtain an inquiry identification number.

B. In instances when working in the vicinity of State Highways, the Contractor shall contact Caltrans directly for the location of its subsurface installations.

C. The Contractor shall determine the location and depth of all utilities, including service connections. Unless otherwise specified, payment shall be considered as included in the contract amount for other items of work.

D. The Contractor shall expose and verify by survey the depth and alignment of all underground utilities at the Site prior to commencing excavation. The Contractor shall pothole and survey all utilities within a five (5) foot distance of any footing, prior to the excavation for said footing.

All such exploratory excavations shall be performed as soon as practicable after the Notice to Proceed award of the Contract and in any event, a sufficient time in advance of construction to avoid possible delays to the Contractor's Work. When such exploratory excavations show the utility location as indicated on the drawings to be in error, the Contractor shall immediately notify the Inspector and LAWA and shall note utilities on As-Built Construction Plans. The Contractor should not rely upon plan designation of location of underground utilities. The number of exploratory excavations and extent of potholing required shall be that number which is sufficient to determine the alignment and grade of the utility. No costs shall be allowed for such Work except those included in the Contractor's Bid.

E. The Contractor shall contact utility providers after the I.D. number is obtained from the Underground Service Alert [USA] (1-800-227-2600) but not less than fourteen (14) Days before the excavation Work is started, to mark or identify existing utilities. If the utility is owned by the City of Los Angeles, a confirmation number indicating that the City has been notified shall be obtained by USA and/or the Contractor from the appropriate City Department. The I.D. number together with the date acquired shall be reported to the Inspector when calling for inspection.

F. The Contractor's attention is directed to the existence of certain underground facilities that may require special precautions be taken by the Contractor to protect the health, safety, and welfare of workers and of the public. Facilities requiring special precautions include, but are not limited to: fire protection systems including fire hydrants and associated underground utilities to remain in service; underground electric supply system conductors or cables, with the potential to ground more than 300 V, either directly buried or in duct or conduit which do not have concentric grounded or other effectively grounded metal shields or sheaths.

G. The following list shows the contact numbers for utility companies and representatives whose facilities may be impacted by this Project.

PR – 2 – UTILITIES Page 2 of 14

Agency/Company Phone Number City of L.A., Dept. of Water and Power/Water (213) 481-5411 City of L.A., Dept. of Water and Power/Power (213) 367-4215 Southern California Gas Company (310) 605-4181 SBC Regional Engineer Office (Los Angeles County) (310) 847-1121

2. PROTECTION

A. All utilities encountered along the line of the Work shall be maintained continuously in service during all the operations under the Contract, unless other arrangements satisfactory to the utility and LAWA are made. Utilities shall include, but not be limited to, all above or below ground conduit, pipes, wet wells, ducts, cables, and appurtenances associated with oil, gas, water, steam, irrigation, sewer, storm drain, wastewater, air, electrical, power, instrumentation, communication, telephone, TV, and lighting systems, whether or not owned by the City. All valves, switches, vaults, and meters shall be maintained readily accessible for emergency shutoff.

B. Where protection is required to ensure support of utilities located as shown on the Plans or in accordance with Section PR-2-1, the Contractor shall, unless otherwise provided, furnish and place the necessary protection at its expense.

C. Upon learning of the existence and location of any utility omitted from or shown incorrectly on the Plans, the Contractor shall immediately notify LAWA in writing. When authorized by LAWA, support or protection of the utility will be paid for as provided in the contract documents.

D. Fire and police call boxes and conduits shall be protected by the Contractor. Should this be damaged by the Contractor's operations, immediate notification shall be given to LAWA.

Damaged facilities will be replaced by LAWA at the Contractor's expense.

E. When placing concrete around or contiguous to any non-metallic utility installation, the Contractor shall at its expense:

1. Furnish and install a 50mm (2 inch) cushion of expansion joint material or other similar resilient material; or

2. Provide a sleeve or other opening which will result in a 50mm (2 inch) minimum-clear annular space between the concrete and the utility; or

3. Provide other acceptable means to prevent embedment in or bonding to the concrete.

F. Where concrete is used for backfill or for structures which would result in embedment, or partial embedment, of a metallic utility installation; or where the coating, bedding or other cathodic protection system is exposed or damaged by the Contractor's operations, the Contractor shall notify LAWA and arrange to secure the advice of the affected utility LAWA regarding the procedures required to maintain or restore the integrity of the system.

G. Unless otherwise specified, all underground utility conduits shall have a minimum cover of eighteen (18) inches and shall have identifying detectable tape placed in the trench above the conduit. The detection tape shall be made of metalized foil laminated between two layers of inert plastic film, six (6) inches wide and a minimum of 4.5 mils thick, as described

PR – 2 – UTILITIES Page 3 of 14 here:

1. Safety Red ..................................... Electric and lighting conduit and cables.

2. Safety Yellow ................................. Gas, oil, steam, petroleum or gaseous materials.

3. Safety Orange ............................... Telephone, alarm, or signal cables and conduit.

4. Safety Blue .................................... Potable water or irrigation.

5. Safety Green ................................. Sewer or drain lines

6. Safety Purple ................................. Reclaimed Water

H. The detection tape shall be placed directly above and reasonably horizontal for the full length of the conduit. For conduits with less than four (4) feet of cover, install tape four (4) to eighteen

(18) inches below the subgrade surface and at least twelve (12) inches above the conduit. For conduits with more than four (4) feet of cover, install tape at least three (3) feet above the conduit.

I. Upon completion of the Work, the Contractor shall remove all enclosures or protective coverings and leave the work area in a finished condition.

J. Protection of Existing Utilities

1. The Contractor shall protect all existing utilities and improvements not designated for removal. Physical protection of utilities in proximity of pavement sections shall be provided by the Contractor in all cases. Except where noted on the plans, encasement protection of utilities in proximity of pavement sections shall require prior approval of LAWA. No separate payment for protection of utilities shall be made.

2. All materials, labor, supervision and incidentals necessary to construct the projection as detailed on the plans and as accepted by LAWA shall be considered incidental to the related bid items in the project or lump sum price.

3. DAMAGE TO EXISTING UTILITIES AND IMPROVEMENTS

A. Any utility or improvement that is damaged by the Contractor shall be immediately reported in writing to LAWA and immediately repaired to a condition equal to, or better than, the condition they were in prior to such damage. Repair Work shall be continuous until the utility or improvement is placed back in service.

B. The provisions of this Subsection shall not be abated even in the event such damage occurs after backfilling or is not discovered until after completion of the backfilling.

C. All repairs to a damaged utility or improvement shall be inspected and approved by LAWA and an authorized representative of the utility or improvement before being concealed by backfill or other Work.

D. In case of damage which in the opinion of LAWA threatens the safety of persons or property, the Contractor shall immediately make all repairs necessary for removal of the hazard. Should the Contractor fail to take prompt action to this end, LAWA has the option to remove any hazard resulting from damages caused by the Contractor without waiving any other rights LAWA may have, and actual costs plus 15% administrative fee will be charged to the Contractor.

E. If an existing utility or substructure is not shown in the original Contract Documents, but has

PR – 2 – UTILITIES Page 4 of 14 been made known to the Contractor prior to excavation, the utility or substructure shall be considered as an existing known condition. Under these circumstances, the Contractor shall be responsible for protecting the utility. Damage to a utility, which has been made known to the Contractor, shall be repaired at the Contractor's sole cost. The Contractor shall, at its own expense, satisfactorily repair damage to any known pipeline, sewer, conduit, utility, or other underground structure which may result from its operations or negligence. If it is necessary for LAWA to repair such damage, the Contractor will be billed for and shall pay the actual cost to LAWA for labor and materials plus fifteen percent (15%) administrative costs.

4. REMOVAL

A. Unless otherwise specified, the Contractor shall remove all interfering portions of utilities shown on the Plans as “abandoned” or “to be abandoned in place”. Before starting removal operations, the Contractor shall ascertain from LAWA whether the abandonment is complete, and the costs involved in the removal and disposal shall be included in the Bid for the items of work necessitating such removals.

B. The Contractor shall notify LAWA, in writing, fifteen (15) days in advance of taking any existing utility line out of service. Arrangements satisfactory to LAWA must be made prior to taking any existing utility line out of service for any purpose. The Contractor shall confirm with the Inspector and LAWA twenty-four (24) hours prior to disconnect.

C. The Contractor shall pull out all wire from an electrical duct bank that is being abandoned and disconnect same from servicing panel.

5. RELOCATION

A. Where the proper completion of the Work requires the temporary or permanent relocation and/or removal of an existing utility or other improvement which is shown on the Plans, the Contractor shall, at its own expense, without unnecessary delay, temporarily or permanently relocate or replace such utility or improvement in a manner satisfactory to LAWA. All cases of such temporary relocation, removal, or restoration shall be accomplished by the Contractor in a manner that will restore or replace the utility or improvement as nearly as possible to its former locations and to as good or better condition than was found prior to removal.

B. All existing utilities being relocated by the Contractor shall not be out of service for more than a 4-hour period, unless otherwise specified. This four (4) hour shutdown period for switch-over shall be performed at night.

C. The Contractor must notify LAWA thirty (30) Days in advance of any proposed connection and shall notify LAWA and the Inspector twenty-four (24) hours prior to the actual connection to any existing utility

6. DELAYS

A. The Contractor shall notify LAWA of its construction schedule insofar as it affects the protection, removal, or relocation of utilities. Said notification shall be included as a part of the construction schedule in accordance with the contract documents. The Contractor shall

PR – 2 – UTILITIES Page 5 of 14 notify LAWA in writing of any subsequent changes in the construction schedule which will affect the time available for protection, removal, or relocation of utilities.

B. The Contractor will not be entitled to damages or additional payment for delays attributable to utility relocations or alterations if correctly located, noted, and completed in accordance with the Location Section above.

C. The Contractor may be given an extension of time for unforeseen delays attributable to unreasonably protracted interference by utilities in performing work correctly shown on the Plans.

D. LAWA will assume responsibility for the timely removal, relocation, or protection of existing main or trunk-line utility facilities within the area affected by the Work if such utilities are not identified in the Contract Documents. The Contractor will not be assessed liquidated damages for any delay caused by failure of LAWA to provide for the timely removal, relocation, or protection of such existing facilities.

E. If the Contractor sustains loss due to delays attributable to interferences, relocations, or alterations not covered by the provisions of this Utilities Section, which could not have been avoided by the judicious handling of forces, equipment, or plant. there shall be paid to the Contractor such amount as LAWA may find to be fair and reasonable compensation for such part of the Contractor’s actual loss as was unavoidable and the Contractor may be granted an extension of time.

7. UTILITY COORDINATION AND SHUTDOWN PROCEDURES AT LAX

7.1 SUMMARY

A. Los Angeles International Airport is an operational airport. Therefore, it is imperative that the Contractor establishes close coordination with LAWA, airline leaseholders, airport terminal and airfield operations staff, and other organizations for all construction activities (other LAWA and tenant Contractors) and, especially, for Utilities System cutovers and shutdown of equipment and systems. The Contractor shall avoid impacting stakeholder operations during their normal working hours. Some construction activities, including many system cutovers and temporary shutdowns, will be restricted to short four (4) hour work windows scheduled between the hours of 12:01AM and 5:00AM (Actual shutdown times will vary due to specific system availability). Contractor shall use available times efficiently, consistent with the phasing requirements of the contract, and shall include contingency and recovery plans to return systems to operation if the scheduled cutovers/shutdown work cannot be completed within the allotted time.

B. The Contractor shall request that utility owners mark or identify existing utilities, and allow 15 days, from Contractor notice, in his schedule for this activity. The Contractor shall determine the exact locations and depth of all utilities, and confirm the location of utilities indicated on the concept drawings.

C. The Contractor shall make exploratory excavation of all utilities. The number of exploratory excavation required should be that number which is sufficient to determine the location and alignment of the utility. All costs for such work shall be absorbed by the Contractor.

PR – 2 – UTILITIES Page 6 of 14

D. The Contractor shall expose (pothole) and verify (by survey) the depth and alignment of all underground utilities in the vicinity of the construction site.

E. When such exploratory excavation show the utility locations as indicated on the drawings to be significantly in error, the Contractor shall notify LAWA in writing of any conflicts between the design and existing utilities. The Contractor shall document the locations found by survey, and provide this information to LAWA, Contractor’s Designers and sub-contractors, such that a full existing composite utility plan can be prepared as a base CADD document.

F. The Contractor shall secure the service of Underground Service Company to verify the locations of all utilities. The Contractor shall contact utility owners after the I.D number is obtained from the Underground Service Alert [USA] (phone: 1-800-227-2600) not less than fourteen (14) days before excavation work is started, to mark or identify existing utilities. If the utility owner is the City of Los Angeles (DWP, Bureau of Street Lighting, etc.), a confirmation number indicating that the City has been notified shall be obtained by USA or the Contractor from the appropriate City Department. The I.D. number together with the date acquired shall be reported to LAWA when calling for inspection. Los Angeles World Airports (LAWA) will not mark utility lines owned and maintained by LAWA.

G. The Contractor’s attention is directed to the existence of certain underground facilities that may require special precautions by the Contractor to protect the health, safety, and welfare of workers and of the public.

H. Facilities requiring special precautions such as compressed air lines; conductors of petroleum products, oxygen, chlorine, and toxic or flammable gases; natural gas in pipelines greater than six inches in diameter, or pipelines operating at pressures greater than 60 psi (gauge);

underground electric supply system conductors or cables, with the potential to ground more than 300V, either directly buried or in duct or conduit that do not have concentric grounded or other effectively grounded metal shields or sheaths. The Contractor shall coordinate with all affected agencies, utility companies, and LAWA for said work related to the Project. The cost of permits and licenses is incidental to the work.

I. The Contractor will be required to mark all FAA utility lines prior to any work in a given area.

Marking shall consist of a 36-inch high lathe, placed 10 feet on center. Lathe shall be marked with the words “DANGER – FAA” or equivalent, and shall be affixed with red or orange surveyor tape to enhance visibility.

J. Tasks for which the Contractor will be required to provide service will include, but will not be limited to:

1. Review of As-builts, discussion with operators, testing and other investigative tasks as needed to identify type, route, ownership, users, and operational status of the service.

2. Coordination with service owner to determine specific relocation requirements, if any, including routing, materials, construction detailing and methods.

3. Coordination with owning and/or operating agencies and users regarding outages.

4. Providing and installing or adjusting as necessary replacement ducts, cables, pipes, or other utility infrastructure if the service is to remain functional.

PR – 2 – UTILITIES Page 7 of 14

5. Safely abandoning in place, or removing, as required by LAWA, any abandoning services.

6. All necessary permitting or other administrative tasks as needed to remove and relocate the service, if operational, or to safely remove and abandon the services, if currently non-operational.

7. All work shall be done in conformance with the owning agencies requirements, with these specifications, and with local, state, and federal standards.

7.2 NOTIFICATIONS BY THE CONTRACTOR

A. Prior to excavation in the vicinity of existing underground facilities, the Contractor shall notify LAWA, and the respective authorities representing the owners and agencies responsible for such facilities, not less than three (3) working days and not more than five (5) working days, prior to excavation so that a representative of the owners or agencies can be present if they so desire.

B. The Contractor shall notify, in writing, LAWA seven (7) days in advance of taking any existing utility line out of service. Contractor shall notify LAWA six (6) weeks prior to the expected started date of system installation or modification.

C. The following table includes a list of utility companies and currently known representatives whose facilities may be impacted by this Project. Inclusion on this list does not imply that the agency listed has a facility affected by the project; nor does the absence of an agency contact on the list imply that they do not have a facility affected by the project:

REST OF PAGE INTENTIONALLY BLANK

PR – 2 – UTILITIES Page 8 of 14

Agency Name Phone Number

AT&T Brian Love (310) 515-4212

Bureau of Engineering (BOE) Hortensia Alonso (213) 485-1641

Bureau of Sanitation (BOS) - Sewer Barry Berggren (213) 485-1641

City of LA Department of Public Works Michael Patoni (562) 988-3305

City of LA Department of Water & Power Ralph Jaramillo (310) 646-0065 City of LA Department of Water & Power

– Water

Jesus Gonzales (213) 367-1218

City of LA Department of Water & Power

- Power– Service Requests, Removal of Padmount Stations Fed from 4.8kV & Associated Meters

Rodney Beckles

(213) 367-6209

City of LA Department of Water & Power

– Power Cables

Duke Thompson (213) 367-1743

City of LA Department of Water & Power

- Power – Removals of Customer & Industrial Stations & Associated Meters

Kurt Radke Kim Lee

(213) 367-8017

Federal Aviation Administration (FAA) Mike Ensign (310) 925-9172

Federal Aviation Administration (FAA) - Communications

Jimmy Huang (310) 215-2052

LAX Fuel Jim Moses Doug Quast

(310) 646-5915

(310) 646-4961

LAWA Communications Mark Pohl (424) 646-5915

NOAA Gary Strickland (805) 988-6626

Southern California Edison - General Digging Hotline (800) 422-4133 Southern California Edison - Communication

Tommy Savage (626) 308-6186

Southern California Gas Company Dave McKibben (310) 687-2032

*Note: Contact Information Subject to Change Without Notice.

7.3 WORK PLAN

A. Within thirty (30) calendar days after Notice to Proceed for the contract, a pre- construction system cutover and shutdown meeting shall be held between the Contractor, key sub-contractors, LAWA, the System Manager, Construction Managers, and others as designated by LAWA to discuss the procedures and requirements of this Section.

B. The Contractor shall prepare a comprehensive Work Plan for each system cutover and shutdown. A Work Plan shall be prepared for each system describing each system cutovers and/or shutdown activity required to complete installation and testing of the system. Separate Work Plans shall be prepared for each system cutover and shutdown activity. Each Work Plan shall include the following information:

PR – 2 – UTILITIES Page 9 of 14

1. Description of the work to be accomplished during each system shutdown window, including:

a. List of equipment, conduit, and other items to be incorporated and included in the work.

b. Description of systems, areas, and equipment both inside and outside of the construction work area, including identification of system owners, who will be affected by the cutover and shutdown activities occurring in the work window.

2. Construction activities that must be completed prior to each system cutover or shutdown activity (Pre-Cutover/Shutdown Activities).

3. List of key personnel – Contractor and/or subcontractor involved in and performing the shutdown work, including 24 hour telephone and e-mail contact information.

4. The Contractor shall prepare sketches and diagrams to illustrate the work locations and activities required to complete the work including the location and identification of equipment that will require shutdown. These sketches and diagrams shall be included in the Work Plan.

a. The Contractor shall develop a contingency plan for each system cutover/system identify the plan to restore affected systems and all Airport Operations in case the system cutover/shutdown work is not completed in the specified work window. This contingency plan shall include a detailed schedule.

b. For each step in the shutdown with the estimated start and end time for each activity.

The schedule shall include contingency plans and work-around activities to mitigate work activity errors or system failures and allow recovery from the cutovers/shutdown if all the required cutovers/shutdown activities cannot be completed within the scheduled work windows.

5. Schedule date and working windows for actual system cutover/shutdown activity.

6. All Work Plans and Work Activity Bulletins shall be reviewed and signed by the Contractor’s System Manager prior to submission to LAWA.

C. Coordination – The Contractor shall coordinate the shutdown activities and discuss resultant impacts with LAWA to minimize such impacts to the Airlines, Tenants, and other affected LAWA Divisions. The Work Plan shall identify which, if any, construction activities, equipment alignments, guard posting, or other conditions will required to be completed prior to the start of each cutover and shutdown activity work window, which information and activities shall be included in the Work Plan and in a sixty (60) calendar day cutover/shutdown look ahead schedule.

D. Periodic Shutdown Coordination Meetings: – Periodic shutdown coordination meetings shall be held as determined necessary by LAWA to plan and discuss system cutover and shutdown work. The objective of these meetings will be to inform all stakeholders and other interested parties of upcoming system cutovers and shutdowns and the potential impacts associated with the construction of this project. The intent is also to assist the Contractor in streamlining the detailed system cutover/shutdown Work Plan, to assist in maintaining Airport operations, and to mitigate any potential delays to the Contractor. Key

PR – 2 – UTILITIES Page 10 of 14 subcontractors shall participate in these meetings. The purpose of these meetings shall be to provide the following information:

1. Review the Contractor sixty (60) day cutover/shutdown look ahead schedule, which shall include each upcoming system cutover, and shutdown activity and any necessary predecessor work.

2. Assure that the stakeholders and other understand the impacts that the proposed system cutover and shutdown activities will have on their operations.

3. Inform other responsible subcontractors or organizations of their needed participation either in the Work itself or in assuring that prerequisites required for the Work are completed in a timely manner.

4. Obtain information from stakeholders and others as required to plan, prepare for, and schedule the required system cutover and shutdown activity work windows.

5. Review upcoming shutdowns and track current Work Activity Bulletins and schedules.

6. Review and assist in updating the Contractor’s contingency and back-up plans.

7. Participating in this meeting are anticipated to include at minimum the following:

a. LAWA

b. Contractor’s System Manager

c. Sub-Contractors, as required

d. Airline Representatives, Tenants and Tenant’s Representatives, as required

e. Other LAWA Divisions (Airfield Operations, ADG, Environmental, Maintenance, etc.)

as required.

E. The first shutdown coordination meeting shall be held no later than seven (7) days prior to the first scheduled system cutover and shutdown activity. Meetings will be informational working sessions to facilitate preparation of the detailed activities required for each work window and to review and resolve scope and coordination issues.

F. The Contractor shall prepare a Work Plan for each system cutover and shutdown activity to support installation, start-up, testing and commissioning.

G. Key Personnel – The Contractor shall prepare and submit to LAWA, for distribution, a list of key personnel and contacts for all Contractor and Subcontractors involved with system cutover and shutdown work. The list shall include office or site telephone numbers, cell phone numbers, e-mail addresses, and Fax numbers. This list shall be kept current by the Contractor and any changes shall be provided to LAWA within twenty-four (24) hours of such changes being made.

H. Work Activities Bulletins (WAB) – The Contractor shall prepare and submit to LAWA a separate Work Activity Bulletin for each system cutover or shutdown activity. The WAB shall describe the scope of the system cutover and shutdown activities, identify the approved Work Plan by submittal number, the date and time of the scheduled shutdown, and attached any approved work plan sketches for each system cutover and shutdown activity. The WAB shall be reviewed by the Contractor’s Systems Manager before submission to LAWA. Each WAB will be distributed to all affected stakeholders.

PR – 2 – UTILITIES Page 11 of 14

7.4 ELECTRICAL POWER SHUTDOWN PROCEDURES FOR PROJECTS AT LAX

Electrical Power Shutdowns shall have a maximum duration of 4 hours, typically between the hours of 0000 hrs. to 0500 hrs. The actual starting time is dependent on the Terminal Operations (LAWA or Airline Tenant).

A. Contractor shall provide the LAWA Project Engineer with a schedule with all power shutdowns highlighted, at a minimum of 60 days prior to the first power shutdown, and shall update schedule monthly.

B. LAWA Project Engineer will set up a Pre-Construction Meeting with all Tenants, federal Agencies, Terminal Operations, LAWA Electricians, Airport Police, Airfield Operations and LADWP regarding Electrical Power Shutdown Procedures. The power shutdown schedule shall be distributed to all attendees.

C. Contractor is responsible to coordinate shutdowns with LADWP, and shall include the time required for LADWP work in the project schedule. Contractor shall notify LADWP in writing a minimum of 14 calendar days prior to the actual date of the shutdown.

D. Contractor shall submit to LAWA, along with the Utility Shutdown Request, the proposed date of the power shutdown, the affected panel/distribution board schedule (what the panel/distribution board feeds), the physical location of the panel/distribution board, and all affected panel/distribution boards identified downstream on the single line diagram in the plans.

E. Contractor shall notify in writing all Terminal Tenants (inclusive of Federal Agencies), Terminal Operations, LAWA Electricians, Airport Police, Airfield Operations and LAWA Engineering of the impending power shutdown, with the minimum of 14 days prior to the actual date of the shutdown.

F. In case where LADWP will be affected, Contractor shall notify LADWP at a minimum, 14 calendar days prior to the actual date of the shutdown.

G. Contractor shall submit all notifications receipts from LADWP to LAWA at least 7 calendar days prior to the actual date of the shutdown.

7.5 CHILLED AND HOT WATER SHUTDOWN PROCEDURES FOR PROJECTS AT LAX

A. Chilled and hot water shutdowns shall have a maximum duration of 4 hours, typically between the hours of 0000 hrs to 0500 hrs. Actual starting time is dependent on terminal operations (LAWA or Airlines).

B. Contractor shall provide LAWA with a schedule showing all shutdowns highlighted, a minimum of 60 calendar days prior to the first shutdown, and shall update schedule monthly.

C. LAWA will set up a Pre-Construction Meeting with all Terminal Tenants, Federal Agencies, Terminal Operations, LAWA Electricians, Airport Police, Airfield Operations and LADWP regarding Shutdown Procedures. The shutdown schedule will be distributed to all attendees.

PR – 2 – UTILITIES Page 12 of 14

D. Contractors are responsible in coordinating shutdowns with all City utilities, and shall include the time required for work in the project schedule for said utility. Contractor shall notify the Utility companies at a minimum of 14 calendar days prior to the actual date of the shutdown.

E. Contractor shall submit to LAWA, along with the Utility Shutdown Request, the proposed date of the shutdown.

F. Contractor shall notify in writing all affected Tenants (inclusive of Federal Agencies), Terminal Operations, LAWA Electricians, Airport Police, Airfield Operations, and LAWA Facilities Engineering of the impending shutdown, with the minimum of 14 days prior to the actual date of the shutdown.

G. Contractor shall submit all notification receipts from Terminal Tenants to LAWA at least 7 calendar days prior to the actual date of the shutdown.

7.6 SPECIFIC WORK ELEMENTS

The following do not constitute a complete listing of utility work elements for the Project; but are selected for discussion because of their major impact to the overall project.

A. Fiber Optic: The Contractor shall coordinate with LAWA for the modification, relocation, and/or installation of the fiber optics. This coordination begins during the design phase of the project, and continues through the successful installation of the fiber cable.

B. Electrical and Communications Services: Interruptions shall be limited to time necessary to perform cable splices or cut over services. Arrangements satisfactory to LAWA must be made prior to taking any existing utility line out of services for any purpose.

C. LADWP Electrical Equipment and Power Service Removal: The Contractor shall coordinate with LAWA Airports Development Group Electrical Coordinator to facilitate with the City of Los Angeles Department of Water and Power at least 60 days in advance for removals of any existing LADWP lines, foundations or equipment. The Contractor shall notify, in writing, Kurt Radke at LADWP, (213) 367-8017 for the removal of Customer or Industrial station equipment and associated meters, Rodney Beckles, (213) 367-6209 for the removal of 4.8 kV pad mount station and associated meters, and Duke Thompson, (213) 367-1743 for removal of LADWP lines and cables. Arrangements satisfactory to LAWA must be made prior to taking any existing utility line out of service for any purpose.

D. AT&T Telephone Line Installation. The Contractor shall coordinate with the AT&T for the installation of new telephone lines and relocation of existing lines. Arrangements satisfactory to LAWA must be made prior to installing any new lines. The Contractor shall notify AT&T at

(310) 515-2401 followed up in writing, two months in advance of installation of new lines. The Contractor shall coordinate with AT&T and provide a lay down area for AT&T to store their equipment and materials for the duration of their work. The Contractor shall facilitate payments in advance with AT&T and coordinate payment approvals with LAWA to avoid delays. The Contractor shall provide LAWA with a copy of all correspondence with AT&T.

E. Natural Gas Line Installation. The Contractor shall coordinate with the Gas Company and provide a lay-down area for the Gas Company to store their equipment and material for the duration of their work. The Contractor shall facilitate payments to the Gas Company from the

PR – 2 – UTILITIES Page 13 of 14 allowance set aside. The Contractor shall schedule all payments in advance with the Gas Company and coordinate with LAWA to avoid delays.

F. Investigation/Relocation of Unidentified Utility Services. Every attempt has been made to identify existing utilities in the various work areas of the Project and to show existing utilities on the plan sheets. Due to the age of the facility, and the variety of utility agencies operating on the airfield, there may be utility services which will be discovered during construction which are not shown or differ from information shown on the plans. It will be the responsibility of the Contractor to report to LAWA such findings. Upon approval by LAWA, the Contractor will be reimbursed as described in the contract documents.

7.7 SCHEDULE COORDINATION

A. Coordination of work between various utility agencies and work by the Contractor shall be the sole responsibility of the Contractor. Delays to the schedule due to utility agency coordination issues that, in the opinion of LAWA, could have been prevented by timely intervention and coordination on the part of the Contractor will not be credited to the Contractor’s contract schedule requirements.

B. All costs incurred by the Contractor for coordination with the necessary agencies relative to the work affecting utility shall be incidental to the bid items and no separate payment will be made.

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PR – 3 – PRODUCT, MATERIAL AND EQUIPMENT SUBSTITUTIONS Page 1 of 1

PR – 3 – PRODUCT, MATERIAL AND EQUIPMENT SUBSTITUTIONS

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PR – 4 – CONTRACT UNIT PRICE

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PR – 5 – PROJECT MEETINGS Page 1 of 3

PR – 5 – PROJECT MEETINGS

1. GENERAL

A. This Subsection specifies administrative and procedural requirements for Project meetings including but not limited to:

1. Pre-Construction Scheduling/Conference (See General Conditions)

2. Coordination Meetings.

3. Weekly Progress Meetings.

4. Pre-Installation Conferences.

5. Safety Meetings.

2. PRE-CONSTRUCTION CONFERENCE

A. Within fifteen (15) days after the Award of Contract or at least five (5) days prior to Notice to Proceed, LAWA will schedule a Pre-Construction conference.

B. Attendees: LAWA, the Contractor and its Project Manager, Superintendent, major Subcontractors, and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

C. Agenda: Discuss items of significance that could affect progress including such topics as:

1. Tentative demolition Work schedule.

2. Critical Work sequencing.

3. Designation of responsible personnel.

4. Procedures for processing decisions and Change Orders.

5. Procedures for processing Applications for Payment.

6. Distribution of Contract Documents.

7. Submittal of Shop Drawings, Product Data and Samples.

8. Preparation of Record Drawings.

9. Coordination with other contracts/personnel.

10. Office, Work, and storage areas.

11. Equipment deliveries and priorities.

12. Safety procedures.

13. Security.

14. Housekeeping.

15. Working hours.

16. Parking Availability.

17. Use of Premises.

3. COORDINATION MEETINGS

A. Supplement progress meetings and pre-installation meetings with coordination meetings as required to ensure careful coordination of various activities involved.

B. Request representation at each meeting by every party currently involved in coordination or planning for construction activities involved.

C. Meeting results will be distributed by LAWA to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

PR – 5 – PROJECT MEETINGS Page 2 of 3

4. WEEKLY PROGRESS MEETINGS

A. LAWA will schedule and administer weekly progress meetings when multiple projects are active. Progress meetings shall be held at a site location designated by LAWA.. Minutes of each meeting will be distributed to those in attendance by LAWA.

B. Attendees: In addition to LAWA and its Construction Manager and/or Design Consultants, the Contractor shall attend with applicable Subcontractors, or other entity concerned with current progress or involved in planning, coordination or performance of future activities, familiar with the Project and authorized to conclude matters relating to progress.

C. Agenda: Agenda items include reviewing, correcting or approving minutes of the previous progress meeting and reviewing other items of significance that could affect progress. Include topics for discussions as appropriate to the current status of the Project such as:

1. Contractor's Construction Schedule: The Contractor shall prepare a two week look- ahead schedule for projects lasting more than 90 days and distribute at each weekly progress meeting. This schedule shall show all items of Work to be performed in the two

(2) weeks following the meeting and the work performed in the one week prior to the meeting. During the weekly progress meeting, review progress since the last meeting.

Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead of or behind schedule. Determine how Work behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

2. Review the present and future needs of each entity present, including such items as:

a. Interface requirements.

b. Time.

c. Sequences.

d. Hazardous Materials.

e. Access.

f. Site utilization.

g. Temporary facilities and services.

h. Hours of Work.

i. Hazards and risks.

j. Housekeeping.

k. Quality and Work standards.

l. Change Orders.

m. Documentation of information for payment requests.

n. Status of Submittals & RFI’s.

o. Deliveries.

p. Status of Off-Site Fabrications.

3. Project Record File additions (meeting minutes, etc.)

4. Payment Requests.

5. PRE-INSTALLATION CONFERENCES

A. Conduct pre-installation conference at Project Site before each construction activity that requires coordination with other construction.

PR – 5 – PROJECT MEETINGS Page 3 of 3

B. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by installation, and its coordination or integration with other materials and installations that have preceded or will follow. Advise LAWA of scheduled meeting dates.

1. Review progress of other construction activities and preparations for particular activity under consideration at each pre-installation conference, including, but not limited to, requirements for following, as applicable:

a. Contract Documents.

b. Installation Options.

c. Related Change Orders.

d. Purchases.

e. Deliveries.

f. Shop Drawings, Product Data, and quality-control samples.

g. Review of mockups.

h. Possible conflicts.

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's recommendations.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities.

q. Space and access limitations.

r. Governing regulations.

s. Safety.

t. Inspecting and testing requirements.

u. Required performance results.

v. Recording requirements.

w. Protection.

2. Minutes of meeting will be distributed to those in attendance and other interested parties.

3. Do not proceed with installation if conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene conference at earliest feasible date.

PR – 6 – SUBMITTAL PROCEDURES Page 1 of 10

PR–6 – SUBMITTAL PROCEDURES

1. SUMMARY

A. This Section includes…