PreProposal Minutes Attendee List.pdf

PRE-PROPOSAL CONFERENCE AGENDA

May 5, 2021

PROJECT TITLE: Construction Services for LBJ Consolidation & Switchgear

MEETING LOCATION: Virtual

Time: 3:00PM – 5:00 PM

REQUEST FOR PROPOSAL: 47PM0121R0013

GOVERNMENT REPRESENTATIVES:

Isaac Karto GSA Contracting Officer Michele Appello GSA Contract Specialist Hallie Futterman GSA COR / Project Manager

CONTRACTOR REPRESENTATIVES:

Scott Pratt Krueck Sexton Partners (Architect/Engineer) Art Cantwell Krueck Sexton Partners (Architect/Engineer) Rob Falconer Krueck Sexton Partners (Architect/Engineer) Kai Goodrich AFG Group, Inc. (Construction Manager)

PROJECT DESCRIPTION:

As defined in the Scope of Work, dated April 2021, the work shall include, but not be limited to, construction services for the renovation of floors 3, 4, 6, & 7 (approximately 198,369 USF) of the existing building to be reconstructed as open office space with sufficient workspace and meeting space to meet the Department of Education’s programmatic requirements. The project aims to increase the efficiency of the building and to reduce federal dependence on leasing. The project shall improve the utilization rate of the LBJ Building and allow the Department of Education to add employees from leased space into the building. Based on the Feasibility study completed in 2017, the majority of the building system capacities will meet the forecast demand, but a few system upgrades will be needed. These upgrades include tenant alterations, enhanced HVAC, new power distribution circuits, power distribution breaker tie upgrades, open mobile workspace construction, updated restrooms, and a new generator. The project includes Life Safety items such as a complete floor fire alarm replacement and sprinkler alterations in order to comply with current applicable codes. The project will replace medium and low voltage switchgear, replace network transformers and network protectors that are at the end of their useful life.

PURPOSE:

The purpose of this Pre-Proposal Conference is to afford the contractors and the Government representatives the opportunity to discuss and answer any questions or concerns you may have regarding the contract provisions and requirements for this project.

All questions shall be submitted in writing, via email, to Michele Appello, the Contract Specialist at michele.appello@gsa.gov .

No oral statements made by a Government representative at this Pre-Proposal Meeting or at any Site Visit, nor any written record of such oral statements as may mailto:michele.appello@gsa.gov MicheleAppello Typewriter Housekeeping items: Please mute your phones. Enter questions in the chat.

be made or furnished to the offeror will qualify or be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Request for Proposal. In the event the discussion or questions raised during a Site Visit or Pre-Proposal Meeting indicate a need to modify the Request for Proposal, an amendment to the solicitation will be issued in writing. Any amendment issued to the solicitation must be acknowledged in your response to the RFP.

In order to prevent unnecessary extension of the proposal due date, any questions you may have during, as well as following, this meeting must be submitted as a written Request for

Information (RFI) by 4:00pm on Friday, May 14, 2021 to Michele.Appello@gsa.gov and Isaac.Karto@gsa.gov

CONTRACTUAL PREVIEW:

a. CONTRACT TYPE: Firm-Fixed Price.

b. WAGE AND FRINGE BENEFITS: Contractors are to pay wage and fringe benefits according to the Davis-Bacon Act. The minimum wages and fringe benefits are set forth in the prevailing wage determination contained in the RFP. Offerors should not include in their proposal any price increases scheduled to take effect beyond the first year of performance.

c. PERIOD OF PERFORMANCE: The period of performance for the base contract requires that the project shall be completed within 258 calendar days of the issuance of the notice to proceed.

d. BONDING REQUIREMENTS: After contract award and before the contract start date, the contractor must furnish the Contract Specialist with Payment and Performance Bonds equal to 100% of the amount of the award.

e. INSURANCE REQUIREMENTS: After contract award and before the contract start date, the contractor must furnish the Contract Specialist with a current Certificate of Insurance, listing the Government as an additional insured and meeting the requirements specified in this solicitation.

f. REQUEST FOR SENSITIVE BUT UNCLASSIFIED DOCUMENTS: This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this RFP are intended for use by authorized users only. In support of this requirement, GSA requires offerors to exercise reasonable care when handling documents relating to SBU building information per the solicitation. The contractor and all subcontractors agree that they will abide by this agreement and will only disseminate Sensitive But Unclassified (SBU) building information to other authorized users under the conditions set forth above.

g. SUBCONTRACTING PLAN: A subcontracting plan is required for this RFP, as required by FAR 19. Note that a Small Business Participation Plan is required as a Technical Factor as noted in the solicitation mailto:Michele.Appello@gsa.gov mailto:Isaac.Karto@gsa.gov MicheleAppello Typewriter

h. Liquidated Damages:

MicheleAppello Typewriter Full & Open Competition, Single Award, Source Selection.

Procurement Srategy: Trade-Off, technical factors are equal to price.

MicheleAppello Typewriter If all options are exercised the total POP will be 5 years.

MicheleAppello Typewriter $4,987 / day

MicheleAppello Typewriter The government reserves the right to award without discussions; therefore Offerors are strongly encouraged to submit their best priced proposal up front.

MicheleAppello

Small businesses are not required to submit a plan for this factor.

TECHNICAL PROPOSAL:

Technical proposal shall include all required documentation [Reps & Certs, GSA527, Current Company Financial Statement, Disclosure of Lobbying Activities (SFLLL)] and shall address all Technical Evaluation Factors.

PRICE PROPOSAL:

METHOD OF AWARD: Your total evaluated price proposal will be composed of the price elements contained in your response to the RFP. Please submit the Price proposal using the SF1442 and the Bid Spreadsheet attached in the RFP.

PROPOSAL DUE DATE AND LOCATION:

a. PROPOSAL DUE DATE: TBD

b. SUBMIT PROPOSAL TO:

Michele.Appello@gsa.gov and Isaac.Karto@gsa.gov

• Please remember to include a detailed cost breakdown

• Please remember to sign and date your proposal

• Please remember to acknowledge all amendments

DESIGN OVERVIEW:

K+S Presentation

SOLICITATION OVERVIEW:

Schedule

• Base contract – 4th Floor

• Option 1 – Switchgear Construction

• Option 2 – 3rd Floor Construction

• Option 3 – 6th Floor Construction

• Option 4 – 7th Floor Construction (Phases 1 & 2)

• Option 5 – 2nd Floor Bathroom

• Option 6 – 3rd Floor Bathroom

• Option 7 – 4th Floor Bathroom

• Option 8 – 5th Floor Bathroom

• Option 9 – 6th Floor Bathroom

• Option 10 – 7th Floor Bathroom (Phases 1 & 2)

Each Option is subject to the availability of funds. Division One Specification titled Options identifies the intended schedule and what price proposals should be based on. The intention is to begin Base Contract, Option 1, Option 5, and Option 7 all at the same time.

mailto:Michele.Appello@gsa.gov mailto:Isaac.Karto@gsa.gov MicheleAppello Typewriter SOW OVERVIEW: Hallie Futterman (COR) briefly reviewed the scope requirements

MicheleAppello Typewriter Pay close attention to the requirements for each Tech Evaluation Factor. Note that there are varying levels (EXCELLENT, GOOD, ACCEPTABLE, UNACCEPTABLE) that will allow you to meet the standard. The level met will be factored into your technical proposal score.

MicheleAppello

Please tailor your proposal to the exact requirements in the SOW. If anything is unclear to you, please submit an RFI to gain clarification.

NORMAL OPERATING HOURS:

Government Occupied Hours:

• Normal Building Operating Hours are during the following hours on weekdays, Monday through Friday, except for established Government Holidays: 6:00AM to

6:00PM.

• Building Non-Typical Operating Hours are during the following hours on weekdays, Monday through Friday, 6:00PM to 6:00AM and all day on weekends and established Government Holidays.

• Contractor's Working Hours: Most construction work shall be performed normal working hours. Noisy work or work impacting occupants (i.e. core drilling, hammer drill, demolition, power outages, etc.) shall be performed during off-hours.

Switchgear outages must be performed on weekends only. Loading dock hours are specified in Division One. Normal working hours are from 6:00 AM to 6:00 PM, Monday through Friday. Off hours include night and weekends. Evening, Weekend, or Holiday work hours shall be pre-approved by the GSA before the commencement of Weekend / Holiday work. The GSA recognizes Federal Holidays; overtime pay is NOT authorized on this Contract.

• Some Options on this contract have different working hours which are identified in Division One of the Specifications. (i.e. Option 1: Switchgear).

VIRTUAL SITE VISIT:

StructionSite Presentation https://app.structionsite.com/vp/73a4c0db-376b-45ca-b155-d2917d895d49

All questions must be in writing to Michele Appello, as is detailed in the RFP. Any requests for additional site photos must be submitted in writing as an RFI by the RFI due date. The requests will be responded to in RFI responses, and the photos will be added to StructionSite and tagged as a “Procurement RFI” photo.

Thank you for attending.

https://app.structionsite.com/vp/73a4c0db-376b-45ca-b155-d2917d895d49 MicheleAppello Typewriter Please submit all RFIs on Friday May 14, 2021 by 4:00pm EDT. The government will respond via amendment posted to beta.SAM.gov

MicheleAppello

Conducted by H.Futterman (COR)

MEETING NOTES

PROJECT TITLE: LBJ Consolidation & Switchgear Project

MEETING LOCATION: Virtual

DATE: Wednesday, May 5, 2021

TIME: 3:00 pm – 5:00 pm

REQUEST FOR PROPOSAL: 47PM0121R0013

GOVERNMENT REPRESENTATIVES:

Isaac Karto GSA Contracting Officer

Michele Appello GSA Contract Specialist

Hallie Futterman GSA COR / Project Manager

Denise Zervas – GSA PM

Thomas Wong GSA PM Assisting the COR

Sharon Feeney GSA Historical Preservation (Not in Attendance)

Kai Goodrich AFG – Construction Manager

Personnel in yellow highlight below are members of either GSA, DoED, or the AE.

ATTENDEES:

Kai Goodrich – Taking notes and attendance

Phone numbers listed below noted with no identification as to who they were.

410-***-**00

443-***-**68

513-***-**05

703-***-**32

703-***-**40

703-***-**49

704-***-**92

Allen Norris

Aida Wiebke

Alice Perrigo – Grunley

Art K+S – K+S

Art K+S - Presenter

Bret Harrison

Brian Test

Calvert Jones - GSA

Cheryl Guy - GSA

Christopher Russel - GSA

Chuck Tomasco Jr

Damon Halsey

Danielle Breaux - GSA

Darius Helton

Denise Zervas - GSA

Doug Strohmeier

Eric Choucroun

Erik Carlson

Hallie Futterman - GSA

Hugo Moreira

Isaac Karto - GSA CO

Janey Saunders - DoED

Jared Oldroyd

Jason Schiller

Jay Irvin

Jeffrey Unger

Jim

John Serdakowski - GSA

Joseph Mitchell

Josh Kutner -HITT

Kiley Garrett

Liz Krick

Lary Boreali - GSA

Mark Hochberg - DoED

Michele Appello - GSA CS

Nadiyah Scarlett – GSA PX

Nicole Barthel

Pablo Torrendell

Patty – DOED

Phil Brault

Ralph Hook – GSA

Rebecca Link – GSA

Rob – K+S – K+S

Rob Soper

Ronda Hockensmith

Ryan Treacy – K+S

Sami Wallace

Sandy Straub

Scott Pratt – K+S

Thomas Walker

Thomas Wong - GSA

Veronica Widholm – K+S

Chat Questions:

1. Jason Schiller3:18 PM

We did not find Spec section 012400 "Options" in the published specifications.

HF – This will be included in Amendment #1.

2. Eric Choucroun3:20 PM

What is the proposed project schedule?

HF - See the Options 012400 specification being included in Amendment #1.

3. Jason Schiller3:42 PM

Is there access from the roof to get equipment into the penthouse? Likewise is there access from

7th floor?

HF - Please see the Construction documents to see which stairwells have access from the 7th floor to the Penthouse.

4. Chuck Tomasco Jr3:43 PM

Will you share today's presentation?

HF - All slides from today’s presentation are included in the Narrative attachment issued with the RFP on April 26.

ATTENDEE LIST

First Last Company Email Address Vincent Pedraza Ameresco vpedraza@ameresco.com

Daniel Palmiter Ameresco dpalmiter@ameresco.com

Bill Rollyson Ameresco wrollyson@ameresco.com

Emily Chapin Ameresco emily.chapin@ameresco.com

David Vocci B&R Construction Services dave.vocci@brconstserv.com

Bill Ritter B&R Construction Services bill.ritter@brconstserv.com

Dave Vocci B&R Construction Services Dave.Vocci@brconstserv.com

Bret Harrison BARCO Enterprises bret@barcoent.com

Doug Strohmeier Brasfield & Gorrie LLC DStrohmeier@brasfieldgorrie.com

Chuck Tomasco C3M Power Systems chuck.tomasco@c3mpowersystems.com

Eric Choucroun Clair Global Integration echoucroun@clairglobal.com

Sami Wallace Clark Construction sami.wallace@clarkconstruction.com

Jared Oldroyd Clark Construction jared.oldroyd@clarkconstruction.com

Jim Christian Consigli jchristian@consigli.com

Rob Soper Consigli Rsoper@consigli.com

Phil Brault Consigli PBrault@consigli.com

Hugo Moreira DAVIS Construction hmoreira@davisconstruction.com

Jay Irvin Eaton Corporation JayIrvin@eaton.com

Adele Oliver General & Mechanical Services aoliver@gms-hvac.com

Greg Lilly General & Mechanical Services glilly@gms-hvac.com

Bradley Canfield General & Mechanical Services bcanfield@gms-hvac.com

Henry George General & Mechanical Services hgeorge@gms-hvac.com

Darius Helton Grunley Construction Co., Inc. dariushelton@grunley.com

Erik Carlson Grunley Construction Co., Inc. erikcarlson@grunley.com

Tom Walker Grunley Construction Co., Inc. thomaswalker@grunley.com

Ronda Hockensmith Grunley Construction Co., Inc. rondahockensmith@grunley.com

Sonya Brown Grunley Construction Co., Inc. sonyabrown@grunley.com

Alice Perrigo Grunley Construction Co., Inc. aliceperrigo@grunley.com

Ben Nichols Harkins Builders BNichols@harkinsbuilders.com

Liz Krick Harkins Builders LKrick@harkinsbuilders.com

Rob Tirocchi Harkins Builders RTirocchi@harkinsbuilders.com

Shawn Link HITT Contracting Inc. slink@hitt-gc.com

Josh Kutner HITT Contracting Inc. jkutner@hitt-gc.com

Pablo Torrendell Lorton Stone LLC pablo@lortonstone.com

Sandy Straub LSS/Hughes Env. SAStraub@LifeSafetyServices.com

Tiffany Stephens PCS bids@powercomponentsystems.com

Chris Bonomi PCS cbonomi@powercomponentsystems.com

David Childress Rand Construction Corp. childress@randcc.com

David Fletcher Rand Construction Corp. fletcher@randcc.com

Ron Womach Rand Construction Corp. Womach@randcc.com

Douglas Craig Richards Manufacturing Co dougc@richards-mfg.com

PreProposal Conference - LBJ Cons & Switchgear - RFP# 47PM0121R0013

Wednesday May 5, 2021 3:00pm EDT mailto:vpedraza@ameresco.com mailto:dpalmiter@ameresco.com mailto:wrollyson@ameresco.com mailto:emily.chapin@ameresco.com mailto:dave.vocci@brconstserv.com mailto:bill.ritter@brconstserv.com mailto:Dave.Vocci@brconstserv.com mailto:bret@barcoent.com mailto:DStrohmeier@brasfieldgorrie.com mailto:chuck.tomasco@c3mpowersystems.com mailto:echoucroun@clairglobal.com mailto:sami.wallace@clarkconstruction.com mailto:jared.oldroyd@clarkconstruction.com mailto:jchristian@consigli.com mailto:Rsoper@consigli.com mailto:PBrault@consigli.com mailto:hmoreira@davisconstruction.com mailto:JayIrvin@eaton.com mailto:aoliver@gms-hvac.com mailto:glilly@gms-hvac.com mailto:bcanfield@gms-hvac.com mailto:hgeorge@gms-hvac.com mailto:dariushelton@grunley.com mailto:erikcarlson@grunley.com mailto:thomaswalker@grunley.com mailto:rondahockensmith@grunley.com mailto:sonyabrown@grunley.com mailto:aliceperrigo@grunley.com mailto:BNichols@harkinsbuilders.com mailto:LKrick@harkinsbuilders.com mailto:RTirocchi@harkinsbuilders.com mailto:slink@hitt-gc.com mailto:jkutner@hitt-gc.com mailto:pablo@lortonstone.com mailto:SAStraub@LifeSafetyServices.com mailto:bids@powercomponentsystems.com mailto:cbonomi@powercomponentsystems.com mailto:childress@randcc.com mailto:fletcher@randcc.com mailto:Womach@randcc.com mailto:dougc@richards-mfg.com

Nicole Barthel Schneider Electric Nicole.barthel@se.com

Aaron Norris Schneider Electric Aaron.Norris@se.com

Jason Schiller Singleton Electric Co., Inc. Jschiller@singletonelectric.com

Bob Sheir Total Environmental Concepts BSheir@teci.pro

Jeffrey Unger Turner Construction Co. junger@tcco.com

Kiley Garrett Turner Construction Co. kigarrett@tcco.com

Michael Alloggio Turner Construction Co. malloggio@tcco.com

Damon Halsey UFP Industries damon.halsey@ufpi.com mailto:Nicole.barthel@se.com mailto:Aaron.Norris@se.com mailto:Jschiller@singletonelectric.com mailto:BSheir@teci.pro mailto:junger@tcco.com mailto:kigarrett@tcco.com mailto:malloggio@tcco.com mailto:damon.halsey@ufpi.com