Pre Proposal Conference Agenda 2022 03 10.pdf

PRE-PROPOSAL CONFERENCE AGENDA

Multiple Award Indefinite-Delivery Indefinite-Quantity (IDIQ) Task Order Contract for Construction, Repair, and Alteration, with Design-Build and Incidental

Abatement for GSA/PBS Region 7 Louisiana Zone

Solicitation 47PH0818R0004

Thursday – March 10, 2022, 10:00 A.M. CST

1. Greetings and Introductions:

Sign in

• All attendees must email their contact information (name, organization, phone number, and email) to tamara.trotter@gsa.gov

• Please limit one email per offeror

• Please mute your phones except when asking questions

• This solicitation is a Total Small Business Set-Aside

• No oral statements made shall change the solicitation

• All changes will be documented in a written amendment posted to sam.gov

• Minutes and Questions and Answers will be issued in an amendment to the solicitation in sam.gov

• Submit all questions in writing for the LOUISIANA ZONE via email to R7idiq.la@gsa.gov

2. Contract Elements and Terms

• Description of services to be provided (IDIQ Statement of Work (SOW), Section 1.)

o This contract is to provide repair, alteration, and design-build construction services for the Louisiana Zone. In addition, design and/or abatement incidental to construction are included.

• Option Periods (Agreement III.Q.)

o The term of the base IDIQ Contract shall include one (1) one base period and one (1) one-year option period.

• Minimum Guarantee (IDIQ Statement of Work, Section 4.)

o The guaranteed minimum for the base period only is $2,000 per IDIQ contract.

3. Contract Elements and Terms cont.

o Task Order Value Ranges (Agreement Section III.R. and IDIQ SOW Section 5.)

• Small Projects Pool: the group of contracts within a zone which are primarily intended to support projects initially estimated to be valued at or below the Simplified Acquisition (SAT), but contractors can compete for and potentially be awarded a Task Order of any value up to $1,000,000. The Maximum

Ordering Limitation for this zone is $1,000,000 per contract year.

• Large Projects Pool: the group of contracts within a zone which are primarily intended to support projects initially estimated to be valued from the Simplified Acquisition Threshold (SAT) to $3,500,000, but contractors can compete for and potentially be awarded a Task Order of any value as low as $2,000. The Maximum Ordering Limitation for this zone is $4,000,000 per contract year.

4. Contract Elements and Terms cont.

• Pricing (IDIQ Statement of Work, Section 8., Solicitation, VI.C. and D, and Agreement II.A.(1))

• The proposed prices will be evaluated for reasonableness

• Offers must include balanced prices

• Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more coefficient factors is significantly over or understated

• An offer may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government

• All negotiated Task Order prices associated with this contract shall include all costs necessary to complete the work, including, but not limited to, the cost of work performed by subcontractors and consultants, direct costs, indirect costs, fees, expenses, taxes, and profit

• FAR 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026

• Increases the hourly minimum wage paid by certain Federal contractors to workers performing work on or in connection with covered Federal contracts to $15.00 per hour

5. Zonal Map

6. Contract Execution

• Primary Performance Area (Agreement III.R.)

• All parishes included in the Louisiana Zone.

• Secondary Performance Area (Agreement III.R.)

• All counties and parishes in the five-state region not included in the primary performance area.

• Active RFP Participation (IDIQ Statement of Work, Section 6.)

• “Active RFP participation" is defined as submitting a timely, good-faith competitive proposal for at least seventy-five percent (75%) of the number of TO RFPs issued per year for the required parishes.

7. Contract Execution cont.

• Insurance Requirements (Agreement III.L.)

• The Contractor shall obtain and maintain for the entire life of the contract, in addition to any insurance required by law, the minimum kinds and amounts detailed in the Agreement.

• Task Order Solicitation Procedures (Agreement III.R.(2))

• Task Order proposals shall be submitted in the format required in the TO RFP, and use the RSMeans pricing.

8. Proposal Contents

• Proposal Due Date/Time April 1, 2022 5:00 PM CST (Solicitation, I.F.)

• Proposal Contents (Solicitation, II): Offerors responding to the solicitation notice shall submit proposals in three (3) separate electronic folders/documents named as stated below, via email only

• Volume 1:

• Pricing Proposal Form (RSMeans coefficient factors, using the attached form in Amendment 43, in Excel format, do not convert to .pdf or other format)

• Volume 2:

• Technical Proposal (Hypothetical project(s): proposal(s)/submittals, using project proposal formats as required in Solicitation Amendment 43)

9. Proposal Contents cont.

• Volume 3:

• Signed Solicitation Response Form (using attached form in Amendment 43, can be converted to pdf)

• Contractor’s Qualification and Financial Information (using attached GSA Form 527)

• Offeror Representations and Certifications (using attached GSA Form C301)

• Solicitation Offer and Award (using attached Standard Form 1442 in Amendment 43)

• Signed bonding letter

• Signed consent from all major subcontractors regarding past performance (using attached template)

• Joint Venture documentation, if applicable

• Other Documents as Required

10. Tips for Preparing your Proposal

• Read the entire Solicitation, Agreement, Attachments, and Amendments (starting with Amendment 43).

• Deadlines for questions is March 14, 2022 5:00 P.M. CST (Solicitation, III.B., I.F.)

• Ensure your proposal contains all items requested in the solicitation, and fully addresses the submittal requirements (use the checklist at the end of the Solicitation Response Form)

• Please do not submit resumes, capability statements, introductory letters, CPARs, etc.

• Deadline to submit a proposal is April 1, 2022 5:00 P.M. CST. This is also the deadline for Past Performance Questionnaires to be submitted.

• Submit your proposal early enough to be received by the Government before the deadline and confirm receipt before the deadline. A proposal is timely if received on or before the date and time established for receipt of offers, as recorded by the Government computer system’s documentation of the exact official time of receipt, not by the time it was sent by the Offeror.

11. Tips for Preparing your Proposal cont.

• NOTE: The maximum file size is 25 MB. GSA has occasionally experienced delays in delivery of emails from the GSA server to an email account. Therefore contractors/offerors need to plan accordingly.

• WARNING: Consistent with GAO case law on the issue of “late-is-late rule” related to electronically submitted proposals, GSA will strictly comply with and enforce FAR 52.215-1(c)(3)(ii)(A). Pursuant to GAO’s application of FAR 52.215- 1(c)(3)(ii)(A), an electronically submitted proposal that is received late will not be considered unless

• (1) it is received before award is made,

• (2) the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition and

• (3) it was received at the initial point of entry to the Government infrastructure no later than 5:00 P.M. one working day prior to the date specified for receipt of proposals.

12. Q&A