Houston Pre-Proposal Conference Agenda 2021 01 06.pdf

PRE-PROPOSAL CONFERENCE AGENDA

Multiple Award Indefinite-Delivery Indefinite-Quantity (IDIQ) Task Order Contract for Construction, Repair, and Alteration, with Design-Build and Incidental

Abatement for GSA/PBS Region 7 Houston Zone

Solicitation 47PH0818R0004

Wednesday – January 6, 2021, 1:00 PM CST

1. Greetings and Introductions:

A. Sign in

All attendees must email their contact information (name, organization, phone number, and email) to tamara.trotter@gsa.gov today (January 6, 2021).

B. This procurement is set aside exclusively for small businesses.

C. No oral statements made shall change the solicitation – all changes will be documented in a written amendment posted to beta.sam.gov.

D. Minutes and questions & answers will be issued in an amendment to the solicitation in beta.sam.gov.

E. Submit all questions in writing for the HOUSTON ZONE via email to R7idiq.HT@gsa.gov.

2. Contract Elements and Terms

A. Description of services to be provided (IDIQ Statement of Work, Section 1)

B. Task Order Value Ranges (IDIQ Statement of Work, Section 3.)

C. Minimum Guarantee and Maximum Order Limitations (IDIQ Statement of Work, Section 4.)

D. Project Pools (IDIQ Statement of Work, Section 5.)

E. Geographic Zones (Zonal Map and IDIQ Statement of Work, Section 7.)

F. Active RFP Participation (IDIQ Statement of Work, Section 6.), The Government intends to evaluate proposals and award contracts without discussions; therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint.

G. Pricing (IDIQ Statement of Work, Section 8., Solicitation, VI.C. and D, and Agreement II.A.(1))

3. Contract Execution

A. Insurance Requirements (Agreement III.L.)

B. Task Order Procedures (Agreement III.R.(2))

C. Task Order Awardee Selection (Agreement, III.R.)

D. Option Periods (Agreement III.Q.)

E. On-Ramping (Solicitation, V.E.(1))

4. IDIQ Solicitation

A. Total Small Business Set-Aside (Solicitation, I.A.(1))

B. Staggered Awards (Solicitation, I.D.)

C. Proposal Due Date/Time (Solicitation, I.F.)

D. Proposals (Solicitation, II)

(i) Proposal Format (Solicitation, II.B.)

(ii) Price Proposal (Solicitation, II.C.)

(iii) Questionnaire (Solicitation, II.D.)

(iv) PPIRS (Solicitation, II.D.)

(v) Hypothetical Projects (Solicitation, II.D.)

(vi) Other (Solicitation, II.E.)

E. Deadlines for questions (January 8, 2021)/ proposals (January 20, 2021) (Solicitation, III.B., I.F.)

5. Tips for preparing a proposal

A. Read the entire solicitation, agreement, attachments, and amendments (starting with Amendment 38).

B. Do not hesitate to submit questions by the question deadline January 8, 2021 (in writing only).

C. Ensure your proposal contains all items requested in the solicitation, and fully addresses the submittal requirements (use the checklist at the end of the Solicitation Response Form).

D. Please do not submit resumes, capability statements, introductory letters, etc.

E. Submit your proposal early enough to be received by the Government before the deadline, and confirm receipt before the deadline. A proposal is timely if received on or before the date and time established for receipt of offers, as recorded by the Government computer system’s documentation of the exact official time of receipt, not by the time it was sent by the Offeror.

6. Questions & Answers

A. Previously submitted questions for the previously open zones are posted with the solicitation.

B. For questions submitted via email and asked during the pre-proposal conference, see attached document with questions and answers listed.