S02 - 36C77625R0036 - Request for SF330s.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJE

CT*

549-090 Build Out Old Underground Parking Area Minor Design - Dallas, TX

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 44131

SOLICITATION NUMBER* 36C77625R0036

RESPONSE DATE/TIME/ZONE 03-11-2025 12:00PM EASTERN TIME, NEW

YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* C1DZ

NAICS CODE* 541330

PLACE OF PERFORMANCE Dallas VA Medical Center

4500 S Lancaster Rd

Dallas TX

POSTAL CODE 75216

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

POINT OF CONTACT* Contracting Officer

Thomas Kracinovich

Thomas.Kracinovich@va.gov

Contract Specialist

Kathryn Allison

Kathryn.Allison@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD

FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL

INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN.

NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN

HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR

REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT

OF THIS ANNOUNCEMENT.

1. GENERAL INFORMATION:

Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports and construction period services for Project #549-090 Build Out Underground Parking Area minor design project located at the Dallas Veterans Affairs Medical Center (VAMC) located at 4500 S Lancaster Rd, Dallas, TX 75216.

The Dallas VAMC is currently working to increase the number of private inpatient bedrooms at the facility. This undertaking will greatly benefit our community of Veterans, but the conversion of administrative and facilities space into inpatient units in the hospital’s bed tower requires significant displacement of services. This project will create additional space to house the services displaced by the creation of new inpatient units.

Dallas VAMC is soliciting A/E Design Services to renovate and build out approximately 12,433 SF of unfinished space in the Basement of Building 2. This space was previously underground parking but is now used for storage. This space shall be designed to accommodate the following services:

Biomedical Engineering Service: Renovate approximately 6,000 GSF to include but not limited to administrative and operations area, workstations, engineering control center, biomedical engineering repair shop, shop support area, restrooms, and storage.

Clinical Support Services: Renovate approximately 6,433 GSF for multiple administration office suites and workstations, storage space, employee support space, and office operations space.

The A-E shall provide investigative and feasibility design services, schematic design drawings, design development drawings, construction documents, final bid documents, specifications, calculations, cost estimates, narratives, bidding support services, solicitation support services, and construction period services for all facets of work and disciplines/trades to facilitate a construction project.

The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) subpart 36.6 “Architectural and Engineering Services,” VA Acquisition Regulation (VAAR) 836.6, and VA Acquisition Manual M836.6 Architect-Engineer Services. In accordance with FAR 36.209, “Construction Contracts with Architect-Engineer Firms,” no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative

2. PROJECT INFORMATION

This project is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS code for this procurement is 541330 “Engineering Services” and the annual small business size standard is $25.5M. A full design team is required to complete this project. The award is projected to be made in June 2025.

The anticipated period of performance for completion of design is 236 calendar days after notice of award (NOA). The VAAR magnitude of construction for this project is $10,000,000 - $20,000,000. Please note that the 236-calendar-day period of performance for the design completion begins with the issuance of the NOA and that a notice to proceed (NTP) will not be issued for the completion of a design project.

3. A-E SELECTION PROCESS:

Firms submitting SF 330s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows:

A. The firm shall complete VAAR 852.219-75 VA Notice of Limitations on Subcontracting

– Certificate of Compliance for Services and Construction. This certification is required in VAAR 852.219-75. The attachment with the clause language is included as an Attachment and must be returned with the SF 330 submission as a separate document.

Failure to complete and attach the certification will deem the proposal ineligible for evaluation and the firm will be removed from the competition.

B. SF 330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3(c), at least three

(3) of the most highly qualified firms will then be notified of the Government’s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), any requested debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts.

C. Discussions will be held with the most highly qualified firms in the form determined to be most advantageous and economical by the contracting officer. This may include written responses or Microsoft Teams phone interview presentations. However, the form of discussions will be the same for all firms. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked for selection based on the primary and secondary selection criteria (if necessary). The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. The highest rated firm will be selected to receive the solicitation and engage in negotiations.

The solicitation will be issued to the highest rated firm as a Request for Fee Proposal (RFP). All SOW attachments and site-specific documentation will be provided to the highest rated firm with the RFP. A site visit will be authorized for the highest rated firm during the negotiation process.

An award will then be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations with the highest rated firm are unsuccessful, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made.

4. SELECTION CRITERIA:

Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria.

A. Primary Selection Criteria:

1. Professional Qualifications necessary for satisfactory performance of required service. The design firm and A-E on staff representing the project or signing drawings in each discipline must be licensed to practice in any one of the United States of America. Provide Professional License numbers and/or Proof of Licensure. The evaluation should consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

Key positions and disciplines required for this project include, but are not limited to:

(a) Architect (LEED certified)

(b) CADD Technician

(c) Registered Communications Distribution Designer (RCDD)

(d) Estimator

(e) Civil Engineer

(f) Electrical Engineer

(g) Environmental Engineer

(h) Fire Protection Engineer

(i) Industrial Hygienist

(j) Mechanical Engineer

(k) Plumbing

(l) Project Manager

(m) Quality Assurance

(n) Structural Engineer

(o) Physical Security Specialists

Offeror must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement: I [signatory authority] _________________, [company] ________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs in compliance of 48 CFR 852.219-73. The information provided in sections C through E of SF 330 will be used to evaluate this evaluation factor. Do not include this information in Section H, unless it is pertinent to support the information listed in the other sections.

2. Specialized Experience and Technical Competence: Specialized experience and technical competence in the design and construction period services shall be provided for network infrastructure installation, renovations, or upgrades. Projects experience should include upgrading large scale (multi-building with multiple generational OIT systems) fiber optics, data cable, structured cabling, electrical distribution design, electrical upgrades, uninterruptable power systems (UPS), electrical bonding, building management systems/building automation systems (BMS/BAS), HVAC, IT room renovations/expansion/relocations, Data Centers/Server Rooms reconfiguration, and physical security upgrades, duct bank and direct boring operations.

Other specialized experience includes experience in critical path scheduling, fire protection and suppression, construction infection control protocols, energy conservation, transition, and sustainable design practices. Submissions shall include no more and no less than five (5) Government and private experience projects similar in size, scope, and complexity, and experience with the types of projects above. Each project must list the contract number associated with the project, if one exists. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and key subcontractors working together on relevant projects and familiarity with VA Technical Informational Library Design Guides/Manuals, Master Specifications and other applicable federal, state, and local standards. The information provided in sections F and G of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

3. Capacity: The evaluation will consider the firm’s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA during the previous 12 months and the full potential value of any current indefinite delivery contracts. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the completion percentages and expected completion date for the VA projects awarded in the previous 12 months. The information for this factor shall be provided in Section H of the SF 330. Please ensure the capacity applies toward the team/personnel in the SF 330.

4. Past performance: Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. The past performance will be evaluated for all projects provided in section F to include a review if Contractor Performance Assessment Rating System (CPARS). Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. Evaluations will consider superior performance ratings on recently completed projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

The following information is required for each project noted in section F:

1. Contract/Task Order number

2. Project title

3. Prime firm name

4. Start date

5. Completion date

6. CPARS or PPQ attached for the project

Also, evaluations will consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member performing the work under this contract. The information for this factor shall be provided in Section H of the SF 330. If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document. *Completed PPQs should be incorporated into the SF 330 directly. PPQs should not be submitted to VHA PCAC directly. The CPARS reports and PPQs will not be counted towards the page limitations for this submission. However, any narratives provided for past performance in section H will be counted toward the page limit.

5. Experience in construction period services: Experience in construction period services to include solicitation support services, professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, support of construction contract changes to include drafting statements of work and cost estimates, attendance at weekly conference calls, providing minutes of meetings between the AE, VA, and contractors, pre-final inspection site visits, generation of punch-list reports, commissioning services and production of as-built documentation. The information for this factor shall be provided in section H of the SF 330.

6. Knowledge of Locality: Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, working with and local construction methods or local laws and regulations. The information for this factor shall be provided in Section H of the SF

330. Note that the intent of this factor is to showcase a firm’s understanding of the site and locality, and not where the firm is located and how they would travel to the site. Information related to the firm’s location, shall be provided in section H, under Secondary Selection Criteria Factor 1.

B. Secondary Selection Criterion*:

1. Geographic location

Location of the firm, as measured by the driving distance (miles) between the Offeror’s principal business location and the Dallas VA Medical Center, 4500 S Lancaster Rd, Dallas, TX 75216. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/).

*The secondary selection criteria is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm’s SF 330 submission.

5. SUBMISSION REQUIREMENTS:

The below information contains the instructions and format that shall be followed for the submission of the SF 330, Statement of Qualifications:

Submission Contents Firms are required to submit three documents:

1. One SF 330, Architect/Engineer Qualifications, Parts I and II, and any attachments, as a PDF on the SF 330 form (form is available on-line at https://www.gsa.gov/reference/forms/architectengineer-qualifications).

2. One separate “Company Information” document, that will not be evaluated, containing the following information:

a. Cage code;

b. Unique Entity Identifier (UEI);

c. Tax ID Number;

d. E-mail address(es) and Phone number(s) of the Primary Point(s) of

Contact;

e. Address of firm for correspondence;

f. A copy of the firm’s VetCert and verification

NOTE: If you are submitting as a joint venture, the managing partner must be certified in VetCert as an SDVOSB in order to be evaluated.

3. Complete VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction. This certification is required in VAAR 852.219-75. The attachment with the clause language is included as an Attachment and must be returned with the SF 330 submission as a separate document. Failure to complete and attach the certification will deem the proposal ineligible for evaluation.

Format of Submissions The page limitation of the SF 330 PDF submission shall not exceed a total of 50 pages. This includes cover letters, title pages, section divider pages, table of contents, etc. Every page in the PDF will count toward this page limit except copies of licensure, if included, CPARS, PPQs, and Part II of the SF 330. Do not combine the Company Information document and VAAR 852.219-75 Notice of

Limitations on Subcontracting – Certificate of Compliance for Services and Construction attachment with the SF 330 PDF.

GSA.gov provides a standard fillable SF 330. The formatting of the SF 330 submission shall follow that of the standard form and cannot be manipulated or changed, meaning each page shall be:

1. In the default font and default font size

2. In black ink (no gray, no colors)

3. Single spaced (no less than 1.0 is permitted)

4. 8.5”x11” paper (except the organizational chart in Section D as long as the organizational chart is the only item on the larger paper)

5. The margins must be the pre-defined margins in the form-fillable SF 330 on

GSA.gov's website (7/2021 version). All information must be contained between the thick black lines at the top and bottom, and the sides may not extend horizontally beyond these thick black lines. Do not shrink the margins.

Any page that does not comply with these formatting instructions (with information that extends beyond these margins, uses a different font, uses less than single line spacing, or any pages in excess of the 50 pages that are not exempt, etc.) will be removed and will not be evaluated.

Submit ONE (1) SF 330, Statement of Qualifications and any attachments, ONE (1) accompanying Company Information document containing the above SDVOSB information, and ONE (1) completed VAAR 852.219-75 Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction attachment via email to both the Contract Specialist, Kathryn Allison (Kathryn.Allison@va.gov) and to the Contracting Officer, Thomas Kracinovich (Thomas.Kracinovich@va.gov).

The subject line of the email shall read: “SF 330 Submission; 36C77625R0036 - 549-090 Build Out Underground Parking Area Minor Design Dallas”

The SF 330 PDF, Company Information document, and completed VAAR 852.219- 75 Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction attachment shall be submitted in one email and have a total file size of less than 10 MB. No hard copies will be accepted. Firms not providing the required information may not be evaluated. All information must be included in the SF 330 submission package.

Technical Questions All questions shall be submitted to both the Contract Specialist, Kathryn Allison

(Kathryn.Allison@va.gov) AND Contracting Officer, Thomas Kracinovich

(Thomas.Kracinovich@va.gov) with the subject line “SF 330 Question - 36C77625R0036 - 549-090 Build Out Underground Parking Area Minor Design Dallas”. The cutoff for question submission is February 25, 2025 at 12PM EST.

Questions will be answered through modification to the Pre-Solicitation Notice posted to Contracting Opportunities at SAM.gov.

Submission Due Dates All responses are due via email on or before March 11, 2025, at 12PM EST.

NOTE: SF 330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals.

All emails must be received by the VA email server by 12:00 PM ET. The time will NOT be based on when firms hit “Send”. DO NOT WAIT UNTIL THE LAST MINUTE TO SEND SUBMISSIONS. Errors in email address spelling or attempts at emailing timely will not recover a late submission.

Other Information All prime firms must meet the NAICS code requirement specified in this notice. The

Contracting Officer shall verify the NAICS code in VetCert through the Small Business Administration (SBA) and/or the System for Award Management (SAM).

Failure to meet the NAICS code requirement may result in the rejection of the SF 330 submission.

Reminder: This procurement is a 100% set-aside for SDVOSB concerns. Offers received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as “certified” by the SBA Veteran Small Business Certification (VetCert). Offerors must be certified and visible in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at TIME OF SUBMISSION OF SF 330’s, WRITTEN RESPONSES AND TIME OF AWARD. Failure to be BOTH visible and certified at the time of SF 330s, Written Responses, and time of award will result in the offeror being deemed unacceptable and ineligible for award.

All Joint Ventures must submit agreements that comply with 13 CFR 128.402 prior to contract award.

It is the offeror’s responsibility to check the Contract Opportunities website at:

https://www.sam.gov/ for any revisions to this announcement prior to submission of SF 330s.

LIST OF ATTACHMENTS

See attached document: Attachment 1 - FINAL AE SOW 549-090.

See attached document: Attachment 2 - SOW Attch 1 Bldg 2 Basement Floor Plan.

See attached document: Attachment 3 - SOW Attch 2 BLDG 2 BASEMENT CAD DWG.

See attached document: Attachment 4 - SOW Attch 3 Site Map Dallas Campus.

See attached document: Attachment 5 - SOW Attch 4 Directive 1080_01 2019-11-13.

See attached document: Attachment 6 - SOW Attch 5 SOP 138-82 Cable Install.

See attached document: Attachment 7 - PPQ.

See attached document: Attachment 8 - VAAR 852.219-75 Limitations on Subcontracting.

See attached document: Attachment 9 - Wage Determination - Dallas County 12.23.24.

End of Document

LIST OF ATTACHMENTS