Attachment 6 - SOW Attch 5 SOP 138-82 Cable Install.pdf

ENGINEERING SERVICE CABLE INSTALLATION LABELING AND TESTING

SOP 138-82

North Texas Health Care System Dallas, Texas 75216

Signatory Authority:

Charles D. Ballard, CHFM Chief Engineer

Responsible Owner:

Chief, Facilities Management Service

Rescinded Document:

SOP No. 138-82, Cable Installation, Labeling and Testing Service, May 20, 2024

Effective Date:

May 20, 2024

Recertification Date:

May 20, 2026

1. PURPOSE:

To define policy and procedures for the labeling, identification, and testing of station drops as it applies to the cabling, face plates and patch panels in the IDFs. This document also includes the expectations for assigned work orders to be completed and the necessary steps needed to be signed off on for invoicing. The intent of this SOP is to provide documentation of the overall system for contractor and inhouse low voltage work order completion, including the Physical Security Policy. This document also establishes the current VA TIL as the governing policy for all work order completion.

2. PROCEDURE:

a. System Overview: All phone and data cabling shall be installed following the current VA TIL standards by a telecommunications mechanic and shall be accordance with current EIA/TIA 568B, 569 and EIA/TIA 606 Communication System specifications, and Building Industry Consulting Service International (BICSI) Standards design manuals and the VA TIL. The complete cable distribution system shall be labeled in accordance with the latest edition/revision level of ANSI/TIA/EIA 606, Administration Standard for the Telecommunications Infrastructure of Commercial Buildings, and the VA TIL. Please reference addendum for additional standards.

The cable interconnecting a network outlet to patch panel shall be one continuous length without intermediate joins, splices or taps. No more than 24 cables shall be tied in a bunch. Un-terminated “future capacity” cables are not permitted. All installed cables shall be terminated at each end with documentation, labeling and test results provided electronically.

All outside cable shall be shielded, 24 AWG solid conductors, solid PIC insulation, and filled core (flexgel) (waterproof) REA LISTED PE 39 or PE 89 CODE. All voice and data telecommunications outlets (TO) shall be a minimum Category 6a-

May 20, 2024 SOP 138-82 compliant eight position RJ-45 non-keyed (EIA/TIA 568B) for voice and Category 6a compliant eight position RJ-45 non-keyed (EIA/TIA 568B.2-1) for data. Cable installed (outside plant, inside riser, and station cabling) shall adhere to the requirements of ICEA Publications S-80-576-1988 (Ref. B1.6) as to size, color code, and insulation. Backbone cables shall be marked at each endpoint and at all intermediate pull/access points or junction boxes. Label shall indicate origination and destination, TR ID, sheath ID and strand or pair range. Horizontal cables shall be marked at each end, on the sheath indicating the TR, patch panel and panel port to which the cable is wired.

b. Access Control: The Telephone Switch Room/Main Distribution Frame

(MDF), the computer room and all Voice and Data Closets (IDFs) are considered major arteries in the Medical Center’s network/communication system and therefore access to this system should be treated as such. Access to these areas is controlled and all requests for access must be coordinated with Engineering of office managers at remote site and leased locations. will be a functioning Facilities Management Service Safety Subcommittee, which will meet monthly in accordance with VANTHCS Memorandum No. EC-1, and Facilities Management Service Standard Operating Procedure No. 138-05, Facilities Management Service Safety Subcommittee.

For unescorted access to these locations a background check will be required.

Contractors preparing to do work and the VA North Texas Healthcare System must first complete all the necessary background security requirements as outlined in the current VA Directive 6500 and the current Veterans Affairs Acquisition Regulation (VAAR).

To ensure that appropriate security controls are in place, contractors must follow the procedures set forth in the current VA Information and Information System Security/Privacy Requirements for IT Contracts.

c. Labeling: Labels shall meet the current VA TIL standards and legibility, defacement, exposure and adhesion requirements of UL 969 (or most updated version) and shall be preprinted or laser printed type. Where used for cable marking, provide vinyl substrate with a white printing area and a clear “tail” that self laminates the printed area when wrapped around the cable. If cable jacket is white, provide cable label with printing area that is any other color than white, so that labels are easily distinguishable. Where insert type labels are used, a clear, plastic cover label shall be provided.

d. Faceplates: All phone and data cables shall be installed on color coded RJ45 inserts; Data shall be blue, Analog Voice shall be white, Emergency phones shall be red, Biomed shall be green, and FMS Data shall be grey, except for wall phones which is addressed separately below.

Please see addendum for color coded chart for non-referenced cabling.

Each faceplate shall incorporate modular, universal RJ45 jack sockets shall meet current VA TIL standards.

The label on the faceplate shall be readily visible on the top of the faceplate and must contain the building number, Rack Type (IT or FMS based on the use of the data drop), Telecom Closet (TC) room number, (the building and TC designates the IDF of origin), the faceplate number with corresponding patch panel number.

Depending on faceplate D1 is located at top or left position of the faceplate and D2 will be at the bottom or right position of the faceplate.

The first position is the building number - the second position is the rack location (IT or FMS) based on the use of the data drop - the third position is the TC for Telecom Closet Room Number - the fourth position is the patch panel number.

Example: 09-FMS-109-01 -09 = building number -FMS = Rack Type (IT or FMS) Rack designator (if there is more than one) -109 = Telecom Closet Room Number -01 = Patch Panel port number

Figure 1: Faceplate showing labeling scheme.

e. Faceplates wall phones: The wall phones faceplates will consist of a single Category 6a drop, color coded RJ45 jack socket Blue for voice over IP (VOIP) or White for Analog and red for emergency phones.

f. IDF Patch Panel: The patch panels in the IDFs shall be marked using adhesive labeling indicating the range of lines installed to it. Each port shall be labeled in sequence according to the amount of Patch Panels installed in the closet.

• The first patch panel in each rack shall begin with 01D1 01D2 the Racks will always be designated and IT or FMS. Each additional patch paned added will begin with the next sequential number following the patch panel above. See figure 3 Patch Panel 1 has 01D1 01D2 – 24D1 24D2, Patch Panel 2 will start with 25D1 25D2 and so on.

g. Testing:

i. Cable performance: Cable performance must meet the minimum acceptable values as indicated in the current TIA/EIA 568B.2-1 Category 6a requirements or current TIL Requirements

ii. Horizontal Copper Cabling: The contractor shall test all cables and submit all.

horizontal cable test results data in an electronic format, with the resulting file formatted with one test result per 8.5” x 11” page. Minimal acceptable electronic formats include Microsoft Excel spreadsheet or Microsoft Word document.

iii. High pair copper cables: The contractor shall test all high-count copper cables.

and submit test result information in an electronic format. Minimal acceptable electronic formats include Microsoft Excel spreadsheet or Microsoft Word document.

h. Fiber Optical cable

i. The Contractor shall install laser-optimized Optical Multimode (OM) OM4 multimode (MM) fiberoptic cable primarily for ISP use. The fiber optic cable shall contain a minimum of 12 strands unless otherwise specified and shall not exceed 400 meters (1312 feet) in a single run. For distances longer than 400 meters, Optical Single mode (OS) OS2 Single mode (SM) fiberoptic cable is required. All fiber optic cable will be installed in contractor provided "inner duct". Loose tube cable, which decouples the individual fibers from the environment, and shall be installed for all outdoor runs or for any area which includes outdoor run. Tight-buffered fiber cable shall be used for in door runs. If any underground conduit becomes at least 75% filled, a spare inner duct, with pull string, shall be installed.

ii. In the computer room all fiber optic cable shall be installed in a rack mounted fiber optic cable distribution component /splice case in accordance with BICSI standards. "ST" connectors will be installed on each strand.

iii. Fiber optic cables shall terminate in IDF’s at a rack mounted interconnect panel.

iv. All strands will be tested, and cable transmission performance specifications shall be in accordance with current EIA/TIA standards. Attenuation shall be measured in accordance with EIA fiber optic test procedures EIA/TIA-455-46-61, or -53. Information transmission capacity shall be measured in accordance with EIA/TIA 455-51, or -30. The contractor will provide written test results.

i. Cut sheet: The contractor shall provide a cut sheet to include all drops terminated in each IDF to include the cable ID as outlined above, IDF of origin, room of origin, faceplate #, patch panel id and date installed. This cut sheet shall remain in each IDF on 8.5” x 11” page(s) and shall be provided electronically.

j. Quality Assurance: All testing procedures shall comply with the applicable requirements of:

• Current VA TIL

• ANSI/TIA/EIA 568-B.1 Commercial Building Telecommunications

• Cabling Standard, Part 1: General Requirements

• ANSI/TIA/EIA 606-A administration Standards

• ANSI/TIA/EIA 569-A Pathway and Spaces

• ANSI/TIA/EIA 568-B Telecommunications Cabling Standard

3. RESPONSIBILITIES:

a. The Chief, Facilities Management is responsible for:

(1) Working with contractor and VANTHCS staff to coordinate and monitor an effective communication infrastructure program for projects under their direction.

(2) Participating in periodic inspections of construction sites to ensure compliance with network Infrastructure requirements of the construction contract and performance of the program.

(4) Serving on IPT Team to ensure contracts meet the team’s requirements.

(5) Supporting the OI&T Area Manager, Contracting Officer and Engineering Service staff in implementing the communication infrastructure program.

b. The Contracting Officer (or technical representative) is responsible for:

(1) Ensuring network Infrastructure requirements of this policy are included in each construction contract.

(2) Evaluating and considering past design records of prospective contractors in the awarding of contracts.

(3) Serving on the Facility Construction IPT Team to ensure contracts meet the team’s requirements.

(4) Supporting the OI&T Area Manager, Resident Engineer, and appropriate staff in implementing the communication infrastructure program.

c. See below procedures for additional responsibilities.

4. OTHER PARAGRAPHS

a. Work Orders Closure Process:

The following process is to be followed for work orders to be signed off as a completed task to be submitted for Invoicing.

If there are any issues found with existing cable infrastructure an OI&T technician must test the cable to confirm the issue and provide clear documentation to Engineering prior to submitting the work order. If an issue is found by a VA employee an IT workorder must be submitted as the first troubleshooting step. Once documentation, such as a screen shot of a failed cable test is provided to engineering the IT technician shall enter a vista work order and email the engineering network team with the Vista work order number and failed test result.

OI&T employees are the only VA employees that can enter a work order for a cable repair to confirm with engineering of the actual need before resources are deployed.

1. Work order assigned to Contractor along with floor plans and cable locations (if necessary)

2. Notification given when technician(s) is on site to complete work

3. Cabling is installed, Labeled and tested

4. Cabling needs to be labeled at patch panel, faceplate according to above standards, and every 50 ft in ceiling.

5. Contractor will update cut sheet in the network closet with current cable runs.

6. Any excess material provided by vendor needs to be coordinated with Engineering for storage and acceptance.

7. If intrusive methods other than 1 inch sleeve penetrations are required, please notify Engineering service to coordinate work.

8. Contractor will provide Before pictures, after pictures, and an electronic copy of a passing certification test results with completed work order for signature.

a. Pictures needed

i. Room Number

ii. Before and after faceplate location with label visible and readable.

iii. Show all debris, excess material, and open ceiling tiles caused by work order completion has been cleared/closed.

iv. Picture of patch panel location on the rack/wall

v. Port number of punch down on patch panel

9. Work order signed off and returned to technician once all documentation is received. Will apply established safe work practices arid report unsafe conditions and practices to their supervisors. They will report to their supervisors as promptly as practical any occupational injury or occupational illness which they sustain.

Copper Cable Color Chart

Blue: Structured Cable/OIT

White: Analog Phones

Green: Biomedical Systems (Nurse Call/Telemetry)

Red: Emergency Systems (Fire Alarm/Mass Notification)

Purple: Security Systems (Cameras, IDS, Access Control)

Grey: FMS (air handler/ATS)

Yellow: Specialty systems (QMatic/Scriptpro)

RJ45 Wall Jack Color Chart

Blue: Structured Cable/OIT

White: Analog Phones

Green: Biomedical Systems (Nurse Call/Telemetry)

Red: Emergency Systems (Fire Alarm/Mass Notification)

Purple: Security Systems (Cameras, IDS, Access Control)

Grey: FMS (air handler/ATS)

Yellow: Specialty systems (QMatic/Scriptpro)

** Wall phone faceplates will consist of a single Category 6a drop

Blue: voice over IP (VOIP)

White: Analog

Red: Emergency phones

5. DEFINITIONS

“None.”

6. REFERENCES:

• Current VA TIL

• ANSI/TIA/EIA 568-B.1 Commercial Building Telecommunications

• Cabling Standard, Part 1: General Requirements

• ANSI/TIA/EIA 606-A administration Standards

• ANSI/TIA/EIA 569-A Pathway and Spaces

• ANSI/TIA/EIA 568-B Telecommunications Cabling Standard

7. RESCISSION:

None.

8. REVIEW:

The frequency of required review for this Standard Operating Procedure is every two years by the Administration Officer of Facilities Management Service

9. RECERTIFICATION:

This SOP is scheduled for recertification on or before the last working day of May 20, 2026. This SOP will continue to serve as local policy until it is recertified or rescinded.

In the event of contradiction with national policy, the national policy supersedes and controls.

10. SIGNATORY AUTHORITY

CHARLES D. BALLARD, CHFM

VANTHCS, Chief Engineer Date Approved: July 24, 2024

NOTE: The signature remains valid until rescinded by an appropriate administrative action.

DISTRIBUTION:

138 Service Memorandum Manual Each Facilities Management Employee