S02 AMEND_36C24926R0055 0003 B35.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 39

0003 621-23-103

Department of Veterans Affairs Network Contracting Office 9 (90C) ATTN: Lara Hampton 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

90C

Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129

To all Offerors/Bidders

36C24926R0055

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-21-2026 1:00PM CDT

The purpose of this amendment is to provide responses to Requests of Information (RFI's) and extend the due date for proposals from 07/16/2026 to 07/21/2026 at 1:00PM CT.

See pages 2-39 for RFI responses See Atachments 17-38 (22 Total)

John L. Mccomas Contracting Officer

36C24926R0055 0003 PROJECT 621-24-103 RESTORATION OF B35 THEATER

RFI Questions & Responses:

1. Question: Solicitation Page 23 Factor 1, Requirement 1 states: "The offeror shall demonstrate completion of at least one (1) historic restoration construction project performed at a VA facility within the past three (5) years." The requirement appears to contain conflicting timeframes. Please clarify whether the intended requirement is three (3) years or five (5) years.

Answer: The initial requirement specifies a minimum of three (3) years of prior experience; this will be amended to five (5) years. The experience need not be exclusively within the VA sector but must be concentrated in historic preservation projects environments, with an emphasis on venues possessing historical characteristics. Qualifying projects shall provide documented evidence of the venue listed on a state preservation list. See updated LPTA Factors

2. Question: Solicitation Page 25 Factor 3 defines Recent Past Performance as successful performance under similar contracts completed within the last five (3) years through the proposal due date. The requirement appears to contain conflicting timeframes. Please clarify whether the intended requirement is three (3) years or five (5) years.

Answer: The initial requirement specifies a minimum of three (3) years of prior experience; this will be amended to five (5) years.

3. Question A: The solicitation requires offerors to demonstrate completion of specific project types within the past three to five years (period varies per requirement). Given the specialized nature of historic restoration projects, the limited number of VA historic theater restoration projects available to SDVOSB firms, and the Government's interest in maximizing competition among qualified offerors, please clarify whether the Government will consider relevant projects completed within the past ten

(10) years where those projects demonstrate comparable size, scope, complexity, and technical challenges to the subject requirement.

Answer A: The VA will increase the allowable timeframe from three (3) to five (5) years of concentrated historic preservation project types verses VA specific, with an emphasis on venues possessing historical characteristics. Qualifying projects must provide documented evidence that the venue is listed on a state preservation list.

Question B: Limiting consideration to only the most recent three to five years may unnecessarily exclude otherwise highly qualified SDVOSB firms that possess extensive relevant experience but have not had the opportunity to perform a substantially similar project within the specified timeframe.

Expanding the acceptable timeframe for relevant experience would increase competition while still allowing the Government to evaluate demonstrated capability and project success.

Answer B: The objective is to systematically assess all relevant stakeholders—with particular focus on the competencies and experiential qualifications of project managers, superintendents, quality control personnel, and subcontractors—to verify they possess the requisite technical expertise to perform the scope of work in compliance with established industry standards. This project presents technical complexity due to its intrinsic characteristics; specifically, the building is classified as a historic structure, requiring specialized conservation and restoration expertise. Any surface damage could lead to irreversible deterioration, resulting in the irrevocable loss of a cultural heritage asset.

Question C: Alternatively, please explain the basis for restricting consideration to the stated timeframe when evaluating highly specialized restoration experience.

Answer C: See Answer 3B response.

4. Question A: Proposal Factor 1 Requirements 1, 2, and 4 through 8, along with Factor 2 Requirements 1 through 4, require highly specialized project experience including historic restoration, theater restoration, ornamental plaster restoration, decorative wood restoration, rigging systems, theater systems, and related specialty work.

The solicitation expressly allows subcontractor experience to satisfy Factor 1 Requirement 3 but is silent regarding the remaining specialized experience requirements. Because much of this work is traditionally performed by specialty subcontractors rather than general contractors, and because a majority of the overall project scope consists of conventional construction activities, restricting evaluation solely to prime contractor experience may unnecessarily limit competition among otherwise qualified SDVOSB offerors.

Answer A: The objective is to assess all involved stakeholders, with particular emphasis on the competencies and experiential qualifications of project managers, superintendents, quality control personnel, and subcontractors, ensuring they possess the requisite expertise to effectively execute the work in accordance with established standards. Additionally, the State Historic Preservation Office (SHPO) does not yet provide certifications for contractor performance tracking, however the contractor shall provide documented evidence of the venue listed on a state preservation list.

Question B: Please confirm whether the Government will allow offerors to utilize the demonstrated experience of proposed specialty subcontractors, restoration consultants, and key team members to satisfy the specialized experience requirements contained within Factors 1 and 2.

Answer B: See Question 4B Answer response.

Question C: If subcontractor experience will not be considered, please explain the rationale for requiring SDVOSB prime contractors to independently possess experience in all specialized restoration disciplines when the solicitation contemplates performance of those activities by specialty trade contractors.

Answer C: See Question 4B Answer response.

Question D: Such clarification is necessary because the current evaluation criteria appear substantially more restrictive than the actual construction scope and may unnecessarily reduce competition and increase costs to the Government.

Answer D: This project is technically intricate due to its inherent characteristics; as the building is a designated historic structure, the intervention necessitates specialized expertise. Any damage to its surfaces could cause irreversible harm, resulting in the permanent loss of a cultural heritage asset.

5. Question: Please confirm whether the Government intends to evaluate the qualifications and experience of the offeror's entire proposed project team, including specialty restoration subcontractors, theater systems subcontractors, rigging subcontractors, and key personnel, or whether evaluation will be limited solely to the prime contractor's corporate experience.

Answer: The objective is to assess all stakeholders, with particular emphasis on the experience levels of project managers, superintendents, quality control personnel, and subcontractors, ensuring they possess the necessary expertise to accurately execute the scope of work.

Individuals proposed for key roles are expected to demonstrate relevant expertise aligned with the project’s scope and requirements.

6. Question: Solicitation section 2.3 Evaluation Factors, page 23-24 of 77 Factor 1, Requirements 1 through 8 state to demonstrate successful completion of projects. Would the VA please allow projects that are at least 80% complete to be acceptable for Factor 1 requirements? This has been acceptable on past projects.

Answer: See updated Factor 1, requirement 1. The government chose 90% substantially complete due to the finishing work of the project being significant part of the project.

7. Question: Solicitation section 2.3 Evaluation Factors, page 23 of 77 Factor 1, Requirement 1 requires a past historic renovation project performed at a VA facility within the past three (5) years. Would the VA please allow a past historic renovation project performed at a federal facility within the past five (5) years as acceptable for Factor 1, Requirement 1? This has been acceptable on past projects especially since there are limited historical VA projects.

Answer: See Question 1 response, The government has amended to Five (5) years and not VA specific projects.

8. Question: Solicitation section 2.3 Evaluation Factors, page 24 of 77 Factor 2, Requirement 1 requires experience managing or supervising a restoration project at a VA facility. Would the VA allow experience managing or supervising a restoration project at a federal facility as acceptable for Factor

3, Requirement 1? This has been acceptable on past projects – especially since there are limited historical VA projects.

Answer: If the factors specify VA facility, then that is what it must meet.

9. Question: Five sheets listed on the G1000 Sheet Index seem to be missing from the issued drawings: FD901, FS100, FX101, FX102, FX103. Can you please provide these sheets or point us to where to find them?

Answer: See attached documents Atch 26 AMEND_3 _10.06_FS100 - SITE PLAN Atch 27 AMEND_3_10.06_FS100 - FIRE SUPPRESSION SITE PLAN Atch 28 AMEND_3 _ Q10.07_FX101 - BASEMENT -1st FLOOR Atch 29 AMEND_3 _ 10.07_FX101 - BASEMENT- 1st FLOOR NEW WORK PLAN Atch 30 AMEND_3 _ 10.08_FX102 - BALCONY 2nd FLOOR – CEILING Atch 31 AMEND_3 _ 10.09_FX103 - AUDITORIUM ATTIC- STAGE NEW WORK Atch 32 AMEND_3 _ 210.05_FD901-WET-PIPE FIRE SUPPRESSION ISOMETRIC

10. Question: Five specification sections are included in the Table of Contents but seem to be missing from the issued specifications. Can you please provide these specifications or point us to where to find them?

09 01 90.52 Maintenance Repainting 09 93 00 Staining and Transparent Finishing 32 12 16 Asphalt Paving 32 17 23 Pavement Markings 32 90 00 Planting

Answer: See attached documents:

Atch 20 AMEND_3 _ 09 01 90.52 - Maintenance Repainting Atch 21 AMEND_3 _09 93 00 Staining - Transparent Finish Atch 22 AMEND_3 _ 10_32 12 16 - ASPHALT PAVING Atch 23 AMEND_3 _ 10_32 17 23 - PAVEMENT MARKINGS Atch 24 AMEND_3 _ 10-10_32 90 00 PLANTING

11. Question: Sheet AE101 Drawing Note 12.01 Please provide dimensions of existing theater seating.

Answer: Use 24" x 24" for the bottom section and 24" x 28" for the backrest.

12. Question: Sheet AE101 Drawing Note 12.01 Please provide specifications for reupholstering.

Answer: See page 10 of the finishes review PDF for specifications regarding the colors and fabrics to be used

13. Question: A.3 Price/Cost Schedule Item Number 0003 Please provide specifications and/or basis of design for replacement theater seating.

Answer: It shall be the bidder's responsibility to submit a substitute that is consistent with the architecture and replicates the existing elements.

14. Question: Would the VA please allow questions to be submitted up to June 18th vs 12th to allow sufficient time for subcontractors to review plans and specifications after the site visit on June 9th?

Answer: There is no more time for RFIs and responses See Amendment 36C24926R0055 0001 for RFI extension See Amendment 36C24926R0055 0002 for Proposal due date extension

15. Question: Solicitation: May the Offeror satisfy Factor 1 experience requirements through the experience of a proposed subcontractor, specialty trade contractor, teaming partner, or consultant that will perform the applicable scope of work under the contract?

Answer: Yes, as long as the prime demonstrates either their capability or subcontractors capability to meet our SPECS & Drawing. Contractor is to provide a commitment letter signed by both prime and proposed subcontractor that they intend to use and have evaluated for Factor 1 experience.

16. Question: May the key personnel requirements under Factor 2 be satisfied through the experience of a proposed employee of a subcontractor, specialty trade contractor, or teaming partner who will be assigned to and actively participate in the project?

Answer: No, project manager and site superintendent must be employees of prime contractor with relevant experience to satisfy Factor 2 qualifications.

17. Question: For purposes of the theater and auditorium experience requirements, will the Government consider performing arts centers, concert venues, church sanctuaries, lecture halls, conference centers, civic auditoriums, or similar assembly spaces acceptable if the project included theatrical lighting, stage systems, audiovisual systems, projection systems, auditorium seating, or similar theater-related infrastructure?

Answer: See Revised Factor 1, Requirement 2

18. Question: For Factor 1 Requirement 8, does “within the past three (3) years” mean the project must have been completed within the last three years, or simply performed within the last three years?

Answer: See Revised Factor 1, Requirement 8

19. Question: If the Offeror relies on subcontractor experience to satisfy Factor 1 requirements, is the subcontractor required to perform a specific percentage of the associated work scope after award? If so, what is the minimum participation requirement?

Answer: The prime contractor is required to comply with the Limitations of Subcontracting. There is not a percentage of performance associated with subcontractors as long as the prime is in compliance.

20. Question: In the interest of level-setting the helical pile bids, would you consider establishing a bid depth for the piles?

Answer: Base the quote on a 40-foot length and provide the cost per additional foot of installation, as well as the credit per foot of installation.

21. Question: If there is a Geotechnical Report for this project, could you please share that information?

Answer: No report available

22. Question: Attachment 2: Building 35 Exterior Conditions Assessment and Report The solicitation includes the Building 35 Exterior Conditions Assessment and Report dated August 2024. Could the Government confirm whether this is the most current version available, or whether any subsequent assessments or supplemental reports?

Answer: The last assessment was conducted during the project design phase, making it the most recent one.

23. Question: Attachments 6-9: Drawings There are inconsistencies between the drawing index and the drawings provided with the solicitation. Specifically, Drawings FS-100 and FX101 through FX103 (FD901, FS100, FX101, FX102, FX103) are listed in the (GI000 Sheet Index) drawing index but were not included in the solicitation package. Could the Government clarify the complete set of contract drawings applicable to this solicitation

Answer: See attached documents:

Atch 26 AMEND_3 _10.06_FS100 - SITE PLAN Atch 27 AMEND_3_10.06_FS100 - FIRE SUPPRESSION SITE PLAN Atch 28 AMEND_3 _ Q10.07_FX101 - BASEMENT -1st FLOOR Atch 29 AMEND_3 _ 10.07_FX101 - BASEMENT- 1st FLOOR NEW WORK PLAN Atch 30 AMEND_3 _ 10.08_FX102 - BALCONY 2nd FLOOR – CEILING Atch 31 AMEND_3 _ 10.09_FX103 - AUDITORIUM ATTIC- STAGE NEW WORK Atch 32 AMEND_3 _ 210.05_FD901-WET-PIPE FIRE SUPPRESSION ISOMETRIC

24. Question: 2.3 Evaluation Factors (a) Factor 3 - Past Performance (Page 25) The Standard of Proof for past performance asks for submitted PPQs that the offeror received an overall rating of Satisfactory or higher. Could the Government clarify if there is a standard Past Performance

Questionnaire (PPQ) template for use in this solicitation, particularly for commercial projects where clients are not Government entities?

Answer: See attached Past Performance Questionnaire (PPQ) Atch 37 Past Performance Questionnaire -PPQ Template

25. Project Number Discrepancy on Mechanical Drawings Reference: Specification Cover Sheet, Project #621-24-103; Specification Section 00 01 15 List of Drawing Sheets; Mechanical Drawings MD101, MD102, MD103, M101, M102, M103, and related mechanical title blocks.

Question: The specifications identify the project as VA Project No. 621-24-103. However, multiple mechanical drawing title blocks appear to identify the project as 621-24-403. Please confirm that all drawings and specifications issued with the solicitation are intended to apply to Project 621-24-103 and that references to 621-24-403 are typographical errors.

Answer: It is a typographical error.

26. SF1442 Project Number Discrepancy Reference: SF1442 / Solicitation, Block 6; Statement of Work, Project 621-24-103; Specification Cover Sheet, Project #621-24-103.

Question: SF1442 Block 6 appears to list the project number as 621-23-103, while the Statement of Work and specifications identify the project as 621-24-103. Please confirm the correct VA project number for all proposal documents, bid bond documentation, subcontractor/supplier quotes, and post-award contract administration.

Answer: It is a typographical error. The correct number and name is 621-24-103 Restoration of Building #35 Theater. See attached solicitation.

Atch 17 AMEND_3 Updated Solicitation 36C24926R0055

27. Building Area / Project Area Discrepancy Reference: Statement of Work, Part A, Scope of Work; Terracon Limited Hazardous Materials Survey Report, Section 3.0 Building Description; Section 02 83 34 Microbial Remediation, Building Description.

Question: The Statement of Work identifies Building 35 as approximately 24,876 square feet of existing space on the first floor, second floor, basement, and crawl space with utilities. The Terracon Limited Hazardous Materials Survey Report and the Microbial Remediation specification describe Building 35 as approximately 16,600 square feet. Please confirm the correct project area for bidding purposes. Please also confirm whether the HazMat survey and microbial remediation scope cover the full area of work shown in the contract documents, including basement, crawlspace, attic, roof, stage, auditorium, back-of-house areas, exterior envelope, and all areas affected by demolition, restoration, and new work.

Answer: The building is approximately 24,876 sq. ft., but the remediation area is smaller.

28. Prior HazMat Reports Referenced but Not Included Reference: Terracon Limited Hazardous Materials Survey Report, Section 2.0 Previous Report Review.

Question: The HazMat report references previous Terracon asbestos and lead-containing paint reports dated February 3, 2023 and states that the reader is assumed to have access to the full reports for additional reference. Please provide the referenced February 3, 2023 asbestos and lead-containing paint reports as solicitation documents, or confirm that offerors are to rely only on the July 24, 2024 Limited Hazardous Materials Survey Report included with the solicitation.

Answer: Provided with the amendment 0003

29. HazMat Survey Limitations / Bid Assumption for Unidentified Materials Reference: Terracon Limited Hazardous Materials Survey Report, Sections 4.7, 5.3, 6.3, and 7.0 General Comments; Section 02 82 11 Traditional Asbestos Abatement.

Question: The HazMat report identifies known hazardous materials but also states that suspect materials other than those identified may exist within the structure. Please clarify the intended Base

Bid assumption for hazardous materials not identified or quantified in the HazMat report but encountered during performance. Should offerors include only the hazardous materials specifically identified in the report, specifications, and drawings, with additional unidentified hazardous materials treated as differing site conditions, or is the Base Bid expected to include additional investigation, sampling, abatement, or remediation beyond the documented materials?

Answer: It is only necessary to carry out the procedures that have already been reviewed, unless conditions different from those reported are encountered.

30. Asbestos Felt Paper Under Slate Roof / Base Bid vs. Alternate No. 1 Reference: Terracon Limited Hazardous Materials Survey Report, Table 1 Asbestos Results Sample Summary; Section 02 82 13.21 Asbestos Roofing Abatement; Section 01 00 00, Paragraph 1.3 Statement of Bid Items; Solicitation Price Schedule / CLIN 0002 Alternate No. 1; Section 07 31 26 Slate Shingles.

Question: The HazMat report identifies felt paper under the slate roof as assumed asbestos-containing material, with an estimated quantity of 5,770 SF. Section 01 00 00 describes Alternate No.

1 as replacing the entire slate tile roof with synthetic tile. Please clarify the asbestos roofing abatement scope to be included in the Base Bid versus Alternate No. 1. Specifically, should the Base Bid include removal/abatement of assumed asbestos-containing felt paper only at selective slate replacement areas, and should Alternate No. 1 include removal/abatement of all assumed asbestos-containing felt paper below the slate roof?

Answer: Assume there is no asbestos-containing material in the roof, as it has previously been repaired.

31. Asbestos-Containing Stage Lighting Wiring / Quantity and Limits Reference: Terracon Limited Hazardous Materials Survey Report, Section 4.6 Findings and Table 1 Asbestos Results Sample Summary; Section 02 82 11 Traditional Asbestos Abatement; Division 11 Theater and Stage Lighting Equipment; AV/Theater/Electrical drawings.

Question: Section 02 82 11 lists removal, clean-up, and disposal of 18 LF of wiring jacket on stored stage lighting. The HazMat report also states that the survey was unable to assess all stage lighting used in the building and that all wiring associated with stage lighting should be assumed asbestos-containing. Please clarify whether the Base Bid asbestos abatement scope for stage lighting wiring is limited to the 18 LF listed in Section 02 82 11, or whether the Base Bid must include all existing stage-lighting wiring impacted by demolition, removal, salvage, or new theater systems work. If the latter, please provide quantities or limits of work for bidding purposes.

Answer: Assume that all cabling will need to be replaced for the purposes of the proposal;

necessary adjustments will be made if the removal of the material proves unnecessary.

32. Lead Paint Scope and Waste Characterization Reference: Terracon Limited Hazardous Materials Survey Report, Section 5.3 Findings and Recommendations; Table 2 Lead in Paint Sample Summary; Section 02 83 33.13 Lead-Containing Paint Removal and Disposal; Section 09 01 90.52 Maintenance Repainting Question: The HazMat report identifies lead-based and lead-containing paint on multiple substrates and components throughout the building, including metal doors, fire doors, plaster walls, wood baseboards, wood beadboard ceiling, stair risers, exterior doors/frames, and other previously identified painted components. Please clarify whether the Base Bid requires full removal/abatement of lead-based and lead-containing paint from affected components, stabilization only at areas impacted by the work, or worker-protection controls during disturbance. Please also clarify whether TCLP testing and hazardous-waste characterization for generated paint debris is required to be included in the Base Bid.

Answer: Full remediation must be undertaken unless such action jeopardizes historical features;

in such cases, stabilization should be implemented in lieu of complete removal.

33. Microbial Remediation Limits, Reconstruction, and Water-Intrusion Repairs Reference: Terracon Limited Hazardous Materials Survey Report, Sections 6.1 through 6.3; Section 02 83 34 Microbial Remediation; architectural/demo drawings affecting Room 107 and crawlspace areas.

Section 02 83 34 provides the microbial remediation procedure to be followed where water-damaged or microbial-contaminated materials identified in the Terracon report will be impacted by the renovation work, and where hidden moisture or microbial conditions are discovered. The Terracon report identifies active mold growth at the Room 107 window frame and at crawlspace floor joists.

Question: Please clarify the required Base Bid limits of microbial remediation, including the quantity/area of affected materials to be remediated at Room 107 and the crawlspace floor joists.

Answer: Remediation must address all specified areas outlined in the report; any additional areas identified outside the scope of the report will be subject to subsequent assessment.

Question: Please also clarify whether the Base Bid includes only microbial remediation/cleaning, or whether removal, replacement, repair, or reconstruction of plaster, window components, floor joists, adjacent wood members, or related materials is required.

Answer: Remediation must address all specified areas outlined in the report; any additional areas identified outside the scope of the report will be subject to subsequent assessment.

Section 02 83 34 states that the work plan does not address design details or construction of replacement materials and does not address investigation or repair of the source of water intrusion.

Question: Please clarify whether correction of water-intrusion sources associated with the microbial conditions is included in the Base Bid and, if so, identify where those repairs are shown in the contract documents.

Answer: Remediation must address all specified areas outlined in the report; any additional areas identified outside the scope of the report will be subject to subsequent assessment.

34. Existing Fire Protection System / Unknown Existing Conditions Reference: Section 01 00 00 General Requirements, Paragraphs 1.6 and 1.7; Section 01 35 26 Safety Requirements, Existing Fire Protection; Fire Suppression drawings FD101, FD102, FD103, FX101, FX102, FX103, FD901, and F201.

Fire suppression demolition drawings FD101, FD102, and FD103 state: “A thorough inspection of the existing sprinkler system is required. Not all sprinklers/piping/connections are shown.” The contract documents also require maintaining existing fire protection and alarm systems except where work is being performed, and the drawings include removal, modification, and new work involving existing fire suppression systems.

Question: Please provide existing fire protection as-built drawings, inspection reports, or other available information identifying existing sprinkler heads, piping, valves, standpipes, hose stations, fire department valves, and related components to be removed, modified, protected, or maintained. If no additional information is available, please confirm the intended Base Bid assumption for existing fire protection components not shown or not fully documented.

Answer: As indicated by its designation, a deductive alternative must be subtracted in accordance with the provisions specified within the SPECS and Drawing contractual documents.

35. Alternate No. 1 Pricing Clarification Reference: Solicitation Price Schedule / CLIN 0002 Alternate No. 1; Section 01 00 00, Paragraph 1.3 Statement of Bid Items; Section 07 31 26 Slate Shingles.

The solicitation price schedule describes Alternate No. 1 as “Base Bid except in lieu of selective replacement of existing broken, cracked, or failing slate,” while Section 01 00 00 describes Alternate No. 1 as replacing the entire slate tile roof with synthetic tile. Section 07 31 26 also references synthetic slate shingles as part of “Deduct Alternate #1.”

Question: Please confirm the complete intended scope and naming of Alternate No. 1.

Answer: As indicated by its designation, a deductive alternative must be subtracted in accordance with the provisions specified within the SPECS and Drawing contractual documents.

Question: Please also confirm whether CLIN 0002 should be priced as a net additive/deductive change from the Base Bid or as a standalone alternate price.

Answer: As indicated by its designation, a deductive alternative must be subtracted in accordance with the provisions specified within the SPECS and Drawing contractual documents.

36. Deduct Alternate No. 2 Pricing Clarification Reference: Solicitation Price Schedule / CLIN 0003 Deduct Alternate No. 2; Section 01 00 00, Paragraph 1.3 Statement of Bid Items; theater seating scope.

The solicitation describes Deduct Alternate No. 2 as full replacement of all theater seating in lieu of removing, reupholstering, and reinstalling existing theater seating. Question: Please confirm whether CLIN 0003 is intended to be priced as a deduct, an add alternate, or a standalone alternate price.

Answer: As indicated by its designation, a deductive alternative must be subtracted in accordance with the provisions specified within the SPECS and Drawing contractual documents.

Question: Please also confirm whether the amount entered for CLIN 0003 should be shown as a negative amount, positive amount, or total alternate amount.

Answer: As indicated by its designation, a deductive alternative must be subtracted in accordance with the provisions specified within the SPECS and Drawing contractual documents.

37. Site Logistics, Laydown, Storage, Parking, and Building Turnover Reference: Section 01 00 00 General Requirements, Paragraph 1.5 Construction Security Requirements and Paragraph 1.6 Operations and Storage Areas; GI006 Site and Construction Laydown Plan.

Section 01 00 00 states that operations and storage areas on Government premises are limited to areas authorized or approved by the Contracting Officer, that working/storage space shall be determined by the COR, and that vehicle access and parking are restricted.

Question: Please confirm the available areas for construction fencing, staging, laydown, dumpsters, storage, trailers, deliveries, and contractor parking.

Answer: Refer to the SPECS and Drawing contractual documentation for the designated zones allocated to specific activities.

Question: Please also confirm whether Building 35 will be fully vacated and turned over to the Contractor for exclusive access at Notice to Proceed, or whether any VA personnel, equipment, storage, or operations will remain in the building during construction.

Answer: The building must be entirely unoccupied and remain vacant prior to and during the commencement of work.

38. Reference Standards / “Latest Revision” Requirements Reference: Section 01 42 19 Reference Standards; Section 01 35 26 Safety Requirements; Section 02 82 13.21 Asbestos Roofing Abatement; all specification sections referencing “most recent edition,” “latest version,” “latest revision,” “current edition,” or similar language.

The specifications include numerous referenced standards, manuals, publications, codes, and regulations. Some specification sections identify dated standards, while other sections require compliance with the “most recent edition,” “latest version,” “current edition,” or similar language.

Question: Please confirm which edition/date of each referenced standard, code, manual, or publication offerors are required to use for bidding and pricing.

Answer: All provisions shall be subject to the contractual documents; any item not included within the contractual documents shall be disregarded.

Question: Please also clarify whether the Government will provide access to referenced standards not included in the solicitation documents, or whether offerors are responsible for obtaining all referenced standards independently prior to bid.

Answer: All provisions shall be subject to the SPECS and Drawing contractual documents; any item not included within the SPECS and Drawing contractual documents shall be disregarded.

39. Request for Bid Date Extension Due to Complex Existing Conditions and Site Walk Observations Reference: Pre-Bid Site Walk; Section 01 00 00 General Requirements; Attachment 2 Existing Conditions; Attachment 3 Limited Hazardous Materials Survey Report; Attachment 4 Historic SHPO /

Section 106 correspondence; Historic Conditions Assessment; architectural existing conditions/photo sheets AE700, AE701, and AE702.

Following the pre-bid site walk and further review of the solicitation documents, the existing conditions appear to involve multiple complex and interrelated scope items, including historic restoration requirements, hazardous materials, existing building systems, roofing, plaster, wood elements, theater/auditorium features, site constraints, and VA campus access/security requirements.

Due to the complexity of the existing conditions observed during the site walk, the amount of coordination required to properly price the work, the specialized nature of the historic restoration scope, and the need for offerors to incorporate responses to pending RFIs, Valiant respectfully requests that the Government extend the bid due date.

Question: Please confirm whether the Government will issue a bid date extension to allow offerors adequate time to evaluate the existing conditions, incorporate RFI responses, complete pricing coordination, and submit complete and competitive proposals.

Answer: Extended through amendments

40. Request for Existing Conditions Data, 3D Scan/Matterport Data, CAD, Revit, and Native Model Files Reference: Existing Conditions photo sheets AE700, AE701, and AE702; drawing title blocks referencing Autodesk Docs/Revit model files; Section 02 21 13 Site Surveys; VA CAD/BIM requirements referenced in the specifications.

The existing conditions/photo sheets indicate that extensive existing conditions documentation was developed for the project, and multiple drawing title blocks reference Autodesk Docs/Revit model files used to prepare the bid documents. Section 02 21 13 also references native CAD/BIM files, Revit files, LiDAR point clouds, drone image files, field survey points, and related survey/model data requirements.

Question: Please confirm whether the Government has Matterport data, 3D scan data, point cloud data, existing conditions photo documentation, CAD files, Revit models, or other native design/model files available for this project. If available, please provide these files to offerors for bidding purposes. If these files are not available or will not be provided, please confirm that offerors must rely solely on the PDF drawings, specifications, reports, and solicitation attachments issued with the bid documents.

Answer: Due to the large size of the files, access to them will be granted to the Bid winner.

41. Existing Fire Protection System / Incomplete Existing Conditions Reference: Section 01 00 00 General Requirements, Paragraphs 1.6 and 1.7; Section 01 35 26 Safety Requirements, Existing Fire Protection; Fire Suppression drawings FD101, FD102, FD103, FX101, FX102, FX103, FD901, and F201.

Fire suppression demolition drawings FD101, FD102, and FD103 state: “A thorough inspection of the existing sprinkler system is required. Not all sprinklers/piping/connections are shown.” The contract documents also require maintaining existing fire protection and alarm systems except where work is being performed, and the drawings include removal, modification, and new work involving existing fire suppression systems.

Question: Please provide existing fire protection as-built drawings, inspection reports, or other available information identifying existing sprinkler heads, piping, valves, standpipes, hose stations, fire department valves, and related components to be removed, modified, protected, or maintained. If no additional information is available, please confirm the intended Base Bid assumption for existing fire protection components not shown or not fully documented.

Answer: All components slated for removal must be explicitly identified on the FD pages of the contract documents; failure to do so will result in the issue being addressed subsequently through the submission of a Request for Information (RFI).

42. Existing Structural Penetrations, Core Drilling, X-Ray/GPR, and Rebar Avoidance Reference: MEP General Project Notes; Plumbing and Mechanical demolition/new work drawings;

Section 01 00 00 General Requirements; structural drawings S-001 through S-505.

The MEP general notes require all core drills and pipe extensions through existing structural floor slabs or structural walls to be X-rayed to determine the exact location of reinforcing steel, and state not to cut lower/bottom reinforcing steel. The project includes new and modified plumbing, mechanical, fire protection, electrical, communications, security, AV, and theater systems that may require penetrations through existing structural elements.

Question: Please provide any available existing structural as-built drawings, prior GPR/x-ray scans, reinforcement information, or other existing-condition documentation for slabs, walls, beams, and structural members affected by new penetrations.

Answer: It constitutes a component of the construction means and methods; however, in my assessment, it is generally more efficient to disassemble sections of the wooden elements and reassemble them following completion of the work.

Question: Please also confirm whether the Base Bid is to include X-ray/GPR scanning for all new penetrations through existing structural slabs and walls, or only where specifically shown or directed.

Answer: It constitutes a component of the construction means and methods; however, in my assessment, it is generally more efficient to disassemble sections of the wooden elements and reassemble them following completion of the work.

43. Historic Character-Defining Features and New Systems Routing Reference: Attachment 2 Existing Conditions / Historic Conditions Assessment; Attachment 4 Historic SHPO / Section 106 correspondence; architectural drawings AE101, AE102, AE201, AE202, AE410 through AE423; MEP, fire protection, AV, theater, electrical, technology, and security drawings.

The Historic Conditions Assessment identifies character-defining features including detailed plaster, wood trim and door surrounds, balcony features, brass handrails, original light fixtures, cherry staircases/balusters, terra cotta cartouches, limestone features, wood brackets, windows, doors, and other historic fabric. The SHPO correspondence states that the reviewed plans appear to follow the Secretary of the Interior’s Standards and will not adversely affect Building 35.

The project also includes substantial new and modified fire protection, mechanical, electrical, plumbing, AV, theater, communications, and security systems within the existing historic building.

Question: Please confirm whether all required routing, penetrations, supports, access panels, device locations, and equipment locations have been coordinated with the preservation requirements and character-defining features shown in the contract documents. Where field conditions require routing, penetrations, access panels, equipment locations, or support modifications that affect historic fabric, please confirm the required approval process and whether such changes will be treated as design clarifications during construction.

Answer: Everything should be coordinated; however, if modifications to the routing of the various systems become necessary, all decisions will be made on-site and must be documented through the RFI and as-built processes. We do have all necessary approvals from the SHPO

44. Cemetery Plot Computer System / Data Cutover and Continuity Requirements Reference: Technology drawings T001, TD101, T101, T102, T401, T601, T602, and T603; Division 27 Communications specifications; Section 01 00 00 General Requirements, utility interruption and coordination requirements.

The technology drawings include work associated with the data connection to the adjoining building for the cemetery plot computer system and indicate that the new telecommunications room must be operational before the existing data jack is decommissioned and re-terminated, with coordination required to minimize service disruption.

Question: Please provide existing telecom/as-built information for the cemetery plot computer system connection, including existing pathway, cabling type, origin/destination, equipment served, and any required continuity or temporary-service requirements.

Answer: All tasks shall be performed in accordance with the contractual specifications.

Question: Please also confirm the required outage window, notification period, allowable working hours, and whether after-hours cutover work is required to maintain continuity of service.

Answer: Any activities necessitating service interruptions must adhere to established regulations and operational procedures.

45. Theater, AV, Projection Screen, Rigging, Lighting, and Finish Sequencing Reference: Division 11 Projection Screens and Theater and Stage Lighting Equipment; Division 27 Integrated Audio/Visual System; Theater drawings TE001 through TE404; AV drawings AV001 through AV502; electrical drawings E001 through E300; architectural finish drawings AE801 through

AE803.

The project includes theater systems, AV systems, projection screen work, theatrical lighting, rigging, electrical coordination, and final architectural finishes within the auditorium and stage areas. The projection screen specification requires coordination with the theatrical rigging contractor and indicates that wet work, dust-producing work, and final finish conditions must be completed prior to installation of projection screen components.

Question: Please confirm whether the Government has a required installation, integration, commissioning, or turnover sequence for theater rigging, projection screens, AV, theatrical lighting, electrical systems, and final finishes. If no required sequence is available, please confirm that the Contractor is to develop the complete sequencing, integration, protection, testing, and commissioning plan after award based on the contract documents.

Answer: Everything will be provided as required by the SPECS and Drawing contract documents, including supply, installation, and training, as specified in the contract documents.

46. Solicitation 36C24926R0055, SF1442 Block 17 p. 1 (Award block) / p. 4–5 Question: Block 17 (offer guarantee), the offer-acceptance calendar-day field, and the Government Award block are shown as blank or 'TBD'. Please confirm: (a) is a bid bond/offer guarantee required and at what %, (b) the minimum number of calendar days the offer must remain open for Government acceptance, and (c) any other 'TBD' fields on the SF1442.

Answer: pg 1 blk 12 a – bonds are required, 12 b should be 10 days; all bonding information is provided within the solicitation (pg 17/18, etc).

47. Atch 5 — ENG Form 4288 Submittal Register Entire form (Atch 5_BID SPEC ENG_4288 SUBMITTAL REG.pdf) Question: The Submittal Register issued with the solicitation is a BLANK ENG 4288 template — no specification sections, items, classifications, reviewer codes, or government action dates are populated. Will the Government publish a populated Submittal Register prior to bid? If not, please confirm bidders are to rely solely on the spec-level submittal lists in each Section 01 33 23 reference.

Answer: The Government confirms bidders are to rely solely on the spec-level submittal lists in each Section 01 33 23 reference. The submittal register must include all necessary elements to be used in the construction of the project

48. Solicitation §A.4 Statement of Work, Part C p. 9 — Scheduling Question: SOW Part C §3 (Scheduling) states 'normal business hours Monday–Sunday, 7:00AM to 7:00PM, local time.' Please confirm: (a) work IS authorized 7 days a week, (b) whether weekend/Sunday work requires advance COR coordination beyond the stated 10-workday rule, and

(c) any additional noise/quiet-hour restrictions imposed by adjacent occupied buildings on the JHQ VAMC campus.

Answer: Coordination will be ongoing throughout the project duration, with periodic requirements to work overnight shifts and weekend hours. The project schedule will remain adaptable to accommodate these conditions.

49. Solicitation §A.4 Part B p. 7–9 Question: The SOW does NOT include a project phasing plan, milestone schedule, or interim turnover requirements. Building 35 is an isolated structure but sits on an active medical campus. Will the Government provide: (a) any required milestones (abatement complete, slate roof complete, dry-in, substantial completion), (b) campus access/laydown plan, and (c) any required coordination windows with adjacent buildings (emergency vehicle access, utility shut-downs)?

Answer: All relevant information must be included in the project schedule submission. The building will be unoccupied at the time of award. The primary requirement is to successfully complete and deliver the building within the specified contractual timeframe.

50. Solicitation §A.4 SOW p. 7 — Scope of Work Question: SOW §A states the building is 'approximately 24,876 SF.' Atch 3 Hazmat Report §3.0 states the building is 'approximately 16,600 SF, two-story.' Existing Conditions report and floor plans should be referenced. Please clarify the controlling gross square footage for bidding purposes and provide a reconciled area takeoff (1st floor, 2nd floor, basement, crawlspace, attic).

Answer: See previous response No.27

51. Solicitation §SECURITY p. 10–11 Question: SOW specifies SAC ($30/ea) and NACI ($408/ea) costs are borne by Contractor with VA having the right to deduct. Please confirm: (a) the estimated number of badged personnel the Government anticipates for a 545-day project of this magnitude, and (b) the expected lead time for background-investigation results so we can build the mobilization schedule.

Answer: The response depends on the duration of personnel presence on-site. Only essential personnel are required to comply if their assignment exceeds one year.

52. Atch 12 Calc. of Self-Performed Work Atch 12.xlsx Question: FAR 52.236-1 limits subcontracting on SDVOSB set-asides under VAAR 852.219-73.

Please confirm the controlling self-performance percentage required for this project (≥15% per FAR 52.219-14 / VAAR 852.219-73 vs the percentage embedded in Atch 12) and whether trade-specific subcontracting limits apply.

Answer: Yes, this is under general construction NAICS 236220, therefore IAW RFO 19.108-8(3) the limit is 15%

53. Atch 14 GC Breakout & Atch 15 Price Breakout Atch 14.xlsx, Atch 15.xlsx Question: Please confirm whether Atch 14 (General Conditions Breakout) and Atch 15 (Price Breakout Schedule) are mandatory submissions WITH the proposal, or are required only at award. If required pre-award, please confirm the level of detail (CSI division-level vs section-level) and whether GR&P, P&P bond, and CGL premiums should be carried in Atch 14 vs Atch 15.

Answer: Yes, your costs need to be broken IAW these forms

54. Solicitation §52.211-12 p. 6 (CLIN 0001) / clauses Question: FAR 52.211-12…