36C24726R0026_VISN 7 CONSTRUCTION MATOC.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 123

36C24726R0026

X

Per Task Order

Per Task Order

36C247

Joyce Powers Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 7 elissa.goodman@va.gov and CC: joyce.powers1@va.gov

Elissa Goodman (352)231-6751 or (470)501-5673

PROJECT TITLE: Veterans Integrated Service Network (VISN) 7Construction Multiple Award Task Order Contract PROJECT LOCATION: Reference specific seed project information in sections 1.4, 1.5, and 1.6.

This acquisition is 100% Set-aside for Service Veteran Owned Small Businesses (SVOSBs) only.

NAICS Code: 236220; Small Business Standard: $45 Million.

MAGNITUDE OF CONSTRUCTION: Refer to sections 1.4, 1.5, and 1.6.

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at sam.gov with completed electronic annual representations certifications, SBA at certifications.sba.gov and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Site Visit Information: Refer to specific seed project information in sections 1.4, 1.5, and 1.6.

Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.

Requests for Information (RFIs) for each seed project are due NOT LATER THAN 7 BUSINESS DAYS after scheduled site visit via Email to Elissa.goodman@va.gov. Late RFIs may not be accepted, and offerors are responsible of ensuring questions are received on time. Responses to RFIs will be provided in question-and-answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the Email specified in block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

Offerors are required to complete VAAR 852.219-75, Limitations on Subcontracting (See Attachment 19).

Offerors who have not previously done business with VA must complete VA10091 to register in financial database (See Attachment 6).

30 (Per TO)

X X

X 10

(See Section 1.2) 1400 EDT

May 28, 2026

X mailto:Elissa.goodman@va.gov

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

COMPLETE SPECIFIC SEED PROJECT PRICE OFFER SCHEDULE(S)

Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 7

Austin Payment Center Department of Veteran Affairs

PO Box 149971 Austin TX 78714-8971

(877) 353-9791 (512) 460-5545

Joyce Powers

VA-VHA-RPOE-2026-0011

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

INFORMATION REGARDING SOLICITATION REQUIIREMENTS

1.1 SPECIAL MATOC REQUIREMENTS

1.2 PROPOSAL EVALUATION, BASIS FOR AWARD & SUBMISSION INSTRUCTIONS

1.3 SPECIAL TASK ORDER INFORMATION

1.4 SEED 1 – PROJECT 534-23-910 SPECIFICS

1.5 SEED 2 – PROJECT 557-20-101 SPECIFICS

1.6 SEED 3 – PROJECT 619A4-25-102 SPECIFICS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.2 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (DEVIATION

NOV 2025)

2.4 52.216-1 TYPE OF CONTRACT. (DEVIATION NOV 2025)

2.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB

2024)(DEVIATION NOV 2025)

2.6 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS-SECONDARY SITE

OF THE WORK. (DEVIATION NOV 2025)

2.7 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.8 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE II (NOV 2023)

2.9 52.228-1 BID GUARANTEE (SEP 1996)

2.10 52.233-2 SERVICE OF PROTEST. (SEP 2006) (DEVIATION NOV 2025)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2025)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION. (DEVIATION NOV 2025)

3.3 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020) (DEVIATION SEP 2025)

3.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (DEVIATION NOV 2025)

GENERAL CONDITIONS

4.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.2 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.3 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.4 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.5 52.216-18 ORDERING (AUG 2020)

4.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

4.7 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION) ALTERNATE I (NOV

2025)

4.8 52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEP 2019)

4.9 52.219.28 SMALL BUSINESS PROGRAM REREPRESENTATIONS (FEB 2024)

(DEVIATION NOV 2025)

4.10 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (NOV

2025) (DEVIATION)

4.11 52.223-3 Hazardous Material Identification and Safety Data. Alternate I (JUL 1995) (Deviation NOV 2025)

4.12 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.13 52.223-20 AEROSOLS (MAY 2024)

4.14 52.223-21 FOAMS (MAY 2024)

4.15 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

(DEVIATION NOV 2025)

4.16 52.225-11 BUY AMERICAN-CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS. ALTERNATE I (NOV 2023) (DEVIATION NOV 2025)

4.17 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.18 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

4.19 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.20 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.21 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.22 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAR 2026) (DEVIATION)

4.23 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

(DEVIATION)

4.24 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.25 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.26 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.27 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (DEVIATION)

(APR 2025)

4.28 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.29 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.30 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.31 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.32 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.33 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.34 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.35 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.36 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.37 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 120

4.38 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.39 List of Attachments

INFORMATION REGARDING SOLICITATION REQUIIREMENTS

1.1 SPECIAL MATOC REQUIREMENTS

1.1.1. CONSTRUCTION MATOC GENERAL STATEMENT OF WORK

1.1.1.1. The VISN 7 Construction Multiple Award Task Order Contract (MATOC) is an Indefinite- Delivery, Indefinite-Quantity (IDIQ) for construction services. Task orders awarded under this MATOC will consist of a broad range of construction, maintenance, alteration and repair affecting real property at eight (8) VISN 7 major medical facilities and other various related off-site Veteran Administration (VA) owned medical facilities. General project descriptions and specifications shall be derived from the statement of work (SOW) of each individual task order (TO) that is issued against an identified requirement for a construction project. The eight major facilities are identified as follows:

• Ralph H. Johnson VA Medical Center, Charleston, SC

• WM Jennings Bryan Dorn VA Medical Center, Columbia, SC

• Birmingham VA Medical Center, Birmingham, AL

• Central Alabama Veterans Health Care System, Montgomery, AL

• Tuscaloosa VA Medical Center, Tuscaloosa, AL

• Atlanta VA Medical Center, Atlanta, GA

• Carl Vinson VA Medical Center, Dublin, GA

• Charlie Norwood VA Medical Center, Augusta, GA

For specific locations visit the following website:

https://department.va.gov/integrated-service-networks/visn-07/.

1.1.1.2. The ordering period for the resultant contracts shall begin on the date of award and end five years from the date of award or the date on which the aggregate of all orders placed under the awarded contracts reaches $900,000,000.

1.1.1.3. All work will be initiated through task order solicitations issued in accordance with FAR 16.506 and FAR 16.507. Work performed in the general construction categories include demolition, renovation, new construction of facilities, repair, and other alterations of various facilities.

Work may include various trades such as civil, heating, ventilation, and air conditioning, mechanical, electrical, plumbing, fire protection, life safety, architectural, carpentry, flooring, masonry, earthwork, concrete, and asphalt paving. All work will be performed in accordance with individual requirements as determined at the task order level and will be in accordance with VA master specifications and/or other VA regulations and requirements as provided and/or applicable.

1.1.2. CONTRACT ADMINISTRATION

1.1.2.1. Network Contracting Office 7 maintains administrative jurisdiction over all matters pertaining to the VISN 7 Construction MATOC.

https://department.va.gov/integrated-service-networks/visn-07/

1.1.2.2. Subsequently issued task orders shall be administered individually by the issuing Contracting Officer within VISN 7.

1.1.2.3. Only a warranted Contracting Officer, acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of the MATOC and subsequently issued TOs. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of the MATOC or subsequently issued task orders, the contractor is hereby directed NOT to proceed with the change and immediately notify the Contracting Officer.

1.1.2.4. No deviations or waivers to the MATOC or subsequently issued task orders shall be in effect without a modification executed by a Contracting Officer, authorizing such changes, deviations, or waivers.

1.1.2.5. Each contract awarded under this MATOC will be assigned a base contract number.

Enumeration of task orders will consist of a sequential numbering system comprised of the base contract number and the corresponding task order number.

1.1.2.6. For accounting and appropriation data purposes, each task order shall be individually funded.

1.1.2.7. All correspondence and data submitted by contractors under the base contracts established under the MATOC must reference the base contract number, task order number, project title, and project number (if applicable).

1.1.3. PERIOD OF PERFORMANCE

The ordering period for the resultant contracts shall begin on the date of award and end five years from the date of award or the date on which the aggregate of all orders placed under the awarded contracts reaches $900,000,000.

1.1.4. MINIMUM AND MAXIMUM PROVISIONS

1.1.4.1. The minimum order guarantee for the life of each resultant contract is $1000.

1.1.4.2. The Government may combine several projects, identified by separate statements of work and individual line items, in one task order.

1.1.4.3. The maximum net aggregate value of all task orders including subsequent modifications, awarded under this MATOC during the five (5) year period is $900,000,000.

1.1.5. SOLICITATION PROCEDURE OVERVIEW

1.1.5.1. This is a competitive procurement, 100% set aside for Service-Disabled Veteran Owned Small

Business (SDVOSB) concerns, using the highest technically rated with a fair and reasonable price approach source selection technique in accordance with FAR Part 15.103-3 and will be conducted under a single solicitation.

1.1.5.2. Offerors are required to be certified SDVOSBs listed in the SBA certification database at https://veterans.certify.sba.gov/ and certifiable under the relevant North American Industrial Classification Standard (NAICS) code at the time of submission of offer and at the time of award.

1.1.5.3. Contractors subject to reporting requirements must file VETS-4212, Federal Contractor

Veterans’ Employment Report at https://www.dol.gov/agencies/vets/programs/vets4212 in accordance with far 22.1302-1.

1.1.5.4. Only firms that are considered the most highly qualified to provide the type of services required will be selected for award of the basic contract. The VA intends to award an amount of IDIQs, as determined by the CO at the time of award, to ensure a qualified pool of contractors to support entire region of VISN 7.

1.1.5.5. The VA reserves the right to limit, for purposes of efficiency, the number of proposals in the competitive range to the greatest number that will permit efficient competition among the most highly rated proposals IAW FAR 15.204-1(b). If the Contracting Officer decides that an offeror’s proposal should no longer be included in the competitive range, the proposal shall be eliminated from consideration for award and written notice of the decision shall be provided to the unsuccessful Offeror in accordance with FAR 15.204-2(c) and 15.206-1.

1.1.5.6. As part of the solicitation, three seed projects will be included. Offerors selected to serve on the MATOC not awarded the seed project, will receive a task order for the minimum guarantee of $1000 issued concurrently with the award of the base contract. Once the value of task orders placed exceeds the minimum guaranteed amount, the minimum guaranteed task order will be modified to de-obligate the funds from the task order.

1.1.5.7. All factors established for subsequent task orders placed against resultant MATOC will be relevant to the requirement at hand and stated clearly in the individual task order request.

Evaluation procedures are further elaborated in Section 1.2 – Proposal Evaluation and Basis for Award.

1.1.6. ON RAMP AND OFF RAMP PROCEDURES

1.1.6.1. The Government will periodically review MATOC performance to determine the necessity of on-ramping. The Government reserves the right to on-ramp contractors by competing among the remaining pool of SDVOSB contractors not initially selected to serve on the MATOC or by soliciting as an SDVOSB set aside on sam.gov for the purposes of: (i) adding additional Contractors to expeditiously meet the requirement as the need for increased requirements materialize; and/or (ii) increase the SDVOSB pool of Contractors; and/or (iii) increase competition. The VA may implement on-ramp procedures at any time utilizing the same basis of award established in the initial solicitation. Implementing this procedure will not affect the overall period of performance or maximum order limitation of the MATOC.

1.1.6.2. The Government reserves the right to implement off-ramp procedures, which would result in the removal of MATOC holders. The criteria for off-ramping may include a lack of participation https://veterans.certify.sba.gov/ https://www.dol.gov/agencies/vets/programs/vets4212 and/or unsatisfactory performance on task orders. If implemented, off-ramp procedures will remove the MATOC holder by cancelling the specific IDIQ. Off-ramping a contractor for underperforming or failure to actively participate in task order competitions will be determined by the administering CO.

1.1.7. PRE-PROPOSAL CONFERENCE/SITE VISIT

1.1.7.1. The pre-proposal/site visit information will be provided for each of the three seed projects.

Prospective offerors are highly encouraged to attend.

1.1.7.2. Information provided at these pre-proposal/site visits shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. Prospective offerors are required to submit all questions in writing to the Contracting Officer following the pre-proposal conferences/site visits. All questions and responses will be posted on https://sam.gov.

1.1.8. QUESTIONS/REQUEST FOR INFORMATION:

1.1.8.1. All questions and requests for information (RFI) shall be submitted to the Contracting Officer and must be received via email to elissa.goodman@va.gov for each seed project NOT LATER THAN seven (7) business days after the scheduled site visit. Late Questions/RFI’s may not be accepted.

1.1.8.2. Offerors are responsible for ensuring all submitted questions are received by the VA and are strongly encouraged to submit questions early in this process.

1.1.9. PROPOSAL EXPENSES AND ACCEPTABILITY:

1.1.9.1. This RFP does not bind the Government to cost incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

Costs for preparation of proposals and pre-award activities shall be the sole responsibility of the offeror. Offerors will not be reimbursed for attendance during site visits, walk-throughs, negotiations, or any other pre-award activities relating to this MATOC, resultant IDIQs, and subsequent task orders.

1.1.9.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award. Offerors are hereby advised that all proposals are presumed to represent their best offers in response to this solicitation.

https://sam.gov/ mailto:elissa.goodman@va.gov

1.2 PROPOSAL EVALUATION, BASIS FOR AWARD & SUBMISSION INSTRUCTIONS

1.2.1 GENERAL

1.2.1.1 The Government intends to award an amount of Indefinite Delivery Indefinite Quantity contracts, as determined by the CO at time of award to ensure a qualified pool of contractors to support entire region of VISN 7.

1.2.1.2 This acquisition will be conducted in a single phase under a single solicitation. The highest technically rated with a fair and reasonable price approach source selection technique will be used IAW FAR15.103-3.

1.2.1.3 The source selection process will be conducted in accordance with FAR Part 15.2, source selection procedures. Offers will be evaluated using the criteria listed under “Evaluation Factors.”

1.2.1.4 As part of the solicitation, three demonstration seed projects are included. Offerors must propose a firm-fixed price for at least one of the seed projects to be considered but are not precluded from submitting a firm-fixed price proposal for up to all three demonstration seed projects.

1.2.1.5 VAAR 852.219-75 – Limitations on Subcontracting Certificate (Attachment 19): The formal Offeror certification requirement in this clause must be completed, signed and returned with the Offeror’s proposal. Otherwise, the Offeror’s proposal will be rejected and not forwarded for evaluation. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation for award.

1.2.1.6 Notice to SDVOSB Joint Venture/Mentor Protegee: Any offeror submitting an offer as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph

(c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offerors proposal will deem the proposal non-complaint.

1.2.2 EVALUATION APPROACH

1.2.2.1 Technical and past performance evaluations will determine offeror capabilities. The solicitation will incorporate evaluation factors as follows:

Technical: Performance Capability consists of (1) Experience and (2) Quality Control.

Past Performance

Price: Seed Project Price Proposals

Within the technical Factor, experience and quality control are equal in importance. Past performance is significantly more important than technical.

1.2.2.2 Source selection procedures will be in accordance with FAR 15.2. The Government will award contracts to the offerors that offer the best value to the Government and may result in awards to other than the lowest price offeror.

1.2.2.3 Basis of Award: Pursuant to FAR 15.103-3, the highest technically rated offers with a fair and reasonable price approach is the basis for which contract awards will be made under this multiple-award procurement. This acquisition method authorizes the government to pay any fair and reasonable price for the highest technically rated offers.

1.2.2.4 Proposals will be evaluated based on the non-price factors outlined in the solicitation and the source selection authority will determine the highest technically rated proposals. The highest technically rated proposals will be evaluated to determine if the offered prices are fair and reasonable in accordance with subpart 15.4.

1.2.2.5 Where the highest technically rated proposals’ prices are fair and reasonable, and where the such offerors are properly determined to meet the responsibility requirements of FAR Part 9, those proposals may be selected for award. Where an offeror’s price is not fair and reasonable in accordance with subpart 15.4, such an offeror will receive no contract award.

1.2.2.6 All factors established for subsequent task orders placed against resultant MATOC will be relevant to the requirement at hand and stated clearly in the individual Task Order Proposal Request.

1.2.3 EVALUATION FACTORS

1.2.3.1 FACTOR 1 - TECHNICAL EVALUATION FACTOR: Technical Proposals are limited to 40 pages. In terms of importance, Experience is equal to Quality Control.

(a) Subfactor 1 – EXPERIENCE: The Government will evaluate the offeror’s prior experience as a Prime Contractor as stipulated below.

(1) Prime Contractor Key Personnel experience will be accepted as a substitute for Prime contractor experience; however, it must be identified on the Contractor Experience Form (Attachment 1).

(2) “Same or Similar,” as referenced below, is defined as experience on projects that are the same or similar to the categories of construction stated in the solicitation. Offerors must meet all standards under this factor.

(3) Offeror shall complete a minimum of three (3) no more than six (6) Experience Information forms (Attachment 1) for each project submitted as experience. All blocks must be completed, and all data must be accurate, current, and complete.

a. All projects submitted must be the same or similar to one of the various categories of work described in the solicitation.

b. At least one project submitted should be 100% complete, and all others submitted must be at least 50% complete.

c. At least two projects submitted must be valued at more than $1,000,000 AND within the last five years.

d. At least two projects must consist of a renovation or new build performed at a healthcare facility where in-patient or extended living is the main purpose.

e. Each project can be used to satisfy multiple features or activities. Regardless of the number of forms submitted (not to exceed six), the offeror must demonstrate all of the above features/activities.

(4) Experience provided MUST be verifiable using the Point of Contract (POC) provided on

Experience forms. It is the offeror’s responsibility to ensure the Government will be able to contact the POCs using the contact information listed on the experience form.

Unverifiable POC information may lead to a lower rating for experience.

(5) In addition to fully completing and returning Attachment 1 of the solicitation, offerors shall separately address each of the sub-elements in the following order:

a. Provide information from an acceptable surety in accordance with FAR 28.202 Acceptability of Corporate Sureties, reflecting sufficient bonding capability to meet the maximum per task order amount of $30,000,000.00.

b. Describe your construction staff and how they will respond to the requirements of this multi-discipline contract.

c. Describe the organizational approach and how your approach will integrate with the Government staff to provide project management, on-site superintendence, quality control and administration.

(b) Subfactor 2 - QUALITY CONTROL: Offerors must clearly and in detail address each topic in the order as stated below. Offerors shall use the exact language as the title of each of the sub-elements.

(1) Quality Assurance/Quality Control Plan

a. The Offeror shall submit a Quality Assurance/Quality Control plan in regard to submittal review, construction management, closeout, processes, and logical measures to ensure the successful execution of the seed projects(s).

(2) Approach to subcontractor management.

a. The Offeror shall outline techniques for work coordination with subcontractors.

Describe the mechanisms in place to monitor the performance of subcontractors and guarantee performance.

b. The Offeror shall outline sound measures to monitor the performance of subcontractors and guarantee performance, including appropriate corrective actions, management tools, methods and documentation to correct performance if necessary.

(3) Approach to construction safety and infection control.

a. The Offeror shall identify personnel responsible for safety, i.e., Competent and/or

Qualified Person(s), and provide proof of competency/qualification to meet OSHA Competent/Qualified Person(s) requirements.

b. The Offeror shall outline how all workers, whether a worker for the prime contractor or any subcontractor, will be trained for the required minimum 10-hour OSHA training.

c. The Offeror shall outline how on-site handling of and storage of hazardous materials.

d. Offeror shall provide current insurance Experience Modification Rate and discuss their experience with on-the-job incidents or injuries during the last three calendar years.

(4) Compliance with schedule and typical contractual requirements.

a. The Offeror shall describe in detail the procedures utilized that ensure all contractual requirements will be completed on time, including written documentation such as payrolls, daily logs, submittals, warranties, payments, and training completion.

(5) Procedures used to ensure all work complies with specifications, drawings, and requirements.

a. The Offeror shall describe in detail the procedures used to ensure all work complies with specifications, drawings, and requirements.

(6) Knowledge and experience with the American Society of Healthcare Engineers (ASHE)

a. Offeror shall describe familiarity with Healthcare Construction, along with applicable JCAHO standards, AIA guidelines, ASHRAE guidelines, EPA IAQ guidelines, and CDC guidelines. Offerors shall include a narrative describing these processes and the firm's experience in adhering to applicable standards. Offerors shall provide any specific certifications they possess along with their proposal. Firms which provide evidence of an American Society of Healthcare Engineers (ASHE) Healthcare Contractor Certification will be given additional consideration.

1.2.3.2 FACTOR 2 - PAST PERFORMANCE: The offeror shall provide past performance in one of two formats.

(1) A completed Past Performance Questionnaire (PPQ) provided as Attachment 3 of the solicitation and submitted in accordance with the following criteria.

a. The respondent must be familiar with the project but not affiliated with the offeror.

b. The respondent must be able to provide an independent evaluation of the offeror’s performance on the referenced project.

c. The completed PPQ must be returned to the Government directly by the respondent to the email address identified in the Due Date & POC block of the PPQ. Completed PPQs submitted directly by the offeror or included in the offeror’s proposal will not be evaluated.

(1) It is the offeror’s responsibility to ensure the Government will be able to contact the POCs using the contact information provided. Offerors are encouraged to send their request to the POC as soon as possible once a project is identified for experience under Factor 1.

OR

(2) Copies of Contractor Performance Assessment Reports (CPAR) for projects provided under Factor 1. If the project provided has a CPAR, it must be used by the offeror to demonstrate past performance. If CPAR submission is used to validate past performance, it will be the most recent evaluation in the system (i.e. for projects submitted as completed, the final 100% completed CPAR will be provided). If the offeror submits a CPAR, they are not required to submit a separate Past Performance Questionnaire for the specific project.

Note: If the CPAR is used, the Government reserves the right to verify the accuracy.

CPARs submitted by the offeror that do not match those in the system, will be discarded.

(3) The Source Selection Evaluation Board (SSEB) will evaluate past performance to assess the risk associated with an offeror’s likelihood of success in performing the solicitation’s requirements as indicated by an offeror’s record of past performance under other contracts.

The Contracting Officer will consider references from either inside or outside the federal government, so long as the performance is recent (within the last five years) and relevant (for the same or similar work). The Contracting Officer may also consider past performance information from sources other than those provided by the offerors.

(4) In the case of an offeror without a record of recent/relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance.

(5) The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror and may obtain information from any or all of the listed contract references and/or may contact all of the identified Points of Contact.

Past performance information may also be obtained from other sources available to the Government, including the Contractor Performance Assessment Reporting System

(CPARS) or other databases and interviews with Program Managers and/or Contracting Officers.

NOTES: Past performance will also be reviewed and considered for apparent successful offerors by the Contracting Officer prior to award as part of the Contracting Officer’s responsibility determination per FAR Part 9.

Subcontractor and/or Teaming Partner Consent for the Release of Past Performance Information to the Prime Contractor - Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent.

A consent form provided as Attachment 4 to the solicitation must be completed by each major subcontractor/teaming partner identified in offeror’s proposal. The completed consent forms should be submitted directly to the offeror, and in turn, the offeror should submit with offer in response to Factor 2.

1.2.3.3 FACTOR 3 - PRICE EVALUATION:

(1) Price will be evaluated for reasonableness. In the event that multiple proposals are determined to be the highest technically rated, the seed project award(s) will be made to the offeror among those highest technically rated proposals who submits the lowest reasonable price.

(2) The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

(3) Offerors are to include a cost breakdown to include a detailed line item cost breakdown

(materials, labor, and equipment) by trade, including overhead, profit, bond costs, and breakdown of G&A expenses inclusive of all Project Staff and General Requirements OF THE PRIME CONTRACTOR, which exhibits the 15% of contract performance that will be incurred for SDVOSB personnel to comply with the limitation of subcontracting requirements in 13 CFR §125.6 in accordance with VAAR 852.219-75. Failure to do so may render the proposal non-responsive.

1.2.4 SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

(EMR)

1.2.4.1 “All Offerors shall submit the following information pertaining to their past Safety and

Environmental record (Attachment 5). The information should contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violations(s) in the past three years. If such certification cannot be made, the Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

1.2.4.2 All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead. If a Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

1.2.4.3 Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

1.2.4.4 This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

1.2.4.5 A Determination of Responsibility will be accomplished for apparent awardees prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “non-responsibility” for the offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility in accordance with FAR 9.1 may make the offeror ineligible for award.

1.2.4.6 All awardees will be required to submit an updated EMR every year upon renewal of insurance. Failure to maintain an EMR rating of 1.0 or below may result in exclusion from competition within the MATOC or suspension of awardee until such rating is updated to reflect 1.0 or below or termination.

1.2.5 PROPOSAL PREPARATION INSTRUCTIONS

1.2.5.1 These instructions prescribe the format of proposals and the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this part prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

1.2.5.2 To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Failure to furnish proposals that comply with the instructions, at the predetermined due date for submission, may result in elimination from consideration for award. Any solicitation amendments issued must be acknowledged in accordance with FAR Clause 52.215-1--Instructions to Offerors.

1.2.6 TECHNICAL PROPOSAL

Technical proposals shall be submitted separately from the seed project price proposal. The following format shall be used:

Tab A: General Information

• Cover page with solicitation Number, Project Title

• Table of Contents

• Company information to include: UEI Number, Cage Code, Tax ID Number

• The name, address, telephone number and email address of the offeror

• Names, titles, telephone numbers and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this RFP

• Certifications and Licenses

Tab B: Factor 1, Subfactor 1 - Experience

• Attachment 1 - Contractor Experience Forms completed for each project submitted for Factor 1

• Attachment 2 – Contractor Surety Limitations for Sub Factor 1

• Sub Factors 1

Tab C: Factor 1, Subfactor 2 – Quality Control

• Subfactor 2, 1 through 6

Tab D: Factor 3 – Past Performance

• Attachment 3 - Past Performance Questionnaire completed for each project submitted for Factor 1, Subfactor 1, and/or CPARS for each project submitted for Factor 1, Subfactor

• Attachment 4 - Subcontractor/Teaming Partner Past Performance Information and Consent Forms – If applicable

1.2.7 PRICE PROPOSAL – Price proposal shall be submitted separately from the technical proposal.

The following format shall be used:

DO NOT SEND HARDCOPIES.

TAB A: General Information, Cover Sheet

• Page with Solicitation Number, Project Title,

• Table of Contents

• SF 1442 Signed and dated by the offeror

• Acknowledgment of Amendments

• SDVOSB Certification

• General Contractor License

• Attachment 5 – EMR Form completed and submitted with Offer

• Attachment 6 – VA Financial Registration form if applicable

• Attachment 19 – Limitations on Subcontracting

Tab B: Offer

• Title Page with Title and Project Number for Seed Project(s)

• Price Offer Schedule for Specific Seed Project(s)

• Offer Guarantee Bond for Specific Seed Project(s)

• Attachment 7 or similar - Itemized Cost Breakdown for Specific Seed Project(s)

Offerors are to include a price breakdown to include a detailed line item cost breakdown (materials, labor, and equipment) by trade, including overhead, profit, bond costs, and breakdown of G&A expenses inclusive of all Project Staff and General Requirements OF THE PRIME CONTRACTOR, which exhibits the 15% of contract performance that will be incurred for SDVOSB personnel to comply with the limitation of subcontracting requirements in 13 CFR §125.6 in accordance with VAAR 852.219-75. Failure to do so may render the proposal non-responsive.

Note: If submitting offers for multiple seed projects, please ensure that all required documentation and attachments are provided separately for each individual project.

1.2.8 SUBMISSION INSTRUCTIONS

1.2.8.1 One electronic copy of the technical proposal and price proposal shall be submitted by email to elissa.goodman@va.gov and copy to joyce.powers1@va.gov on or before the due date as specified in "Proposal Due Date" in Block 13 of the SF 1442.

1.2.8.2 Size limits of e-mails are restricted to 10MB. If more than one email is sent, please number emails in Subject line as “1 of n”. (Example: PROPOSAL SUBMISSION, # 36C24726R0026

– VISN 7 Construction MATOC (1 of n, 2 of n, etc.). Offerors are completely responsible for ensuring electronic submissions reach the Contracting Officer by due date and time as specified. Sending received/read receipts or otherwise verifying receipt of offer by Contract Specialist is highly encouraged.

1.2.8.3 In addition to the electronic submission, offerors shall submit four (4) hard copies OF THE TECHNICAL PROPOSAL ONLY by the proposal due date and time as specified for each seed project proposed on as follows:

Address: Ralph H. Johnson VA Healthcare System ATTN: John W. Cronk

Engineering Service Room G206D 109 Bee St. Charleston, SC 29401

1.2.8.4 In the event that discrepancies between the original hard copies and the electronic versions of proposals arise, the original hard copies shall prevail.

mailto:joyce.powers1@va.gov

1.2.8.5 Offerors must mark the front of proposal packages as follows:

<Company Name>

VISN 7 CONSTRUCTION MATOC PROPOSAL

SEED PROJECT #/TITLE:_________________________________________________________

COMPETITIVE SOLICITATION -- TO BE OPENED BY ADDRESSEE ONLY

1.2.8.6 Requests for information or clarifications shall be submitted to the Contract Specialist at elissa.goodman@va.gov no later the date indicated on Page 1 of the SF-1442.

1.2.8.7 Inquiries and all correspondence concerning this solicitation document should be submitted in writing via e-mail to the Contract Specialist at elissa.goodman@va.gov

1.2.8.8 Offeror signature shall be in accordance with Federal Acquisition Regulations Part 4.207 on all contractual documents (e.g. proposals, awards, modifications, etc.).

1.2.9 COMPETITIVE RANGE

1.2.9.1 The Government reserves the right to limit, for purposes of efficiency, the number of proposals in the competitive range to the greatest number that will permit efficient competition among the most highly rated proposals IAW FAR 15.204-1.

1.2.9.2 If the Contracting Officer decides that an Offeror’ s proposal should no longer be included in the competitive range, the proposal shall be eliminated from consideration for award and written notice of the decision shall be provided to the unsuccessful Offeror in accordance with FAR 15.204-1.

1.2.10 BASIS FOR AWARD

1.2.10.1 This is a competitive procurement using highest technically rated with a fair and reasonable price approach process identified in FAR Part 15.103-3. The Government will not consider tradeoffs between cost or price and non-cost or non-price factors. Awards will be made based on the best overall proposals that are determined to be the most beneficial to the Government, with appropriate consideration given to Technical, Past Performance, and seed project price. Seed project prices will be evaluated for fairness and reasonableness.

1.2.10.2 For this procurement, the government will award contracts resulting from this solicitation to offerors whose offers, conforming to the solicitation, are evaluated as being the most advantageous to the government. Only firms that are considered the most highly qualified, and whose prices are determined fair and reasonable, will be selected for award of the basic contract. Awards will further be contingent upon determining contractor responsibility in accordance with FAR Part 9 and whose proposals conform to the RFP’s requirements (to include all stated terms, conditions, representations and certifications).

1.2.10.3 In the event that multiple proposals are deemed to possess the highest technical rating and the offer is found to be fair and reasonable in price, the award(s) for the seed project will be made to the offeror(s) among those highest technically rated proposals who submits the lowest fair and reasonable price.

1.2.10.4 Only firms that are considered the most highly qualified to provide the type of services required will be selected for award of the basic contract. For awardees not receiving a seed project, a task order for the minimum guarantee of $1000 will be issued concurrently with the award of the basic contract. Once the value of task orders placed exceeds the minimum guaranteed amount, the minimum guaranteed task order will be modified to de-obligate the funds from the task order.

1.2.10.5 The Government intends to evaluate proposals and anticipates an award without discussions, except clarifications as described in FAR 15.202. The Government reserves the right to award an amount of IDIQs, as determined by the CO at the time of award, to ensure a qualified pool of contractors to support the entire region and in the best interest of the Government. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

1.2.10.6 The Contracting Officer will conduct proposal compliance review for determination of basic proposal adequacy prior to providing the proposals to the board. Non-compliance with the RFP requirements may be grounds to eliminate the proposal from consideration for contract award.

1.2.10.7 Although the assessment of Past Performance as a specific evaluation factor is separate and distinct from the Determination of Responsibility required by FAR Part 9, Past Performance information obtained herein will be used during the Government’s responsibility determination. The Government also reserves the right to obtain additional information solely for the purpose of making a responsibility determination from all Offerors after receipt of proposals.