RFI LOG AMENDMENT 0012_ SEED 3.pdf
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- Solicitation number
- 36C24726R0026
About this file
This is a Request for Information (RFI) Log for VISN 7 Construction MATOC (contract 36C24726R0026), Seed 3, Project #619A4-25-102, issued as Amendment #0012.
The document addresses five questions submitted by contractors regarding scope clarification for door hardware and associated systems work. Question 1 addresses fire alarm integration for electromagnetic hold-open devices on doors, with the government response clarifying that contractors must tie in all new magnetic hold-open devices on doors currently having them, trace circuits to identify panel locations, and assume 100 feet when necessary for distance calculations. Question 2 references conflicting guidance between previous RFI responses regarding fire alarm interface requirements, with the government clarifying there are no additional fire alarm interfaces—only replacement of existing systems. Question 3, the most extensive inquiry, addresses power supply methods for electronic door hardware, access control/security system integration, panel locations and capacity, and door position switches. The government response indicates that means and methods are the contractor's responsibility, panels feeding existing devices are unknown and must be traced by the contractor, contractors should assume 100 feet distance for bidding, all new devices must connect to systems originally removed from, and no new access controls should be added if not currently existing. Questions 4 and 5 address door type and frame type determination, with the government directing contractors to reference door schedules, a provided picture book showing existing conditions, and specifications requiring new doors and frames to match existing conditions. The document notes that the question submission period has closed and the Government is no longer accepting questions.
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Text version
36C24726R0026
VISN 7 CONSTRUCTION MATOC
REQUEST FOR INFORMATION (RFI) LOG
AMENDMENT #0012
SEED 3
QUESTION #
RELATED
SECTION
REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE
Seed 3, Project #619A4-25-
RFI #6 – The response states that the VA shall be provided with a complete and operable system and that all work is the responsibility of the contractor. However, the information requested is necessary for the contractor to determine what work is required to provide a complete and operable system. The drawings only identify a few doors where electromagnetic hold-opens are connected back to the existing fire alarm system. The remaining 37 doors do not indicate any fire alarm scope on the drawings, yet the door hardware specifications state that the wall magnets are to be tied into the building fire alarm system for release during an event.Please clarify the following: a. Is the contractor required to tie all new electromagnetic hold-open wall magnets into the existing fire alarm system?
b. If so, please provide the location of the nearest fire alarm panel for each affected door? Panel feeding existing devices is unknown.
c. Please confirm whether the existing fire alarm panels have capacity for these additional devices?.
d. Please confirm whether new power is required for these wall magnets? New circuits required for all devices.
e. Please confirm whether this power must be served from an emergency circuit?
f. If emergency power is required, please identify the emergency panel locations or confirm whether contractors should assume 100 feet, as referenced in other RFI responses? Fire alarm panels and related equipment could not be observed during the site visit because these panels are located in locked secure electrical rooms and closets. This information could not reasonably be verified in the field and must be provided for all offerors to bid the work fairly.
a. Contractor is responsible to tie in all new magnetic hold-open devices on the doors identified to be in the scope of work that currently have them. b. Panel feeding existing devices is unknown. Contractor must trace circuits to identify. c. Additional devices should not be required if only replacing existing. d. New circuits required for all devices. e. Devices shall be connected to circuits originally served from. f. Assume 100 feet when necessary.
REQUEST FOR INFORMATION (RFI) LOG
AMENDMENT #0012
SEED 3
QUESTION #
RELATED
SECTION
REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE
Seed 3, Project #619A4-25-
RFI #47 – The response states that fire alarm interface requirements are shown in the contract drawings and door schedules where applicable, and that the contractor shall use GI007, Door Hardware, Door Schedules AE601–AE604, Division 28 specifications, and field verification. This appears to conflict with the response to RFI #6. Based on RFI #47, the contractor would not be required to tie in the new wall magnets where fire alarm work is not shown on GI007, AE601–AE604, or Division 28, and where no existing fire alarm interface was observable in the field. The only apparent requirement for fire alarm tie-in is located in Specification Section 08 71 00. a. Please provide fire alarm drawings or written direction identifying all new door fire alarm interfaces required for this project? b. Due to the lack of clear direction and the time required for Johnson Controls, the sole source fire alarm contractor, to price this work once clarified, will the VA please provide an extension to the submission deadline?
a. There are no additional fire alarm interfaces, only replacing what is existing. b. Reference extension noted in amendment.
Seed 3, Project #619A4-25-
RFI #93 – The response states that the contractor shall provide door hardware per the contract documents. However, as currently documented, the access control/security scope appears incomplete.
There are more than 40 new doors scheduled to receive electronic hardware, but the drawings and specifications do not identify how power is to be provided, whether nearby existing light or receptacle circuits may be spliced and used, whether new circuits are required, or what assumed distances should be carried. Please clarify the following:
Q&A #3 Contiued on page 3.
REQUEST FOR INFORMATION (RFI) LOG
AMENDMENT #0012
SEED 3
QUESTION #
RELATED
SECTION
REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE
3 (CONT)
Seed 3, Project #619A4-25-
| a. | How is power to be supplied to the electronic door hardware? |
| b. | Which circuits or panels should contractors use? Panel feeding |
existing devices is unknown.
| c. | What assumed distances should be carried for pricing? |
| d. | Are the new card readers, electromagnetic locks, and other electronic |
hardware required to be tied into the existing access control/security system?
e. If so, since Access control/security panels could not be observed during the site visit because they are located in locked secure rooms and closets, please provide the location of the nearest access control/security panel for each door?
f. Please confirm whether the existing panels have capacity for the new devices.
g. If existing panels do not have capacity, please confirm whether new panels are required and where.
h. Additionally, 9 hardware sets include door position switches without any other associated access control/security hardware. The contract documents do not indicate new access control or security work at these locations. As currently shown, these switches would be installed in the frames but not connected to any system, leaving them either nonfunctional or in constant alarm condition. Please clarify whether these door position switches are required to be tied into the existing system?
i. If so, provide panel locations and confirmation of available capacity?
a. Means and methods is the responsibility of the contractor.
b. Panel feeding existing devices is unknown. Contractor must trace circuits to identify.
| c. | Assume 100’ distance for bidding purposes. |
| d. | All new devices shall be connected to the system |
originally removed from.
e. Existing circuit locations are unkown. Assume 100' runs for new runs.
f. Contractor is only replacing what is existing. There shouldn’t be a need for additional capacity.
| g. | Contractor is only replacing what is existing. |
| h. | There shall not be any new access controls if not |
currently existing.
i. There shall not be any new access controls if not currently existing.
REQUEST FOR INFORMATION (RFI) LOG
AMENDMENT #0012
SEED 3
QUESTION #
RELATED
SECTION
REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE
Seed 3, Project #619A4-25-
Question – no door type or elevation is provided. How do we determine the door type? (flush, glass, paneled ??) Drawing page
AE601
The door type is the door material in th eschedule above.
All door dimensions have been provided in the documents. A picture book has been provided showing all existing conditions. The new door provided shall match existing.
Seed 3, Project #619A4-25-
Question – no frame type or elevation is provided. How do we determine the frame type? (3 sided, transom, sidelites, or other details) Drawing page AE603
The frame type is in the schedule above. A picture book has been provided showing all existing conditions. The new frame provided shall match existing.
Please be advised that the due date for submitting questions has passed. The Government is not longer accepting questions. We appreciate your understanding and look forward to your proposal submission. DUE DATE FOR ELECTRONIC TECHNICAL AND PRICE PROPOSAL REMAINS
RFI LOG
File details come from the government source that posted it. Updated .