RFI LOG AMENDMENT 0006_MATOC RFP.pdf

36C24726R0026

VISN 7 CONSTRUCTION MATOC

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0006

MATOC RFP

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

MATOC RFP

PAGE 1, BLOCK

Please confirm if emailing the bid bond is permitted. See Solicitation Page 1, Block 10. No hard copies will be accepted.

MATOC RFP

Amendment #0001

Is the 30,000,000 bonding request a total aggregate or the total limit per project?

See amendment #0001, answer to question 3 for revision to task order and MATOC aggregate limits.

MATOC RFP

1.2.3.2 (3)

Can the past performance projects completion date be extended from (5) years to (7) years?

No.

MATOC RFP

GENERAL

How soon after a contract award is the NTP expected to be issued?

This will be handled at the task order level. NTPs will issued after receipt of payment and performance bonds, usually within 30 days, but at the discretion of the CO.

MATOC RFP

1.2.3.2

Please confirm CPARS will be accepted in lieu of PPQs. Yes. See 1.2.3.2

MATOC RFP

GENERAL

Will the government include an Economic Price Adjustment Clause in the contract to address price fluctuations in materials?

No.

MATOC RFP

GENERAL

Will the government consider reducing the bid hold period to 90 days due to current inflation risks?

No.

MATOC RFP

1.6.11

The wage determination (ATTACHMENT 18) is for Tuscaloosa County but Tuskegee is in Macon County. Please confirm this is the correct wage decision for all work at Tuskegee VA Medical Center.

Replace with attached WD #AL20260078 01 02 2026

MATOC RFP

GENERAL

When bidding on Seed Project #3, does submitting pricing for all three seed projects (Seed 1, Seed 2, and Seed 3) improve our overall evaluation score under the MATOC?

See Amendment 0004 RFI Log answer to question 11.

MATOC RFP

Amendment #0001

How many SVOSB contractors does the VA anticipate selecting for the overall VISN 7 Construction MATOC, and is there a list of the previous MATOC awardees?

See Amendment 0001, RFI Log answer to question 23.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0006

MATOC RFP

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project 619A4-25-102

Please provide the latest wage determination for this project’s county.

See answer to question 8.

MATOC RFP

1.2.3.2

Past Performance: If we have a PPQ, requested for another opportunity, that is less than 12 months old, can we use it within our proposal? Or will a new PPQ need to be requested?

No. See 1.2.3.2 (1) )c. The completed PPQ must be returned to the Government directly by the respondent to the email address identified in the Due Date & POC block of the PPQ. Completed PPQs submitted directly by the offeror or included in the offeror’s proposal will not be evaluated

MATOC RFP

1.2.6 and 1.2.7

If offerors intend to bid on more than one of the seed projects, will the VA please confirm that only (1) technical volume will be required in response to the overall MATOC?

Each seed project stands on it's own. See Amendment 0001 RFI log answer to question 2.

MATOC RFP

Amendment #0004

For all proposal submissions regardless of specific Seed Project, will the government confirm if the Cover Page is under Tab A? Or may the Cover Page serve as the first page of our proposal response?

See amendment 0004 RFI Log answer to question 21,23, 44, 48, 51, 57, and 51 for what is not included in page count, font size, and other details on how to assemble proposal.

MATOC RFP

Amendment #0004

The overall Technical Proposal is limited to 40 pages. Will the government exclude tab dividers as well as PPQs and CPARS from this count?

See amendment 0004 RFI Log answer to question 21,23, 44, 48, 51, 57, and 51 for what is not included in page count, font size, and other details on how to assemble proposal.

MATOC RFP

1.4.1.2 & Amendment #0004

Please confirm this is not a sales tax-exempt project. A. If sales tax-exempt, will the government provide the prime contractor with a tax-exempt certificate for use by subcontractors and vendors?

Seed Project 1 in Charleston, SC is the ONLY tax-exempt seed project and Seed Project 2 and Seed Project 3 should include tax. See 1.4.1.2

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0006

MATOC RFP

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

MATOC RFP

GENERAL

In the event of contract modifications/change orders, should performance and payment bond premiums be applied to each individual change order proposal or wait until the end of the project where a final modification is issued for the overruns? We ask this because VA Acquisition Regulation (VAAR) clause 852.228-70, titled "Bond Premium Adjustment” states “in determining the basis for final settlement.”

This will be handled at the task order level and is at CO discretion. The VAAR clause 852.228-70 refers to the bond premium cost, i.e., the amount paid for the bond, not to other performance or payment bond premiums or related costs. If the contract's value changes enough to impact the bond premium by at least $5, the government will adjust the final settlement to account for this change, ensuring the bond premium cost is accurately reflected.

Additionally, In accordance with FAR 28.106 the CO must request a consent of surety for a modification changes the contract price by more than 25% or $50,000.

MATOC RFP

1.2.3.1 (b)

Please provide clarification on part 6 of (b)Subfactor 2 – Quality Control, was this section let in the solicitation by mistake from the AE VISN 7 MATOC? Generally contractors do not work directly with the Healthcare Engineers processes in place.

If the question refers to ASHE only, this was not a mistake.

It is not mandatory, however as stated "Firms which provide evidence of an American Society of Healthcare Engineers (ASHE) Healthcare Contractor Certification will be given additional consideration."

MATOC RFP

1.2.6

Page 18 of the solicitation states that the contractor has to submit 4 hard copies of their Technical Proposal as specified for each Seed Project. For Seed Project #3 would this mean the contractor has to submit 4 hard copies of their Technical Proposal to CAVHCS, 2400 Hospital Road, Tuskegee, AL, Bldg #??? or would it be submitted to Ralph H. Johnson VA Healthcare System, ATTN: John W. Cronk, Engineering Service Room G206D, 109 Bee St., Charleston, SC 29401?

No. Follow RFP instructions. Hardcopies must be mailed POC as listed for evaluations.

MATOC RFP

GENERAL

Can the bid date for the project be extended to provide more time for contractors?

Due date has been extended in Amendment 0004 to 6/17/2026.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0006

MATOC RFP

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

MATOC RFP

GENERAL

Can a second round of RFIs be submitted once the initial RFI answers are provided as usually these answers call for more clarifications in most cases?

No. The government is no longer accepting RFIs.

Seed 3, Project# 619A4-25-102

The provided wage determination appears to be for Tuscaloosa County, while the project is located in Tuskegee, AL. Please provide the correct applicable wage determination for this project.

See answer to question 8.

MATOC RFP

PAGE 1, BLOCK

10 and 1.1.5.1

Please confirm any minority business participation requirements for Seed Project #2.

The base solicitation applies to all seed projects. "The offeror submitting the proposal must meet SDVOSB certification/registration requirements as noted in the solicitation by proposal due date".

MATOC RFP

Section 1.2.12 and Sections

1.2.2.3 through 1.2.2.6

Section 1.2.12 and Sections 1.2.2.3 through 1.2.2.6 state that the Government intends to use the Highest Technically Rated with a Fair and Reasonable Price source selection approach in accordance with FAR 15.103 3. However, Section 1.2.2.1 states that past performance is significantly more important than technical, which appears inconsistent with the FAR 15.103 3 evaluation methodology, where award is based on identification of the single highest rated technical proposal without tradeoffs. To avoid confusion and ensure offerors align proposal preparation with the evaluation methodology, please clarify: a. Whether the Government intends to evaluate technical and past performance as separate ranked factors, or as components of a single, combined technical rating; and b. Which specific FAR Part 15 source selection procedure will govern the evaluation and award decision for this procurement.

Under Highest Technically Rated with Fair and Reasonable Price, the government evaluates proposals on all non-cost factors to establish a definitive ranking. We are not conducting a cost-technical tradeoff, but are relying heavily on the non-price factors to determine who is "highest rated" overall. Price is not a competitive tradeoff factor. Instead, we are verifying prices offered are fair and reasonable. The Federal Acquisition Regulation allows us to assign whatever relative weights we choose to non-price evaluation factors, provided the hierarchy is clearly stated in the solicitation.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0006

MATOC RFP

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

MATOC RFP

ATTACHMENT 3

3. We understand to send the PPQ forms out for evaluation by our respondents. Then the respondents will send them directly to the VA and not us. But under Technical Proposal instructions for Tab D, it mentions Attachment 3 to be included. Does the quote below mean to just insert a copy of each General Information page from the PPQ forms we sent out? Assuming this so you all can match them up later once you get the proposals in? “1.2.6 Technical Proposal Tab D: Factor 3 – Past Performance •Attachment 3 - Past Performance Questionnaire completed for each project submitted for Factor 1, Subfactor 1, and/or CPARS for each project submitted for Factor 1, Subfactor 1”

Yes, Does the quote below mean to just insert a copy of each General Information page from the PPQ forms you sent out.

MATOC RFP

AMENDMENT

#0004

1.2.3.1: The Technical Proposal is limited to 40 pages. Please confirm whether attachments (e.g., Attachment 1-5, Surety Letter, EMR Letters, Certifications) count toward the page limit?

They do not. See amendment #0004 RFI Log answer to question 21,23, 44, 48, 51, 57, and 51 for what is not included in page count, font size, and other details on how to assemble proposal.

MATOC RFP

AMENDMENT

#0004

If all of the above attachments will count towards the page limits, then we (collectively) are likely not going to be able to remain within the 40 page limit. Will the VA please consider increasing the page limit to something more actionable?

See amendment #0004 RFI Log answer to question 21,23, 44, 48, 51, 57, and 51 for what is not included in page count, font size, and other details on how to assemble proposal.

Any RFI received by the established deadlines that have not yet been answered in a previous amendment will be answered in a forthcoming amendment, which includes RFIs submitted for Seed Projects 3.

Please be advised that the due date for submitting questions has passed. The Government is not longer accepting questions. We appreciate your understanding and look forward to your proposal submission.

RFI LOG