RFI LOG AMENDMENT 0007_Seed 3 - 619A4-25-102.pdf

36C24726R0026

VISN 7 CONSTRUCTION MATOC

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Do the replacement fire doors include listed, labeled fire-rated transfer grilles/louvers at locations where air transfer between spaces is required by HVAC design? Or shall all louver openings be eliminated and compensatory HVAC provisions be made? Please provide a door schedule identifying which openings require transfer capability and confirming the listing status of all specified grilles.

All fire/smoke door assemblies included in the scope of work shall be UL listed/labeled as stated in the contract drawings. Please reference door schedule AE601 -

AE604.

Seed 3, Project #619A4-2102

Please confirm the scope of electrical rough-in work required to bring all FMC at door head locations into compliance with NEC 356.30 prior to installation of replacement door assemblies. Are new conduit runs, junction boxes, and supports included in the base contract? If existing FMC will be reused, provide a written plan for achieving code-compliant support at all observed locations.

Provide supports for flexible metal conduits at all door head locations included in the scope of work to comply with NEC. Contractor shall provide means and method to for achieving code-compliance.

Seed 3, Project #619A4-2102

Are the exterior egress door frames included in the replacement scope? The existing wood frames show significant structural deterioration beyond cosmetic repair.

Please confirm whether new hollow metal welded frames are specified for all exterior egress doors. Additionally, confirm that the replacement door assembly will include a positive-latching lockset meeting NFPA 101 and VA master key requirements.

Multiple exterior egress doors have been indicated to receive new doors and frames. Refer to door schedules AE601 through AE604 and applicable floor plans AE100 through AE137B. Provide wall repair as necessary where indicated by the contract drawings.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Please confirm that replacement door thresholds for all accessible egress openings meet ADA Section 404.2.5 (maximum 1/2 inch height, beveled 1:2 maximum slope).

Provide a threshold schedule identifying heights for all replacement openings and confirm whether the existing exterior approach slope requires remediation to achieve ADA-compliant accessible route.

Provide thresholds at replacement accessible egress openings in accordance with the contract door details and applicable accessibility/code requirements. Refer to GI006 threshold details, AE601 through AE604 door schedules, Specification Section 08 71 00 Door Hardware, and Specification Section 01 00 00, 1.10 Restoration, for repair/replacement of adjacent work disturbed by the door installation.

Seed 3, Project #619A4-2102

Do the replacement fire doors include listed, labeled fire-rated transfer grilles/louvers at locations where air transfer between spaces is required by HVAC design? Or shall all louver openings be eliminated and compensatory HVAC provisions be made? Please provide a door schedule identifying which openings require transfer capability and confirming the listing status of all specified grilles.

All fire/smoke door assemblies included in the scope of work shall be UL listed/labeled as stated in the contract drawings. Please reference door schedule AE601 -

AE604.

Seed 3, Project #619A4-2102

Does the contract scope include modification of the existing Fire Alarm system to provide properly supervised releasing circuits for all new EM door hold-open devices? Please identify who is responsible for FA panel programming, circuit extension to each hold-open location, and FA acceptance testing per NFPA 72. Provide a list of all openings with EM hold-opens and the FA control panel(s) that serve each zone.

The VA shall be provided with a complete and operable system. All work is the responsibility of the contractor.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Please confirm whether any replacement fire doors will be converted from manual self-closing to automatic-closing (smoke-actuated release) and, if so, identify the detector coverage requirements per NFPA 72 Section 17.7. Are any new smoke detectors required at door locations as part of this contract? Provide FA as-built drawing showing existing detector locations relative to all replacement door openings.

Provide fire alarm/interface work required for doors within the contract scope as shown in the contract drawings and door schedules. Refer to AE601 through AE604 door schedules, GI007 Door Hardware, Specification Section 08 71 00 Door Hardware, Specification Section 28 05 00 Common Work Results for Electronic Safety and Security, Specification Section 28 05 13 Conductors and Cables for Electronic Safety and Security, and Specification Section 01 00 00, 1.19 Tests, for testing/operability requirements.

Seed 3, Project #619A4-2102

Has a comprehensive hazmat survey (LBP and ACM) been completed for all surfaces disturbed by the door replacement scope, including door frames, surrounding masonry, painted wall surfaces within the work zone, and existing threshold flooring materials? Please provide the survey report or confirm that abatement is included in the scope. Clarify who is responsible for pre-abatement air monitoring, containment, and clearance testing per OSHA and EPA requirements

No pricing is to be included for LBP or ACM. If suspected LBP or ACM is encountered during construction, immediately notify the CO/COR. Differing site conditions will apply. Refer to GI008 for ACM/hazardous-waste notes and Specification Section 01 35 26, 1.14 Pre-Construction Risk Assessment, 1.15 Dust Control, and 1.17 Fire Safety. If hazardous materials are encountered, comply with applicable OSHA/EPA requirements and coordinate with the VA COR before disturbing suspect material.

Seed 3, Project #619A4-2102

Please provide structural drawings showing lintel types, sizes, and bearing conditions at all exterior door openings within the project scope. If lintel conditions have not been recently surveyed, will a pre-construction structural probe and assessment be required before door frame removal?

Clarify responsibility for any lintel repair or replacement identified during frame demolition.

Contractor shall request to conduct lintel assessment prior to construction.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Please provide or confirm the VAMC's ILSM policy and requirements for this project. What is the maximum number of fire doors or egress doors that may be removed simultaneously? What are the VAMC notification and approval requirements before beginning work on any fire door or egress door? Will the VAMC Environment of Care (EOC) Committee require a pre-work ILSM submission?

Contractor shall coordinate VAMC ILSM requirements with the VA COR before work affecting egress or fire protection. Refer to GI008 Phasing Notes, Specification Section 01 35 26, 1.17 Fire Safety, including maintaining access, egress, temporary partitions, impairments, and fire watch requirements, and Specification Section 01 00 00,

1.6 Operations and Storage Areas, for

coordination/notification requirements.

Seed 3, Project #619A4-2102

What ICRA class has the VAMC assigned to this project?

Are ICRA barriers (negative pressure containment, HEPA filtration) required for all door work zones, or only in specific patient care areas? Please provide the VAMC Infection Control Officer's requirements for dust control, barrier type, daily inspections, and ante-room provisions if applicable.

Refer to GI010 Infection Control Risk Assessment and Specification Section 01 35 26, 1.14 Pre-Construction Risk Assessment and 1.15 Dust Control. Contractor shall coordinate final ICRA implementation, barrier type, negative pressure/HEPA requirements, and inspections with the VA COR and Infection Control staff before starting work in each area.

Seed 3, Project #619A4-2102

Please provide the hardware schedule or confirm that the VAMC Facility Manager will provide the keying schedule before hardware procurement. What cylinder type and key blank does the existing VAMC master key system use? Will the VA furnish cylinders (GFE) or is the contractor responsible for procuring VA-compatible cylinders from the VA-approved locksmith?

Refer to AE601 through AE604 door schedules, GI007 Door Hardware, the survey picture book, and Specification Section 08 71 00 Door Hardware.

Permanent lock cylinders shall be turned over to the VA locksmith for permanent installation per Specification Section 01 00 00, 1.5.C Key Control.

Seed 3, Project #619A4-2102

Please confirm that all fire door panels will be factory-machined for all required hardware by the door manufacturer before labeling, with no field modifications to the door panel after labeling. If field modifications are unavoidable, what procedure does the specification require for maintaining or re-establishing the fire door label? Will a label service representative be required on site?

All fire door panels shall be UL listed/labeled by the manufacturer. In the event of unavoidable modifications, contractor shall seek direction from the VA COR and the VA specifications.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Please provide a paint and finish schedule for all replacement door frames and doors, including color selections, paint type, and number of coats. Clarify the extent of wall painting adjacent to new frames — is a full room/corridor repaint included, or only patch painting within a defined distance of the new frame? Confirm that specified paints meet VA low-VOC and infection control requirements.

Refer to General Note 13 and General Note 24 on the applicable A-series drawings, AE601 through AE604 door/frame schedules, and Specification Section 09 91 00 Painting. Existing color selections shall be coordinated with the VA interior designer. Wall painting applies where frames are replaced or where adjacent finishes are damaged during construction, as clarified in later RFI responses.

Seed 3, Project #619A4-2102

Please provide a frame schedule specifying the ANSI/SDI series, gauge, profile, and anchor type for each opening condition (masonry, metal stud, plaster/CMU). For masonry openings, confirm that masonry T-anchors or equivalent are specified. For metal stud partitions, confirm that floor anchors and jamb straps are included. Identify any openings requiring reinforcement for door closers or exit devices.

Refer to AE601 through AE604 door/frame schedules, GI005 Door and Frame Details, GI006 Door and Frame Details, the survey picture book, Specification Section 08 11 13 Hollow Metal Doors and Frames, Specification Section 08 14 00 Interior Wood Doors, and Specification Section 08 71 00 Door Hardware.

Seed 3, Project #619A4-2102

What temporary door or opening protection is required during the gap between removal of existing doors and installation of new assemblies? For fire-rated openings, what standard must temporary barriers meet? Is the contractor required to install temporary hollow metal or wood doors, fire-rated curtains, or other equivalent protection? What is the maximum allowable duration for an unprotected opening before VAMC requires the work to stop?

Temporary door/opening protection shall comply with Specification Section 01 35 26, 1.17 Fire Safety, including temporary construction partitions, maintaining means of egress, and maintaining existing fire protection systems. Coordinate duration, phasing, and any temporary barrier/door requirements with the VA COR under GI008 Phasing Notes and Specification Section 01 00 00, 1.6 Operations and Storage Areas.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Please confirm the hardware specified for all exterior egress doors. Are panic exit devices (rim or mortise type, ANSI A156.3 Grade 1) required at exterior egress from I-2 occupancy areas per NFPA 101 and the applicable building code? Provide hardware schedule listing hardware type, ANSI grade, and fire rating for each exterior egress opening.

Refer to AE601 through AE604 door schedules, GI007 Door Hardware, and Specification Section 08 71 00 Door Hardware for exterior egress-door hardware requirements, including panic/fire-exit hardware where scheduled or required by code/NFPA 101.

Seed 3, Project #619A4-2102

Please provide the VAMC Tuskegee construction access policy, including: (1) permitted construction hours by floor/wing; (2) any floor or wing blackout periods tied to patient procedures or census; (3) minimum advance notice required for work in patient care areas; (4) after-hours work availability and cost basis (overtime premium vs. regular time); (5) VAMC escort requirements for contractor access to secure or clinical areas.

Construction access, work hours, storage, parking, outages, and coordination requirements are addressed in Specification Section 01 00 00, 1.5 Construction Security Requirements, 1.6 Operations and Storage Areas, 1.14 Use of Roadways, 1.17 Temporary Toilets, and 1.18 Availability and Use of Utility Services. Final access/secure-area requirements shall be coordinated with the VA COR and VA Police after award. All shutdowns and work that will affect facility operations will be required to be after hours.Minimum of 15 days notice for shutdowns or other impacts to patient care areas.

Seed 3, Project #619A4-2102

Does the Tuskegee VA have a proprietary systems concerning access control? If so, what is that proprietary company? i.e. JCI, ABS, etc.

Avigilon.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Please confirm that abatement is not part of the project scope of work. If asbestos/lead abatement is included in the project scope, please send abatement assessment report.

Abatement is not specifically quantified as a base-bid scope item in the provided documents. No pricing is to be included for asbestos abatement. If suspected asbestos is encountered during construction, immediately notify the CO/COR. Differing site conditions will apply. Contractor shall comply with GI008 ACM/hazardous-material notes and Specification Section 01 35 26, 1.14 Pre- Construction Risk Assessment and 1.15 Dust Control. Do not disturb suspect ACM/LBP or hazardous materials;

immediately notify and coordinate with the VA COR before proceeding.

Seed 3, Project #619A4-2102

Please confirm that there are no expectations to modify existing curtain walls.

Contractor shall provide all work included in the contract scope of work.

Seed 3, Project #619A4-2102

On floor finishes, if existing floor finish is obsolete or no longer in production, what finish is acceptable and what size area for this proposed floor replacement?

If existing floor finish is obsolete, Contractor shall coordinate alternate finish with the VA interior designer.

Seed 3, Project #619A4-2102

Door 3A-B-05 SOW is DOOR/FRAME/HARDWARE with existing conditions material may not have matching replacement for build back, what material would be acceptable? To what degree past SOW should we apply new material application? This is for wall cover and threshold.

New door/frame/hardware must meet or exceed the requirements of the contract documents. Alternate finish materials shall be coordinated with the VA interior designer.

Seed 3, Project #619A4-2102

Door 3A-B-06 SOW is DOOR/FRAME/HARDWARE with existing conditions material may not have matching replacement for build back, what material would be acceptable? To what degree past SOW should we apply new material application? This is for the threshold flooring material including but not limited to cove base, terrazzo, and pour in place materials

New door/frame/hardware must meet or exceed the requirements of the contract documents. Alternate finish materials shall be coordinated with the VA interior designer.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Door 3A-B-10 SOW is DOOR/FRAME/HARDWARE with existing conditions material may not have matching replacement for build back, what material would be acceptable? To what degree past SOW should we apply new material application?

New door/frame/hardware must meet or exceed the requirements of the contract documents. Alternate finish materials shall be coordinated with the VA interior designer.

Seed 3, Project #619A4-2102

Door 3A-B-11 SOW is DOOR/FRAME/HARDWARE with existing conditions material may not have matching replacement for build back, what material would be acceptable? To what degree past SOW should we apply new material application?

New door/frame/hardware must meet or exceed the requirements of the contract documents. Alternate finish materials shall be coordinated with the VA interior designer.

Seed 3, Project #619A4-2102

Door 04-3-09 SOW is DOOR/FRAME/HARDWARE with existing conditions material may not have matching replacement for build back, what material would be acceptable? To what degree past SOW should we apply new material application? This is for the threshold flooring material including but not limited to cove base, LVT or wood flooring.

New door/frame/hardware must meet or exceed the requirements of the contract documents. Alternate finish materials shall be coordinated with the VA interior designer.

Seed 3, Project #619A4-2102

Please note the questions above are for all applicable doors and frames to be replaced, please advise on how to proceed with build back materials that are acceptable under these circumstances including but not limited to wall tile, brick, flooring material also including but not limited to terrazzo, LVT, tile, wood including cove base and pour-in-place curbs and cove base.

New door/frame/hardware must meet or exceed the requirements of the contract documents. Alternate finish materials shall be coordinated with the VA interior

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Door 4A-B-16 SOW is DOOR/FRAME/HARDWARE with existing conditions having a transom above door, should the replacement also have transom? (same question for Door 05- B-02 and other typical doors with this condition)

New door/frame/hardware must meet or exceed the requirements of the contract documents. Alternate finish materials shall be coordinated with the VA interior designer.

Seed 3, Project #619A4-2102

How should we address existing conditions if floor cover material is damaged? As seen on Door 05-01-11 and other various areas.

Flooring is not included in the contract unless damaged during construction.

Seed 3, Project #619A4-2102

Please be advised that Door 13-01-08 was not identified on the Plans as a replacement, but there is an image of this area in the provided documents.

Door 13-01-08 is not included in the contract.

Seed 3, Project #619A4-2102

Does Door 15-01-05 include arched transom glazing replacement as well?

The entire door assembly shall be replaced.

Seed 3, Project #619A4-2102

Should there also be a stoop added for Door 65-B-01? Only provide items included in the scope of work.

Seed 3, Project #619A4-2102

Door 68-B-05 has a fire rating of 20 min, do the side lites require replacing with frame, if so what fire rating is required for side lites?

The entire door assembly shall be replaced. The entire assembly shall have the same rating.

Seed 3, Project #619A4-2102

Will the VA be supplying phasing plan for complete work areas to be shut down during construction?

Phasing notes have been provided in the contract drawings. Contractor shall create a phasing plan and submit to the VA for approval.

Seed 3, Project #619A4-2102

Will there be buildings/areas that cannot be shutdown as a phased area? a. If yes where will these areas be located? b.

How many doors at one time outside phased areas be worked on a one time? c. Will work areas outside phased areas need to be assessable & infection control be removed & area open after each work period?

Shutdowns shall be coordinated with the VA COR.

Phasing plans shall be submitted to the VA for approval.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

For bidding purposes please advise if all doors & frames will be able to be installed during normal working hours?

a. If not what door & frames install locations will need to be during weekday after hours or weekends?

All shutdowns and work that will affect facility operations will be required to be after hours. Other construction activities can be performed during normal business hours. Any after-hour or weekend work shall be coordinated with the VA COR.

Seed 3, Project #619A4-2102

Will new wall protection rails be included in this contract Wall protection rails are not in the scope of work.

Seed 3, Project #619A4-2102

Will there be any special wall finishes repairs such as but not limited to as wallpaper, murals, paint textures etc. be included in this project a. For bidding purposes please advise will all door demolition be able to be performed during normal working hours? b. If not what demo locations will need to be during weekday after hours or weekends?

Contract drawings state what is expected for painting, repairs, etc. Construction shall be performed during normal business hours. Any after-hour or weekend work shall be coordinated with the VA COR. All shutdowns and work that will affect facility operations will be required to be after hours.

Seed 3, Project #619A4-2102

For bidding purposes please advise will all door painting be able to be installed during normal working hours? a. If not what locations will painting need to be during weekday after hours or weekends?

Construction shall be performed during normal business hours. Any after-hour or weekend work shall be coordinated with the VA COR. All shutdowns and work that will affect facility operations will be required to be after hours.

Seed 3, Project #619A4-2102

We did not see a finish schedule for walls & flooring, will there be flooring replacements or repairs to existing finishes to be included? a. If yes where what locations will the new flooring finishes be located?

Flooring is not included in the scope of work unless damaged during construction.

Seed 3, Project #619A4-2102

Will the VA be able to schedule a second site visit after RFIs are posted? a. Will a second round of RFIs be allowed after second site visit?

No further site visits will be scheduled and no additional RFIs will be accepted.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Will the VA want information on contractors possible design teams?

No. Contractor design-team information is not requested unless required by the submittal/specification requirements. Refer to Specification Section 01 33 23, 1.3 Submittal Register and 1.5 Submittal Preparation, and Specification Section 01 45 00, 3.2 CQC Plan, for required submittals/personnel documentation.

Seed 3, Project #619A4-2102

Will there be an area established for construction temporary office?

Contractor shall provide its own temporary office space on site if needed. Temporary buildings/offices may be erected only with Contracting Officer approval and shall be removed by the Contractor at completion. Refer to Specification Section 01 00 00, 1.6.B Operations and Storage Areas.

Seed 3, Project #619A4-2102

Will the be an area established for construction conex storage? Yes.

Seed 3, Project #619A4-2102

Will the VA or the AE of record be performing all inspections?

Inspections shall be performed by both the VA and AE.

Seed 3, Project #619A4-2102

Where do you find the design for the fire alarm to be associated with each door?

Fire alarm interface requirements are shown in the contract drawings and door schedules where applicable.

Refer to GI007 Door Hardware, AE601 through AE604 door schedules, Specification Section 08 71 00 Door Hardware, and Division 28 specifications, including 28 05 00 and 28 05 13.

Seed 3, Project #619A4-2102

Will the VA be suppling a fire alarm schedule of equipment for each door?

No separate fire alarm equipment schedule will be provided unless shown in the contract drawings.

Contractor shall use the contract drawings, GI007 Door Hardware, AE601 through AE604 schedules, Division 28 specifications, and field verification to provide complete and operable fire-alarm-related door interfaces.

Seed 3, Project #619A4-2102

Please supply contact information for the VA fire alarm contractor/supplier.

Johnson Controls - Simplex

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Will there be any mechanical, electrical or plumbing tasks included in this project?

Only electrical associated with proper operation of doors.

Seed 3, Project #619A4-2102

Will soft walls be acceptable for dust partitions /infection control?

Dust/infection-control partitions shall comply with Specification Section 01 35 26, 1.14 Pre-Construction Risk Assessment, 1.15 Dust Control, and 1.17.E Temporary Construction Partitions, and with GI010 ICRA requirements.

Seed 3, Project #619A4-2102

Will any infection control monitoring meters be needed during construction?

Infection prevention and control measures are provided in GI010 and Specification Section 01 35 26, 1.14 Pre- Construction Risk Assessment and 1.15 Dust Control.

Any monitoring meters required by the final ICRA implementation shall be coordinated with the VA COR/Infection Control staff.

Seed 3, Project #619A4-2102

Please confirm that and all Basis of Design items and materials that the VA has satisfied all Buy American Waivers, if applicable, and sole source requirements as needed. Please provide us any Buy American Act Waivers that would be provided under this contract. This is not currently in the plans, documents, or specifications.

Refer to solicitation and answer provided on Amendment 0004, RFI Log_RFP, answer to question 32.

Seed 3, Project #619A4-2102

Will the VA pay for the engineering and design submittals, as well as all applicable deposits required by various manufacturers to put equipment into design and/or production?

No.

Seed 3, Project #619A4-2102

Is this project sales tax-exempt? If so, can the government provide a tax exemption certificate for materials purchased

No. See RFP section 1.4.1.2. Seed Project 1 in Charleston, SC is the only tax-exempt seed project, and Seed Project 2 and Seed Project 3 should include tax.

Seed 3, Project #619A4-2102

How soon after a contract award is the NTP expected to be issued?

At CO discretion but usually within 30 days of award.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Will the government include an Economic Price Adjustment Clause in the contract to address price fluctuations in materials?

No.

Seed 3, Project #619A4-2102

Will the government consider reducing the bid hold period to 90 days due to current inflation risks?

No.

Seed 3, Project #619A4-2102

Will the VA accept the use of Procore software or equivalent as the primary submittal platform?

Yes.

Seed 3, Project #619A4-2102

Will payment applications for materials stored on-site or in a bonded warehouse be approved?

Only those stored on site in a secure location and inventoried, and only if approved by the CO. No payments for materials stored off site.

Seed 3, Project #619A4-2102

Is an external scheduling consultant required, or can scheduling duties be handled in-house by a qualified team member?

Scheduling may be performed in-house by a qualified Contractor representative unless the Contractor elects to use an outside scheduling consultant. Refer to Specification Section 01 32 16.15, 1.2 Contractor’s Representative and 1.3 Contractor’s Consultant.

Seed 3, Project #619A4-2102

Are contractors required to provide a temporary site office or trailer, or will space be allocated within the existing facility?

No space will be allocated within existing facility.

Provide own office site trailer on site if needed.

Seed 3, Project #619A4-2102

Will there be designated parking and staging area for contractor personnel?

Staging will be established. Parking will not be.

Seed 3, Project #619A4-2102

How many parking spaces will be provided if there is on-site parking?

Staging will be established. Parking will not be.

Seed 3, Project #619A4-2102

Will the government provide a detailed badging and access protocol for contractor personnel?

Yes, after award.

Seed 3, Project #619A4-2102

If impairments to fire alarm systems exceed four hours, will the VA provide support for fire watch personnel, or is the contractor solely responsible?

The VA Fire Department will provide fire watch.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Please confirm modular walls (such as STARC) are allowed for ICRA.

Modular/STARC-type barriers are acceptable only if they comply with GI010 ICRA requirements and Specification Section 01 35 26, 1.14 Pre-Construction Risk Assessment, 1.15 Dust Control, and 1.17.E Temporary Construction Partitions. Contractor shall submit proposed barrier system for VA/COR approval.

Seed 3, Project #619A4-2102

Are as-built drawings available for existing conditions, or will the contractor need to verify all dimensions on-site?

No as-built drawings are available.

Seed 3, Project #619A4-2102

Drawings require panic hardware to connect to the existing alarm/security system, please provide the contact for the company that manages the existing system, along with the manufacturer and model of the current system.

Johnson Controls and Simplex.

Seed 3, Project #619A4-2102

Note 23. All Egress Doors shall have exit signs. Is the intent for all Egress Doors to receive new exit signs? If not, how many doors have existing exit signs and how many receive new exit signs? Is there a spec for the signs required at this facility?

Photos have been provided for all doors in the scope of work. If any exit signs are missing or inoperable, they shall be replaced.

Seed 3, Project #619A4-2102

Note 17. Patch existing floors as necessary to properly install new floor finishes. Is this note for patching and repairing floor finishes damaged during door replacement?

Correct. Note should read “Patch existing floors as necessary to properly install new doors.”

Seed 3, Project #619A4-2102

Please provide a flooring schedule for any room that will possibly need repaired.

No separate flooring schedule is provided. Flooring is only to be repaired/replaced where damaged during construction or where required to properly install the new door work. Coordinate replacement finish with the VA interior designer. Refer to Specification Section 01 00 00,

1.10 Restoration, and Specification Section 09 05 16

Subsurface Preparation for Floor Finishes.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

The drawings list existing automatic door circuit location is unknown. No panel schedule is included, yet new circuits must be added. Please provide existing electrical panel schedule or as-builts to properly size and spec the electrical work

New electrical circuits shall be provided. Existing electrical circuits are unknown and shall be traced during construction. For bidding purposes, assume 100-foot circuit runs.

Seed 3, Project #619A4-2102

Three different notice periods appear across the documents.

Please clarity the correct days for stair closure.

15-day notice.

Seed 3, Project #619A4-2102

Please confirm whether lintel evaluation and any required reinforcement, repair, or replacement is included in the Contractor's base contract scope, or whether deficiencies discovered during demolition will be addressed as Differing Site Conditions under FAR 52.236-2.

Contractor shall request to conduct lintel assessment prior to construction. If concealed lintel deficiencies are discovered that are not indicated in the contract documents, notify the VA COR before proceeding;

resolution will be handled under applicable contract provisions for existing conditions/differing conditions.

Refer to Specification Section 01 00 00, 1.7 Alterations and 1.10 Restoration.

Seed 3, Project #619A4-2102

Drawings acknowledge lead paint and asbestos may be present. If abatement is part of the Contractor’s scope of work please provide a hazardous materials survey or quantify the abatement.

No pricing is to be included for asbestos abatement. If suspected asbestos is encountered during construction, immediately notify the CO/COR. Differing site conditions will apply. Refer to GI008 for ACM/hazardous-waste notes and Specification Section 01 35 26, 1.14 Pre- Construction Risk Assessment and 1.15 Dust Control.

Contractor shall not disturb suspect hazardous materials without required coordination and controls.

Seed 3, Project #619A4-2102

Is there a door schedule for the doors in Building 120 it is not on the two pages of door schedules.

Building 120 was done in a separate project, Project #619A4-22-120. Construction has already been completed.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

For the existing egress doors shown in the survey pictures (ATTACHMENT 17), will the Contractor be required to remove and replace the entire door/frame assembly or only the non-compliant hardware?

Contractor shall replace egress door materials as detailed in General Notes, applicable floor plans AE100 through AE137B, door schedules AE601 through AE604, and the survey picture book schedules. Hardware-only locations shall receive hardware only unless the drawings/schedules indicate door/frame replacement.

Seed 3, Project #619A4-2102

Section 08 11 13 and 08 14 00 require new hollow metal and wood doors to match existing profiles. Please confirm if the VA has a preferred manufacturer or if any existing door/frame profiles must be exactly duplicated.

Match existing style and color.

Seed 3, Project #619A4-2102

The drawings list over 30 separate building floor plans (AE100 through AE137B). Will the Government provide a consolidated door schedule or must the Contractor field-verify every door shown in the survey pictures?

Door schedules have been provided in the contract documents. Contractor must field verify existing door conditions.

Seed 3, Project #619A4-2102

Section 08 71 00 Door Hardware requires new hardware to be compatible with existing electronic access control where present. Please clarify which doors (if any) currently have electrified hardware or must be upgraded to electrified.

Electrified/access-control hardware requirements are shown in the contract door schedules and hardware requirements. Refer to GI007 Door Hardware, AE601 through AE604 door schedules, Specification Section 08 71 00 Door Hardware, Specification Section 26 05 19, 26 05 26, 26 27 26, and Division 28 specifications.

Seed 3, Project #619A4-2102

Will the VA provide the exact make/model of existing card readers, strikes, and power supplies so that new hardware can be fully integrated without field modifications?

Contractor must field verify existing door conditions.

Seed 3, Project #619A4-2102

Section 02 41 00 Demolition requires removal of existing doors/frames. Are we permitted to dispose of removed doors/frames as scrap or must they be turned over to the VA?

Demolition items are the responsibility of the contractor to dispose of per VA specifications unless requested to turn over to the VA.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

For doors in occupied patient areas, what are the exact ICRA containment and negative-air requirements per the ICRA matrix shown on drawing GI010?

Refer to GI010 ICRA recommendations and Specification Section 01 35 26, 1.14 Pre-Construction Risk Assessment and 1.15 Dust Control, including HEPA filtration, barriers, walk-off mats, and dust-control provisions. Final containment and negative-air requirements shall be coordinated with the VA COR/Infection Control staff by work area.

Seed 3, Project #619A4-2102

Section 01 35 26 Safety Requirements references full-time QC and SSHO. Given the small project size and multiple buildings, will double-hatting of the Superintendent/QC/SSHO be permitted on this seed project?

No. For this project, the Superintendent, QCM, and SSHO may not be double- or triple-hatted where later RFI responses prohibit shared duties. Refer to Specification Section 01 35 26, 1.9.A and 1.9.C for SSHO requirements and Specification Section 01 45 00, 3.4 for CQC/QCM requirements.

Seed 3, Project #619A4-2102

Please confirm the required fire-rating for replacement doors and frames in each building (e.g., 90-minute, 60-minute, or 45-minute).

Required fire ratings are shown in the door schedules AE601 through AE604 and the survey picture book schedules. Assemblies shall be labeled and rated as indicated for each opening.

Seed 3, Project #619A4-2102

The survey pictures show numerous existing doors with non-compliant closers and panic hardware. Will the Government accept UL-listed equivalents or must exact matches to existing brands be provided?

Contractor shall provide door hardware that complies with the VA specifications.

Seed 3, Project #619A4-2102

Section 07 84 00 Firestopping requires firestop at all new door/frame penetrations. Are we responsible for firestopping on both sides of the wall or only the Contractor-installed side?

Contractor shall provide all firestopping necessary to maintain the rating of the complete door assembly and shall meet all requirements of the VA specifications and

NFPA 101.

Seed 3, Project #619A4-2102

For painting (Section 09 91 00), must the new doors/frames be painted to exactly match the existing color or can a standard VA-approved color be used?

Paint colors shall be coordinated with the VA interior

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

The project involves multiple buildings with different construction dates. Will the Government provide as-built drawings before bidding or must the Contractor rely solely on the survey pictures for existing conditions?

Base bid on the contract drawings, specifications, survey/picture book, and site visit. Contractor shall field-verify existing conditions before fabrication/procurement.

Refer to Specification Section 01 00 00, 1.7 Alterations and 1.26 Construction Documents.

Seed 3, Project #619A4-2102

Section 01 00 00 requires temporary signage. Will the VA provide the exact verbiage and graphics for all temporary directional and egress signage?

Contractor will provide required verbiage for temporary directional/egress signage, subject to COR approval.

Contractor shall furnish and maintain temporary signage as required by Specification Section 01 58 16 Temporary Interior Signage and Specification Section 01 00 00, 1.24 Construction Sign and 1.25 Safety Sign.

Seed 3, Project #619A4-2102

Are there any doors that require coordination with the VA’s existing Lenel or other access control system for programming and testing?

Yes. Doors with existing or scheduled access-control interface shall be coordinated with the VA’s access-control system. Existing access-control system is Avigilon. Refer to GI007 Door Hardware, AE601-AE604 door schedules, Specification Section 08 71 00 Door Hardware, and Division 28 specifications.

Seed 3, Project #619A4-2102

Please clarify whether new door hardware must include any electronic monitoring (REX, door position switches, etc.)

beyond what is shown in the hardware schedule.

Contractor shall provide door hardware per contract documents.

Seed 3, Project #619A4-2102

Section 01 57 19 Temporary Environmental Controls – is full containment required only for demolition or also for installation of new doors in occupied corridors?

Contractor shall coordinate full environmental controls with the VA COR.

Seed 3, Project #619A4-2102

Will the Government allow off-hours work (nights/weekends) in patient areas to minimize disruption, or must all work occur during normal business hours?

Yes. Coordinate with COR in advance.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

For the specialty door details on drawing AE501, please provide clarification on the required frame profile and anchoring method for the new hollow metal frames.

The contractor is responsible for means and methods of proper installation.

Seed 3, Project #619A4-2102

Section 01 74 19 Construction Waste Management – is there a specific recycling goal or must all metal doors/frames be recycled?

Contractor must comply with waste disposal as required by the specifications and provide the VA with a waste management plan.

Seed 3, Project #619A4-2102

Are the existing wood doors (Section 08 14 00) required to be replaced with solid-core or can they be replaced with hollow-core where they currently exist?

All new doors shall be replaced in compliance with the VA specifications.

Seed 3, Project #619A4-2102

The project schedule (Section 01 32 16.15) must show phasing. Will the Government accept a single overall schedule or must separate schedules be provided per building?

The Project Schedule shall show phasing, activity sequencing, and trade movement as required by Specification Section 01 32 16.15, 1.5 Complete Project Schedule Submittal and 1.7 Project Schedule Requirements. A single overall schedule is acceptable if it clearly identifies building/area phases and satisfies the specification requirements.

Seed 3, Project #619A4-2102

Please confirm whether the Contractor is responsible for core-drilling and installing new electrical conduits for any electrified hardware shown in the survey pictures.

New electrical circuits shall be provided. Existing electrical circuits are unknown and shall be traced during construction. For bidding purposes, assume 100-foot circuit runs.

Seed 3, Project #619A4-2102

Section 01 45 00 Quality Control requires third-party testing of fire-rated assemblies. Who is responsible for the cost of the independent fire-door inspection and labeling?

The contractor is responsible for all costs related to the project’s scope of work.

Seed 3, Project #619A4-2102

For doors located in radiation or imaging areas, are there any additional lead-lining or shielding requirements beyond standard fire-rating?

Provide shielding/lead-lined requirements only where indicated by the contract drawings/schedules. Refer to AE601 through AE604 door schedules and Specification Sections 08 11 13, 08 14 00, and 08 71 00. If existing shielding conditions are encountered that are not indicated, coordinate with the VA COR before disturbing the assembly.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

The survey pictures show numerous existing frames with rust and damage. Will the Government accept frame repairs or must all damaged frames be fully replaced?

The contract drawing detail requirements for each door in the scope of work.

Seed 3, Project #619A4-2102

Is the Contractor required to provide temporary egress lighting and signage during door replacement in corridors?

Yes, where required to maintain safe egress during construction. Contractor shall provide temporary egress lighting, signage, barriers, and alternate routing as necessary and as approved by the VA COR. Refer to GI008 Phasing Notes, Specification Section 01 35 26,

1.17 Fire Safety, and Specification Section 01 58 16

Temporary Interior Signage.

Seed 3, Project #619A4-2102

Please confirm the exact number of doors to be replaced per building so that the bid quantity can be verified against the drawings and survey pictures.

Door quantities shall be taken from contract drawings AE100 through AE137B, door schedules AE601 through AE604, and the survey picture book schedules.

Contractor shall field verify existing conditions before fabrication/procurement.

Seed 3, Project #619A4-2102

Section 01 00 00 requires as-built drawings. Will red-line markups on the contract drawings be acceptable or must new CAD as-builts be provided?

Red-line/as-built markups are acceptable if maintained current during construction and submitted as approved completed electronic/scanned PDF sets. Refer to Specification Section 01 00 00, 1.13 As-Built Drawings, which requires two full-size as-built sets kept current and two approved completed electronic/scanned PDF sets submitted within 15 calendar days after each completed phase and after project acceptance.

Seed 3, Project #619A4-2102

Are there any doors that interface with the existing fire alarm system (e.g., door hold-opens or magnetic locks) that require coordination with the VA’s fire alarm vendor?

Yes, where doors currently interface with fire alarm devices or where new door hardware requires fire alarm interface, Contractor shall coordinate with the VA COR and fire alarm vendor. Refer to GI007 Door Hardware, AE601 through AE604, Specification Section 08 71 00, Division 28 specifications, and Specification Section 01 00 00, 1.19 Tests.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Given the project is limited to correcting egress deficiencies only, will the VA accept minor adjacent wall repairs (patching/painting) as incidental or must they be priced as a separate line item?

Contractor shall provide patching/painting as described in the contract drawings.

Seed 3, Project #619A4-2102

Section 01 35 26 and 01 00 00 require a full-time dedicated Site Superintendent, QC Manager, and SSHO. Given that work will occur simultaneously in multiple buildings across the Tuskegee campus, will double- or triple-hatting of any of these three key personnel be permitted?

No. The Superintendent, QC Manager, and SSHO shall not be shared/double-hatted for this project where prohibited by RFI responses. Refer to Specification Section 01 35 26, 1.9 for SSHO requirements and Specification Section 01 45 00, 3.4 for CQC/QCM requirements.

Seed 3, Project #619A4-2102

For this relatively small, focused egress-correction project, will the Government allow a part-time SSHO or must a full-time SSHO be on site whenever any work is occurring?

A full-time SSHO is required when construction activities are occurring unless otherwise approved by the Contracting Officer. Refer to Specification Section 01 35 26, 1.9.A, which requires a full-time SSHO at each project site/shift with no other duties.

Seed 3, Project #619A4-2102

Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

No. The Superintendent cannot serve as the SSHO. Refer to Specification Section 01 35 26, 1.9.A and 1.9.C, which require a full-time SSHO with no other duties and separate from the Superintendent/QC Manager.

Seed 3, Project #619A4-2102

If no to the question above, will the SSHO need to be full-time for this project?

Yes. Refer to Specification Section 01 35 26, 1.9.A, which requires a full-time SSHO at each project site/shift when construction activities are occurring.

Seed 3, Project #619A4-2102

Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

No. The Superintendent cannot serve as the QA/QC Manager for this project per the project RFI responses.

Refer to Specification Section 01 45 00, 3.4 Quality Control Organization.

Seed 3, Project #619A4-2102

If no to the question above, will the QA/QC need to be full time for this project?

Yes. Refer to Specification Section 01 45 00, 3.4.A and 3.4.B, which require CQC staff presence during progress of the work and a CQC System Manager on site at all times during construction.

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0007

SEED 3 - PROJECT 619A4-25-102

QUESTION #

RELATED

SECTION

REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

Seed 3, Project #619A4-2102

Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

No. The Superintendent cannot be triple-hatted as SSHO and QA/QC. Refer to Specification Section 01 35 26, 1.9.A and 1.9.C and Specification Section 01 45 00, 3.4.

Seed 3, Project #619A4-2102

Please confirm the issued drawing set is the latest and complete set.

Yes. The issued drawing set is confirmed as the latest and complete set for bidding, subject to any issued amendments.

Seed 3, Project #619A4-2102

Please confirm the current design…