RFI LOG AMENDMENT 0005_Seed 1.pdf

36C24726R0026

VISN 7 CONSTRUCTION MATOC

REQUEST FOR INFORMATION (RFI) LOG

AMENDMENT #0005

SEED 1 - PROJECT 534-23-910

QUESTION #

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REQUESTED CLARIFICATION/INFORMATION GOVERNMENT RESPONSE

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Existing Asbestos and Hazmat Data per Seed 1 ATT

27. - For Seed 1 Charleston, Attachment 27 references existing asbestos locations in Building [pending site walk]. Will the Government please confirm: (a) the asbestos abatement scope is included as part of the contract or is performed by a separate VA-procured abatement contractor prior to construction, and (b) MARZ's role in handling or interfacing with abatement during the construction phase?

Abatement of the areas with ACM defined in the provided hazardous material survey is required except for the transite pipe which can remain.

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NTMA

Please provide all the sole source justification documentation (brand name justification) on this project as part of the contract documents.

If the contractor encounters a product within the contract documents that appears to be sole source but is not accompanied by a Brand Name Justification (BNJ) or Sole Source Justification (SSJ), the contractor shall proceed as follows:

• Treat the item as a Brand Name or Equal requirement. In the absence of a published justification, no product shall be assumed to be sole source.

• Submit a formal substitution request in accordance with the specifications, including complete technical data, product literature, performance characteristics, and any other documentation necessary for evaluation by the Contracting Officer’s Representative (COR) and the VA technical team.

Upon receipt, the Government will review the submitted information to determine whether the referenced product is truly sole source or whether alternate manufacturers are acceptable. If the Government determines that a sole source condition exists and must be maintained, a formal justification will be issued through amendment. Otherwise, the product will remain Brand Name or Equal.

This process ensures compliance with VA procurement regulations and maintains fair and open competition.

REQUEST FOR INFORMATION (RFI) LOG

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NTMA

Does the Terrazzo contractor need to be a member of the NTMA ? National Tile and Mosaic Association. It was recommended by the Terrazzo manufacturer.

Basis of design is master terrazzo per existing facility. NTMA membership is not required.

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Confirm the visual contrasting strip is standard black abrasives.

The final contrasting strip is a white terrazzo embedded in dark blue terrazzo with black abrasive bands in between.

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Concerning ICRA requirements on G003, alternate method in Appendix A, if a space cannot be exhausted to the outdoors, is a Level IV anteroom an alternative to air monitoring of negative air machine HEPA exhaust.

ICRA requirements are to be coordinated with COR and infection control requierements per facility. A Level IV anteroom is not an exceptable alternative to air monitoring of negative air machine HEPA Exhaust.

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Will the sign-in sheet from site visit be available in addendum?

Sign in sheet from site visit was attacehd to amendment #0002 on 4/24.

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Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

Superintendent can be a dual hat to cover SSHO requirements

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If no to the question above, will the SSHO need to be full-time for this project?

Refer to answer provided for question 7.

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Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

Superintendent can be a dual hat to cover QA/QC requirements

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If no to the question above, will the QA/QC need to be full time for this project?

Refer to answer provided for question 9.

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Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

Superintendent can cover both the requirements of SSHO and QA/QC

REQUEST FOR INFORMATION (RFI) LOG

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Please confirm that Seed Project 1 in Charleston, SC is the ONLY tax-exempt seed project and Seed Project 2 and Seed Project 3 should include tax.

Confirmed. See RFP section 1.4.1.2

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Who is responsible for contracting the commissioning agent?

The A/E is responsible for contracting the commissioning agent.

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Is there a particular vendor or contractor currently servicing and maintaining the Building Automation System or Temperature Controls System?

No. This is performed by PIV/ VA Police.

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Who is the vendor or contractor currently servicing and maintaining the Security/Access Control System?

Control Management INC

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Who is the vendor or contractor currently servicing and maintaining the Fire Alarm System?

The Fire Alarm System is serviced in-house by the Safety Service.

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Confirm if fire doors may be removed carefully without containment as no dust would be created.

Abatement contractor would still package, transport, and dispose of in accordance with regulations.

Correct any removal requires level of precautions as stated in the infection prevention and control construction/ renovation permit.

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Confirm fire doors called out to be removed as ACM found in the restroom stalls are in fact ACM.

The fire doors identified for removal have been classified as presumed asbestos containing material (PACM) based on the project’s hazardous materials survey and applicable regulatory definitions. Unless laboratory testing has been performed and documented to prove otherwise, these doors shall be treated and handled as ACM.

Removal, handling, packaging, transport, and disposal shall be performed by a licensed abatement contractor in accordance with all applicable federal, state, and VA regulations.

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Confirm all (556) doors are ACM fire doors.

Referencing plan sheets AD101-AD115 it seems to indicate removal of does as part of architectural demolition. Also, these plans show where the fire rated partitions are located. The majority of doors do not fall on a fire rated partition as shown on plans AD101-AD115.

(a) 8 Total Door panel replacement on the First Floor in bathrooms only.

Existing Frames to Remain. (b) 109 total Door panel replacement on the Third Floor. Existing Frames to Remain (c ) 174 Total Door panel replacement on the Fourth Floor. Existing Frames to Remain (d) 234 Total Door panel replacement on the Fifth Floor. Existing Frames to Remain. (A548; A548A; A549; A549A;

A549B to have new door frames, see door schedule) Additionally, new frame within the Common Place Department on the 5th floor. See door schedule. (e) Refer to door schedule for rating

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Removal of doors shown and noted on Hazardous Abatement drawings and Architectural drawings.

Please confirm which division is responsible for this demolition.

Doors identified on the Hazardous Materials Abatement drawings as containing or presumed to contain regulated materials shall be removed by the Abatement Contractor under Division 02 – Hazardous Materials Abatement.

Any remaining demolition work associated with doors not identified as ACM/PACM, or any architectural demolition unrelated to hazardous materials, shall be performed under Division 01/Division 08 in accordance with the Architectural drawings and general demolition requirements.

Where a door appears on both drawing sets, the abatement scope takes precedence for removal to ensure compliance with all applicable environmental and safety regulations.

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Plan sheet A130 note 1 states “All new toilets are to be floor mounted.” This conflicts with the plumbing drawings. Please clarify or confirm which take precedence.

Refer to plumbing fixture schedule P-801 for correct fixture description

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How many areas are allowed to be closed during work?

One set of bathrooms (male/female) can be closed at a time. One Stairwell can be closed concurrently at a time.

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May we apply “wall mural”, protection at one time and let remain until full SOW is complete and turned over to VA in stairwells?

Yes. Murals can be protected for the duration of the project.

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Are any restroom accessories to be salvaged or reused

New accessories are to be provided with the new finish standards of the facility

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In “Construction Notes”, note 6 says “INSTALL NEW

CAST ALUMINUM RAILINGS AT STAIRS AND

LANDING” however on DETAIL 3/A151 it says “NEW

STAINLESS STEEL GUARDRAIL AND STAINLESS STEEL

HANDRAIL” this is Typical for all stair railings, will the replacement be “Cast Aluminum” or “Stainless Steel”?

New railings are stainless steel. New railings are to match Stair 1. Please refer to stair detail A509 Stair Details.

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On PLAN page A151 in the DETAILS 6 it shows Terrazzo for the treads as well, is this correct?

ll stairs to have new precast terrazzo finish. See A509 stair details

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On PLAN page A410, the Equipment Schedule does not identify CC or VV items

Please see Revised A410 titled "534-23-910 VA Charleston Stairwells Restrooms and Doors - Revision 2"

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Drawings reference phasing plans for 1st-5th floors and penthouse. Please confirm the required construction sequence, number of active work areas allowed at one time, turnover milestones, and whether restroom/stair/door scopes may proceed concurrently.

The number of active work areas permitted at one time, turnover milestones, and any concurrent work in restrooms, stairs, or door scopes are subject to COR approval to ensure continued facility operations, life safety compliance, and minimal disruption to occupants.

Contractor shall submit a detailed Construction Phasing and Sequencing Plan for COR review and approval prior to starting work. No deviation from the contract phasing or simultaneous work in multiple areas shall occur without written COR approval.

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G002 identifies 46 bathroom renovations, 556 doors, and 9 fountain replacements. Please confirm this is the controlling scope count and provide a bid list identifying each restroom, door, and drinking fountain included.

Refer to G005 and G006 for total count. The primary goal of the project is to provide aesthetics upgrades to the existing restrooms (1st Floor: A101, A101A, A117B, A118, A175, A183, A183A, A183B, A183C, B101, B152, B152A, B152B, BB133; 2nd Floor: D290; 3rd Floor: B308, B356, B361, B367C, B368, BB316, BB317; 4th Floor: A427, A460, A463, A463A, A464, A464A, A464B, B423, B432;

5th Floor: A548, A548A, A549, A549A, A549B, A554, A555, B510, B525, B529, B534, B536) and provide new finishes to match new finish standards. 9 drinking fountains. Refer to G006 and plumbing drawings. Doors: 8 Total Door panel replacement on the First Floor in bathrooms only. Existing Frames to Remain.

109 total Door panel replacement on the Third Floor. Existing Frames to Remain. 174 Total Door panel replacement on the Fourth Floor. Existing Frames to Remain. 234 Total Door panel replacement on the Fifth Floor. Existing Frames to Remain. (A548; A548A; A549; A549A; A549B to have new door frames, see door schedule) Additionally, new frame within the Common Place Department on the 5th floor. See the door schedule. Refer to door schedule for rating.

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G003 indicates Type D activity with High Risk patient group and Level IV precautions. Please confirm the required ICRA level for each phase/work area and whether any areas may be downgraded after partial completion.

The project shall comply with the ICRA requirements indicated on Sheet G003, including Type D construction activity, High Risk patient group, and Level IV precautions. These requirements apply to all phases and all work areas unless otherwise noted in the contract documents.

The ICRA level for each phase/work area shall remain at the Level IV precaution level until the COR and Infection Control staff determine in writing that conditions allow for modification. No areas may be downgraded based solely on partial completion of work. Any request for a change in ICRA level must be submitted with supporting documentation and is subject to formal review and written approval by the COR and Infection Control.

REQUEST FOR INFORMATION (RFI) LOG

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G003 requires continuous negative pressure using window exhaust fans or HEPA negative air units exhausted to exterior. Please identify approved exhaust locations for each work area and confirm if interior HEPA discharge is acceptable where exterior exhaust is not feasible.

Approved exterior exhaust locations for each work area shall be determined during the contractor’s ICRA plan review. The contractor shall submit a detailed ICRA and Negative Air Management Plan identifying proposed exhaust locations for each phase. Final approval will be provided by the COR and Infection Control.

Interior HEPA discharge is not permitted unless the contractor demonstrates that exterior exhaust is not feasible and receives written approval from both the COR and Infection Control. Any request for interior discharge must include justification, airflow calculations, and containment measures.

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G003 states materials are to be disposed before 8:00 AM or after 4:00 PM unless otherwise arranged, using routes agreed to by ICRA team/COTR. Please provide approved debris routes, elevators, staging areas, and disposal hours.

Debris routes will be coordinated and approved by ICRA team/COR on an individual basis.

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G003 requires construction barriers, self-closing barrier doors, sticky mats, anterooms, and manometer monitoring. Please provide details for barrier wall construction, door/hardware, fire rating, and anteroom size/location requirements.

All infection control barriers and related components shall comply with the requirements shown on Sheet G003 and Specification Section 01 35 26. The following clarifications apply:

Barrier Wall Construction:

Temporary construction barriers shall be full height, rigid, dust tight, and constructed of materials capable of maintaining required negative pressure.

Final barrier construction details shall be submitted as part of the contractor’s ICRA plan and are subject to COR and Infection Control approval.

Barrier Doors and Hardware:

Barrier doors shall be self closing, gasketed, and capable of maintaining pressure differentials. Hardware shall support secure closure and minimize air leakage. Final door type and hardware selections require COR approval.

Fire Rating Requirements:

Where barriers intersect or replace rated partitions or occur within rated corridors, the temporary barrier system shall maintain the required fire resistance rating. Fire rated temporary assemblies must be included in the contractor’s submittal package for review.

Anteroom Size and Location:

Anterooms shall be sized and located to support proper donning/doffing, equipment transfer, and pressure control. Minimum dimensions and exact placement shall be determined during the ICRA plan review and must be approved by the COR and Infection Control prior to installation.

The contractor shall submit a complete ICRA Barrier and Containment Plan showing barrier construction details, door assemblies, fire rating compliance, anteroom layout, and manometer locations for Government review and approval before work begins.

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G002 notes that damaged or missing existing fireproofing discovered during construction must be repaired to maintain full protection. Please clarify if this work is incidental or to be tracked by unit price/allowance.

Existing damaged fire proofing outside the scope of the project will be addressed by the VA. Damaged fire proofing during construction shall be addressed by the contractor per the specifications. See restoration section of the general requirements.

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G004 identifies existing rated partitions and FP001 requires firestopping penetrations. Please provide a fire/smoke partition plan for all work areas and confirm responsibility for existing deficient penetrations discovered above ceilings.

See answer to question 33 - Refer to Life Safety Drawings

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Abatement sheets HA101-HA115 are included.

Please confirm the exact abatement limits, materials, and whether abatement is by owner, GC, or separate contractor for each restroom/stair/door work area.

Refer to Environmental report. The abatement limits and materials for this project are defined on the Hazardous Abatement drawings HA101–HA115 and in the associated hazardous materials survey. These drawings identify the full extent of regulated materials requiring removal within each restroom, stair, and door work area.

All abatement work shown on Sheets HA101–HA115, including removal of ACM/PACM and any other regulated materials, shall be performed by the General Contractor’s licensed abatement subcontractor under Division 02 – Hazardous Materials Abatement. The Government is not providing a separate abatement contractor, and abatement is not performed by the Owner.

Architectural demolition unrelated to hazardous materials shall be performed under the architectural scope after abatement is complete and clearance has been obtained.

The contractor shall submit a detailed Abatement Work Plan confirming limits, sequencing, and coordination with architectural demolition for COR review and approval prior to starting work.

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Partition types are referenced on G001A/G001B.

Please confirm partition type requirements, fire/smoke ratings, moisture-resistant gypsum requirements, and backing/blocking locations for all restroom accessories, grab bars, casework, and devices.

Refer to A001 for partition types. All bathrooms are required to receive moisture resistant gyp. Provide blocking at all accessories and casework. Fire rated walls are noted in the drawings

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Fire protection and mechanical notes distinguish ACT ceilings to be removed from existing hard ceilings to remain. Please confirm ceiling type and demolition/replacement requirements for each restroom and nurse station, including patching at hard ceilings.

Refer to demolition drawings and A130-A141 for all bathroom conditions for hard ceiling. Hard ceiling to remain/ patch and match and receive new finishes.

Refer to AD110 A410-A411 for Nurse station

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Door schedules are listed on A514-A516 and details on A512. Please confirm hardware sets, fire/smoke ratings, access control requirements, and whether frames are to remain, be modified, or be replaced at each door.

8 Total Door panel replacement on the First Floor in bathrooms only. Existing Frames to Remain new hardware. | 109 total Door panel replacement on the Third Floor. Existing Frames to Remain new hardware. | 174 Total Door panel replacement on the Fourth Floor. Existing Frames to Remain new hardware. | 234 Total Door panel replacement on the Fifth Floor. Existing Frames to Remain.

(A548; A548A; A549; A549A; A549B to have new door frames, see door schedule) new hardware Additionally, new frame within the Common Place Department on the 5th floor. See the door schedule. Refer to door schedule and overall plans for rating.

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Please confirm finish materials for all renovated toilet rooms, stair work, nurse station, and drinking fountain areas, including slip resistance, cleanability, welded seams, integral base, and wall protection requirements.

See A601 and A602 for finish materials. All restrooms will receive new wall and floor tile, paint, plumbing fixtures, door panels, acoustic ceiling tiles, lighting and mechanical grills. All stairwells will receive new terrazzo flooring, treads and risers; new terrazzo wall base; new paint on side walls while preserving existing murals on back walls. All walls surrounding the replaced doors and frames will be patched / repaired and painted to match existing colors. The nurse stations will receive new cabinetry and countertops. The nurse station will also receive new lighting fixtures, mechanical grilles and acoustical ceiling tiles and gyp. New flooring and new walls along with resin panels. All finishes to match new finish standards of the facility.

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FP001 states a current fire pump flow test shall be performed and verified before layout documents, but also lists a 01/25/2024 pump test. Please confirm whether the 2024 test data may be used or if a new test is required before shop drawings.

01/25/2024 pump test was the latest available information from the VA. As stated on FP001, “A current fire pump flow test shall be performed and verified prior to production of layout documents.” Contractor shall perform required test.

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FX/FP notes require written shutdown coordination 15 working days prior, off-hours/weekend shutdowns, and NFPA 25 impairment procedures/fire watch if required. Please confirm required fire watch scope, staffing, duration, and responsible party.

Contractor shall coordinate with VA COR for all shutdowns as necessary. VA COR to confirm fire watch responsibility. Duration to be determined by contractor as part of means and methods.

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Fire protection demolition notes require ATD-L3-IV heat detectors at ceilings of every room/area immediately after ceiling demolition and connection to the existing Gamewell E-3 Series FCI system.

Please confirm quantities, locations, device basis of design, addressing, programming responsibility, and removal procedure by phase.

Basis of design is Gamewell ATD-L3-IV. Bid as shown on contract documents.

There is sufficient information throughout the contract document set for the contractor to confirm quantities, locations, etc. Coordinate with VA COR for programming/interface with existing Gamewell system.

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FP001 requires delegated engineer hydraulic calculations and new sprinkler heads/return bends/branch piping to accommodate new ceilings.

Please clarify design scope limits for branch piping replacement and whether existing mains/risers are to be modified where hydraulic calculations require upgrades.

Contract documents clearly state that the removal/replacement scope is limited to the sprinkler heads and return bends back to branch piping. It is not anticipated that mains and risers will need to be modified, however, if hydraulic calculations show that mains and risers need modifications, this shall be coordinated on an individual case by case basis with the VA COR.

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Notes state existing sprinklers in hard ceiling restrooms are to remain operational during construction and several partial plans state hard ceilings are existing to remain. Please confirm how access is to be provided for any associated sprinkler work and whether ceiling patching is included where access is needed.

Notes are correct, unless otherwise noted, sprinklers in existing to remain hard ceilings are also existing to remain. No associated sprinkler work and associated ceiling patching is anticipated unless extenuating circumstances arise.

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FP001 requires coordination drawings for all levels approved by the engineer of record prior to installation. Please confirm whether BIM coordination is required and define required trades, review duration, and approval process.

Per FP001 Fire Protection General Note #30, coordinated shop drawings are required. Refer to 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES for additional requirements on shop drawings. Additionally, refer to 21 13 13 1.4.

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Mechanical demolition notes require pre-demolition test and balance readings for all diffusers, grilles, and terminal units serving rooms in scope, with thermostat set to 65°F to force full cooling. Please confirm if this applies to every phase/work area and whether off-hours access is required.

Demolition notes are correct, coordinate with VA COR during pre-demolition TAB to determine best time for this testing.

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MD111 notes removal of diffusers/grilles and associated ductwork back to interior wall perimeter for ACT ceilings, while hard ceiling rooms require limited ceiling removal and patching. Please confirm ductwork removal limits and patching responsibility by room.

Bid as shown on contract documents, there is sufficient information shown for the contractor to determine removal limits and patching responsibility.

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G003 Level II/III controls require removal or isolation of supply/return diffusers and rebalancing to address diffuser isolation. Please confirm isolation method, temporary HVAC requirements, and TAB/rebalance acceptance criteria after work.

Supply and return diffusers within the construction work areas shall be isolated, sealed, or temporarily removed in accordance with the requirements shown on Sheet G003 and Specification Section 01 35 26. The following clarifications apply:

Diffuser Isolation Method: Diffusers shall be sealed using rigid, airtight materials capable of maintaining required negative pressure and preventing contamination of the HVAC system. Isolation methods shall be included in the contractor’s ICRA plan and are subject to COR and Infection Control approval.

Temporary HVAC Requirements: The contractor shall provide temporary HVAC or negative air systems as required to maintain continuous negative pressure and appropriate environmental conditions within the work area. Temporary systems must not compromise adjacent occupied areas or existing HVAC performance.

TAB/Rebalance Requirements: Any HVAC modifications, diffuser isolation, or temporary system installation that affects airflow shall require TAB verification and rebalancing. Final acceptance criteria include:

• Demonstrated negative pressure per ICRA requirements

• Verified airflow readings for affected supply/return branches

• Restoration of original design airflow values after construction TAB results must be submitted for COR review and approval.

A complete ICRA HVAC and Airflow Control Plan shall be submitted for review prior to beginning work, including diffuser isolation details, temporary HVAC configuration, and TAB procedures.

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Plumbing drawings include demolition and new work for DWV and pressure piping and P-001 notes connect-to-existing/demolish symbols. Please confirm required potholing/destructive investigation to verify pipe sizes, materials, invert elevations, and valve locations before fabrication.

This is contractor means and methods. As shown on the contract documents, first floor restroom renovation is limited to removal and replacement of fixtures in the same spot as existing fixtures. No under-slab piping removal/replacement is anticipated. It is the Engineer’s understanding that there is a pipe basement beneath the first floor. Coordinate with VA COR during construction if unforeseen circumstances arise that would require modification to existing piping. All other contract documents show the best available information.

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G003 requires potable water piping affected by work or reduced usage to be flushed twice weekly until activated/in use. Please confirm responsible party, documentation format, flushing points, and whether VA water management testing is required.

Per Plumbing Pressure drawing PP101 note #4 and notes on other Plumbing Pressure drawings, the contractor shall coordinate with the VA COR for the current water management program and flushing protocols. VA COR to confirm current protocols and information. Contractor is responsible party for flushing.

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Please confirm all restroom fixture replacements and any fixtures/accessories to remain, including water closets, lavatories, urinals, flush valves, faucets, TMVs, floor drains, cleanouts, and drinking fountains.

Contractor to refer to contract documents for confirming this information.

There is sufficient information shown on the contract documents. Refer to P- 801 plumbing fixture schedule. Refer to A130-A141 for bathrooms plans and RCP. Total of 9 drinking fountains. All new accessories for new bathroom upgrades.

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Please confirm which renovated restrooms require new or existing floor drains and trap primers, and whether existing trap primers are to remain, be replaced, or be added where missing.

Refer to contract documents which clearly show which restrooms are to receive new floor drains, and where existing floor drains are to remain. Contractor to investigate existing conditions of existing floor drains and coordinate with VA COR if existing trap primers are no longer functioning. Per 22 13 00, a trap guard is to be provided in lieu of trap primers.

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E-001 notes demolition plans are not inclusive of all electrical devices and contractor is responsible for required electrical demolition whether indicated or not. Please clarify the intended extent of concealed/above-ceiling demolition and handling of unidentified abandoned conduit/wiring.

Above ceiling/concealed demolition is associated with the wiring/conduit of devices to be demolished. Refer to electrical drawings for the devices to be demolished. Existing abandoned conduit shall remain in place.

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Electrical notes require minimum 72-hour notice for power interruptions, while fire protection notes require 15 working days for system shutdowns.

Please confirm required notice period for electrical/fire alarm/technology shutdowns and whether critical power outages must occur only off-hours/weekends.

The VA has reviewed the request regarding required notice periods for electrical, fire alarm, and technology system shutdowns.

Electrical outages: The 72 hour minimum notice identified in the electrical notes remains applicable.

Fire protection / fire alarm shutdowns: The 15 working day advance notice identified in the fire protection notes remains applicable.

Technology system shutdowns: Technology related outages shall follow the same notification requirements as electrical outages unless otherwise coordinated with the VA COR and facility IT staff.

All shutdowns must be coordinated with the VA in advance. Critical power outages or activities affecting patient care areas may be restricted to off hours or weekends, subject to VA approval and operational needs.

This clarification does not modify the contract documents. Any changes to requirements will be issued through a formal modification.

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E-001 requires panel directories to be updated where modified. Please provide existing panel schedules/load data and confirm whether panel capacity studies are required for added loads in restrooms, nurse station, fire alarm, and technology work.

Contractor shall utilize existing panel schedules in the field and update accordingly. Panel load capacity studies shall be performed by the contractor for

(2) 208Y/120V panels serving the nurse station.

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E-001 requires conduits serving other spaces that pass through the project area to remain active and be supported; conduits below the new ceiling are to be relocated above the new ceiling. Please confirm who identifies these conduits and how relocation will be handled if discovered during demolition.

Contractor shall be responsible for identification of conduits needed to be relocated. Support and relocation of conduits shall be performed per means and methods of the contractor.

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FA sheets show fire alarm new work and FX notes reference connection to the existing Gamewell E-3 Series FCI by Honeywell by an authorized contractor.

Please identify the required authorized contractor, programming scope, testing procedure, and whether VA or vendor must witness testing.

Refer to specification 28 31 00 for all requirements including contractor qualifications, programming, and testing requirements.

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Technology notes state nurse call equipment/devices shall be removed by Rauland-certified installer only, deenergized by electrical contractor, and interruptions coordinated 2 weeks in advance with VA COR and HTM. Please confirm certified vendor, removal/reinstall scope, and whether existing nurse call devices truly remain in all rooms.

All nurse call devices existing to remain. Contractor performing nurse call work shall be certified to work on Rauland nurse call systems. Coordinate all outages with VA COR.

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TN108 requires new CAT6A cabling from nearest TR room to telecommunications outlet shown and devices mounted in new casework. Please identify the serving TR room, pathway requirements, cable labeling standard, and responsibility for pathway/firestopping.

Nearest TR room is A450 approximately 20 feet plan West of work area. Refer to specification 27 05 33 for all pathway requirements. Coordinate cable labelling standard with VA COR.

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New nurse station A446 includes technology devices to be mounted in new casework. Please provide coordinated casework elevations showing exact power/data/fire alarm/nurse call device locations and backing/conduit requirements.

Technology devices will be mounted under counter see A411 and TN108

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FP001 requires sprinkler heads to be quick response type and installed in center of ceiling tiles unless spacing/obstruction limits require otherwise. Please confirm priority where centered tile locations conflict with lights, diffusers, speakers, or ceiling height changes.

Priority shall be Lights>Diffusers>Sprinkler heads>Speakers>Other devices. If coverage requirements dictate a certain location for sprinkler heads, contractor shall coordinate with conflicting discipline on a case by case basis with VA COR.

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#1_Project 534-23-910 -

Multiple MEP sheets state existing systems are based on limited existing documentation and field verification. Please confirm if pre-bid site investigations, above-ceiling surveys, and destructive investigation windows will be provided.

Above ceiling surveys were performed during the AE design investigation. No destructive testing or above ceiling inspections will be provided during the prebid site visits.

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Fire protection, mechanical, electrical, and fire alarm scopes include testing/acceptance requirements.

Please confirm required testing logs, VA witness points, AHJ inspections, and closeout documentation for each system.

Refer to contract specifications and drawings for all requirements of testing and closeout documents. Bid as shown.

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ICRA notes restrict debris removal hours, FP notes require off-hours/weekend shutdowns, and electrical notes require owner-coordinated power interruptions. Please provide a unified working-hours matrix for noisy work, debris removal, shutdowns, tie-ins, and testing.

Contractor to coordinate with COR due to changing conditions at the VA.

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Spec references Phase I and Phase II but does not define scope, sequence, or limits. Please provide detailed phasing plan and constraints.

The number of active work areas permitted at one time, turnover milestones, and any concurrent work in restrooms, stairs, or door scopes are subject to COR approval to ensure continued facility operations, life safety compliance, and minimal disruption to occupants.

Contractor shall submit a detailed Construction Phasing and Sequencing Plan for COR review and approval prior to starting work. No deviation from the contract phasing or simultaneous work in multiple areas shall occur without written COR approval.

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No clear definition of allowable work hours in occupied hospital areas. Confirm standard vs. off-hours work requirements.

Typical standard work hours are from 7:00AM to 4:00PM

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Spec requires 7–15 day notice but does not define allowable shutdown windows or durations. Provide allowable shutdown times per system.

Notice and time period dependant upon service/ individual basis

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Locations for contractor laydown, staging, and temporary buildings to be determined by COR.

Please confirm designated areas.

Very limited area will be coordinated.

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Spec states no on-site parking available. Confirm if any limited staging/parking exceptions exist for deliveries or supervision.

Deliveries can be approved and coordinated. Parking will not be provided.

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References Infection Control Risk Assessment drawings but no clear spec requirements. Confirm ICRA procedures and contractor responsibilities.

ICRA procedures and contractor responsibilities shall comply with the requirements shown on the ICRA drawings (Sheet G003 and related sheets) and the general infection control provisions in the contract documents. The following requirements apply:

The contractor is responsible for implementing all ICRA measures indicated on the drawings, including but not limited to: barrier construction, negative pressure, anterooms, monitoring, and protection of adjacent occupied areas.

A complete ICRA Plan shall be prepared and submitted by the contractor for review and written approval by the COR and Infection Control prior to the start of any work.

The contractor is responsible for maintaining all required infection control measures for the duration of each phase, including daily monitoring, documentation, and corrective actions if conditions change.

Any deviation from the ICRA drawings or proposed modifications to procedures must be submitted for review and are not permitted without written approval from the COR and Infection Control.

Where the drawings reference procedures typically found in Specification Section 01 35 26, the contractor shall follow standard VA ICRA practices and industry accepted infection control protocols as part of their submitted plan.

The contractor remains fully responsible for implementing, maintaining, and documenting all ICRA controls required to protect patients, staff, and adjacent occupied areas.

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Asbestos and lead specs listed but extent of abatement unclear. Provide survey reports and quantities.

Refer to environmental report

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Contractor responsible for survey and discrepancies.

Confirm if existing conditions drawings are reliable or for reference only.

Existing conditions drawings are provided for reference only and reflect the best information available at the time of design. The contractor is responsible for performing all required field verification, surveys, and confirmation of existing conditions prior to commencing work.

Any discrepancies between field conditions and the drawings shall be reported to the COR for direction before proceeding. The contractor remains responsible for coordinating work based on actual field conditions and incorporating verified dimensions and utilities into their construction planning.

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Spec restricts vibration/noise in occupied areas but no thresholds defined. Provide allowable limits and working restrictions.

Contractor to follow safety specifications, drawings and applicable references.

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Clarify responsibility for temporary power distribution and metering requirements beyond major equipment.

VA will supply power to temporary construction equipment.

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Clarify badging duration, processing time, and whether escort is required for workers.

Visitor badge is issued for 14 days and requires an escort. PIV-I badge is required after 14 visitor badges, processing time takes approximately 2 weeks, and it is valid for 180 days, no escort required.

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Limited hours (5:30pm–7:30am). Confirm if additional access can be granted during daytime for critical path work.

Additional access can be granted on individual basis.

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Requires updates and delivery within 15 days per phase. Confirm required format (BIM vs PDF only).

PDF is acceptable

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Extensive warranty tracking required. Confirm if template or VA standard format will be provided.

Template or VA standard format will not be provided.

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Spec references VA-provided register. Please provide file and confirm required platform (TRIRIGA vs Excel).

File to be provided after award. Excel is the required plateform.

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15-day review period stated. Confirm if this applies to all submittals or critical items only.

All submittals

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10-day review period for RFIs. Confirm if expedited review process exists for critical path items.

Expedited review process will not exist for critical path items.

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FTP system required. Confirm approved platforms and cybersecurity requirements.

All file transfers associated with this project shall utilize a VA approved secure file transfer platform. The VA does not permit the use of public or non secure FTP sites. Approved platforms include those authorized by VA OIT for secure data exchange, such as VA provided SFTP environments or other VA managed secure transfer systems identified by the COR.

All file transfer activities must comply with VA cybersecurity, privacy, and data protection requirements, including encryption in transit, controlled access, and use of VA issued credentials where applicable. The contractor shall not establish or use any external FTP/SFTP service without written approval from the COR and VA Information Security.

The contractor shall coordinate with the COR to identify the specific approved platform for this project and obtain required access credentials prior to transmitting any project files.

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SSHO must be full-time with no other duties.

Confirm if this applies to all project phases regardless of size.

SSHO can perform other duties.

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OSHA 30 required for all competent persons.

Confirm if prior certifications older than 5 years can be renewed during project.

OSHA 30 required at start of project.

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Required 15 days prior to safety conference. Confirm conference date and submission timeline.

Conference date and submission timeline will be provided at start of project.

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Required for all scheduled activities. Confirm if template/forms will be provided by VA.

Templates/forms will not be provided.

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Spec mentions GFE but no list provided. Please provide GFE schedule and installation requirements.

The contract documents reference Government Furnished Equipment (GFE);

however, no GFE schedule is included in the specifications or drawings. At this time, the Government does not identify any equipment to be furnished under the GFE designation for this project.

All equipment shown on the drawings or required by the specifications shall be considered Contractor

Furnished, Contractor

Installed (CFCI) unless otherwise identified through a formal amendment.

If the Government elects to provide any GFE, a GFE schedule, delivery details, and installation responsibilities will be issued by the COR through a contract modification or written directive.

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Testing plan required but no acceptance criteria defined. Provide performance standards and thresholds.

Testing shall be performed in accordance with the contract documents, applicable VA Master Specifications, and referenced industry standards. Where the specifications require testing but do not define explicit acceptance criteria, the following applies:

Performance standards and thresholds shall be those established by the governing VA Master Specification section, the applicable code, or the referenced industry standard (e.g., ASTM, NFPA, SMACNA, NEBB, ASHRAE).

If multiple standards apply, the most stringent requirement shall govern unless otherwise directed by the COR.

The contractor shall identify all proposed test methods, instruments, pass/fail thresholds, and documentation formats in the Testing Plan submittal.

Final acceptance criteria are subject to COR approval and must be confirmed in writing prior to testing.

No testing shall proceed until the Government has reviewed and approved the contractor’s Testing Plan, including all proposed performance thresholds.

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#1_Project 534-23-910 -

Multiple fire protection drawings listed. Confirm if system shutdowns or tie-ins are restricted to specific times.

All fire protection system shutdowns, impairments, and tie ins shall comply with the requirements of the contract documents, VA Fire Protection Engineering Program standards, and NFPA 25/NFPA 72. The following applies:

Shutdown Restrictions: Fire protection system shutdowns are restricted to times approved by the COR and the facility Fire Department/Fire Protection Engineer. Shutdowns are typically limited to off peak or after hours periods to maintain life safety coverage in occupied areas.

Advance Notification: The contractor shall submit an Impairment Request a minimum of 14 days in advance, including duration, affected zones, impairment mitigation measures, and required fire watch procedures.

Tie

Ins and Hot Work:

System tie ins must be scheduled during approved impairment windows and may require fire watch, temporary protection, or additional precautions as directed by the COR and Fire Protection. No Work Without Written Approval:

No shutdown, impairment, or tie in may occur without written authorization from the COR and facility Fire Protection.

The contractor shall coordinate all fire protection work through the COR and include proposed shutdown times in the project’s Fire Protection Work Plan for review and approval.

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Contractor required to obtain access. Confirm cost responsibility and timeline for onboarding.

Visitor badge is issued for 14 days and requires an escort. PIV-I badge is required after 14 visitor badges, processing time takes approximately 2 weeks, and it is valid for 180 days, no escort or cost required.

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