33330225RF0010008 Amendment 0004.pdf

(x)

33330225RF0010008

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OCON

Washington DC 20013-7012 PO Box 37012

MRC 1200

OCON

OCON

Washington DC 20013-7012 PO Box 37012

MRC 1200

SMITHSONIAN INSTITUTION

14031010004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE

03/17/2025

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/16/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Christine Grant

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The Solicitation Number cited above, National Museum of American History (NMAH) PSRP IV Collections Move, located in Washington, DC, is hereby amended as follows:

A.1. Attached hereto and made part of this Amendment Four are the following:

1. SI Revised Responses to 23 RFI Questions.

2. Revised NMAH Collection Move Schedule dated 03/14/2025

3. Revised Multi-Year Funding Document Continued ...

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 10CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

33330225RF0010008/0004

B. Offerors shall acknowledge receipt of all amendments to this solicitation signed and dated and submit with proposal.

C. Questions or Clarifications due date is March

18, 2025.

D. THE BID DUE DATE IS TUESDAY, APRIL 1, 2025, AT

3:00PM EST.

E. ATTACHMENTS (available in the SAM Attachments section)

1. PDF and Excel files for RFIs, with revisions highlighted, dated 03/14/2025

2. Revised NMAH Collection Move Schedule dated

03/14/2025

3. Revised Multi-Year Funding Document

Except as provided herein, all other provisions, terms and conditions of the Solicitation remain unchanged.

END OF AMENDMENT FOUR

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SI RFI Tracking Number Reference Note QUESTION FINAL RESPONSE SI-RFI-112 Does the elevator need to be reserved at

POD 6?

Revised Response (3/14/25): Yes, Pod 6 Freight elevator, and also Pod 6 Exterior Rolling door, MSC loading dock -all three require reservation, in order to avoid conflict with other deliveries.

SI-RFI-121 Collections Storage 4606 - completion by

01/01/26, how much lead time will be provided PG 8 (3)

Revised Response (3/14/25): The completion date for work in 4602, 4604 and 4606 can be pushed back to

August 5, 2026. Replace schedule in RFP and Divsion

010000 with ATTACHMENT NMAH Collections Move

Schedule_R1_250314

SI-RFI-123 Is there a limit to the number of spaces the contractor can be working in at any given time? PG 8 (3)

Revised Response (3/14/25): In the proposal indicate the number of spaces the contractor intends to work on simultaneously. Consider existing conditions, number and processing space constrains, swing space as well as the challenges of working in an operating museum.

SI-RFI-126 Once a contractor vehicle is unloaded at

SCC, will parking be permitted and available, so that driver staff can also assist with unpacking and placement? PG 14 (18.3)

Revised Response (3/14/25): Two spaces for contractor parking can be provided at MSC. One of those spaces can accommodate a moving truck.

SI-RFI-13 Will the contractor be able to dictate the packing, transport, and packing cadence, or will SI staff dictate this schedule?

Revised Response (3/14/25): Yes, the contractor will be able to dictate the cadence as long as the start and completion dates presented in the schedule are maintained. The Candence shall consider restrictions. For example, available processing spaces and swing space at

AHB.

SI-RFI-140 Will the large object that require disassembly to move need to be reassembled once placed into storage or will they remain disassembled? PG 73 (3.7)

Specific collections designated by NMAH should be reassembled once placed into storage for example: Tall clock cases.

ChanVC Typewriter Revisions Only Dated 03/14/2025

SI-RFI-163 Project Schedule: The

Contractor shall submit to the COTR for approval a

CPM schedule within twenty-one (21) calendar days after the date of contract award. Submit

Project Schedule in both

PDF format and electronic format to incorporate into the Program schedule.

Please confirm if there is a specific web-based project management software program that the Smithsonian prefers for the

MC to use.

Revised Response (3/14/25): Web-based Project software is not required for this project. If the contractor chooses to use web-based project software, the contractor must allow access for SI COTR and project managers. Provide training to SI staff. Software will need to be approved by SI.

Note that creation and regular updates of a Gantt chart schedule is required, although this may be done in any software platform possible for export to PDF. Mimsy-XG is required for the collections recording, as specified.

SI-RFI-166 Several mentions of "web-based Project

Software" are mentioned throughout this section. Is there a specific PM software suite that the contractor will be required to use?

And if so, is the contractor responsible for purchasing its own license and hosting

Smithsonian stakeholders or will the contractor be using Smithsonian's instance of the program?

Revised Response (3/14/25): See RFI 163 response.

SI-RFI-171 Rigging Plan: Details what material handling equipment and personnel lifts will be used and where they will be located within the AHB. Artifact lifting/lowering points and the types of slings, cables or chains being used by the

MC will be defined. This is a detailed, step by step account of what will occur and how it will be executed in order to lift and/or lower the artifact. The MC shall install all supports required to implement a rigging scheme.

Please confirm that the structural engineer that the MC shall engage for review of

Rigging Plans must be licensed in the jurisdiction where the work will occur.

Revised Response (3/14/25): Rigging plans and calculations must be prepared and stamped by a licensed enginner but that enginneer is not required to be licensed in the jurisdiction where the work is ocurring. Refer to Specificaiton Division 2 (024400-1.6H).

SI-RFI-18 Are swing spaces CB069, CB033, Room

2301 the only available staging areas? We anticipate more staging areas will be needed, in particular while these rooms are still occupied with inventory.

Revised Response (3/14/25): Refer to RFI response 194.

SI-RFI-181 Please confirm that if oversized artifacts are too large to travel in an enclosed vehicle that they must be protected for open load transit.

If yes, please provide specifications for open load protection.

Revised Response (3/14/25): Contractor to indicate in their proposal which objects they believe require open load transit. For those objects, open trailer loads can be scheduled only under acceptable road and weather conditions, as determined by NMAH, in which there is no precipitation or road spray. The requirements are 0% moisture on the ground at the time of the operation; 10% or less chance of precipitation; and no chemical residue i.e. road treatments on the roads. The go/no-go call can be made up to 24 hours in advance of the day of move, however, it is understood that if the weather or outlook changes, the transport maybe cancelled as determined by authorized Collections personnel. Open loads shall only be approved when an enclosed load is not possible. NMAH Collections Managers will review/approve all open load artifact shipping requests/recommendations. The trailer shall be secured with tamper resistant seal prior to transit.

Level of protection for artifacts travelling as open loads shall be determined by the type of artifact, its materials, level of fragility, dimensions, and shape as necessary, and as approved by NMAH to protect it during transport.

SI-RFI-194 While collections are being packed from rooms 4602, 4604, 4606 & 4617, will the office spaces along the same corridor be vacated prior in order to facilitate having a workspace on the 4th floor? Or will collections have to be shuttled down to the swing space in 2301 / 2301B.

Revised Response (3/14/25): The office spaces on the 4th floor will be fully occupied during the move and unavailable for use as swing space. Collections must be stabilized in place and relocated to one of the identified swing spaces for housing/packing. NMAH collections managers will inspect and approve all housing and packing of artifacts prior to transport. Once storage rooms are emptied, they can be repurposed for additional staging and processing.

SI-RFI-198 Who deinstalls, demos and/or disposes of exhibitry to create a path for larger artifacts to exit the galleries?

Revised Response (3/13/25): Refer to SI-RFI-43

Response. Contractor to detail in the Plan of

Accomplishment which large items may require additional demolition for removal and indicate preferred pathway to freight elevator. Move contractor is not responsible for demolition. SI will arrange for or procure demolition services at the appropriate time.

SI-RFI-199 Please confirm that during select demolition of exhibitry to facilitate deinstallation of oversized artifacts, the MC will be required to protect-in-place any affected artifacts.

Please additionally provide specifications for protection.

Revised Response (3/14/25): Refer to SI-RFI-198 Response. Contractor to remove all non-oversized collections prior to removing oversized collections. For the oversized object for which demolition is required, objects must be protected in place. Refer to Attachment

SECTION 132000 – PROTECTION OF EXHIBITS AND

COLLECTIONS. Contractor to indicate in their proposal what was their assumption for the oversized object that will require protection

SI-RFI-222 Are there expected to be ebbs and flows in the the deinstall schedule? Ie. if the deinstall and packing team at AHB is ahead of schedule, will they be permitted to move into the next deinstall/packing area even if it is earlier than that area is scheduled to be closed?

Revised Response (3/14/25): Rooms may be packed in any order within those dates. The following will not be available for deinstall/packing until May 3rd, 2027:

Presidency, First Ladies, Price of Freedom, First Do no Harm exhibit (in the second floor) and Landmarks (third and second floor). Replace schedule in RFP and Divsion 010000 with ATTACHMENT NMAH Collections Move Schedule_R1_250314

SI-RFI-24 In reference to the

03_RoomInventories_Bookmarked document, are there any objects whose pre-existing or newly fabricated housings/containers will need to be retained after unpacking in Pod 6?

Revised Response (3/14/25): Refer to Specification section 024400 3.6.B. Only 64 tall clocks will be unpacked. Packing material for those objects should be removed from SCC and disposed of/recycled. All other objects will remain in their newly fabricated housing.

SI-RFI-46 The multi-year funding document requests that FY25 items relate only to the Base

Contract scope, whereas FY26 items are for both the Base Contract Scope and the

Option 1 Scope. As we do not currently have clarity as to when work will begin, how should we approach splitting our costs between these two fiscal years within our proposal?

Revised response (3/13/25): Include in the multi-year funding only the base scope. Assume 3 months of work in FY25. Refer to updated multi-year documents.

SI-RFI-47 Since Normal Work Hours are specified as being Monday through Friday, from 8:00 AM to 6:00 PM, should bidders account for 9-hr or 10-hr. days in providing Day Rates?

Revised Response (3/14/25): These are the normal hours that area available to the contractor. Working outside these hours requires coordination per the DIV 01. The choice of how many hours to work per day is not being dictated by the SI.

SI-RFI-6 Is there a schedule of special events available, beyond the list of work holidays previously shared? Is there an estimated number of days in which special events may affect the critical path deadlines?

Revised Response (3/14/25): Assume 2 special events per month. Normal special events hours are 6pm to midnight.

Contractor can work prior to or following the special event.

SI-RFI-63 • Will the Smithsonian inspect and approve all packed artifacts before transport?

Revised Response (3/14/25): Yes, NMAH Collections Managers will inspect and approve all housing and packing of artifacts prior to transport.

SI-RFI-64 • Will specialized rigging equipment be required for any oversized items beyond standard pallet jacks and lifts?

Revised Response (3/14/25): Refer to Rigging sections in Specification Section 024400. Riggers use many different methods to move large items, and some may suggest alternatives using specialized equipment.

SI-RFI-8 Can the contractor assume that relocating art works to other rooms on site and restaging those works on shelves is permissible to meet Critical Path deadlines?

Revised Response (3/14/25): If the contractor asking to move collections without packing to another space in order to empty a critical path room, then no, collections cannot be moved until they are in the process of being packed. CB069, CB033A/B and 2301 are the staging areas available at AHB, but objects should be packed or in the process of being packed before moving to these rooms.

SI-RFI-84 Will the helicopter need to be reassembled? No

NMAH – PSRP IV – Collections Move Revised Schedule – March 14, 2025

SECTION C.4 - SCHEDULE: WORK HOURS/DAYS AND SEQUENCING

Project Sequencing: Total period of performance allowed for construction is 1095 days from the Notice to Proceed (NTP). Provide a schedule that complies with SI’s critical path schedule below:

Critical Path spaces

Floor Space Type Room Start date Completion date

2 Swing Space Storage

2301/2301B (most objects are already crated and are ship only. will clear space for moves in other locations)

Contract NTP 60 days after NTP

4 Collections Storage 4606, 4604, 4602, 4617 Contract NTP By August 5, 2026

LL Collections Storage CB069 (Empty of permanent storage to serve as staging area for move to SCC) Contract NTP 180 days after NTP

3 Collections Storage 3205/3205A/3205C/3205M Contract NTP 730 days after NTP

2 Collections Storage 2203, 2303, 2306 Contract NTP 730 days after NTP Contractor may move to Post Critical Path Spaces if all other areas above have been completed prior to availability of Exhibits spaces. This flexibility is introduced to ensure a continuous schedule.

2 & 3 Exhibits

Price of Freedom, First Ladies, American Presidency, Select objects from Gunboat Philadelphia, 2nd and 3rd floor Landmark Objects

After May 3, 2027 By December 2, 2027

Post Critical Path Spaces

LL Collections Storage CB015, CB024, BB018, CB064 (south side)

Upon completion of critical path work 1095 days from NTP

Priced Option

LL Archives CB023, CB033, CB064 (North side) If awarded, completion date is 1095 days from NTP (can be concurrent with other LL work)

SCC Archives SCC Bldg 19 See above

Attachment 2 – Multi-Year Funding for Project #1403102, PSRP IV - Collections Move

Page | 1 of 1

NMAH: Renovate Public Space East Wing - PSRP IV

SF# 1403101

Project value is over $10M.

FY 2025 funding increment: $5.00M (3 months)

General Conditions $ - Collections Move $ -

SUBTOTAL $ ___________________________

Other – Offerors shall clearly and completely describe items deleted and added to FY 2025 Funding Phase $___________________________

(Attach pages as necessary)

Termination Cost (Cancellation Charge) $___________________________

(Attach pages as necessary)

TOTAL - FY2025: $___________________

(Express in Words and Figures)

FY 2026 funding increment: $8.00M by 11/1/25 or when available.

General Conditions $ - Collections Move $ -

SUBTOTAL $ ___________________________

Other – Offerors shall clearly and completely describe items deleted and added to FY 2026 Funding Phase $___________________________

(Attach pages as necessary)

Termination Cost (Cancellation Charge) $___________________________

(Attach pages as necessary)

TOTAL-FY 2026: $___________________ ______

(Express in Words and Figures)

FY 2027 funding increment: Balance of funding obligated by 11/1/26 or when available.

General Conditions $ - Collections Move $ -

SUBTOTAL $ ___________________________

Other – Offerors shall clearly and completely describe items deleted and added to FY 2027 Funding Phase $___________________________

(Attach pages as necessary)

Termination Cost (Cancellation Charge) $___________________________

(Attach pages as necessary)

TOTAL-FY 2027: $___________________ ______

(Express in Words and Figures)