33330225RF0010008 Amendment 0002.pdf

(x)

33330225RF0010008

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OCON

Washington DC 20013-7012 PO Box 37012

MRC 1200

OCON

OCON

Washington DC 20013-7012 PO Box 37012

MRC 1200

SMITHSONIAN INSTITUTION

140310103/10/20250002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/16/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The Solicitation Number cited above, National Museum of American History (NMAH) PSRP IV

Collections Move, located in Washington, DC, is hereby amended as follows:

A.1. Contract Revisions:

1. In accordance with the DEI Scoping Guidance, the following changes have been implemented:

a) Delete FAR Clauses 52.219-4 Notice of Price Evaluation Preference for HUBZone Small

Business Concerns, 52.204-5 Women-Owned Business (Other Than Small Business) and 52.222-25

Affirmative Action Compliance

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Christine Grant

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

33330225RF0010008/0002

PAGE OF

2 22

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

b) Modify FAR Clauses 52.219-8 and 52.219-9 to omit all references to HUBZone small businesses, small disadvantaged businesses, and women-owned small businesses.

c) Modify Clause 52.219-S0097 Small Business Subcontracting Plan to omit all references to HUBZone small businesses, small disadvantaged businesses, and women-owned small businesses.

The subcontracting goals for this project are revised as follows: 40% with small business concerns. At least 5% with Service-Disabled Veteran-owned small businesses (SDV).

2. Add Clause 52.232-S0065

"52.232-S0065 Progress Payments (January 2023) The Contractor may submit invoice(s) to the Contracting Officer's Technical Representative, Smithsonian Institution, not more frequently than monthly for work performed and accepted. Progress payments, when applicable, shall be based on a percentage of completion less 10% retainage. The Contractor shall submit a separate monthly invoice when requesting payment. The ten percent retainage will be held until the final acceptance of all effort within each Phase."

A.2. Attached hereto and made part of this Amendment Two are SI Responses to 179 RFI Questions. (additional RFI's will be posted soon)

B. Offerors shall acknowledge receipt of all amendments to this solicitation signed and dated and submit with proposal.

C. Attached is the Sign-In sheet from the Site Visit at Museum Support Center.

D. THE BID DUE DATE IS EXTENDED TO TUESDAY, APRIL

1, 2025, AT 3:00PM EST.

Except as provided herein, all other provisions, terms and conditions of the Solicitation remain unchanged.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 22CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

33330225RF0010008/0002

END OF AMENDMENT TWO

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SI RFI Tracking Number Reference QUESTION SI Response SI-RFI-1 Do you know if a site visit at Pod 6 (SCC) will be coordinated to permit bidders an opportunity to inspect the premises prior to submitting questions and subsequent proposals? Even though I believe it is still under construction, I believe it will be important to see.

Site Visit Feb 20th - 10 am

SI-RFI-10 What level of supervision by NMAH staff and level of access to workspaces should the Contractor expect at

NMAH and at Pod 6?

NMAH collections staff will be present in collections storage rooms and when collections are in transit at AHB and Pod 6. NMAH collections staff must approve housing, packing, and move methods for all collections. NMAH will provide direct access to designated collections staging areas.

SI-RFI-101 Are any of the archives or film collection cellulose nitrate? No collections containing cellulose nitrate will be moved to SCC and are excluded from this contract.

SI-RFI-102 What is the floor load of the exhibition spaces? 100 PSF

SI-RFI-103 How would a govt shutdown affect the project? The project may continue during a government shutdown, provided that funding is available. However, it's contingent upon the availability of funds, as outlined in

Clause 52.232-18 Availability of Funds.

SI-RFI-104 Will a NMAH representative required to be in each room the move contractor is working in?

Refer to SI-RFI-10 response

SI-RFI-105 Will PPE be required? Refer to Division 1 (010000-50) Personal Protective Equipment. PPE shall be as required to perform the work but is anticipated to be standard collections PPE

(gloves, masks, safety shoes). When rigging additional safety gear may be required.

SI-RFI-106 Will restrooms be available to the move contractor during the duration of the project?

Refer to Division 1 (010000-36) Sanitary Facilities

SI-RFI-107 What is the level of access level to inventory management system; will the move contractor update spreadsheets or directly to inventory management system?

Refer to Division 1 (011323-2.1) Basic Collections Inventory. Move Contractor will update directly within the XG system. Photography submitted via excel spreadsheet, all other data entry (condition assessment, location info. etc.) is direct into collections information system.

SI-RFI-108 Can photography be on an aggregated level for smaller items that are in trays/drawers?

Refer to 04_Appendices (Appendix 4: Record Photography Background &

Examples, p30-p62) Item level photography is the standard for this project.

SI-RFI-109 Move contractor required to disposal of old cabinetry, cases, and file cabinetry?

No

SI-RFI-110 Will aluminum pallets be needed for long term storage No

SI-RFI-112 Does the elevator need to be reserved at POD 6? SCC/MSC Pod 6 passenger & freight elevators are shared (not dedicated) with multiple SI Units and NGA which will require coordination.

SI-RFI-113 Is there a map of the different SI designated areas for

POD 6

Refer to 02_NMAH+Plans-Work Areas (p30-p32) SCC/MSC Pod 6 Floor Plans

SI-RFI-115 Will the move contractor have direct access and data entry capabilities to Mimsy XG?

Refer to SI-RFI-107

SI-RFI-116 Will there be cool storage in POD 6 and if so, where? No

SI-RFI-117 Will the move contractor be allowed to use NMAH's dumpster

Refer to Refer to Division 1 (010000-16) Debris Control and Daily Cleanup and

(011323 2.4.E). MC will have to arrange for dumpster delivery and haul away when disposing of materials or debris associated with the project.

SI-RFI-119 What is the start/end time? Refer to Specification Division 1000. Section 3. Contract time for completion and

Contractors use of premises and Section 14. Hours of work, Workdays and

Government Holidays.

chanvc Typewriter Date: 03/11/2025

SI-RFI-120 What is the anticipated timeline for the Notice to Proceed to be issued? PG 8 (3)

Refer to SI-RFI-2 Response.

SI-RFI-121 Collections Storage 4606 - completion by 01/01/26, how much lead time will be provided PG 8 (3)

The completion date for work in 4602, 4604 and 4606 can be pushed back to

August 5, 2026.

SI-RFI-122 Can the contractor begin work in critical path spaces in any order required to meet the posted completion date or must they be completed in the order listed? PG 8 (3)

MC may work in the critical path spaces in any order as long as the target start and completion dates listed in the schedule are maintained.

SI-RFI-124 Is it permissible to reuse primary contact materials for multiple objects once unpacking of items at Pod 6 has begun provided materials are clean and deemed in good condition by the contractor in order to eliminate waste?

PG 12 (12.3)

It is permissible to reuse clean primary contact materials if they are in good condition. If reused material is found to be insufficient, NMAH working with the

COTR has the right to request new material be used.

SI-RFI-125 Are dimensions and weight limitations of the freight elevators at all locations available? PG 14 (16.4)

AHB freight capacity - 24,000 lbs. 11’-9”W x 24’-10”D x 14’-0”H

SCC/MSC: 20,000lbs. 12'-6"W x 20'-6"D x11'-0"H

SI-RFI-126 Once a contractor vehicle is unloaded at SCC, will parking be permitted and available, so that driver staff can also assist with unpacking and placement? PG 14

(18.3)

Parking is available at SCC.

SI-RFI-127 What is the typical duration of time a contactor vehicle will be permitted to remain in the loading dock at AHB? PG

14 (18.1)

30 minutes is typical. Coordinate with bldg for longer times

SI-RFI-128 Will the contractor be permitted to stage trash and recycling receptacles on the premises of SCC or will all debris need to be removed daily? PG 16 (29.1) and PG (

2.4 E)

Refer to Division 1 (010000-16) Debris Control and Daily Cleanup

SI-RFI-129 What penalties occur if the contractor makes a good faith effort, but fails to comply with recycling and salvage targets or is unable to provide sufficient documentation to prove the target has been met? PG 16 (29.2)

The Contractor is expected to meet the salvage targets, with local companies available to assist in achieving these goals. Salvage and recycling companies are used to providing back up documentation. Failure to meet the targets may result in non-compliance. Refer to technical requirements and project specifications.

SI-RFI-13 Will the contractor be able to dictate the packing, transport, and packing cadence, or will SI staff dictate this schedule?

The contractor will be able to dictate the cadence as long as the start and completion dates presented in the schedule are maintained and there is sufficient swing space at AHB. The Pod 6 concurrent moves and NMAH staff availability/oversight/quality control may also impact schedule and plan of approach.

SI-RFI-130 Will use of basic wood working equipment for minor crate adjustments be permitted at AHB if dust collection equipment is provided? PG 17 (30.1)

Crate adjustments are permitted in designated work areas. Contractor work spaces have been identified and included in the RFP (02-NMAH + Plans-Work

Areas, p05-p06). When additional rooms are cleared they may be used for this purpose.

SI-RFI-131 Are virtual meetings permitted for per-work and other ongoing project meetings? PG 18 (40.1, 42.1 and 42.2)

Yes

SI-RFI-132 Is it permitted for the contractor to provide an alternate safety coordinator in the event of an illness or other absence by the primary safety coordinator? PG 22 (48.1)

Yes

SI-RFI-133 What is the anticipated duration of the training period?

PG 36 (1.3)

Refer to SI-RFI-35 Response.

SI-RFI-134 Must all staff and subcontractors complete the training or only staff designated to complete the noted tasks? PG 36

(1.3)

All staff that may be designated to complete the noted tasks must complete the training. Training will be provided at the start of the project.

SI-RFI-135 Will the contractor be directly inputting this information into the Smithsonian database or providing it in some other format for the museum to upload? PG 37 (2.1)

Refer to SI-RFI-107

SI-RFI-136 Please confirm the contractor will be completing the condition reporting directly use the XG view indicated in the appendix or will a separate document be required?

PG 38 (2.2)

Refer to SI-RFI-107

SI-RFI-137 Is a second full condition report after unpacking required or is it sufficient for the contractor to check the object against the initial condition report and verify that no change has occurred? PG 38 (2.2)

A second full condition report is not required after unpacking if condition is unchanged. A new condition report is required for any change in condition.

Condition Report will have a verification field for post-move condition verification with a signature field for MC and SI.

SI-RFI-138 Please clarify the number of times each object's location must be updated. We read this to indicate the location must change only at the close of the day, ie. if an object moves from a staging area at AHB to a truck, to a staging area at SCC, and finally to a shelved location at SCC within a single day, we assume the location would only be updated once at the close of the day? Is this interpretation correct? PG 39 (2.3 A)

Refer to Division 1 (011323-2.3) Location Information

SI-RFI-139 Is the subcontract list due upon submission of the RFQ response or upon Notice to Proceed? PG 41 (1.4 A)

Upon submission of the proposal

SI-RFI-140 Will the large object that require disassembly to move need to be reassembled once placed into storage or will they remain disassembled? PG 73 (3.7)

Specific collections designated by NMAH should be reassembled once placed into storage for example: Tall clock cases, Huey Helicopter.

SI-RFI-142 Uncrate: Remove object(s) from wooden crate and install in dedicated cabinets or shelving (Note: this will be required for 64 tall clocks, crated under a previous project).

Please confirm that bidders should include all costs associated with disposal of shipping containers / crates and packing material after unpacking objects at Pod 6.

Confirmed. Please include costs for disposal of crates and packing material for

64 clocks. Follow requirements for recycling as outlined in Specification Section

01000.

SI-RFI-144 Post-move condition reporting Please confirm that this should just be a condition verification and will constitute only visual inspection of each unpacked artifact and comparison to the condition report created prior to packing and moving. If any changes are noted an update to the condition report will be made. Additionally confirm if objects which are intended to remain within their crates should be unpacked and then re-packed to facilitate a condition verification upon receipt at the SCC.

Refer to SI-RFI-137 Response.

SI-RFI-145 Providing labor and equipment (e.g.

forklift) at Pod 6 to load crated/boxed collections onto both fixed and mobile storage solutions.

Please confirm that propane powered equipment is permitted for use inside of all areas of Pod 6.

The use of propane powered MHE is prohibited inside NMAH and Pod 6. All equipment must have non-marking tires.

SI-RFI-147 Relocation of archival materials (by specialty archival move subcontractor) from Lower Level and

Garber Building 19 to Pod 6.

Specialty who specializes in the movement of archival materials, shall also assist in the planning and sequencing for the archival move.

Is there an existing collection inventory or individual collection finding aids that can be provided?

Refer to PSRP IV_Inventory Lists_By Room_Excel. There are individual finding aids but SI Archives will be able to provide an spreadsheet inventory of all collection/box locations

SI-RFI-148 Relocation of archival materials (by specialty archival move subcontractor) from Lower Level and

Garber Building 19 to Pod 6.

Specialty who specializes in the movement of archival materials, shall also assist in the planning and sequencing for the archival move.

Are there barcodes on the boxes? If not, are there consistent box identification labels?

There are shelf barcodes that were put on by Collections staff, but they are not used by the Archives. A shelf reading can be provided.

SI-RFI-149 Relocation of archival materials (by specialty archival move subcontractor) from Lower Level and

Garber Building 19 to Pod 6.

Specialty who specializes in the movement of archival materials, shall also assist in the planning and sequencing for the archival move.

We observed shelf barcodes. Is there an inventory of shelves that the Smithsonian can share?

There are shelf barcodes that were put on by Collections staff, but they are not used by the Archives. A shelf reading can be provided.

SI-RFI-150 Relocation of archival materials (by specialty archival move subcontractor) from Lower Level and

Garber Building 19 to Pod 6.

Specialty who specializes in the movement of archival materials, shall also assist in the planning and sequencing for the archival move.

We observed map case drawer level barcodes. Is there an inventory of map case drawers?

There is no inventory of the map case drawers at this time.

SI-RFI-151 Relocation of archival materials (by specialty archival move subcontractor) from Lower Level and

Garber Building 19 to Pod 6.

Specialty who specializes in the movement of archival materials, shall also assist in the planning and sequencing for the archival move.

Is there a linear foot estimate as well as the provided cubic foot estimate? If not, can an additional visit to the archival spaces be accommodated to allow a specialty contractor the opportunity to collect this data?

Bascially the linear foot is the same as the cubic ft . As of Feb. 2024, the cubic measurement for CB23 was 6,786 cubic feet; CB33 was 680 cubic feet, and

CB64 was 990 cubic ft.

SI-RFI-152 Relocation of archival materials (by specialty archival move subcontractor) from Lower Level and

Garber Building 19 to Pod 6.

Specialty who specializes in the movement of archival materials, shall also assist in the planning and sequencing for the archival move.

Does the Smithsonian want a shelf-to-shelf move or are they seeking improved density and optimization of box/format type?

Collections are currently packed fairly tightly in CB023, but any improved density by vendor would be welcome.

SI-RFI-153 Relocation of archival materials (by specialty archival move subcontractor) from Lower Level and

Garber Building 19 to Pod 6.

Specialty who specializes in the movement of archival materials, shall also assist in the planning and sequencing for the archival move.

Is the vendor required to map the new location or does the Smithsonian anticipate providing a new location map for shelving?

Provide support from vendor for mapping new locations of archival material.

SI-RFI-154 Relocation of archival materials (by specialty archival move subcontractor) from Lower Level and

Garber Building 19 to Pod 6.

Specialty who specializes in the movement of archival materials, shall also assist in the planning and sequencing for the archival move.

Does the Smithsonian have a shelving guide and shelving height information for the new location?

No

SI-RFI-155 Does the Smithsonian want the stack height of oversized flat boxes adjusted when being relocated?

Yes, for ease of access.

SI-RFI-156 We observed unboxed materials. Will the vendor be required to stabilize and box those materials?

No, this should be done by the SI Archives team.

SI-RFI-157 Does the Smithsonian have a count or high level estimate of the number of flat stacked boxes?

No

SI-RFI-158 We observed materials that are most likely glass plate negatives in the pictures provided - can the Smithsonian indicate how many boxes of glass plate negatives are estimated to be moved?

Not at this time, but the cubic footage will be low; Archives just received a collection of lantern slides which we are in the process of rehousing. Most of the glass collections have already been moved offsite by Archives staff.

SI-RFI-159 Is there a count of map cases with dimensions? Here is the current info we have: Lower Level contains approximately 1,244 cubic feet of archival material in map cases. CB-064 contains approximately 990 cubic feet of archival material, 18 stacks (totaling 450 drawers) while CB-23 houses 12 large stacks (for 60 drawers) with a larger 8' by 4'x 4' (10 drawins) and one small map case (20 drawers.)

SI-RFI-160 Are collections held within map cases primarily paper based materials?

Yes, they contain drawings and oversized (mostly) paper materials.

SI-RFI-161 Are there any artifacts or specimen collections housed within the map cases that are specific to the Archival

Collection move (Priced Option)?

No

SI-RFI-162 Will any of the current storage furniture used for the

Archive Collection (Priced Option) be deinstalled, moved and reinstalled in Pod 6? And if so, should bidders include costs to do this work?

Scope of work does not include furniture disposal or relocation to SCC.

SI-RFI-163 Project Schedule: The Contractor shall submit to the COTR for approval a CPM schedule within twenty-one (21) calendar days after the date of contract award. Submit

Project Schedule in both PDF format and electronic format to incorporate into the Program schedule.

Please confirm if there is a specific web-based project management software program that the Smithsonian prefers for the MC to use.

Web-based Project software is not required for this project. If the contractor chooses to use web-based project software, please allow access for SI COTR and project managers. Note that creation and regular updates of a Gantt chart schedule is required, although this may be done in any software platform possible for export to PDF. Mimsy-XG is required for the collections recording, as specified.

SI-RFI-164 As-Built Record Specifications

Submitted: During the course of the

Work, the Contractor shall maintain a complete and up-to- date set of records, open to inspection by the

COTR at any time. These records shall provide a complete and accurate as-built record of all changes to the Contract Documents, including revisions to any rigging plans, disassembly plans, packing plans, move transport plans

Please confirm that the only artifacts which require a move plan submittal are those identified on pg. 73 of the

Specs, Sect. 024400.3.7.A and any others that are identified by the bidders as large and needing rigging.

Refer to Division 2 (024400-3.7A) Requirements for Large and/or Suspended

Artifacts. Move and coordination plans are required submittals for the complete project in addition to rigging submittals required for artifacts identified on p73.

SI-RFI-166 Several mentions of "web-based Project Software" are mentioned throughout this section. Is there a specific PM software suite that the contractor will be required to use?

And if so, is the contractor responsible for purchasing its own license and hosting Smithsonian stakeholders or will the contractor be using Smithsonian's instance of the program?

Web-based Project software is not required for this project. If the contractor chooses to use web-based project software, please allow access for SI COTR and project managers. Note that creation and regular updates of a Gantt chart schedule is required, although this may be done in any software platform possible for export to PDF. Mimsy- XG is required for collection tracking, and SI will arrange for the contractors access to the system.

SI-RFI-167 Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section 01

3300 SUBMITTAL PROCEDURES in schedule. Coordinate submittal review times in Contractor's Project

Schedule with submittal schedule.

Please provide Division 01 Sect. 01 3300 specs for

Submittal Procedures

Submittal Procedures are included in Division 1 (01000-44) Submittals and

Reviews and specific submittal requirements are provided in each specification section.

SI-RFI-168 Sample of Smithsonian Institution

Log Memo for artifact moves (See

Appendix)

Please confirm that the Smithsonian Institution Log Memo is the same as the "PSRP IV COLLECTION MOVE

IMAGE SHEET" on pg. 62 of the document titled

"04_Appendices". If this is not the correct document referenced in 014200.1.3.A, then please provide.

SI Log Memo as called on in Division 1 (014200-1.3A) Museum Industry

Standards, Sample and Reference Documents is also known as "OCON 204

Property Pass. Refer to 04_Appendices (Appendix 1: OCON 204 - Property

Pass, p03-05).

Image Sheet on p62 is to document photography.

SI-RFI-169 Sample of Smithsonian Institution

Artifact Incident Report (See

Appendix)

No Artifact Incident Report sample appears to be included in the document titled "04_Appendices." Please provide.

Refer to ATTACHMENT PSRP4 Object Damage Incident Reporting.pdf

SI-RFI-17 Could you please share the confirmed doorway and portal dimensions (H x W) of all storage areas, exhibition areas, and key entrances/egresses prior to bid submission date?

Refer to ATTACHMENT NMAH Plans-WorkAreas_with openingDims.pdf

SI-RFI-170 SF 1630102 MSC POD 6 Collections

Storage Equipment

Please provide the document 'SF 1630102 MSC POD 6

Collections Storage Equipment'

Reference to related document "SF 1630102 MSC POD 6 Collections Storage

Equipment" are specific to the SCC/MSC Pod 6 Floor plans included in the RFP

(02-NMAH + Plans-Work Areas, p.30-32

SI-RFI-171 Rigging Plan: Details what material handling equipment and personnel lifts will be used and where they will be located within the AHB. Artifact lifting/lowering points and the types of slings, cables or chains being used by the MC will be defined. This is a detailed, step by step account of what will occur and how it will be executed in order to lift and/or lower the artifact. The MC shall install all supports required to implement a rigging scheme.

Please confirm that the structural engineer that the MC shall engage for review of Rigging Plans must be licensed in the jurisdiction where the work will occur.

Refer to Division 2 (024400-1.6H) . It is preferred that the rigging team's structural engineer is licensed in the jurisdiction (DC) but not required.

SI-RFI-172 Rigging Plan: Details what material handling equipment and personnel lifts will be used and where they will be located within the AHB. Artifact lifting/lowering points and the types of slings, cables or chains being used by the MC will be defined. This is a detailed, step by step account of what will occur and how it will be executed in order to lift and/or lower the artifact. The MC shall install all supports required to implement a rigging scheme.

Please confirm that the MC must engineer all temporary rigging systems used to rig the artifact and that it is the responsibility of Smithsonian's structural engineer to evaluate the building structure as it relates to proposed

MC rigging activities.

Contractor is responsible for engineering of artifact rigging plans and submitting them for SI review and approval.

SI-RFI-173 Weight Load Mitigation Plan: ... SI shall determine what the threshold weight/point-load limits are for all spaces in the AHB. Whenever an artifact movement activity exceeds this threshold, a Weight Load

Mitigation Plan must be submitted to the SI COTR.

For the purposes of pricing appropriate equipment and/or accounting for potential need for weight mitigation, please provide threshold weights and point load limits for all project spaces.

Refer to SI-RFI-174. Point load diagrams are not available currently but can be provided to the successful bidder. However, SI can provide model names and numbers of items currently used at NMAH for size and weight reference. Refer to ATTACHMENT NMAHequipment.pdf

SI-RFI-174 Weight Mitigation Plan: Identify when the weight of the workers, artifact(s), equipment, and housing or any combination thereof exceeds the rated load limit of the AHB floor.

Describe remedial measures to be taken to shore building structure or reduce or spread the load to acceptable levels. Provide licensed professional engineer stamped drawings with calculations for the proposed measures to be implemented.

Please provide the rated load limit of the AHB floor. 100 PSF

SI-RFI-175 Documentation of Large and

Suspended Artifacts: Photograph and video each artifact in situ pre deinstallation documentation and post deinstallation documentation

Please provide specifications for videographic and photographic documentation of large oversized artifacts for this purpose.

Refer to 04_Appendices (Appendix 4: Record Photography Background &

Examples, p30-p62)

SI-RFI-176 For the purposes of providing accurate pricing, please clarify the extent to which NMAH requires a "Costumes

Collections Specialist". Is this just for the packing and unpacking of the First Ladies Inaugural Gowns or for all apparel collections? Please clarify the specific tasks that the museum envisions this specialist performing.

This position is for all costume collections. Position would be required to advise on appropriate condition assessment, packing, housing, mounts, photography, and storage methods.

SI-RFI-178 After packing objects, dispose of all cabinets and shelving in AHB previously used to store collections objects. Coordinate with COTR to obtain required forms.

Please confirm our understanding of this specification is correct. The MC is to deinstall and dispose of all cabinetry and shelving currently used to store collections at AHB, including but not limited to Viking Cabinets and

Interlake pallet racking. Please additionally confirm that laydown space for a dumpster will be provided on site for this purpose.

The MC is NOT to deinstall and dispose of all cabinetry and shelving currently used to store collections at AHB, including but not limited to Viking Cabinets and

Interlake pallet racking.

However, move contractor is welcome to reuse and relocate storage equipment that has been emptied as needed for use at AHB for this project.

SI-RFI-179 Please confirm that none of the current storage furniture at AHB is contaminated with Arsenic or other known toxins.

Scope of work does not include furniture disposal or relocation to SCC.

SI-RFI-18 Are swing spaces CB069, CB033, Room 2301 the only available staging areas? We anticipate more staging areas will be needed, in particular while these rooms are still occupied with inventory.

These are the only staging areas available at AHB. Packed objects will need to be stored in these rooms until transport to Pod 6 is available.

SI-RFI-180 Huey Helicopter (Price of Freedom) Does any historical documentation exist for how the Huey was brought into the museum. assembled and installed in

'Price of Freedom'? If so, can it be provided to bidders?

Will share the SI magazine article with this forward: "Please see the article from

SI magazine about the process of moving the Huey into the museum. A team from Davidson Airfield, with a Huey crew, did the work. The team took the Huey out of the freight elevator on 3, came across the center, in front of the escalators, and into the space (which is now the back exit of the POF exhibit) to the platform Shortest route and easiest to manipulate the helicopter.

It came down to the Museum at 4am on a flatbed pulled by a HUMMER. Then down the west entrance to the loading dock. SI believes that the landing skids will have to be removed this time to get it out – due to the basement ceiling trays being installed and lowering the hall height clearances down to the loading dock. The curator is still in touch with the Huey crew chief from Davidson

Airfield, who oversaw the dismantling and re-assembly of the Huey in the

Museum. He is retired and presently in the Philippines but may be reachable for a discussion just prior to and during the work.

Only interested bidders, please contact chanvc@si.edu to request access to photos of the installation."

SI-RFI-182 Please provide fabrication details of the platform that the

Huey Helicopter is currently displayed on. Are there any structural supports underneath the platform that are specific to the helicopter that spread the load over more than one joist? Are there weight concerns that the

Smithsonian is aware of related to the deinstall of the

Huey, such as point loading or load spreading issues?

Photos from the installation indicate wood framing under the platform. SEE

ATTACHMENT scan3 Huey platform.zip

SI-RFI-183 Please confirm if the Smithsonian has dolly wheels and ground handling wheels specific to the Huey Helicopter and that they can be made available for MC usage.

Refer requirements in Specification 010000 and 024400 3.7. The company doing the rigging out needs to provide all lifts, dollies, etc to disassemble the

Huey and move it.

SI-RFI-184 Stanley Robot (3rd Floor Landmark) Please confirm that this artifact cannot be rolled on its existing historic tires.

It requires gojaks and a forklift for movement.

SI-RFI-185 Clara Barton Ambulance (2nd Floor

Landmark)

Please confirm that this artifact must be packed in such a way that its self-weight is not bearing on it historic wheels.

Existing pallet can be reused to transport wagon.

SI-RFI-186 Jeep Please confirm that this artifact cannot be rolled on its existing historic tires.

It requires gojaks and a forklift for movement.

SI-RFI-187 Fountain (2301B) Our understanding is that this object is already packed and crated. Please confirm that this object does not need to be unpacked and repacked into a new crate prior to moving to Pod 6. Additionally, please confirm that it is intended to remain inside of its crate upon arrival at Pod

6. If this does need to be repacked prior to shipment, can additional documentation please be provided, including images and weights and any photographic documentation of previous handling/installation/deinstallation efforts.

Confirmed. The fountain in 2301B will remain packed and crated for transport and storage at Pod 6. Crate weight 3546lbs. Can be moved in existing crate after visual inspection by contractor.

SI-RFI-188 For each artifact requiring disassembly, the Contractor shall provide the following documentation in the disassembly submittal:

1. Still photographs of disassembly process, with annotation to describe what is being conveyed by the image.

2. Videography of the disassembly process.

3. Handwritten field notes and diagrammatic sketches of how the pieces were disassembled.

4. Numbering of disassembly sequence and disassembled components is required.

Please provide specifications for disassembly videography. Is timelapse video sufficient for this purpose? And are multiple simultaneous angles required?

Timelapse is sufficient. Multiple angles not required unless requested.

SI-RFI-189 General: Provide miscellaneous lumber indicated and lumber for support or attachment of other construction. Lumber shall be fire-retardant treated.

Please confirm that artifacts should not be packed in crates or pallets that are constructed of lumber that has been treated with chemicals to make it fire-retardant.

Confirmed. Lumber for crates SHALL NOT be treated with fire retardant chemicals.

SI-RFI-19 For fragile items requiring a conservator assessment before packing/transportation, will there be a conservator readily available onsite throughout the project? If not, what kind of turnaround time can we expect for a conservator to assess a piece, if needed?

Refer to Specification section 01000 15.5. SI has conservators on staff. If a member of the MC team believes an object may require conservation assessment, immediately notify the COTR and a member of the collections management team who will arrange for conservation assessment. Depending on workload, the assessment may be made by the collections point of contact with a follow-up from conservation and provide an action plan within a week.

SI-RFI-190 ALUMINUM PALLETS Are Aluminum pallets required for any specific collections going to Pod 6? Or are pallets constructed of heat treated wood sufficient to meet the contract requirements?

Aluminum pallets are not required. Heat treated wood is sufficient.

SI-RFI-192 Plastic Shipping Containers (PSCs) The B.O.D. PSC model, H-7831, has drainage holes in the bottom of the container. Please confirm that the MC shall be required to lay coroplast or other acceptable material inside and fitted to the bottom to cover said holes.

Yes

SI-RFI-194 While collections are being packed from rooms 4602, 4604, 4606 & 4617, will the office spaces along the same corridor be vacated prior in order to facilitate having a workspace on the 4th floor? Or will collections have to be shuttled down to the swing space in 2301 / 2301B.

The intent is to use 2301 and CB033A/B as processing spaces. Offices on the corridor will not be vacated. Emptied storage rooms can be repurposed for additional staging and processing.

SI-RFI-195 Garber Building 19 Please provide a date and time when the interior of

Garber Building 19 can be visited. If this is not possible, please provide photos of the interior in keeping with the other spaces defined in the RFP documentation.

SCC site vist on 2/20/2025 included MSC Pod 6 and exterior of Garber Building

19 and Garber Building 28. All building floor plans are included in the RFP (02-

NMAH + Plans-Work Areas, p.30-32) and the archival collections are detailed in

03-Room Inventories_Bookmarked.

SI-RFI-196 For the Fixed Pallet Racks and Compact Storage

Systems at MSC Pod 6, the heights listed in the documents provided appear to indicate overall unit height.

What is the maximum container height that can be planned for storage on the pallet racks and/or compact storage units? Please specify max. container height for each type of storage furniture.

The majority of objects are planned to be located on adjustable shelving, in cabinets or on Open Floor Storage on one of three floors at Pod 6.

1st Floor: Fixed Heavy Duty Pallet Racks (nothing stored above 22'H) with 4-5 levels and largest opening currently set at 78"".

2nd Floor: Pallet Racks on mobile storage carriages (nothing stored above 11'H) with 3-4 levels and largest opening currently set at 54"".

3rd Floor: Multiple cabinet types and 6-tier case type archival shelving on mobile storage carriages (nothing stored above 11'H).

SI-RFI-197 Please indicate where in Pod 6 the Priced Option Archival

Collections will be relocated to.

Archival collections will be relocated to Pod 6 3rd Floor, in designated 6-tier case type archival shelving or flat files on mobile storage carriages.

SI-RFI-2 Following the bid submissions due March 19th, when do you anticipate notification to the awarded vendor?

Anticipated award issuance within 2-3 months of the submission due date.

SI-RFI-20 Please share any documentation on the Huey Helicopter

(assembly, blueprints, technical specifications, etc.) and how it was installed in its present location to better inform our bid?

Refer to SI-RFI-180 Response.

SI-RFI-201 Gunboat Exhibit Room 3204 Please confirm that all work associated with packing, moving and/or protecting in place the Gunboat

Philadelphia is specifically excluded from this scope.

Additionally confirm that none of the artifacts that are listed in the provided inventory are currently or will be installed on or inside of the Gunboat at the time that the

MC begins work in this space.

Refer to PSRP IV_Inventory Lists_By Room_Excel. The Gunboat Philadelphia is not included in Scope.

SI-RFI-202 2002.0205.01 - 9-11 / WTC objects.

Large steel spandrel plate

Please provide a weight for this artifact. 4660 pounds

SI-RFI-203 Scope of Work includes specifications, drawings and a preliminary object list which are provided electronically as part of this solicitation. See Section J for the complete list of documents, exhibits and other attachments.

The 4th paragraph mentions 'Section J' however, there is no Section J in this document. Please provide.

Apologies for the typo. There is no Section J in this document. All required documents needed to prepare a proposal are posted to the SAM.gov solicitation.

SI-RFI-206 • After artifact processing is complete and the artifacts are containerized for relocation, moving them to staging while awaiting relocation to Pod 6 at the SCC

Is the expectation that all collections will be packed and then moved and unpacked at the SCC as a finish to start relationship, or is it expected that packing at the AHB will happen concurrently with unpacking at the SCC?

Due to the lack of staging space at AHB, we expect the moves to Pod 6 will occur on a rolling basis once Pod 6 is available to receive objects.

SI-RFI-207 Coordinating shipping and access with Move Coordinator and other tenants moving into Pod 6 concurrently

When is SCC expected to be ready to receive collections? And is the move from AHB to the SCC expected to begin at that time or at a later date?

SCC buildings will be ready to receive collections after award of this contract and processing of applicable project submittals. Refer to Division 1 (010000-8)

Contract Time for Completion.

SI-RFI-21 Will SI require a courier to accompany the transport between NMAH and POD6? If so, will SI be supplying their own staff to courier these shipments?

No SI courier is required.

SI-RFI-210 4. Crates and packages shall be secured to prevent shifting or movement during transport and shall not be stacked.

Please confirm if this also applies to the Priced Option

Archive Collection Move.

Yes it is applicable to all collections including archives.

SI-RFI-211 5. Pickup and delivery should occur during normal business hours and a schedule of the transit is to be submitted with the estimate.

Please confirm that transportation schedule can be provided by the MC to NMAH upon award.

Yes. Refer to Division 1 (010000-40) Pre-Work Meeting and Submittal

Requirements

SI-RFI-213 Safety Coordinator: Completed

OSHA 30-hour course and on site at all times with a minimum of five (5) years’ experience in similar projects of this scope and magnitude.

Please confirm that the contractor must provide a Safety

Coordinator for each location. Or if one Safety

Coordinator is serving both job sites, so long as the contractor has a team member with OSHA 30 certification at each job site.

Yes, if work is being performed at two or more locations then Contractor must provide a Safety Coordinator meeting training and experience requirements at each location.

SI-RFI-214 Safety Coordinator: Completed

OSHA 30-hour course and on site at all times with a minimum of five (5) years’ experience in similar projects of this scope and magnitude.

Please confirm that the contractor must provide a Safety

Coordinator for each location. Or if one Safety

Coordinator is serving both job sites, so long as the contractor has a team member with OSHA 30 certification at each job site.

Refer to SI-RFI-213 Response.

SI-RFI-217 (d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

How long does this proposal need to be valid for. 60 days

SI-RFI-218 Sign offer signed by Authorized

Representative and dated in SF 1442

Is SF 1442 a specific form that bidders should include in their cost proposal? If so, please provide.

SF 1442 can be found on pages 1 to 4 of the 'Clauses_33330225RF0010008' document. Offerors are required to complete and sign page 2 and include it in their Cost Proposal.

SI-RFI-219 52.219-S0097 Small Business

Subcontracting Plan

If the offeror does not intend to subcontract any portion of the work, does this clause still apply?

No, if the firm does not intend to subcontract any portion of the work, then this clause does not apply. 52.219-S0097 applies to subcontracted work.

SI-RFI-220 Do bidders need to append the

Clauses_33330225RF0010008 document to their technical proposal?

No, bidders are not required to append the 'Clauses_33330225RF0010008' document to their technical proposal. However, they must acknowledge the terms and conditions by signing SF 1442 (pages 1-4 of

Clause_33330225RF0010008) and all Amendments to the solicitation.

SI-RFI-221 all on-site Contractors shall designate a site-specific COVID-19 officer who will be responsible for coordinating all onsite controls and personnel behavior, which may include the gathering and retention of vaccination status information.

Is this still applicable? Vaccination status is protected by

HIPPA. Is this a requirement to be awarded this contract? Additionally, this document is 3 years old and the links no longer work.

Disregard Covid-19 specific safety protocols. This document is no longer applicable.

SI-RFI-222 Are there expected to be ebbs and flows in the the deinstall schedule? Ie. if the deinstall and packing team at AHB is ahead of schedule, will they be permitted to move into the next deinstall/packing area even if it is earlier than that area is scheduled to be closed?

Refer to the schedule provided in the specifications and solicitation. Rooms may be packed in any order within those dates. Exhibit areas (Presidency, First

Ladies and Price of Freedom) will not be available for deinstall/packing until

October 2026.

SI-RFI-223 Please confirm if any portion of monthly progress payments will be held in retention until project completion.

And if so, what percentage?

Clause 52.232-S0065 Progress Payments, which outlines the 10% retainage for progress payments was left out in the solicitation. This document will be provided as part of Amendment 002.

SI-RFI-224 Please provide detailed specifications for the requisite condition reports? How many photos? Length and level of detail? Can a sample please be provided to better ascertain the level of effort being requested and preferred format?

Refer to 04_Appendices (Appendix 4: Record Photography Background &

Examples, p30-p62) and new attachment Creating Conditon Reports during

PSRP4 moves.pdf

SI-RFI-227 Please confirm if the MC is required to flow down any bond requirements to lower tier subcontractors.

No, it is not a requirement of subcontractors. The prime contractor is required to provide 100% performance and payment bonds.

SI-RFI-228 Can the proposal deadline please be extended to give bidders 3 to 4 weeks of preparation time after complete responses are provided for all RFI’s?

See Contracting Officer notice of extension.

SI-RFI-23 Should the new housings for most objects be designed primarily for short transit to the SCC, or do they need to be more robust for long-term storage? Is there an existing hierarchy established by NMAH staff determining which objects require only short-term transit protection?

Housings should be assumed for long-term storage. Refer to Division 6 (062999-

2.2) Housing for Conveyance

SI-RFI-24 In reference to the 03_RoomInventories_Bookmarked document, are there any objects whose pre-existing or newly fabricated housings/containers will need to be retained after unpacking in Pod 6?

Refer to Division 2 (024400-3.6B) Placement of Artifacts at Off-Site Storage.

Only 64 tall clocks will be unpacked. Packing material for those objects should be removed from MSC and disposed of/recycled. All other objects will remain in their newly fabricated housing.

SI-RFI-25 Is the Contractor expected to provide all prep/packing furniture for work spaces and staging areas (tables, carts, pallet racking, open shelving, equipment, etc.) or will

NMAH? Does NMAH define the architecture of the work/packing spaces?

Refer to SSpecification 010000. MC is required to provide furnish all supervision, labor, materials, equipment and transportation required to move collections within AHB as well as staging areas of packed artifacts prior to move to SCC.

SI-RFI-29 Is the height capacity noted at the dock (13’3” H) accurate, or are there any further height restrictions that would

13'3" high is the highest the loading dock (and its access path) can accommodate.

SI-RFI-3 Following the notice of the awarded vendor, when do you anticipate the Contract being provided to the awarded vendor? Following the contract, when do you anticipate the Notice to Proceed being given to the awarded vendor?

Refer to SI-RFI-2 and SI-RFI-120 Responses. NTP will be coordinated with the

COTR. NTP will be coordinated with the COTR. Performance and Payment

Bonds and Certificate of Insurance required prior to the issuance of the NTP.

SI-RFI-30 Given we did not visit the gunboat in the 3rd floor exhibition space during our site visit, will this piece remain onsite, or will it need to be disassembled and transported to Pod 6 for storage? Please share any documentation on handling instructions if available

Refer to…