27-PS-43-Mandatory Pre-Bid Meeting Agenda.docx
DOCX document 20 KB Posted
- Attached to
- Pump Station 43 Improvements
- Solicitation number
- IFB-092-25-RM
- Issued by
- Leon County, Florida
About this file
The document is a Mandatory Pre-Bid Meeting Agenda for the City of Tallahassee's Pump Station 43 Improvements project, scheduled for July 23, 2025. The project involves installing approximately 675 linear feet of 18-inch ductile iron forcemain from Pump Station 43, along Meginnis Arm Road, with an estimated construction cost of $1.23 million. The contract has a duration of 130 calendar days, with liquidated damages of $1,685 per day. Bids are due on August 14, 2025, with a question cutoff date of July 30, 2025. The scope includes removing an out-of-service 16-inch forcemain, abandoning an in-service 18-inch forcemain, installing a surge tank and kingpin manhole, implementing bypass pumping components, and relocating a chemical treatment tank.
The project requires comprehensive infrastructure improvements, including road milling and resurfacing, surface restoration, and arboricultural mitigation for 11 impacted trees. The contractor will need to secure necessary permits, including City of Tallahassee Underground Utilities General Permit, Leon County Environmental Management Permit, and Leon County Right of Way Placement Permit. Additional responsibilities include maintaining traffic flow, coordinating with local residents and City Electric, and ensuring work is performed between 8:00 A.M. and 7:00 P.M., Monday through Saturday, with no work on specified holidays. The pre-bid meeting will be conducted via Microsoft Teams, providing detailed access information for potential bidders.
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Mandatory Pre-Bid Meeting Agenda Pump Station 43 Improvements IFB No. 092-25-RM July 23, 2025 @ 2:00 p.m. – Microsoft Teams
1. SIGN-IN/INTRODUCTIONS
2. PROCUREMENT
a. Bids are due on August 14, 2025
b. Estimated construction cost: $1.23 M
c. Duration: 130 calendar days
d. Liquidated penalties: $1,685/day
e. Cutoff date for questions is July 30, 2025
3. MSWBE
4. PROJECT DESCRIPTION
a. The project includes the installation of a new 18-inch ductile iron forcemain from Pump Station 43, along and across Meginnis Arm Road and connecting to an existing flange on the north side of the existing forcemain’s I-10 crossing. Also included in this project are the removal of a currently out of service 16-inch forcemain, which will make way for the new forcemain, and the abandonment the currently in-service 18-inch forcemain, which will be placed out of service. Other items include installation of surge tank, installation of a kingpin manhole, construction of bypass pumping components and relocation of the existing chemical treatment tank. Upon completion of the utility work, the full width of Meginnis Arm Road will be milled and resurfaced approximately 25 feet on either side of the trench. Some minor surface restoration items will also be included, such as concrete ditch replacement, sod for disturbed landscape areas, and paved driveways if necessary. The contractor will also be required to provide arboricultural mitigation for trees impacted, per the Arborist plan sheets.
This projects also includes other items incidental to the infrastructure replacement, such as: disposal of materials removed; maintenance of traffic, and restoration of disturbed areas. The contractor is responsible to secure lane closure requests after submission of acceptable Temporary Traffic Control plans.
The Contractor shall have the capability to perform and complete the services in all respects in accordance with the solicitation documents. The Contractor here by warrants that all services will be performed in a timely and first-class workmanlike manner.
b. POINTS OF INTEREST
· Arboricultural mitigation is required due to removal of existing trees and work within the CRZ of trees to remain. Arboricultural mitigation plan sheets are provided and depict impacts to 11 trees. The plans call for the removal of seven trees and protection/mitigation for the remaining impacted trees.
· Tree protection will be of utmost concern during the installation of the proposed forcemain as it leaves the pump station and approaches Meginnis Arm Road.
· The contractor will be required to have a certified arborist on site while work is taking place in the CPZs of impacted trees and to provide a closeout report.
· A staging area has not been identified in the plans, and it will be the contractor’s responsibility to locate and make arrangements for an appropriate site for staging and storing materials and equipment. The contractor will also be responsible for securing any necessary staging area permits.
· Complete road closures are not anticipated for this project. Access for residents shall be maintained at all times. The contractor shall coordinate with local residents if special arrangements for access need to be made.
· The work may also require the contractor to Coordinate with City Electric for supporting poles or protecting overhead wires. The contractor will be responsible for the associated costs.
c. WORKDAY
Unless otherwise approved, perform all work between 8:00 A.M. and 7:00 P.M., Monday through Saturday. no work shall be performed on holidays (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day).
d. PERMITS
· City of Tallahassee Underground Utilities General Permit, (Appendix A, TEM220057)
· Leon County Environmental Management Permit (Appendix C, LEM24-062)
· Leon County Right of Way Placement Permit, (Appendix D, LRW24208)
· NPDES Permit, MOT Permit, and Staging Area Permit are Contractor’s responsibility and are required.
5. QUESTIONS
a. Post all questions to Bonfire.
6. ADJOURN MEETING
File details come from the government source that posted it. Updated .