22 - DID_Status_Report.pdf
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- Solicitation number
- FA811923R0004-01
About this file
This is a Data Item Description (DID) template for Status Reports in federal contracting, designated as DI-MGMT-80368A and approved on 30 October 2006. The DID establishes standardized format and content requirements for contractors to document progress toward achieving contract objectives. It is subject to tailoring based on specific project requirements and supersedes the earlier DI-MGMT-80368 version.
The Status Report must be submitted in contractor format on 8½ by 11 inch paper and include identification information on the title page or first page, such as system/component/program/project title, report type (monthly, interim, final), reporting period, contract number, preparing activity or contractor name, security classification if applicable, and distribution statement. The report content must include a summary section covering accomplished technical activities, development objectives, summary results, identification of major problems with impact, and recommended solutions. The body of the report shall address milestone and task status with schedule comparisons and percentage completion; achieved versus projected end-product performance; effort expended with technical descriptions; testing program dates and results; completed and in-process designs with estimated completion dates; outstanding problems and resolution status; new problem areas and remedial steps; significant results from conferences or contractor meetings; future plans and recommendations; itemized man-hours and costs by category and task with total contractual expenditures and remaining funds; contract deliveries status including shipping and acceptance information; and the name and telephone number of the report preparer. Appendices may include supporting tables, references, and charts as applicable.
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DATA ITEM DESCRIPTION
Title: Status Report
Number: DI-MGMT-80368A Approval Date: 30 OCT 2006 AMSC Number: 7619 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/DA02 Applicable Forms: N/A
Use/relationship:
The Status Report documents the status of contractor effort towards achieving contract objectives. It identifies accomplishments to date and difficulties encountered, and compare the status achieved to planned goals and the resources expended. It is used by the Government to monitor and evaluate contractor performance.
This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.
It is not intended that all requirements herein should be applied to every program.
Portions of the DID are subject to tailoring by deletion depending on the specific status reporting requirements of the project.
This DID is related to DI-FNCL-80331, Funds and Man-Hour Expenditure Report which can be used in conjunction with this report if paragraph 3.2.3 below is deleted.
This DID supersede DI-MGMT-80368.
Requirements:
1. Reference documents. None.
2. Format. The Status Report shall be in contractor format.
2.1 Identification. The data indicated below shall be contained on a title page or on the first page of the report.
a. Title/identification of the system/component/program/project.
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b. Type of report (e.g., monthly, interim, final).
c. Period covered by the report.
d. Contract number.
e. Preparing activity or contractor’s title.
f. Security classification, when required.
g. Distribution Statement.
2.2 Page size. The report shall be on 8 ½ by 11 inch (metric A4) paper.
3. Content. The report shall contain the following:
3.1 Summary. The summary shall include a brief statement of the overall project status , covering the accomplished technical activities and development, objectives of efforts, summary results of efforts, identification of major problems/deficiencies with impact, and recommended solutions.
3.2 Body of report. The Status Report shall contain the following items, where applicable:
3.2.1 Milestone/task status. The status of each milestone/task as defined by the statement of work or contract, as applicable:
a. A statement as to whether or not the program/project/task is on schedule; if not, the effort planned to meet the schedule shall be indicated. Include an overall status of each milestone, task, or unit of work. Include update schedule sheets, milestone charts, or task synopsis sheets identifying phase of task and percentage of completion of each task, technical instruction, or order.
b. A comparison of achieved end-product performance capabilities projected against contract baseline values, requirements, or allocations.
c. Effort expended on each task to date, and a brief description of technical developments and accomplishments.
d. Key dates in any testing program and description of tests performed and significant test results. If applicable, a description of the amount and type of down time on the equipment or system under test.
e. A list of all designs completed and a brief description of each item. For designs in process, provide estimated dates for design and drawing completion.
f. A narrative of outstanding problems existing as of the previous status report, and their resolution status. 2
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g. New problem areas encountered or anticipated, their effect on the overall work effort/project and steps being taken to remedy problem situations.
h. Significant results of conferences, trips, or directives for the Contracting officer’s representatives.
i. Any other information which may cause significant changes in the program schedule.
3.2.2 Future plans. Summary of future plans, recommendations and proposals both for the next reporting period and for any long term plans.
3.2.3 Itemized man-hours and costs. Itemized man-hour and cost expenditure incurred for the reporting period by category and task, total contractual expenditures, and funds remaining as of the reporting date.
3.2.4 Contract deliveries status. The status of each deliverable end item, including data deliverables, as required by the contract. Provide item and contract identification, shipping/transmittal data, acceptance status, security classification, and schedule due date information.
3.2.5 Report preparer. Name of person(s) preparing report and telephone number(s).
3.3 Appendices. Appendices where applicable, for tables, references, charts, or other descriptive material. Each appendix shall be identified and referenced in the appropriate area of the report.
4. END OF DI-MGMT-80368A
| DATA ITEM DESCRIPTION |
| Requirements: |
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