20 - DID_Report_of_Shipping_Item_and_Packaging_Discrepancy.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364). The DID, identified as DI-MGMT-80503, is applicable when contractors receive Government materiel during performance of defense contracts. The form enables contractors to notify the Government when freight contents or packaging do not align with shipping documents, serving as the basic documentation required to support adjustment of property and financial inventory accounting records and to provide information as a basis for claims.

The preparation instructions specify that information shall be provided on Standard Form 364, with mailing envelopes conspicuously marked "SF 364." The form requires detailed data entry including date of preparation, report number (composed of the contract DOD Activity Address Code followed by a four-digit sequential number), recipient information (in-the-clear name, address, ZIP code, DODAAC or Routing Identifier Code), shipper details, invoice information, transportation document type, shipment number, contract administration office, requisitioner's number, item nomenclature and serial numbers, unit of issue, quantities shipped and received, unit price, discrepancy quantity and total cost, discrepancy codes, action codes, remarks, funding and accounting data, and preparer identification. The reverse side of SF 364 requires completion of distribution addresses for copies. The document includes detailed definitions of condition codes for material condition and product quality deficiencies, as well as action codes specifying required disposition or corrective actions. The form is intended for use by both shipping-type (item) discrepancies and packaging discrepancies, with specific guidance provided for serial-numbered items and situations involving multiple condition codes.