11 - DID_Conference_Minutes.pdf
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- FA811923R0004-01
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This is a Data Item Description (DID) for Conference Minutes, document number DI-ADMN-81250B, approved on May 24, 2016. The DID establishes the format and content requirements for documentation of technical information, decisions, and agreements reached at meetings related to federal contract acquisitions. The preparing activity is AFLCMC/EZSC under project number ADMN-2015-001, with AMSC number F9659.
The DID specifies that contractor format is acceptable and requires conference minutes to include a title page identifying the meeting type and date, the associated acquisition details (system, equipment, or contract number), and signature space for contractor and acquisition activity representatives along with contractor contact information. Additional mandatory content includes the conference purpose and objectives, location, a comprehensive summary of discussions and decisions reached by the conference or subcommittees, a detailed attendee list with names, titles, organizational affiliations, activity codes, phone numbers, and email addresses, resulting action items, and any briefing charts presented at the conference attached for informational purposes. This DID supersedes the previous version DI-ADMN-81250A and is approved for public release with unlimited distribution.
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DATA ITEM DESCRIPTION
Title: CONFERENCE MINUTES
Number: DI-ADMN-81250B Approved Date: 20160524
AMSC Number: F9659 Limitation:
DTIC Applicable: GIDEP Applicable:
Preparing Activity: 11 (AFLCMC/EZSC) Project Number: ADMN-2015-001
Applicable Forms:
Use/Relationship: Conference minutes provide documentation of technical information provided and decisions and agreements reached at meetings.
a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.
b. This DID supersedes DI-ADMN-81250A.
Requirements:
1. Reference documents: None.
2. Format. Contractor format is acceptable.
3. Content. The minutes shall include the following information:
a. A title page containing the following:
(1) Title – type of meeting and date.
(2) Identification of the acquisition (system, equipment, contract number) for which the meeting was held.
(3) Space for signatures of the designated representatives of the contractor and acquisition activity.
(4) The name of the contractor and address to which the acquisition activity should acknowledge receipt of comments.
b. The purpose and objective of the conference.
c. The conference location.
d. A summary of the discussions, decisions, agreements reached, and directions of the conference or individual subcommittees thereof.
e. A list of attendees by name, rank, grade or position, activity represented, activity symbol/code, phone numbers, and emails, as appropriate.
f. Action items resulting from the conference.
g. Briefing charts, if presented, shall be attached to the minutes for information only.
End of DI- ADMN-81250B
DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.
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