SHACOG Purchasing Alliance - 2026 Specifications for Topsoil (1 of 2)

SHACOG PURCHASING ALLIANCE

SPECIFICATIONS FOR TOPSOIL

1. Bids are being solicited for screened Topsoil.

2. The Topsoil shall be field type soil with silt to clay no greater than 4 to 1. The size of whole particles shall be 7/16 inch or less. The soil shall be loamy and rich in organic content. The soil shall not contain pulverized or ground clay. The clay content should be restricted to particles that pass through the screen without shredding, pulverizing or chopping. The material shall meet or exceed AASHTO-T194.

3. Bidder shall furnish the Topsoil from a designated storage area, which is to be identified by bidder in its bid. A stockpile sufficient to furnish the requirements of this bid shall be maintained at the designated storage area in a dry, covered location. Bidder shall have the equipment necessary to load municipal trucks at the designated storage area.

4. Bids are requested for both Delivered and Dumped product and product picked up by the participating municipality, FOB bidder=s designated storage area.

5. Bids for the Delivered and Dumped product must include the price of the product and all hauling, transportation and delivery charges.

6. Recognizing the geographical diversity of the area that Bidder must service, which may impact hauling, transportation and delivery considerations by Bidder, Bidder may, if it so desires, submit a separate schedule of delivery charges for the areas being serviced. If Bidder chooses to submit such a schedule, these delivery charges will be added to the ADelivered and Dumped@ price submitted by Bidder to achieve the total Delivered and Dumped price.

7. An Economic Price Adjustment is permitted as provided for in Paragraph 9 of the General

Instructions to Bidders. No other price adjustments or surcharges, including fuel surcharges, may be imposed during the contract period.

8. The bid for the Delivered and Dumped product shall include the delivery to and unloading

(dumping) at any park, street, road area or storage site within the participating municipality as designated at the time of order by that municipality. Delivery is to be made to the participating municipality within five (5) working days of the placement of the order by the municipality. The five (5) working day period shall commence on the first working day following the day on which the order is placed.

9. Bidder shall specify the minimum quantity required for delivery.

10. The FOB price shall include the loading of municipally supplied vehicles at the bidder=s designated storage area. Bidder shall identify in its bid the minimum quantity that must be purchased to secure the FOB price.

11. Bidder shall set forth the location of its designated storage area on the bid blank.

SHACOG Purchasing Alliance - 2026 Specifications for Topsoil (2 of 2)

12. When a delivery is to be made, the materials in the truck shall be weighed on certified scales by a certified weighmaster. No delivery will be accepted by the participating municipality at the point of destination unless accompanied with a copy of the properly filled out weight slip. Vendor must furnish its bill of lading for each delivery (one copy retained by the vendor and one copy included with the shipment to the participating municipality). The form shall contain the following information:

$ Statement that material has been tested and meets SHACOG Purchasing Alliance specifications $ Class of Material $ Truck Number $ Date of Shipment $ Producer=s Name and Location $ Truck tare weight, loaded gross weight and net weight, and material gross weight $ Quality of Material $ Statement that the shipment container was determined to be reasonably free of contamination immediately prior to hauling

13. Full payment for delivered material shall be made only on the basis of the actual number of tons of dry material delivered, as determined from the bills of lading and weight slips furnished to the participating municipality at the point of delivery. The participating municipality shall be the sole judge of the conditions of the materials when delivered and may reject any shipments which are excessively wet.