12-Bituminous Surfacing Materials spec 26.pdf

SHACOG Purchasing Alliance - 2026 Specifications for Bituminous Surfacing Materials (1 of 3)

SHACOG PURCHASING ALLIANCE

SPECIFICATIONS FOR BITUMINOUS SURFACING MATERIALS

1. Bids are being solicited on the following Bituminous Surfacing Materials:

HEI-Way General Purpose HEI-Way Latex Modified Patch HEI-Way Premium Patch ID 2 Binder with Stone or Gravel Aggregate ID 2 Modified ID 2 Wearing Course with Stone or Gravel Aggregate ID 3 Wearing Course with Stone or Gravel Aggregate Milled Asphalt - Purchased by Bidder Polypave Section 485 Cold Patch with Stone or Gravel Aggregate Superpave 9.5 mm, Fine-Graded, 0<0.3 ESAL, PG 64-22, 15% max RAP, SRL-E or H – 1,000 tons Superpave 19 mm, 0<0.3 ESAL, PG 64-22, 15% max RAP – 900 tons Superpave 25 mm, 0<0.3 ESAL, PG 64-22, 15% max RAP – 200 tons Type B Cold Patch with Stone or Gravel Aggregate

All of these items shall comply with the specifications for these products set forth in PennDOT Publication 408, current edition, or PennDOT Bulletins 15, 25 and 27 current editions, and all amendments thereto or other bulletins.

2. Bids shall be FOB plant. The FOB price shall include the loading of municipally supplied vehicles at the plant. Bidder shall set forth the name(s) and address(s) of the location(s) of its plant(s), or source(s) of supply on the bid blank.

3. Bidder is also requested to submit a bid for hauling and delivery of the product(s) bid to a job site or other specified location. This Delivered Haul Rate shall be quoted as a fixed hourly truck charge, portal to portal, with a one hour minimum for delivery. It will be added to the FOB per ton price of the product(s) purchased by the participating municipality. Bidder shall specify the minimum quantity required for this charge to be effective.

4. Each participating municipality will determine the acceptability of all materials furnished.

5. Each participating municipality reserves the right to collect samples of all materials furnished and to have an independent approved testing laboratory perform testing.

6. Materials being tested for compliance with PennDOT specifications shall be tested in accordance with the requirements set forth in PennDOT Publication 408, current edition, and all amendments thereto or other applicable bulletins. If materials furnished are found to meet and comply with these specifications, the participating municipality will pay all incurred costs of testing. If the materials are found to be defective or do not comply with these specifications, the bidder shall remove all unsuitable materials and all costs incurred by the participating municipality, including those for testing, shall be deducted from any monies due the bidder. If no monies are due the bidder, the bidder shall reimburse the participating municipality the costs it incurred.

7. The successful vendor agrees to report to the Purchasing Alliance at the conclusion of the contract period the municipalities that have purchased bituminous products, the products purchased, and the number of tons purchased, if such a report is requested.

SHACOG Purchasing Alliance - 2026 Specifications for Bituminous Surfacing Materials (2 of 3)

8. Bids are also being solicited for the purchase of Milled Asphalt by the bidder. Prices that will be paid by the bidder are requested on a per ton basis for both Milled Asphalt picked up by the bidder and Milled Asphalt delivered by the participating municipality to the bidder’s plant.

9. Bidder shall set forth on the bid blank the Asphalt Cement Price and month for that price, as selected from the Price Index of the Pennsylvania Asphalt Pavement Association, which is being used for computations associated with its bid(s).

SHACOG Purchasing Alliance - 2026 Specifications for Bituminous Surfacing Materials (3 of 3)

SHACOG PURCHASING ALLIANCE

BITUMINOUS SURFACING MATERIALS

PRICE ADJUSTMENT PROVISIONS

The contractor/supplier will have the right to adjust its bid price(s) on a monthly basis consistent with the price adjustments, if any, for Asphalt Cement (AC) as published in the Price Index for Zone 3 published by, and posted on the website (http://www.pahotmix.org) of, the Pennsylvania Asphalt Pavement Association. Any price adjustment (increase or decrease) from the bid price will commence no sooner than seventy-five (75) calendar days from the bid opening. The adjusted price shall be computed as follows:

Identify the prices to be used in the computations: Identify the bituminous surfacing material, the Bid Price (per ton), the price of AC in the Price Index for the month in which the bid was opened, which will be termed the Bid Index Price, and the price of AC in the Price Index for the subsequent month under consideration for a price adjustment.

Calculate the Change in the Price Index: Subtract the Bid Index Price from the price of AC in the Price Index for the subsequent month under consideration for a price adjustment. The resulting sum shall be termed the Price Index Change.

Calculate the Price Adjustment: Multiply the Price Index Change by the Virgin AC% in the Job Mix Formula for the identified bituminous surfacing material. The product will be termed the Price Adjustment.

Calculate the Adjusted Price: Add (or subtract) the Price Adjustment to the Bid Price. The sum will be termed the Adjusted Price.

EXAMPLE:

Bid Price: $32.50/ton (JMF A06) Bid Index Price of AC (from Price Index): $217.00 Monthly Price of AC (from Price Index): $339.00

$339.00

- 217.00 $122.00 = Price Index Change

JMF A06 has a Virgin AC% of 5.4 (0.054) $122.00 × 0.054 = $6.59 = Price Adjustment

$32.50/ton + 6.59 = $39.09/ton = Adjusted Price

When adjusting the bid price, the contractor/supplier shall report the price adjustment(s) to the participating municipality either monthly or with each invoice for the bituminous surfacing materials ordered by the participating municipality. The report shall contain, as a minimum, the following information:

Product (e.g., ID 2 Binder) Bid Price Bid Index Price of AC Current AC Index Price Month Price Index Change % Virgin AC Price Adjustment Adjusted Price