19-Liquid Asphalt spec 26.pdf
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- Solicitation number
- Not on record
- Issued by
- Allegheny County, Pennsylvania
About this file
This specification document outlines the procurement requirements for liquid asphalt products by the South Hills Area Council of Governments (SHACOG) Purchasing Alliance on behalf of its member municipalities. The solicitation requests bids for seven liquid asphalt products: MC 70 Road Oil, Tac-Kote E-1, E-1 Prime Emulsion, E-3 Emulsion (Cationic Polymer), E-3M Emulsion (Cationic Polymer), 2000 Tack & Prime, and Crafco Roadsaver 221 in Plexi Melt Meltable Packaging. Bids for the 2026 Spring Commodities Bid, which includes liquid asphalt among multiple commodities, were due by 10:00 A.M. on April 9, 2026, via the PennBid electronic bidding platform. All products except Crafco Roadsaver 221 must comply with specifications in PennDOT Publication 408 (current edition) and amendments thereto. The Crafco Roadsaver 221 product is supplied in 30-pound blocks wrapped in meltable packaging, packaged on 2,100-pound pallets containing 70 blocks each, and is used for sealing and filling pavement cracks and joints. Delivery to participating municipalities must occur within five working days of order placement and include unloading at the directed location.
Bid prices shall include delivery and unloading costs, with bidders required to identify any applicable distributor rental charges that will be added to the unit price. Each participating municipality retains the right to accept or reject materials and may conduct independent testing through approved laboratories at the vendor's expense if materials fail to meet PennDOT specifications; costs of failed testing shall be deducted from amounts due to the bidder or reimbursed by the bidder if no funds are owed. Vendors must provide all equipment and containers for sampling and ensure each distributor is equipped with sampling equipment. The contract includes price escalator provisions allowing the contractor to increase or decrease unit prices based on documented cost changes after the bid opening date, with municipalities retaining the right to withdraw or reduce quantities if unit costs increase more than 10 percent above the base price or if total contract costs exceed a 10 percent increase. The successful vendor must report to the Purchasing Alliance at contract conclusion regarding participating municipalities' purchases, product types, and volumes purchased upon request. Each bid must be accompanied by a one thousand dollar bid bond made payable to "SHACOG Purchasing Alliance and Its Participating Municipalities."
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SHACOG Purchasing Alliance - 2026 Specifications for Liquid Asphalt (1 of 3)
SHACOG PURCHASING ALLIANCE
SPECIFICATIONS FOR LIQUID ASPHALT
1. Bids are being solicited on the following Liquid Asphalt products:
$ MC 70 Road Oil $ Tac-Kote E-1 $ E-1 Prime Emulsion $ E-3 Emulsion (Cationic Polymer) $ E-3M Emulsion (Cationic Polymer) $ 2000 Tack & Prime $ Crafco Roadsaver221 in Plexi Melt Meltable Packaging
2. The Crafco Roadsaver221 in Plexi Melt Meltable Packaging products shall comply with the specifications set forth herein.
3. All products other that those listed in Paragraph “2” above shall comply with the specifications for those products set forth in PennDOT Publication 408, current edition, and all amendments thereto or other bulletins.
4. The Crafco Roadsaver 221 in Plexi-Melt Meltable Packing must be a hot-applied asphalt based product used to seal and fill cracks and joints in asphalt or concrete pavements in hot to cold climates.
The product shall be supplied in solid form which when melted and properly applied forms a resilient, adhesive and flexible compound that resists cracking in the winter and is resistant to flow and pick-up at summer temperatures.
The product can be used in highway, street, and airfield pavements and is applied to pavement cracks and joints using either pressure feed melter applicators or pour pots.
At application temperature the product shall be free flowing and self-leveling.
The product shall be packaged in 30 pound blocks wrapped in Plexi-Melt™ Meltable Packaging. The product shall be sold in 2,100 pound pallets with each pallet containing 70 blocks of the product.
5. Delivery shall be made to the participating municipality. Prices quoted shall include delivery and unloading where directed by the participating municipality. Delivery shall be made within five (5) working days of the order. Bidder shall also identify on the bid proposal any applicable Distributor Rental Charge. It will be added to the price per gallon of the product purchased.
6. Each participating municipality will determine the acceptability of all materials furnished, delivered and used as directed.
7. Each participating municipality reserves the right to collect samples of all materials furnished and to have an independent approved testing laboratory perform testing.
8. Materials being tested for compliance with PennDOT specifications shall be tested in accordance with the requirements set forth in PennDOT Publication 408, current edition, and all amendments thereto or other bulletins. If materials furnished are found to meet and comply with these specifications, the participating municipality will pay all incurred costs of testing. If the materials are found to be defective or do not comply with these specifications, the bidder shall remove all unsuitable materials and all costs incurred by the participating municipality, including those for testing, shall be deducted from any monies due the bidder. If no monies are due the bidder, the bidder shall reimburse the participating municipality the costs it incurred.
9. Bidder shall provide all equipment and containers required to take and store samples of liquid asphalt products used. Each distributor used shall be equipped with said sampling equipment.
SHACOG Purchasing Alliance - 2026 Specifications for Liquid Asphalt (2 of 3)
10. The successful vendor agrees to report to the Purchasing Alliance at the conclusion of the contract period the participating municipalities that have purchased liquid asphalt products, the products purchased, and the volume (gallons) or amount (pounds) purchased, if such a report is requested.
SHACOG Purchasing Alliance - 2026 Specifications for Liquid Asphalt (3 of 3)
SHACOG PURCHASING ALLIANCE
LIQUID ASPHALT
PRICE ESCALATOR PROVISIONS
The contractor/supplier will have the right to increase or decrease the contract unit price of the item(s) specified in an amount equal to the contractor's/supplier's increase or decrease in cost of such item(s) occurring subsequent to the date of the bid opening (hereinafter referred to as 'Base Date'). Any increase or decrease in the contractor's/supplier's cost of such item(s) after the Base Date will be verified by proper documentation furnished to the participating municipality, including proof of price to the contractor/supplier from the contractor's/supplier's source of supply.
Should the contractor's/supplier's allocation of any item(s) be materially reduced by the contractor's/supplier's source of supply, the contractor/supplier may reduce proportionately the quantity of such item(s) to be delivered in accordance with the contract.
The participating municipality may withdraw or reduce the quantity of any item(s) or terminate or reduce the scope of the contract:
a. If the unit cost of any item(s) covered by these escalator provisions is increased more than 10% above the base price, or;
b. If, because of an increase in the unit cost of one or more item(s) covered by these escalator provisions, the total estimated cost of the contract is increased more than 10% above the base price.
The contractor/supplier will be required to provide current rack price listing with each billing to insure escalator clause validity.
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