10-Ballfield Mixture spec 26.pdf
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- Solicitation number
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- Allegheny County, Pennsylvania
About this file
This is a specification document for ballfield mixture procurement issued by the SHACOG Purchasing Alliance on behalf of participating municipalities in Pennsylvania. The ballfield mixture is a sandy loam material intended for use in municipal recreation areas and must meet specific composition requirements: 55-65% sand, 20-30% silt, 10-20% clay, and no more than 2% gravel with particles not exceeding 2mm. The material must be screened through a 3/8 inch screen with a bulk density of approximately 80 pounds per cubic foot. Bidders must identify a designated storage area with adequate stockpile capacity maintained in a dry, covered location and must possess equipment for loading municipal trucks. Bids are requested for both delivered and dumped product and pickup options with a five-working-day delivery requirement from order placement. The specification document does not provide specific bid submission deadlines or award dates beyond general procurement parameters.
Pricing must be submitted separately for delivered and dumped product versus FOB pickup at the bidder's storage location. Bidders may submit separate delivery charge schedules by geographic area if desired, which will be added to the base price for total landed cost. An Economic Price Adjustment clause is permitted, but no other price adjustments or fuel surcharges are allowed during the contract period. Bidders must specify minimum quantities for both delivery and FOB purchase options and identify their designated storage location. All deliveries require certification by a licensed weighmaster with accompanying bills of lading and weight slips, and payment is issued based solely on actual tonnage of dry material delivered as verified by these documents. Participating municipalities reserve the right to reject shipments deemed excessively wet and serve as the sole judge of material condition upon delivery.
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SHACOG Purchasing Alliance - 2026 Specifications for Ballfield Mixture (1 of 2)
SHACOG PURCHASING ALLIANCE
SPECIFICATIONS FOR BALLFIELD MIXTURE
1. Bids are being solicited for Ballfield Mixture for use in municipal recreation areas.
2. The Ballfield Mixture shall consist of sandy loam material that is a mixture of sand, silt and clay in the following percentages:
Sand: 55% to 65% Silt: 20% to 30% Clay: 10% to 20%
3. The Ballfield Mixture shall contain no more than 2% gravel with no particles greater than 2mm.
4. The Ballfield Mixture shall be screened using a 3/8 inch screen.
5. Bulk density should be approximately 80 lbs. per cubic foot.
6. Bidder shall furnish the Ballfield Mixture from a designated storage area, which is to be identified by bidder on the bid blank. A stockpile sufficient to furnish the requirements of this bid shall be maintained at the designated storage area in a dry, covered location. Bidder shall have the equipment necessary to load municipal trucks at the designated storage area.
7. Bids are requested for both Delivered and Dumped product and product picked up by the participating municipality, FOB bidder=s designated storage area.
8. Bids for the Delivered and Dumped product must include the price of the product and all hauling, transportation and delivery charges.
9. Recognizing the geographical diversity of the area that Bidder must service, which may impact hauling, transportation and delivery considerations by Bidder, Bidder may, if it so desires, submit a separate schedule of delivery charges for the areas being serviced. If Bidder chooses to submit such a schedule, these delivery charges will be added to the ADelivered and Dumped@ price submitted by Bidder to achieve the total Delivered and Dumped price.
10. An Economic Price Adjustment is permitted as provided for in Paragraph 9 of the General Instructions to Bidders. No other price adjustments or surcharges, including fuel surcharges, may be imposed during the contract period.
11. The bid for the Delivered and Dumped product shall include the delivery to and unloading (dumping) at any park, street, road area or storage site within the participating municipality as designated at the time of order by that municipality. Delivery is to be made to the participating municipality within five (5) working days of the placement of the order by the municipality. The five (5) working day period shall commence on the first working day following the day on which the order is placed.
12. Bidder shall specify the minimum quantity required for delivery.
13. The FOB price shall include the loading of municipally supplied vehicles at the bidder=s designated storage area. Bidder shall identify in its bid the minimum quantity that must be purchased to secure the FOB price.
14. Bidder shall set forth the location of its designated storage area on the bid blank.
SHACOG Purchasing Alliance - 2026 Specifications for Ballfield Mixture (2 of 2)
15. When a delivery is to be made, the materials in the truck shall be weighed on certified scales by a certified weighmaster. No delivery will be accepted by the participating municipality at the point of destination unless accompanied with a copy of the properly filled out weight slip. Vendor must furnish its bill of lading for each delivery (one copy retained by the vendor and one copy included with the shipment to the participating municipality). The form shall contain the following information:
$ Statement that material has been tested and meets SHACOG Purchasing Alliance specifications $ Class of Material $ Truck Number $ Date of Shipment $ Producer=s Name and Location $ Truck tare weight, loaded gross weight and net weight, and material gross weight $ Quality of Material $ Statement that the shipment container was determined to be reasonably free of contamination immediately prior to hauling
16. Full payment for delivered material shall be made only on the basis of the actual number of tons of dry material delivered, as determined from the bills of lading and weight slips furnished to the participating municipality at the point of delivery. The participating municipality shall be the sole judge of the conditions of the materials when delivered and may reject any shipments which are excessively wet.
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