WPS III Attachment 09 - TOMP Requirements - 06.24.20.docx

Department of State Worldwide Protective Services (WPS) III

IDIQ

Attachment 9 - Task Order Management Plan Requirements V20200624 WPS III IDIQ Base Attachment 9 – Task Order Management Plan Requirements

WPS III IDIQ Base Attachment 9 – Task Order Management Plan Requirements

PROCUREMENT SENSITIVE INFORMATION

See FAR 2.101 and 3.104

UNCLASSIFIED

UNCLASSIFIED Page 17 of 17

TABLE OF CONTENTS

A. The Contractor shall use the guidance in the WPS III IDIQ Statement of Work (Section C.10.1.1) and WPS III IDIQ, Attachment 9, Task Order Management Plan (TOMP) for preparing their task order (TO) technical proposals to address specific requirements in the TO Request for Proposal (RFP). Regardless of what components of the TOMP are requested as part of the TO RFP, the Contractor shall submit all applicable TOMP sections as a deliverable upon TO award, and update as required in accordance with the WPS III IDIQ Statement of Work (Section C.10.1.1).

B. All plans as mentioned within the WPS III IDIQ, Attachment 9, Task Order Management Plan shall be integrated into the TOMP deliverable with the exception of the Quality Control Plan (QCP) and the Quality Assurance Plan (QAP). The expectation is that the QCP and QAP will be detailed and comprehensive; therefore the Contractor’s QCP and QAP for the TO shall be developed as appendices to the TOMP but summarized within the TOMP.

Section 2 MANAGEMENT APPROACH The Contractor shall address their proposed management approach in their TOMP to include, at a minimum:

A. Corporate Philosophy – Affirm that corporate policies and procedures do not violate the Anti-Pinkerton Act, and abide by the requirements set forth in the International Code of Conduct for Private Security Service Providers.

B. Subcontract Management – Outline all specific portions of the task to be subcontracted, to include small business utilization and how the prime will ensure performance.

C. Identify all required licenses, permits, and insurance, and develop a plan and schedule to acquire such not currently in the Contractor’s possession, to include any assumptions the Contractor is making regarding U.S. Government assistance in acquiring any licenses and permits.

1. Including but not limited to all required permits or licensure to operate within the host country, insurance, import/export compliance requirements, or other documentation required by the host Government.

2. Including but not limited to all U.S. Government-required permits, licensure, insurance, import/export compliance requirements, or other documentation needed.

Section 3 QUALITY CONTROL PLAN As a separate appendix to the TOMP, the Contractor shall develop a Quality Control Plan (QCP) that provides a comprehensive framework and overarching corporate policy for all TO quality control (QC) activities, quality management, and performance metrics. This plan shall specify the Contractor’s quality standards, practices, resources, specifications, and the steps, sequence, and timing of activities necessary to meet contract requirements. At a minimum, the Contractor must include the following in the QCP.

3.1 QCP Standards and Guidelines

The Contractor shall identify the standards and guidelines required to effectively plan, manage, staff, control, and deliver all contract-required services, materials, and deliverables.

A. Quantify a standardized methodology for measuring quality.

B. Outline all defined performance standards to be met, including standards identified by both the U.S. Government and the Contractor.

C. Identify responsible parties, including supervisors and alternate responsible parties.

D. Establish controls to ensure integrity and ethical values are maintained and demonstrated by management and staff.

3.2 QCP Goals, Methods, and Performance Objectives

The Contractor shall identify specific goals, methods, and performance objectives for each project phase (i.e., award to mobilization, mobilization to transition start, transition start to full operating capability, steady-state operations, and demobilization), including but not necessarily limited to the following:

A. Objectives to be attained (e.g., characteristics or specifications, uniformity, effectiveness, sequence, time, cost control, etc.)

B. Steps in the processes that constitute the operating practice or procedure, to include process maps.

C. Allocation of responsibilities, authority, and resources during the different phases of the process or requirement.

D. Specific documented standards, practices, procedures, and instructions to be applied.

E. Suitable testing, inspection, examination, plan and operational revision and audit programs at appropriate stages.

F. A documented procedure for changes and modifications of operations or quality plan as a process is improved.

G. A method for measuring activities and self-assessing achievement of the quality objectives.

H. Document retention guidelines.

3.3 Risk Management Plan

The Contractor shall provide a Risk Management Plan including the following elements:

D. A Continuity of Operations Plan to include specific risk mitigation strategies to address unforeseen staffing shortfalls, facility and infrastructure limitations.

Section 4 MOBILIZATION, TRANSITION, DEMOBILIZATION AND EMERGENCY DEMOBILIZATION PLANS The Contractor shall plan for separate mobilization, transition demobilization phases of the TO. As identified by the U.S. Government at the TO level, a specific duration for both the mobilization and transition phases combined will be no less than 90 days. The Contractor shall address the following components in its mobilization and transition plan.

A. Plan for achieving 100 percent compliance with a timeline, schedule, and milestones, for the following phases:

1. Mobilization, covering activities during the time period from award to initial operating capacity;

2. Transition, covering activities during the time period from Initial Operating Capability (IOC) to Full Operating Capability (FOC) within the time frame established within the TO; and

3. Including details on sustaining FOC post-transition.

B. A risk assessment for each element of IOC and FOC. If applicable, a plan identifying specific actions to ensure all requirements are met with no delays, interruptions or reductions in service, to include working with the outgoing incumbent, and planned start and end-dates.

C. A detailed timeline interrelating all transition activities. The planned completion and timeline dates may be expressed as a calendar date or as a number of days after the occurrence of another identified event. A specific timeline for all mobilization and transition activities will be identified by the U.S. Government at the TO level.

D. Prioritization of the selection, training, and clearance of personnel filling all TO labor categories.

E. Strategy for obtaining/transferring clearances, international travel and work documents and public trust certifications.

4.1 Mobilization

The Contractor shall explain how the mobilization team will use the defined mobilization phase, as outlined at the TO level, to identify the stakeholders, mobilization risks/issues, operating environment, resources, and time. A specific duration for the mobilization phase will be identified by the U.S. Government at the TO level, which will be no less than 45 days. At a minimum, the mobilization phase of the Contractor’s mobilization and transition plan shall encompass goals, methods, controls, activities, risks and contingencies, and periodic Contractor-established performance metrics for all TO-required tasks in the following areas:

A. Identify all dedicated mobilization team members by name, roles, responsibilities, time on the ground, and tasks, covering both the mobilization phase from award to IOC and the transition phase from IOC to FOC.

B. The Contractor shall identify processes and timelines with milestones. These processes tasks will cross into the transition phase as incumbent and newly-deployed personnel are transitioned to the new Awardee and begin to execute mobilization and transition tasks. At a minimum, the Contractor shall identify the following processes:

1. Assessment of incumbent personnel for consideration for transition;

2. Incumbent interview, recruitment, and training planning;

3. Review and make-ready of bios for incumbents and new personnel;

4. Review and make-ready for the transfer or initiation of clearances/Public Trust determinations;

5. Work licensing, entry document and visa processing and/or make-ready;

6. Letter of authorization/acceptability (LOA) processing and/or make-ready;

7. Review and drafting of Standard Operating Procedures (SOPs) (e.g., post orders, guard orders, mission planning, TOC operations, etc.); and

8. Government-furnished equipment (GFE) and real property inventory, gap analysis, and procurement/maintenance schedule.

C. Deployment and departure process for the mobilization team (i.e., travel arrangements, lodging during transition, etc.).

4.2 Transition

The Contractor’s transition plan shall explain how the mobilization team will interact with the Regional Security Officer (DS/RSO), task order key personnel, incumbents and newly-deployed personnel during the defined transition phase, as outlined at TO level, to become fully contract compliant by FOC.

A. The transition plan must address, at a minimum, the following execution tasks:

1. Completeness assurance and submission of bios;

2. LOA processing and transfer;

3. Transfer and/or initiation of clearances/Public Trust determinations;

4. Work license, entry document and visa processing;

5. New hire deployment and training execution;

6. Submission of SOPs (e.g., post orders, guard orders, mission planning, transition operations, etc.); and

7. GFE and real property assessment, maintenance/repair turnover and procurement.

B. Strategy and resources necessary to address location specific medical screening, immunoprophylaxis, and chemoprophylaxis requirements in addition to IDIQ-required medical and psychological screenings.

4.3 Demobilization Plan

The Contractor shall develop a general plan for demobilizing TO personnel upon task order termination. The Contractor shall revise this plan to address any changes to such circumstances as identified by DS/RSO and DS/OPO/WPS after award.

A. The plan will be based on the assumption that the TO option will not be renewed due to closure of the consulate or if the Contractor has been told by the U.S. Government to shut down all operations and remove all TO personnel and equipment from the TO place of performance within 60 days.

B. This plan shall further reflect the assumption that the Contractor will be responsible for all shutdown operations and transport of TO personnel and equipment. The plan shall include the following:

1. How the Contractor will stagger the removal of personnel to maintain security operations until no longer feasible.

2. How the Contractor will transport all personnel out of the TO place of performance; this must include all personnel, their personal effects, and any GFE.

3. How Contractor would inventory then transport all CAP and GFE, including transport contingencies (i.e., air, land, and sea).

4. Contingency methods for transporting personnel.

4.4 Emergency Demobilization Plan

The Contractor shall develop and submit an emergency demobilization plan. The purpose of this plan is to demonstrate to the U.S. Government that the Contractor understands the requirements of this type of operation and is capable of performing this task.

A. The plan will be based on the assumption that because of an emergency in the host nation, the Contractor has been told by the U.S. Government to shut down all operations and immediately remove all TO personnel and equipment from the TO place of performance.

B. This plan shall further reflect the assumption that the Contractor will be responsible for all shutdown operations and transport of TO personnel and prioritization of equipment for shipment, abandonment, or destruction in place. The plan shall include the following:

1. How the Contractor will stagger the removal of personnel to maintain security operations in a non-permissive environment until no longer feasible.

2. How the Contractor will transport all personnel out of the TO place of performance; this must include all personnel, their personal effects, and any GFE.

3. How Contractor would inventory, prioritize, and manage transportation or disposal all CAP and GFE, including transport contingencies (i.e., air, land, and sea).

4. Contingency methods for transporting personnel.

5. Present a plan with two timelines: (a) complete shutdown within 15 days; and (b) shutdown within 15 to 45 days.

C. The Contractor shall develop and submit the emergency demobilization plan to the DS/RSO COR and the DS/OPO/WPS COR within 30 days from the award of the task order. The Contractor shall update the emergency demobilization plan upon request by the DS/RSO COR or DS/OPO/WPS COR.

Section 5 STAFFING PLAN The Contractor shall address the components outlined below in its staffing plan to ensure it maintains 100 percent staffing at all times.

5.1 Requirements Analysis

The Contractor shall provide a narrative describing the methodology for meeting TO staffing requirements, to include:

A. Number of applicants that need to be recruited to fill each position (i.e., throughput) B. Under normal circumstances, how the Contractor will ensure staffing requirements are continually met, taking into account recruitment, screening, training, planned and unplanned absences/loss of personnel (attrition), and retention C. The Contractor’s proposed staffing-reserve capacity by labor category to include how the Contractor will maintain that reserve capacity D. Risk assessments and contingency plans for filling TO-critical Contract Line Item Numbers (CLINs).

5.2 Recruitment

The Contractor shall develop a projected schedule of personnel bio submissions, addressing timeframes for establishing sufficient bio-approved personnel, to allow the Contractor to achieve FOC (see WPS III IDIQ Attachment 11, Acronyms, Abbreviations, and Definitions), taking into account setbacks such as rejections, training washouts, etc. The Contractor’s projected schedule shall speak to what steps the Contractor will take to meet this contractual requirement.

A. General recruitment strategy, to include the following at a minimum:

1. Number of recruiters

2. Country(ies) of recruitment for TO-identified third country national (TCN) positions

3. Number of bio reviewers and person(s) responsible for bio quality assurance before submittal

4. Reporting on the assessment and suitability of incumbent personnel, if applicable

5. Submission of Electronic Questionnaires for Investigations Processing (eQIP) and electronic fingerprints

6. Types of advertising or other methods of identifying potential candidates.

B. For TCN personnel, a TCN recruitment strategy shall include, at a minimum:

1. How the Contractor intends to attract qualified candidates, including the use of third-party recruiters, as well as the description and location of any recruitment office(s) to be established. The Contractor or subcontractor shall pay any/all resulting recruitment fees and shall not pass those costs on to applicants.

2. The anticipated number of TCN personnel to be recruited, the skills they are expected to have, and the country(ies) from which the Contractor intends to recruit them.

3. How the Contractor intends to have the TCN applicants complete the eQIP and electronic fingerprints.

4. A statement certifying that the Contractor’s recruitment practices comply with recruiting nation and host country labor laws.

5. A statement certifying that the Contractor has read and understands the requirements of Federal Acquisition Regulation (FAR) 52.222-50 “Combating Trafficking in Persons (TIP)”.

6. The Contractor shall develop a TIP plan to implement at the TO place of performance on a monthly basis, including interviews, that conforms to the most current Department of State, Procurement Information Bulletin for “Combating Trafficking in Persons,” “Contractor Recruitment of Third Country Nationals,” and FAR 52.222-50 (h)(3).

7. If the TO includes labor categories with specific language level requirements, the Contractor shall identify the language testing service provider it plans to use to validate that Contractor personnel possess the required language skill levels. As part of this requirement, the Contractor shall also describe how the proposed language testing service provider will perform this requirement. If the proposed Contractor service provider utilizes a different language scoring scale than the Foreign Service Institute (FSI) scale, the Contractor shall provide a comparison between their proposed service provider’s scale and the FSI scale and how they relate.

C. If the TO includes medical labor categories, the Contractor shall identify:

1. Recruitment sources

2. Source, structure, and amount of professional liability (medical malpractice) insurance carried by the provider or the prime Contractor

3. Method of skill competency verification and host national licensing requirements

4. Development of TO-level clinical protocols.

5. Risk Assessment and Contingency Plan for medical skills sustainment through the duration of the TO.

D. For mandatory supervisory training for bio approval of leadership positions, the Contractor shall identify:

1. How they will verify and validate that recruited leadership personnel have completed the required supervisory training and that said training is from a reputable source.

2. How they will provide the required supervisory training for current Contractor personnel that the Contractor intends to put forward for a leadership position under WPS III.

5.3 Screening

The Contractor shall provide its proposed procedures for performing all screening and pre-selection activities including obtaining ensuring all bio review packages submitted to the U.S. Government are complete and meet the requirements for acceptability, satisfying candidate fitness for duty requirements and drug testing in accordance with WPS III IDIQ, SOW Section C.10.2, Contractor Recruitment and Suitability Screening and Certification Requirements. The Contractor shall describe how it will verify all candidates meet labor category requirements, to include:

A. Contractor vetting of all personnel to obtain the appropriate security clearance/Public Trust certification.

B. Verification of documentation for required experience, education, training, and language skills.

C. Assessment and verification of physical and mental fitness to perform the duties of the position(s) and any special requirements identified in the TO including a plan to implement the requirements established in WPS III IDIQ, SOW Section C.10.2.2.4, Psychological Screening and Certification.

D. Name of person (or position) responsible for measures of screening operations to self-assess bio package completeness procedures and acceptability rates.

5.4 Retention

The Contractor shall describe its retention strategy utilizing the following:

A. Incentives, monetary and non-monetary.

B. In-country morale, welfare, and recreation (MWR) activities above and beyond those mandated by the contract.

C. Other benefits (e.g., various types of counseling, retirement investment, health insurance, tuition incentives, etc.).

D. Name of the person (or position) responsible for measuring self-assessment.

E. Retention and evaluation of incentives for meeting retention targets.

5.5 Attrition

The Contractor shall measure its attrition utilizing the following:

A. Measure/track attrition rates in the following categories: overall, by labor category, and by personnel type, i.e., U.S., TCN, and Local National (LN).

B. Establish attrition assessment questions during the out-briefing of personnel at contractual termination or end of routine deployment.

5.6 Staffing Quality Assurance Plan

The Contractor shall describe its staffing quality assurance plan while leveraging the corporate adopted project management methodologies and its defined quality control plan (see Section 4, Quality Control Plan) in order to identify risks to meeting staffing requirement before they become unmanageable. At a minimum, the Contractor’s staffing quality assurance plan shall encompass goals, methods, controls, and Contractor-established performance metrics for the following areas of their staffing plan, whether self-performed or subcontracted, relating to staffing positions with U.S. citizens, TCNs, and/or LNs as required by the TO: Recruitment; Screening; Bio Package Acceptance Rate; Training Graduation Rate; Retention; Attrition.

The Contractor shall address the following components in its training management plan:

A. Identification of all required training prior to deployment in-service and recertification.

B. Plan for deploying Contractor personnel to the consolidated Government-provided training facility.

C. Identification of host nation entry and licensing/permitting requirements for the Contractor, its employees, and how the Contractor plans to meet those requirements.

D. Identification of training course types and student “seats” needed on a monthly basis to achieve and sustain FOC.

E. Identification of successful pass rates of all training course types and plan for achieving established successful pass rates.

F. The types and frequency of courses and students needed to sustain FOC, updated on a quarterly basis.

G. Risk assessment of trained personnel requirements for FOC and identification of contingency training sources should the Government-directed training facility be incapable of meeting demand for some /all of TO-required personnel.

6.2 Training Management for Contractor-Provided Training

If identified at the TO level, the Contractor shall provide training prior to deployment, and the Contractor shall address the following components in its training management plan:

A. Identification of all required training prior to deployment in-service and recertification.

B. Number and type of instructional personnel required.

C. Plan for recruitment, screening, clearance processing, and certification of training staff, to include a timeline with milestones from instructor applicant selection to DS/OPO/WPS-approved instructor. If the Contractor intends to use TCN personnel as trainers, TCN trainers must meet language requirements, including English.

D. Identification of training facilities (CONUS and OCONUS), to include location, size, configuration, and host nation entry and licensing/permitting requirements.

E. Plan for meeting the throughput requirements as identified in WPS III IDIQ, Attachment 2, Training and the task order.

F. The types and frequency of courses needed to achieve and sustain FOC, updated on a quarterly basis.

G. Plan for continuous evaluation of instructor performance.

H. Development of new lesson plans to satisfy changes to the U.S. Government training curriculum, when necessary.

6.3 Management of Place of Performance Training

Where Contractor provided training is required, the Contractor shall address the following components in its training management plan:

A. Identification of all training requirements [e.g., refresher, in-service, sustainment, on-the-job (OJT) training, etc.].

B. Identification of primary and back-up training facilities (CONUS and OCONUS), to include location, size, configuration, and host nation entry and licensing/permitting requirements to conduct training.

C. The types and frequency of courses needed to maintain training requirements, updated on a quarterly basis.

D. Curriculum compliance with WPS training requirements.

E. Plan for continuous evaluation of instructor performance.

F. If required, plan for integration Protective Services (PRS) training and guard training services for LN security forces, locally engaged staff and/or Foreign Service national employees of the U.S. Government (see WPS III IDIQ, SOW Section C.8.3.5, Host Country Integration Training Services).

G. Development of new lesson plans to satisfy changes to the U.S. Government training curriculum, when necessary.

H. Plan to keep all Contractor personnel qualified in all required skill areas, [e.g., weapon systems, Quick Response Force (QRF), Emergency Response Team (ERT), etc.] and plan to conduct the required 40 hours of annual refresher training.

6.4 Training Quality Assurance Plan

The Contractor shall describe its training quality assurance plan while leveraging the corporate adopted project management methodologies and its defined quality control plan (see Section 4, Quality Control Plan) in order to identify risks or deficiencies before they become unmanageable. At a minimum, the Contractor’s staffing quality assurance plan shall encompass responsibilities, goals, methods, controls, and Contractor-established performance metrics for all required training in the following areas:

A. Government Provided Training (GPT) B. Contractor-provided training prior to deployment (if established at the TO level).

C. Contractor-provided in-service, annual refresher, sustainment, and integration training at the TO place of performance D. Management person (or position) responsible for training coordination, activity, cost measures for meeting contractual training requirements.

The Contractor shall address the following components in its logistics and property management and accountability plan.

A. During mobilization and transition phases, the identification and analysis of all facilities, workspaces, vehicles, equipment and materials needed to support the TO OCONUS.

B. Quantitative analysis of maintenance and lifecycle replacement requirements for all logistics assets required to support the TO, to include:

1. Status description of each item;

2. Person (or position) responsible for the operational condition of the item;

3. Description of required maintenance;

4. Frequency of maintenance

5. Identification and acquisition of applicable maintenance manuals;

6. Area of responsibility for each maintenance facility;

7. Test equipment

8. Spare parts (on-hand) and replacement parts requirements

9. Reorder thresholds, to include forecasting of expiration dates.

C. Identify any special equipment and supply requirements (i.e., critical items, long lead-time items, items requiring a special license or permit, etc.) must be addressed).

D. Shipment and delivery plan including the identification of special transportation requirements/risks and mitigation strategies.

E. Identify required permits, licenses, insurance, import/export requirements, or other documentation required by the host government for equipment importation/exportation.

F. Acquisition plan for all required logistics assets, to include reorder thresholds, transportation requirements, and a timeline with milestones through the lifetime of the contract.

G. Maintenance, repair, and lifecycle replacement plan and schedule for all Contractor-Acquired Property (CAP), Contractor-Furnished Equipment (CFE), and GFE.

H. Records management plan, to include integrating information generated CONUS and OCONUS and ensuring availability to stakeholders.

I. Plan to provide communications and IT services (e.g., manage, install, harsh environment maintenance, repair, and remove Contractor systems and U.S. Government systems, where applicable).

J. Materials management and inventory control plan, including a description of Contractor’s materials management and inventory tracking system for tracking and reporting on all GFE and CAP.

K. Plan for medical supply chain management, control, and diversion prevention for Drug Enforcement Administration (DEA) scheduled medications.

L. Plan for acquiring and managing all required canines, to include purchase, training, transportation, in-country management, and retirement. This plan shall be developed in coordination with task order requirements of CAP or GFE canines.

M. Plan and schedule for demobilizing assets [e.g., turnover of CAP/GFE, removal of Contractor assets, handling of sensitive inventory/information, disposition of International Trafficking in Arms Regulation (ITAR) regulated items, etc.].

7.2 Government Logistics and Property Management/Accountability Quality Assurance Plan The Contractor shall describe its logistics and property management quality assurance plan while leveraging the corporate adopted project management methodologies and its defined quality control plan (see Section 4, Quality Control Plan) in order to identify risks or deficiencies before they become unmanageable. At a minimum, the Contractor’s logistics and property management quality assurance plan shall address the following:

A. Identifying program measures, reporting thresholds and contingency plans for unusual, long lead time and critical items.

B. Procurement activity measures, cost containment and awareness of accounting constraints and obligation ceilings, purchase order justification policy, alerts for programmed replacement items, and alternative sources when primary is not able to meet demand.

C. Shipping activity measures, supplier performance against contracted requirements, damage/lost items tracking and claims, reporting thresholds and alternative suppliers during contingency events (natural or man-made disasters, civil unrest etc.).

D. Initial accountability, operational status assessment, person (or position) responsible for the item(s) and record-keeping.

E. Onsite and CONUS visibility of accountability maintenance and sustainment.

The Contractor shall develop a housing and office management plan for all Contractor personnel assigned to the task order. (Note: The determination as to whether housing will be U.S. Government-provided or Contractor-provided will be made at the TO level.) This plan shall be submitted to the U.S. Government within 30 days after award regardless if housing is Government or Contractor housing. It is the Contractor’s responsibility to monitor and maintain all health, safety, conduct, cleanliness, and serviceability of housing under the Contractor stewardship. The plan shall account for all Contractor personnel’s housing to be inspected at least once within a 365-day period and upon any incident-related need. Define what the incremental steps are to accomplish the goals as stated above. At a minimum the housing plan shall cover the following:

A. Key Control B. Check-In/Check-Out Procedures C. Facility and Office Maintenance Management

1. All facilities equipment and items accounted for and serviceable (e.g., communications, A/C, toilet, furniture, wall-mounted items, Government-provided IT equipment, etc.)

2. Exclusion of unauthorized items or substances

3. Office activities limited to fulfillment of the TO.

D. Housing Management Inspection Plan

1. All facilities equipment and items accounted for and serviceable (e.g., A/C, shower, toilet, furniture, wall-mounted items, etc.)

2. All issued and other MWR items accounted for and serviceable

3. Exclusion of unauthorized items or substances.

8.2 Temporary Labor Camp Development Plan

Contingencies exist that could necessitate establishment of a temporary camp for fulfillment of the TO. The Contractor shall develop a plan that documents the requirements and scale of mission support. The requirements should be inclusive of size, location, transportation, communication and sustainment needs, interrelated land areas, facilities, utilities, and other factors to achieve maximum mission effectiveness, maintainability, and expansion capability. Additionally, the plan must address the eventual cleanup and closure of the camp.

A. Important products of temporary labor camp development planning include maps, plan drawings, and other geophysical information. Identification and assessment of existing required facilities that meet the requirements is essential to identify potentially suitable real-property assets, shortfalls and mitigation strategies.

B. The Contractor shall describe and explain its planning tools/products and assessment process in developing its temporary labor camp development plan. This plan shall include the following:

Zone 1 – housing Zone 2 – administrative areas Zone 3 – support facilities, (e.g., armory, medical clinic, MWR facilities) Zone 4 – storage facilities (e.g., ammunition/explosives storage and supply point, sensitive items storage, temperature controlled storage, etc.)

Zone 5 – motor pool, (e.g., petroleum, oil, and lubrication storage, fuel point, vehicle parking areas, etc.)

Zone 6 – waste and wastewater disposal Zone 7 – security measures

Note: The U.S. Army Field Manual for Temporary Structures (FM 3-34.400) is illustrative of potential reference materials available for camp planning, in addition to others that may be helpful.

8.3 Housing, Office, and Temporary Labor Camp Assurance Plan

The Contractor shall describe its housing and temporary labor camp quality assurance plan while leveraging the corporate adopted project management methodologies and its defined quality control plan (see Section 3, Quality Control Plan) in order to identify risks or deficiencies before they become unmanageable. At a minimum, the Contractor’s housing and temporary labor camp quality assurance plan shall address the following:

A. Housing and Office Management B. Temporary Labor Camp Development and Management.

Section 9 REPORTING AND INFORMATION PLAN The Contractor shall develop a matrix identifying information reporting activities (i.e., who, what, when, where, and how). This shall include contractual reporting timeframes, person (or position) responsible for each of the reports identified as deliverables in the SOW, and if applicable, incident timeframes and all involved actions planned or taken.