Section L - Exhibit 3.0 - Response to IDIQ Questions - Amend 007 - 06.30.20.xlsx
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- Attached to
- Worldwide Protective Services III (WPS III)
- Solicitation number
- 19AQMM20R0013
About this file
This federal contract opportunity synopsis announces an indefinite delivery, indefinite quantity multiple award contract for worldwide protective services. Key details include:
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The Department of State seeks proposals for armed personal protective services, static guard services, and team-based emergency response security services globally, focusing on high-threat overseas locations. The contract has a one-year base period and nine one-year options with a maximum value of $15 billion.
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Offerors must substantiate experience within the last five years, for a minimum of two combined years, providing armed personal protective services, armed guard services, and team-based emergency response security services in high-risk, high-threat foreign environments under a contract valued over $10 million annually in multiple locations employing at least 75 personnel.
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Offerors must be U.S. companies without foreign ownership, control or influence, obtain International Code of Conduct Association membership, and hold or obtain a Top Secret facility clearance. Proposals are due approximately 30 days following posting with a mandatory virtual pre-proposal conference held 14 days after posting.
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IDIQ
| Solicitation: WPS III - 19AQMM20R0013 | |||
| Question and Answers - IDIQ | |||
| Date: Amendment 0007 | |||
| Item | Document Reference (PWS, Attachments, Solicitation) | Questions/Issues | AQM/Program Office Corrective Action/Response |
| 001 | Attachment 1 – Personnel Qualifications-2.7.2.9 Firearms Instructor/Simulator Operator-Technician (FI/SOT) (S) | Given the short turn around on task order requests and limited manufacturer training schedules, please provide the various firearms simulation training systems currently in use that will require certification? | Attachment 1 of the IDIQ states as specified by the task order. For this sample task order, the simulation system is Meggitt FATS. |
| 002 | Attachment 6, Section 1, D | Attachment 6 states that the brand name/model numbers are provided for reference only and that equivalent or higher quality equipment will be acceptible. Can the government clarify how this determination will be made? What will be the government's criteria to determine if an item is of equal or higher quality given that much of the equipment does not have a specific model number identified? | For the purpose of the sample task order solicitation, offerors will propose similar items to Attachment 6, OPO will determine if the proposed make/model meets the specifications of those make/models provided. Items in Attachment 6 that do not specify a specific make/model are considered generic brands. |
| 003 | Attachment 1, 2.1.1 | Can the government clarify the supervisory experience for the Local Program Manager? Paragraph D seems to conflict with the qualifications identified in paragraph C, e.g. would someone with a master's degree and 3 years of supervisory experience also need an additional 7 years of supervisory experience? | Attachment 1 , Section D, 2.1.1 has been deleted. See Attachment 01 released under Amendment 06. |
| 004 | Attachment 1, 2.3.9 | Can the government please clarify/define Fleet Operations as it pertains to the professional driving experience required for the Armed Driver? | Fleet operations experience pertains to working for an organization that has responsibilities of providing transportation through company or public owned assets. |
| 005 | Attachment 1, 2.6.2 | Can the government please confirm that the Physician Assistant is required to be fluent in all languages identified in TO? | Confirmed. The Physician Assistant is required to be fluent in all languages identified in the task order. |
| 006 | Attachment 1, 2.6.8 | The Search and Rescue Paramedic is identified as a 'P' position but there are no weapon qualification or PRT requirements identified in Attachment 1 for this position. Are personnel filling this position required to complete weapons qualifications and PRT testing? | The Attachment 1 PD for the Search and Rescue Paramedic has been corrected. See Attachment 01 released under Amendment 06. |
| 007 | Section C, 8.2.4.4 and 8.2.4.7 | Can the government please confirm that relief guards as required will be considered billable and would be included in the staffing requirements identified for each task order? | Relief guards are billable and captured within the PWS staffing table. |
| 008 | Section C, 8.3.5.2 | Can the government please confirm that the Canine Handlers will be billable up to 72 hours per week, e.g. time spent on biological breaks, training, exercising canines, record keeping, etc. will be considered billable time? | Confirmed. The Canine Handlers will be billable up to 72 hours per week. |
| 009 | Section C, 9.3 | Given that LPMO personnel could potentially be leveraged across multiple Task Orders, is it safe to assume that this CLIN will be available on all Task Orders? | LPMO services will be specified at the Task Order level. |
| 010 | Section C, 10.4.1 | Can the government please confirm that on-the-job observational learning will be considered billable time? | Confirmed. As long as billable staffing numbers do not exceed the maximum amount of billable positions, on-the-job observational learning will be considered billable time. |
| 011 | Section C, 10.4.2 | Will the government consider the Canine Handlers labor during the canine acclimation and training period to be billable time? | Yes. As long as billable staffing numbers do not exceed the maximum amount of billable positions, the Canine Handlers labor during the canine acclimation and training period to be billable time. |
| 012 | Section H, H.13 | Attachment H identifies the insurance requirements for the contract and states that these must be provided "at no additional cost or expense to this contract or the US Government." As these insurance services in a high threat environment have a cost only applicable to this contract (particularly when they are location specific), how does the goverment expect that there be no cost passed through to the government? | Insurance expense are not direct billable. Section H.13 has been revised. |
| 013 | Section H, H.13 | Attachment H identifies the insurance requirements for the contract and states that these must be provided "at no additional cost or expense to this contract or the US Government." Is it the government's intent that the cost for the specific insurance required by this contract be captured in the contractor's overhead rates? | Insurance expense are not direct billable. Section H.13 has been revised. |
| 014 | Section H, H.13.7 | Is the medical malpractice insurance requirement only applicable if a TO is issued that includes a requirement for a Medical Officer? | If a Operational Medical Director or Medical Officer is specified in a task order, medical malpractice insurance (more properly called professional liability insurance) is required. |
| 015 | Section H, H.13.7 | Current commercial availability of malpractice insurance on a by name basis for non-physicians, e.g. AEMTs and Paramedics, is not available on the market. This type of medical support is typically covered under Allied Healthcare Services professional liability coverage. Would it be sufficient for contractors to have Allied Healthcare Services professional liability coverage in lieu of the by name based malpractice insurance? | As long as the vendor maintains professional liability coverage for all medical personnel on the task order, this requirement is satisfied. |
| 016 | Section H, H.13.7 | Malpractice insurance is typically written on claims-made basis. Would the government consider revising this requirement to remove the 'occurrence-based' requirement? As written, there will be very limited competition in the insurance market which will drive up the cost to the government. | No adjustment will be made. Section H 13.7 contains the word "or", which allows offerors to make the choice. |
| 017 | Section H, H.13.7 | Would the government consider removing the by name requirement for the malpractice insurance? | As long as the vendor maintains professional liability coverage for all medical personnel on the task order, this requirement is satisfied. |
| 018 | Attachment 16, IDIQ Prices | There are numerous formula errors in the calculated subtotal column in multiple contract years. For instance, the subtotal for Armed Guard (X23) is linked to the staff for the USC (X012) on row 22 in the base period. Will the government please correct these subtotals or unprotect the worksheet? | Attachment 16, IDIQ Pricing Table, was updated under Amendments 05 and 06. |
| 019 | Section H, Exh 26.6 | Paragraph B states that the "U.S. Government will consider any position staffed by a person who: (1) has not received DS approval & authorization, (2) lacks required equipment, training or, (3) is otherwise not in compliance with the terms and conditions (e.g., weapons qualifications, certifications, conduct, etc.) for that position in accordance with the WPS III IDIQ, contract or TO's, to be UNSTAFFED for the purposes of assessing deducts". Is it the government's intent that no personnel with any of the above mentioned known deficiencies not stand post"? | Yes, it is the Government's intent that no personnel with any of the mentioned known deficiencies not stand post. |
| 020 | Section H, Exh 26.6.1 | Under Paragraph B, the government asserts that all staffing shortfalls are the result of two factors: 1) normal rotations/end of contract and 2) Unscheduled replacements due to personnel quitting, personal emergencies, removal by the contractor or being incapacitated. Where is the closure of host-country government offices - preventing visa processing or host-country closure of borders to travel addressed? | Under Paragraph B, the list of provided unplanned circumstances for replacement is not exhaustive. |
| 021 | Section H, Exh 26.6.1 | Under Paragraph F, it states that "the U.S. Government , at its discretion, will begin assessing deductions on the Contractor for all CLIN positions below one hundred percent (100) of required staffing, regardless of the occurrence of incidents requiring the unscheduled replacement of personnel." What is the meaning of the phrase, "as its discretion"? Is there specific criteria that will consistently be applied by all government personnel across all WPS III task orders to ensure reasonable application of judgement? Can you please share the criteria so that appropriate pricing adjustments can be made to address the unscheduled vacancies inherent in large task orders? As contractors respond to the requirement for 100% staffing, is it the government's expectation that "reserve personnel" be on the ground at the site available to step in for unplanned vacancies? Will the government provide in a similar fashion for those reserve personnel as they do duty personnel (housing, meals, travel, etc.)? | The Government reserves the right to apply deductions in the event that CLIN positions fall below 100% staffing. The Government does not provide or pay for personnel beyond what is detailed on the staffing table. |
| 022 | Section H, Exh 26.6.1 | In Paragraph F, the deduction calculation states that "from ninety-nine (99) percent to ninety five (95) percent of required staffing levels, the Contractor will be assessed a one (1) percent deduction for the respective billing cycle's total labor invoice. For each additional five (5) percent unstaffed for required CLIN positions the Contractor will be assessed an additional one (1) percent of that billing cycles' total labor invoice. This rate of assessed deduction will carry through fifty (50) percent failure to staff where the Contractor will be assessed a total of twenty (20) percent of the billing cycles' total labor invoice. This twenty (20) percent assessment will follow any and all total unstaffed required CLIN percentages below fifty (50) percent. The total amount deducted on any one labor invoice is capped at twenty (20) percent of the total invoice value." Can the government explain how applying the deduct percentage against the entire invoice is representative of the impact to the program for Contractor service that was not provided by 100% staffing? A single female LN screener missing for the month from a CLIN with two (2) required personnel on a task order would be a Contractor revenue loss and Government's impact to service of one month's revenue (ballpark $5K). However, the total monthly invoice for a 1,264 person task order (like the sample task order) would equate to an approximate $7,000,000 labor invoice. So the 20% max deduction for that one missing position would equal a $1.4M deduction off the invoice. That would seem grossly excessive when compared to the impact that one person has as evidenced by the price the government pays for their service. Should the government be calculating the deduct assessment against the required CLIN monthly invoice value not the total invoice? | It is the Government's intention that any deducts applied are temporary in nature and that the Contractor resume 100% performance to recoup those deducts as detailed in Section H.26.4. |
| 023 | Section H, Exh 26.4 | In Paragraph A, the Contractor is allowed the opportunity to seek a reduction in the assessed deductions. However, it indicates that the government will only do this at the end of a period of performance. Why would the government not wait until the end of the period of performance to apply the deduction assessment when all credits are know as opposed to withholding the cash against legitimately provided labor services for more than an entire year when potentially the entire deduct my be reduced to zero as reflected in your example in Paragraph B? | The Government's intent with deductions is to immediately incentivize the the contractor to remedy the issue that created a deduction, and the recoupment of those deductions is not automatic and requires specific criteria to obtain a recoupment. |
| 024 | Section H, Exh 26.4 | In Paragraph A, the Contractor is allowed the opportunity to seek a reduction in the assessed deductions. However, it indicates that the government will only do this at the end of a period of performance. As shown in the government's example, the reduced deductions could result in a significant refund from the government based on the Contractor's performance to the conditions to recovery of deductions. Will the government also be paying interest on the refunded deductions retained over the course of the year? What labor CLIN is the refund to be billed against, a percentage of every labor CLIN previously reduced by deduction in a single invoice reflecting the entire period of performance? | DS will not pay interest on refunded deductions because when the deducts are assessed, they are valid at that time of invoicing. The refunds are applicable to the CLINs that are assessed the deducts. At the end of the period of performance the Government and the contractor will "true-up" invoice billings. |
| 025 | Section H, Exh 26.4 | In Paragraph A, the Contractor Conditions for recovery of deducts are biased towards smaller task orders where 100% staffing is easier to accomplish on a 30 person task order than on a 1000+ person task order, is it the government's intent to disincentivize contractors from supporting the government on large, high complexity task orders? In the government's decades of supporting this mission, has a Contractor on a 1000+ person task order ever had a full month with 100% staffing? | The Government's deduction structure is not biased towards small or large task order operations. |
| 026 | Section H, Exh 26.4 | In Paragraph A, the last condition for recovery of deductions requires submission of invoices within 30 days of receipt of services. To meet this requirement for labor requires the signature of a government representative on the duty site where timely review and signature can impact the 30 day schedule. What does the government consider timely review and approval of submitted musters? Would any additional delays by the government extend the 30 days threshold? | The window for review of the muster by Government personnel is generally 48 hours upon receipt. Justification for extensions may be considered by the Contracting Officer on a case-by-case basis. |
| 027 | Section L: Exhibit 01 - Mandatory Minimum Matrix |
Section L: L.13.1.1 Items 1. a., b., c. Would DOS please clarify the definition of the data being requested on Pg. 02 in column 6 "Armed Guard Services (Y/N)". Does "Armed Guards" here refer to only the static armed guard force, or to both static and mobile (armed personal protective) force combined?
| Instructions in L.13.1.1 Item 1. a., b., and c. distinguishes between types of protective personnel, but refers to both as "armed". | As stated in L.13.1.1 a,b, and c, the term armed guard may refer to static armed guards or mobile armed guards as long as they are providing an armed guard service. | |||
| 028 | Attachment 2, Section 2, 2.1 General, Para. B-2 | Is it the Government's intent to require all firearm requalification by personnel that have expired away from the TO be done by GPT or can these requalification be done by CPT? | All firearm requalifications and training in the sample Task Order is CPT. | |
| 029 | Attachment 2, Section 2, 2.1 General, Para. D | The Government refers to using a DS/OPO/WPS-provided information technology (IT) system. When will the Contractor receive access and training on this system? | Upon a TO award, the contractor will be provided access and necessary training to a DS/OPO/WPS-provided information technology (IT) system. | |
| 030 | Attachment 2, Section 2, 2.3 Scheduling and Preparation, Para. C | Are trainees able to go off GPT grounds after scheduled training hours to purchase personal items at a local store? Are stores available on GPT grounds? | This question is not relevant to the solicitation. If GPT was implemented at the TO level, it will provide the level of detail and instructions related to this question. | |
| 031 | Attachment 2, Section 2, 2.5.2 Training Requirements for Support (S) Positions, Para. D | NPSS course is valid for 5 years from certification date. Does the NPSS course need to be attended every 5 years regardless of staying qualified on contract? | Five (5) years standard certification timeframe, regardless of staying on contract. | |
| 032 | Attachment 2, Section 2, 2.5.1 Training Requirements for Protective Security (P) and Guard Force (G) Positions | Under section III. Vehicle Dynamics, P&G trainees receive Armored vehicle and Heavy Vehicle Driver Familiarization training. Under QRF/ERT Training, Armored Vehicle and Heavy Vehicle Driver Familiarization training is also required. Is it the Government's intent for trainees to receive the same training in both courses? | Attachment 2, released under Amendment 2 of this solicitation changed the G heavy vehicle training to a briefing. Armored vehicle and Heavy vehicle familiarization will be conducted at Post for G categories if Post SOPs require it. | |
| 033 | Attachment 2, Section 3, CONTRACTOR PROVIDED TRAINING (CPT), Para B | The Contractor shall use DS/OPO/WPS-provided and approved curriculum and lesson plans. When will the Government provide curriculum and lesson plans for required training? | Upon release of an actual Task Order Proposal Request (TOPR) where contractor provided training will be required. | |
| 034 | Attachment 2, Section 3, CONTRACTOR PROVIDED TRAINING (CPT), 3.7 Training and Logistics, 3.7.2.1.1 Real Weapons | The required amount of M4 /Mk18 rifles at CPT are listed at 35 each. How many Aimpoint Comp M5 are required for CPT? | One Aimpoint Comp M5 per weapon is required. | |
| 035 | Attachment 2, Section 3, CONTRACTOR PROVIDED TRAINING (CPT), 3.7 Training and Logistics, 3.7.2.2 Ammunition, 3.7.2.2.1 Live Fire Ammunition | The Attachment describes three types of M203 ammo. Is there a requirement for the 40mm Extended Range Sponge Round (6235LE) in WPSIII? There is not a course of fire in Attachment 3 to utilize this round. | Amendment 2 of this solicitation incorporated LTL Courses of Fire in Attachment 3. The LTL exact impact portion of the course of fire refers to the 6235LE round. | |
| 036 | Attachment 2, Section 3, CONTRACTOR PROVIDED TRAINING (CPT), 3.11 Training Requirements for Guard Force (G) Personnel, 3.11.2 Basic Guard Training, Para B. | Paragraph B states basic Guard Training Curriculum identified as "MASTERY REQUIRED" shall include measurable performance standard related to the enabling learning objectives of that module. Which modules are "MASTERY REQUIRED?" | Upon release of an actual Task Order Proposal Request (TOPR) where contractor provided training will be required the ELOs and TLOs and mastery levels will be identified. | |
| 037 | Attachment 2, Section 3, CONTRACTOR PROVIDED TRAINING (CPT), 3.11 Training Requirements for Guard Force (G) Personnel, 3.11.1 Basic Guard Training, Para A. | According to Attachment 2, Section 3, CONTRACTOR PROVIDED TRAINING (CPT), Para B. The Contractor shall use DS/OPO/WPS-provided and approved curriculum and lesson plans. Is it the intent of the Government to supply curriculum for "P & S" CLIN courses and have the Contractor create curriculum for "G" CLIN personnel? | No. All curriculum and lesson plans will be provided by the U.S. Government. | |
| 038 | Attachment 3 | Attachment 3 refers to the BFFOC manual. Will the Government issue an updated BFFOC manual for WPS III? | Yes, an updated BFFOC manual for WPS III will be provided upon a task order award. | |
| 039 | Attachment 3, Scoring 2.2, Para C | A. .... Late rounds for rifle and pistol will result in five (5) points deducted per round; M203 will result in five (5) points deducted per round; and machineguns will result in one (1) point per round. In Attachment 2, the M203 weapon is shot as a FAM fire. Is the M203 a Qual that deducts 5 points per round, or is the M203 a FAM? | M203 is recorded as a familiarization. There are specific courses of fire, but the deducted points do not affect the intent of a familiarization. | |
| 040 | Attachment 3, 3.7 M249/Mk46 Squad Automatic Weapon Qualification Course of Fire – 100 Yard Course | Reloads: When conducting initial/ combat reloads with the M-249, the shooter can rest the handguard on the windowsill with the stock placed on the shoulder. Where will the rounds/belt that are being reloaded come from? i.e. from drum/pouch, person, or ground. | Reloads will be conducted in a safe manner, and can be executed from a drum/pouch, bandolier, or etc. | |
| 041 | Attachment 3, 3.14 M240B Qualification Course of Fire – 100 Yard Course | Reloads: When conducting initial/ combat reloads with the M-240. Where will the rounds/belt that are being reloaded come from? i.e. from drum/pouch, person, or ground. | Reloads will be conducted in a safe manner, and can be executed from a drum/pouch, bandolier, or etc. | |
| 042 | Attachment 6, Standard Equipment, 2.1.4 | Raven Concealment Systems, Raven holsters are listed as required gear. Are the HTC Low-profile holster systems still in compliance for CPT for WPSIII? | All equipment must meet the requirements in Attachment 6. | |
| 043 | Attachment 1, 1.2 General Qualifications, Para. C | Contractor personnel nominated to fill labor categories requiring supervisory training for bio approval must provide proof of successful completion of a supervisory training course… Will the Government supply the curriculum for the Supervisory Training? | No. The Government has provided minimum topics, see Attachment 1 of the IDIQ, 1.2.C | |
| 044 | Attachment 2, Section 3, CONTRACTOR PROVIDED TRAINING (CPT), 2.5.5.3 Designated Defensive Marksman (DDM) Training | Under the class description for DDM training, there is a class: Designated Defensive Marksman Rifle Scope with Tremor 3 reticle. Is it the intent of the Government for this to be classroom brief only? Does CPT need to purchase scopes with the Tremor 3 reticle? | WPS III incorporates a Tremor 3 or "Horus 59" type reticle for DDM rifles, also known as a grid system reticle. The new DDM course requires instruction on this type of reticle. The Government will utilize the Leupold MK5HD 3.618x44 with a CCH reticle and a Nightforce 2.5-20x50 F1 with Mil-XT scopes at the task order place of performance. | |
| 045 | Attachment 2, Section 3, CONTRACTOR PROVIDED TRAINING (CPT), 3.13 Designated Defensive Marksman (DDM) Training | The attachment states: Successful completion of DDM training is valid for 5 years.. Does the DDM course need to be attended every 5 years regardless of staying qualified on contract? | Yes. DDM course need to be attended every 5 years regardless of staying qualified on contract. | |
| 046 | Attachment 3, 2.2 Scoring | A. On the DS-Q1A “Izzy” target, the following additional scoring guidance applies: |
1. Rifle and Pistol: All hits in the vital area will be given five (5) points each; all hits on the silhouette outside the vital area to include the AK buttstock, to include the white space between the arm and body at the AK buttstock, will be awarded four (4) points each. Is the white space between the arm and body worth (4) points? In the description of each weapon qualification for Pistol and M4/Mk18 it says it is not included. Which is correct?
| Yes, in WPS III, per the DS Standard, the space between the arm and body at the AK buttsotck will be awarded 4 points. | ||||
| 047 | Attachment 3, 3.5 PSS 100 Yard M4/MK18 Qual Course | Stage 8 on the M4/Mk18 qual course states: Standing, from the low ready, fire 10 rounds full auto (2-3 round burst). Is it the intent of the Government to have all CPT M4 and Mk18 rifles be fully automatic weapons? | Attachment 3, Sections 3.5 and 3.6, released under Amendment 06 of the solicitation, has been updated and removed full auto reference. | |
| 048 | Attachment 2, 3.7.1.4 Vehicle Requirements for Unimproved Road and Off-Road Driving Training | The Attachment states: For off-road driving, a minimum of four (6) Jeep Wranglers or similar make/model vehicles. There is a typo for amount on vehicles required. Is (6) the proper amount? | Six (6) is the correct number. The typo has been fixed. See Attachment 02 released under Amendment 06. | |
| 049 | Attachment 3, 3.18 Less-Than-Lethal Qualification/Assessment Course of Fire | The Attachment states: ...40mm less lethal cartridge, rubber ball (crowd dispersal) (3), rubber ball grenade (sting ball) (2). What is the product number for a rubber ball grenade? | The handthrown model is 9590 from CTS. The 40mm model is BA08 from Defense Technologies. | |
| 050 | Attachment 2, 3.10 Training Requirements for Support (S) Positions | |||
| 3.10.1 Requirements | Attachment states: “S” category personnel that are required to qualify on firearms in accordance with their position description in WPS II IDIQ Attachment 1, Position Descriptions, shall complete the 41.250-hour Guard Basic Firearms Course. WPS II IDIQ is referenced in this portion. | Typo of WPS II to WPS III has been corrected. | ||
| 051 | Attachment 2, Section 2, 3.9 Training Requirements for Protective Security (P) Positions | Under the training course requirements, Attachment 2 states: AN/PEQ-2 or Modular Advanced Weapon Laser – Direct Action (MAWL-DA). For CPT, will the DBAL Dual Beam Laser Aiming Device suffice for this training requirement? | No. | |
| 052 | Attachment 2, Section 2, 3.12 Emergency Response Team and Quick Response Force Training, Training Requirements II. Firearms and Less-Than-Lethal | Attachment 2 states:M249/M240 Pintle Mounts and M249/M240 Drive and Shoot (Heavy Armored Vehicle). Will a Military HMWWV with a Turret and pintle mount meet the requirement? | For the purpose of the sample task order, the U.S. Government provides confirmation that a military HMWWV will suffice for the drive and shoot requirement. All training equipment and facilities must be approved by DS/OPO/WPS in advance for WPS III actual task orders. | |
| 053 | Attachment 3, 3.2, PSS Glock 19 Pistol Course of Fire. | Attachment 3, under the Glock 19 Course of fire, NOTES: Low Light/No Light FamFire is done at stages 1, 7, and 8, weapon mounted light at stages 2-6. Is a weapon mounted light still required during these stages? | No, a weapon mounted light is not required. The course of fire is directly replicated from the DS qualification course. The notes are for additional training, if specified by the task order. | |
| 054 | Attachment 3, 3.2, PSS Glock 19 Pistol Course of Fire. | Attachment 3, under the Glock 19 Course of fire, NOTES: Low Light/No Light FamFire is done at stages 1, 7, and 8, weapon mounted light at stages 2-6. Is there a required type of weapon mounted light? | No, a weapon mounted light is not required. The course of fire is directly replicated from the DS qualification course. The notes are for additional training, if specified by the task order. | |
| 055 | Attachment 3, 3.2, PSS Glock 19 Pistol Course of Fire. | Attachment 3, under the Glock 19 Course of fire, NOTES: Low Light/No Light FamFire is done at stages 1, 7, and 8, weapon mounted light at stages 2-6. Are holsters capable of accepting weapon mounted lights required for training. If so, What type of holster? | No, a weapon mounted light is not required. The course of fire is directly replicated from the DS qualification course. The notes are for additional training, if specified by the task order. | |
| 056 | Attachment 3, 3.2, PSS Glock 19 Pistol Course of Fire. | Is the Glock 19 the only weapon required to be shot during low light training? | Low light is not required as a course of fire, the stages of fire in 3.2 is for normal conditions qualification. Options for additional training are outlined in the notes. | |
| 057 | Section L Baghdad PWS section 4.10 Required Inoculations/Prophylactic Treatments | For incumbent personnel who have already completed the full rabies vaccine series, will they be required to undergo a booster vaccine? Per the CDC guidelines for the Rabies vaccine, only personnel who are considered at risk like veterinarians or people who work with the rabies virus in research laboratories should receive booster vaccines. |
| https://www.cdc.gov/rabies/specific_groups/travelers/pre-exposure_vaccinations.html#:~:text=Persons%20in%20the%20frequent%20risk,single%20booster%20dose%20of%20vaccine | Vaccinations are required per the CDC guidelines. | |||
| 058 | Attachment 10, 2.2 | Attachment 10 states that for government provided canines, the government will provide veterinarian services for canines while they are in training or on leave rotaiton. Will the government also provide CONUS kenneling for all canines that are on leave rotation? Where are contractors to deliver and pickup the canines? | The government will provide CONUS kenneling for all GFE canines that are on leave rotation. The contractors must utilize either IAD or JFK for departure/arrival when traveling to the place of performance with GFE EDC’s. DS CTOC personnel will deliver/pick up GFE Canines to/from these locations. | |
| 059 | Attachment 10, 2.2 | Given that the EDC certificaiton is valid for 245 days, are canines to return to the US during every leave rotation or are they to remain in the task order location while the Handlers in on R&R provided the certification will not expire until the next rotation? | Yes, unless otherwise specified at the task order level. |
GFE canine will return to the US every leave rotation unless otherwise specified
| 060 | Attachment 10, 2.2 | Will the government provide CONUS kenneling if no certification is required during the leave rotation? | The government will provide CONUS kenneling for every instance that the handler and canine are separated, regardless if a certification is needed or not. | |
| 061 | Attachment 1, 2.1.10 | Can the Operation Medical Director be licensed by the American Board of Family Medicine, since the Board of family medicine also supports Emergency medical care? | The Operation Medical Director must meet the requirements in Attachment 1. | |
| 062 | Section C, 8.4.1.5 | The contractor will be responsible for providing transportation services to and from the task order location and the airport. Will the personnel providing this service be direct billable labor positions that are included in the task order staffing requirements? | No. | |
| 063 | Attachment 02, Section 3.4.1.B | Does a WPS II certified training facility approval satisfy the requirement under WPS III? | All training facilities must meet the WPS III requirements and be approved by the Government. | |
| 064 | Attachment 16 | Can the Government provide a unprotected workbook, as the current file contains formula errors that are in the protected sheets? | See Response to Item 018 above. | |
| 065 | Attachment 2 | Following the effective efforts by the Department of State to establish high training standards for WPS I and WPS II, the revised training requirements in Attachment 2 are, in some cases, are a fairly significant departure from longstanding contractor qualifications. Please provide clarity on why the training requirements have been revised? | The Attachment 2 requirements have been revised to reflect current DS practice and better match with program requirements. | |
| 066 | Attachment 2, Sec 1.A | Please identify if the government-identified training facility is a "government-owned facility" or an "existing approved site" the government will use for GPT? | If GPT is specified in the task order, the Government will provide the details of what and where the facility is located. | |
| 067 | Attachment 2, Sec 1.A | Please identify if GPT will be conducted CONUS, OCONUS or both. | See Response to Item 66 above. | |
| 068 | Attachment 2, Sec 1.A | Please identify if CPT will be conducted CONUS, OCONUS or both. | The Contractor is required to write a proposal for the stated requirement. | |
| 069 | Attachment 2, Sec 1.A | What is the government's projection on how much training is GPT? | This will be specified per task order. | |
| 070 | Attachment 2, Sec 2.1.A | How many GPT training facilities does the government anticipate approving for WPS III training? | Not relevant for this soliciation. | |
| 071 | Attachment 2, Sec 2.1.B | The government states government training location and provider. Does this mean the government may contract separately for training facilities and WPS III instructors? | Not relevant for this soliciation. | |
| 072 | Attachment 2, Sec 2.5.1 | Will the PE portion of Chemical and Biological Warfare require training in simulated CBRN environments? | CBRN is addressed in Attachment 2 Section 3.4 and the PE consists of utilizing PPE and decontamination procedures. Simulated environments are not required. There is no requirement for a "gas chamber." | |
| 073 | Attachment 2, Sec 2.5.1 | Is the government planning to add operating in a pandemic to the CBRN portion of the POI? | The requirement is as written. | |
| 074 | Attachment 2, Sec 3.4.4.B | Please clarify if GPT/CPT training sites need to have "intermediate" or "advanced" off-road driving courses if the government only requires beginner level training. | The requirement is as written. | |
| 075 | Attachment 2, Sec 3.7.2.1.1 | Is the Short Barrel M4 specification a technical specification or a manufacturer specification? The 10.3” MK18 is Daniel Defense-specific nomenclature. | This is a manufacturer specification. | |
| 076 | Attachment 2, Sec 3.4.1.F | Is the government seeking a fully instrumented capability for both the training spaces and the academic areas to satisfy the audio and visual recording requirements? | The requirement is as written. | |
| 077 | Not Provided | Where does and or any value you with technology based training as a qualification, in-service or deployed training at the location of deployment – virtual, simulation, VR/AR/MR ect… | This solicitation does not specify any specific simulation equipment, however offerors are free to propose simulation equipment as part of their training management. The task order place of performance maintains a simulation system available to the WPS program. | |
| 78 | IDIQ Section L.13.1.2 | "In evaluating past performance, the Government will use the information provided under Volume 1, Mandatory Minimum Matrix, and will use other past performance information obtained from any other documented source." Can you please explain what is meant by "any other documented source"? Are we required or allowed to submit anything in addition to what has been listed for this purpose? | As provided in Section M.3.1, "Past performance will also be assessed from data obtained from other sources…" Offeror are to provide only as provided in the solicitation. | |
| 79 | Attachment 6 | Section 4 requires a Hand-Held Tactical Radio and Charger. There are a number of radios available that could be considered "tactical" in nature- with significant quality and cost differences among them. Does the government have any preference on the specific type of Radios used? | The handheld radios at the task order location are Government provided. | |
| 80 | Section C.8.2.4.9 Training Services | Section C.8.4.2.9.G.11 references "Section C.10.1.3.3, Task Order Explosives Detection Canine Team File," it is also referenced in Sections C.10.5.4 and C.10.5.6, but Section C.10.1.3.3 does not exist. Could the government please provide that section of the SOW? | References to C.10.1.3.3 has been removed from stated Section C locations under Amendment 06. | |
| 81 | Attachment 16 | |||
| Section L | Attachment 16 section B.10(3) requires appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices, and shall include the results of these analyses. Section L states Certified cost or pricing data are not required or relied upon for award of the contract because the Government anticipates adequate price competition. Can the government please clarify if the contractor has to comply with section B.10(3) or will the government remove the requirement since it anticipates adequate competition? | The government anticipates adequate pricing compeition from Offerors. B.10(3) requires Offerors to conduct appropriate analysis as provided in FAR 15.404-3 should subcontractor pricing be submitted as part of its proposal. | ||
| 82 | Attachment 16 | |||
| Section B | Section B.4.2.2 states; "The negotiated not-to-exceed (NTE) fully-loaded daily labor rate for each position is based on one United States citizen performing at three hundred [and] thirteen (313) annual productive days per year and includes costs for paid time off (e.g., vacation, sick leave)."Attachment 16 states, "In Pricing Table 5, each proposed NTE fully-loaded hourly labor rate for OCONUS performance shall exclude all paid time off (e.g., vacation, sick, holidays) costs because these costs are inapplicable. Can the government please clarify if paid time off cost should or should not be included? If they are not to be included, were should the contractor include the cost? |
Each NTE fully-burdened labor rate consists of an unloaded hourly labor rate, any labor-related direct costs (e.g., fringe benefits, bonuses), applicable indirect costs, and profit amount. It does not consist of any other costs. Any other costs that are part of the Contractor’s established compensation plan and consistent with FAR part 31 shall be allocated as an ODC (other direct cost) (under fixed-price and cost-reimbursement arrangements) or as a Material (under time-and-materials arrangements) at the task order level.
Examples of such costs, if applicable, that shall be allocated as an ODC or Material, are post hardship differential pay and danger pay.
| 83 | IDIQ Section L.9 Proposal Requirements | States each volume shall be submitted in an individual zip file. Please clarify if the Government requires submittal of one zip file per volume (total 4 zip files) or the 4 volumes within one zip file. | Each volumne shall be submitted in an individual zip file (total of four (4) zip files. |
| 84 | IDIQ Section L.9 Proposal Requirements | Please confirm the maximum file size allowable for email submittals. | Due to the current environment, a specific answer is not readily available Offerors should submit its proposal and monitor for an receipt acknowledgment. |
| 85 | IDIQ Section L.9 Proposal Requirements | In the event of large file sizes, is it permissible to split the submittals among multiple emails? | Yes. It is permissible to split submittals amount multiple emails. Offerors shall attempt to number the emails sequentially. |
| 86 | IDIQ Section L.10 Formatting | Formatting requirements for the Price volume state: 1) the Price Proposal shall utilize single-sided page printing, including Excel spreadsheets; 2) foldouts can be utilized and must fold entirely within the volume; and 3) all foldouts shall be single-sided and 11" by 17". Please confirm that the Price volume no longer requires hard copy submittal per Amendment 01 IDIQ Section L.9 and Q&A number 9. | Proposal submissions will be made electronically. |
| 87 | IDIQ Section L.13.1.1.Additional Company Requirements | Please clarify if proposal responses to the Foreign Ownership, Control or Influence (FOCI) and International Code of Conduct (ICoCA)requirements are separate from and excluded from the 5-page-limit Mandatory Minimum Requirements experience narrative. | As provided in Response to Questions Released Under Amendment 05, Response 42, responses to the Foreign Ownership, Control or Influence (FOCI) and International Code of Conduct (ICoCA)requirements are excluded from the 5-page-limit Mandatory Minimum narrative. |
| 88 | IDIQ Section L.13.1.3.B Price Proposal Instructions | Please confirm that CD-ROM delivery instructions in paragraph 1) are no longer applicable per the email-only submittal instructions of Amendment 01 IDIQ Section L.9 and Q&A number 9. | See Repose to Item 86 above. |
| 89 | IDIQ Section L.13.1.3.B Price Proposal Instructions | Please confirm that the hard copy delivery instructions in paragraph 2) are no longer applicable per the email-only submittal instructions of Amendment 01 IDIQ Section L.9 and Q&A number 9. | See Repose to Item 86 above. |
| 90 | IDIQ Section L.13.1.3.B Price Proposal Instructions | Because of the Amendment 1 IDIQ Section L.9 email submittal requirement, please confirm that the Pricing Tables 1-8 and Detail Pricing Tables referenced in paragraphs 2)b and 2)c are to be submitted by email in only Excel spreadsheet format. | See Repose to Item 86 above. |
| 91 | IDIQ Section L.13.1.3.B Price Proposal Instructions | Because of the Amendment 1 IDIQ Section L.9 email submittal requirement, please confirm that the references to matching electronic and hard copy price proposal content no longer apply and that Pricing Tables are to be submitted by email in only Excel spreadsheet format. | See Repose to Item 86 above. |
| 92 | IDIQ Section L.13.1.4 Volume 3 - Sample Task Order Technical Response | This paragraph refers offerors to "Exhibit 2.1.6 - Baghdad Security - Section L - Proposal Instructions" for direction. Amendment 4 on June 10 posted two different revisions of Exhibit 2.1.6. Please confirm which is the current and correct Exhibit 2.1.6. | Offerors are to monitor solicitation Amendments to determine the current version of documents. |
| 93 | IDIQ Section L.13.1.6 Volume 4-Part 02: Business/Socioeconomic Proposals | This section makes at least three statements that offerors shall address their approach to small / small disadvantaged business participation. Please provide guidance or instructions describing the Government's proposal content requirements for the offerors' small / small disadvantaged business participation response. | DOSAR 619.000 provides this contract subject to the Small Business Act as policy. DoS Subcontracting Goals are provided in Section L.1. The subcontracting plan has been added as Part 03 to Volume IV. Section I, FAR 52.217-9 has been modified to reflect Alternate II. |
| 94 | IDIQ Section L - L.13.1.3.a(9) | L.13.1.3.a(9) states that offerors SHALL NOT include DBA Insurance costs in their IDIQ proposals. The sample task order pricing instructions in Exhibit 2.1.6, Section L.7.1.E (2)(a) instructs Offerors that the labor portion of the FFUP shall not exceed the Offeror’s current not-to-exceed (NTE) fully burdened IDIQ labor rate per labor category. The FFUP shall also include all costs associated with providing the positions, including but not limited to direct labor, uplifts/bonuses, training, travel, taxes, insurance (including DBA), other direct costs, indirect costs and profit. Please confirm that DBA insurance is not to be included in the IDIQ NTE labor rate. Rather it will be an additional cost added the to labor FFUP at the task order level. | Offerors shall not include DBA Insurance costs in its IDIQ proposal rates. For the sample task order see Section L.7.1.E(2). |
| 95 | IDIQ Section L - L.13.1.3.B4(4) | Section L L.13.1.3.B4(4) requires that each proposed NTE fully-loaded hourly labor rate consist of a proposed unloaded hourly rate, any labor-related direct costs (e.g., any fringe benefits, bonuses), applicable indirect costs, and profit. It shall not consist of any other costs, including other compensation costs like post hardship differential pay and danger pay. The sample task order pricing instructions in Exhibit 2.1.6, Section L.7.1.E (2)(a) instructs Offerors that the labor portion of the FFUP shall not exceed the Offeror’s current not-to-exceed (NTE) fully burdened IDIQ labor rate per labor category. The FFUP shall also include all costs associated with providing the positions, including but not limited to direct labor, uplifts/bonuses, training, travel, taxes, insurance (including DBA), other direct costs, indirect costs and profit. Please confirm that uplifts including but not limited to post hardship differential pay and danger pay are not to be included in the IDIQ proposal NTE fully burdened labor rate. Rather uplifts will be an additional cost added to the labor FFUP at the task order level. | Each proposed NTE fully-loaded hourly labor rate shall consist of a proposed unloaded hourly rate, any labor-related direct costs (e.g., any fringe benefits, bonuses), applicable indirect costs, and profit. It shall not consist of any other costs, including other compensation costs like post hardship differential pay and danger pay. For the sample task order see Section L.7.1.E(2). |
| 96 | IDIQ Section L - L.13.1.3.B4(4) | Section L L.13.1.3.B4(4) requires that each proposed NTE fully-loaded hourly labor rate consist of a proposed unloaded hourly rate, any labor-related direct costs (e.g., any fringe benefits, bonuses), applicable indirect costs, and profit. It shall not consist of any other costs, including other compensation costs like post hardship differential pay and danger pay. Section L L.13.1.3.B4(4) does not specifically address additional costs associated with providing the positions, including but not limited to training, travel, taxes, insurance and other direct costs. Sample Task Order Exhibit 2.1.6, Section L.7.1.E (2)(a) instructs Offerors that the labor portion of the FFUP shall not exceed the Offeror’s current not-to-exceed (NTE) fully burdened IDIQ labor rate per labor category. The FFUP shall also include all costs associated with providing the positions, including but not limited to training, travel, taxes, insurance, and other direct costs. Please confirm that training, travel, taxes insurance and other applicable ODC's are not to be included in the Offeror’s not-to-exceed (NTE) fully burdened IDIQ labor rates. Rather these are additional costs that are added to the labor category FFUP at the task order level. | For the IDIQ, see Section B.4. For the sample task order see Section L.7.1.E(2) |
| 97 | IDIQ Section L; IDIQ Section K | Instructions for Volume 4, Part 01 at Sections L.12 and L.13.1.5 state the offerors shall include Section K in their Volume 4 submittals. Section K.6, Paragraph D Statement of Qualifications for Purposes of Obtaining Preference as a U.S. Person (22 U.S.C. 4864) states "This Statement of Qualifications must be a complete and certified document, and submitted in Volume 1, with all necessary attachments, as defined in Section L of this solicitation." Please confirm in which Volume the Government wishes the Section K Statement of Qualifications be placed. | Section K.6 - Clause 652.237.73 has been removed from Section K. |
| 98 | IDIQ Section K | Section K.6, Paragraph D states "This Statement of Qualifications must be a complete and certified document…" Please clarify the meaning of "certified" as used in this context, and by whom. | See Response to Item 97 above. |
| 99 | IDIQ Section L; IDIQ Section K | Throughout Section L instructions for Volumes 1 and 2 there are multiple references to content requirements with respect to the inclusion of subcontractors. However, the Note at the beginning of the Section K.6.D Statement of Qualifications (Section K, page 9) states "The contract resulting from this solicitation shall not allow subcontracting." Please confirm the acceptability of including the use of subcontractors and vendors for selected services and supplies on the WPS III contract. | See Response to Item 97 above. |
| 100 | IDIQ Section L.13.1.1 | The Mandatory Minimum Requirements - Experience requires substantiation that the Offeror has experience performing all three (3) of the following type of security services: (a) armed personal protective, (b) armed guard, and (c) team-based emergency response security services in a “high risk, high threat environment” outside the United States. Please confirm that the term "team-based emergency response security services" refers to ERT and/or QRF services performance, or if there is some other meaning. | The Government confirms that Team based emergency response services may include ERT and/or QRF services. |
| 101 | IDIQ Section L.5 | When will slides and recordings from the 6/11/2020 virtual pre-proposal conference be posted? | The powerpoint presentation of the Virtual Pre-proposal conference has been included under this Amendment as restricted documents. |
| 102 | IDIQ Volume IV_SF33 Section K & Business & Socioeconomic Information | Annual Representations and Certifications - K.6652.237.73 Statement of Qualification as a U.S. Person. This clause states that there is a 'Preference' subtraction by the Government of 10% from the total evaluated price of an offer. Since all companies have to be U.S. companies in order to receive a WPS III IDIQ contract award, this Section K clause would seem to be redundant. Would the Government, therefore, please remove this clause from the solicitation? | See Response to Item 97 above. |
| 103 | IDIQ Volume IV_SF33 Section K & Business & Socioeconomic Information (D) | Annual Representations and Certifications - K.6652.237.73 Statement of Qualification as a U.S. Person. This clause states that: This Statement of Qualifications must be a complete and certified document, and submitted in Volume 1, with all necessary attachments, as defined in Section L of this solicitation. Question - Are all the documents required under this clause to be included in Volume IV or as stated in Volume 1? | See Response to Item 97 above. |
| 104 | IDIQ SOW C.10.2.2.6.A Language Proficiency Assessment and Certification | Section C.10.2.2.6.A Language Proficiency Assessment and Certification requires the contractor to ‘submit an official certification …measured by the Interagency Language Roundtable/Foreign Service Institute skill level descriptions.’ The ILR website in fact states that there is no ILR Test. This means that there are no testing agencies that can claim that an individual has been tested at a certain ILR level. Instead testing agencies can evaluate candidates using internationally recognized and used tests, and for which ILR equivalence can be determined. |
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