1503050 C Grounds Maintenance and Landscaping rF.pdf

1503050 – Grounds Maintenance and Landscaping

Table of Contents Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Application of Herbicides

2.3.1.1 Business Licensing

2.3.1.2 Vehicles

2.3.1.3 Equipment

2.3.1.4 Herbicides

2.3.1.5 Pest Management Operations Reporting

2.3.1.6 Disposal

2.3.1.7 Spills

2.3.1.8 On-Site Mixing

2.3.1.9 Personal Protective Equipment (PPE)

2.3.2 Permits

2.3.3 Vehicles on Sidewalks or Lawns

2.3.4 Equipment

2.3.5 Safety

2.3.6 Work Identification

2.3.7 Working Adjacent to Parking Areas

2.3.8 Access Coordination

2.3.9 Water Management

2.3.9.1 Water Conservation Plan

2.4 References and Technical Documents

3 Recurring Work

3.1 Improved Grounds – N/A

3.1.1 Lawn and Field Maintenance – N/A

3.1.1.1 Mowing and Trimming – N/A

3.1.1.2 Edging – N/A

3.1.1.3 Lawn Services – N/A

3.1.1.4 Irrigation – N/A

3.1.1.5 Weed Control – N/A

3.1.2 Artificial Turf – N/A

3.1.3 Xeriscape Areas – N/A

3.1.4 Plant and Plant Bed Maintenance – N/A

3.1.5 Shrub and Hedge Maintenance – N/A

3.1.6 Ornamental Tree Maintenance – N/A

3.1.7 Vegetation Control – N/A

3.2 Operational Areas – N/A

3.2.1 Ammunition Storage Areas – N/A

3.2.2 Anti-Terrorism Force Protection (ATFP)– N/A

3.2.3 Bird/Animal Aircraft Strike Hazard (BASH) – N/A

3.2.4 Fire Lanes and Breaks – N/A

3.2.5 Road and Right of Ways – N/A

3.2.6 Tree Control and Trimming

3.3 Storm Drainage Systems – N/A. (Requirements moved to Facility Investment annex)

3.4 Tree Trimming/Control Service Orders

3.5 Unimproved Grounds

3.5.1 Grounds Care

4 Nonrecurring Work

1503050 - Grounds Maintenance and Landscaping Spec Item

Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to provide grounds maintenance and landscaping services located at Marine Corps Mountain Warfare Training Center (MCMWTC) Bridgeport, CA.

1.1 Concept of Operations The intent of 1503050 Grounds Maintenance and Landscaping is to specify the requirements related to lawn maintenance, vegetation removal, and debris removal within installation grounds parcels designated as improved, semi-improved and unimproved areas. Services include mowing and trimming, edging, irrigation systems maintenance. Weed control is limited to application of herbicides.

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1503050-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide grounds maintenance and landscaping services.

2.2.1 Certification, Training, and Licensing

Certified arborist shall be used for all tree pruning.

2.3 Special Requirements

2.3.1 Application of

Herbicides The Contractor shall comply with the requirements specified below for any work that involves the handling or application of herbicides.

2.3.1.1 Business Licensing The Contractor shall possess a business license issued by the State of California/Nevada to provide pest/vegetation control services. Proof of local/state licensing shall be submitted per Section F.

2.3.1.2 Vehicles Vehicles used to transport pesticides/herbicides shall be equipped with a fire extinguisher, a spill containment kit capable of containing any potential pesticide/herbicide spill, an emergency eyewash station, at least two gallons of emergency wash water for personal decontamination, and a first aid kit. All pesticides/herbicides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle. Vehicles shall not be left unattended at any time unless properly locked and secured. Pest/vegetation control vehicles shall be marked with the owner's or Contractor's name clearly identified as a pest control vehicle per state regulations. Each vehicle shall display applicable state or federal department of transportation or agency placard and other identification markings as required by Federal, state, or local regulations. All vehicles shall be maintained with a clean and orderly appearance, free from pesticide/herbicide residues or grime buildup. Vehicles shall not be cleaned, washed, or rinsed on Government property.

2.3.1.3 Equipment The Contractor shall provide repair and maintenance, as necessary, to keep all equipment in good operating condition, and take appropriate action regarding the following:

All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturer's recommended rates and pressures. Equipment that has failed shall be replaced or repaired by the Contractor prior to resuming operations.

Screens, strainers, and filters shall be used and maintained per the pump, sprayer, and nozzle manufacturer's instructions.

Spray nozzles shall deliver spray patterns as specified by the nozzle manufacturer. Nozzles that become clogged or eroded shall be repaired or replaced by the Contractor prior to resuming operations.

All pesticide/herbicide dispersal equipment, shall be clearly and plainly marked with "DANGER"..."PESTICIDES", or as required by applicable regulations.

Item

Title Description

2.3.1.4 Herbicides All pesticides/herbicides, must be used in accordance with Federal, DoD, (California/Nevada)), local, and installation policies and regulations, and any requirements identified in Section J attachments. All pesticides/herbicides shall be procured, processed, handled, and applied in strict accordance with the manufacturer's label. All pesticides/herbicides shall be registered with the EPA and the California/Nevada pesticide regulatory agency.

The Contractor shall maintain a book of labels and Safety Data Sheets (SDSs) for pesticides and herbicides they use or intend to use, and have it readily available for the COR’s inspection at all times.

All pesticides/herbicide used by the Contractor in the United States of America shall be registered with the EPA and applicable state lead agency for the use intended. Planned Pesticide Use Sheets, provided in J-1503020-02, including labels and SDS for each pesticide/herbicide intended for use, shall be submitted per Section F with the Contractor’s Work Plan. Approvals may be made for and limited to specific pests and sites. Any proposed changes in pesticide/herbicide usage shall be submitted per Section F for approval prior to use.

2.3.1.5 Pest Management

Operations Reporting

The Contractor shall create and submit a completed electronic Pest Management Record for each pest management/vegetation control operation, both chemical and non-chemical, e.g., pesticide/herbicide application, pest/vegetation control service order, per Section F.

Refer to the Pest Management Operations Report provided in J-1503020-12 for a sample of an online Pest Management Record.

The Contractor shall submit the Pest Management Operations Report per Section F using the NAVFAC PMC approved online pest management reporting system. Contact the regional NAVFAC PMC to obtain an account and instructions on how to use the system.

2.3.1.6 Disposal All pesticides/herbicide, rinse water, and containers shall be disposed of per pesticide/herbicide label directions. The Contractor shall dispose of any pesticides/herbicides, pesticide/herbicide containers, pesticide/herbicide residue, pesticide/herbicide rinse water, or any pesticide/herbicide contaminated articles at an authorized disposal area off-site from the installation.

2.3.1.7 Spills The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable Federal, state, and local laws and regulations.

2.3.1.8 On-Site Mixing The Contractor shall not mix pesticides/herbicides on Government property unless specifically authorized by the COR. If mixing is authorized, it shall be done at an approved Government furnished facility or over an approved containment device. All water sources shall be equipped with proper back-flow prevention devices. An air gap shall be maintained between the water source and the pesticide/herbicide tank.

2.3.1.9 Personal Protective

Equipment (PPE)

The Contractor shall provide PPE to each of their pest/vegetation control applicators. This equipment shall include, at a minimum, the PPE required by the pesticide label and SDS.

2.3.2 Permits The Contractor shall obtain all necessary permits required to perform the work in this contract. A copy of any applicable permit shall be submitted per Section F.

Item

Title Description

2.3.3 Vehicles on Sidewalks

or Lawns

Vehicles shall not be permitted on sidewalks or lawns without prior approval from the KO. The Contractor's request shall include the methods on how he intends to protect the lawns and sidewalks from damage. Replace or restore all lawns, plants, and property damaged by the Contractor to their original condition or better at no additional cost to the Government.

2.3.4 Equipment Use of powered equipment is prohibited in environmentally sensitive areas.

Use of grazing animals is subject to prior Government approval.

2.3.5 Safety Grounds maintenance and landscaping equipment shall be approved for use around ammunition bunkers.

2.3.6 Work Identification The Contractor shall identify and recommend nonrecurring work as appropriate to the KO.

2.3.7 Working Adjacent to

Parking Areas

Work shall be performed with care on grounds adjacent to parking areas so as to prevent damage to parked vehicles.

2.3.8 Access Coordination

The Contractor shall coordinate all access to performance areas such as airfields and firing ranges through the KO. If required, the Contractor shall be in radio contact with the controlling authority during work performance.

2.3.9 Water Management The Contractor shall conform to waste and water management measures imposed on the Navy and the Navy-imposed water conservation requirements.

2.3.9.1 Water Conservation

Plan

The Contractor shall develop and submit a Water Conservation Plan per Section F. The plan shall be in effect year round with emphasis on the rainy season (e.g., October through April) and other times of the year during heavy rain. The plan shall be signed and dated by the Contractor’s Project Manager and Quality Control Manager. At a minimum, the plan shall include the following:

1. Procedures for ensuring water sprinklers are shut off during heavy rains.

2. Procedures for obtaining current information on weather conditions.

3. Procedures for notifying the Government prior to shutting off and turning on water sprinklers.

4. Procedures for maintaining all existing rain control devices during the entire contract period.

5. Procedures for periodic activation of all irrigation systems to ensure proper working condition of heads and proper spray patterns and that no water sprays onto paved areas, roads, or buildings.

6. Identification of areas that may require watering more than three times per week, exceeding Board of Water Supply guidance, in order to maintain the health/appearance of the grounds.

7. Identification of lawn areas that may need dethatching/aeration to improve the health of the lawn and reduce future watering requirements.

8. Identification of areas currently requiring manual watered (no irrigation system is present or an in ground manual irrigation system is present with no irrigation controller).

9. Description of how all contract performance standards will be met while complying with the Water Conservation Plan.

The Contractor may request changes by subsequent written addendum to the plan, which shall require the KO's approval.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1503050-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work

The Contractor shall maintain prestige and improved grounds to ensure a sightly appearance.

Work includes routine, seasonal and cyclic services. Improved grounds include artificial turf and xeriscape areas.

Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.

The Contractor shall recycle all organic debris including grass clippings, brush, tree limbs, hedge clippings, etc. Organic debris shall be delivered to an approved recycling facility. All weight tickets for recycled debris shall be submitted with the invoice per Section F.

The Contractor shall submit SDS sheets and catalog cut sheets or samples of all proposed fertilizers and mulch per Section F.

Grounds Maintenance Maps are provided in J-1503050-03 and J- 1503050-04.

Grounds Maintenance inventory is provided in J-1503050-05.

Grounds Maintenance Historical Data is provided in J-1503050-06.

Grounds are maintained in a sightly appearance

3.1 Improved

Grounds

N/A N/A N/A

3.1.1 Lawn and

Field Maintenance

N/A N/A N/A

3.1.1.1 Mowing and

Trimming

N/A N/A N/A

3.1.1.2 Edging N/A N/A N/A

3.1.1.3 Lawn

Services N/A N/A N/A

3.1.1.4 Irrigation N/A N/A N/A

3.1.1.5 Weed

Control N/A N/A N/A

3.1.2 Artificial

Turf

N/A N/A N/A

3.1.3 Xeriscape

Areas

N/A N/A N/A

3.1.4 Plant and

Plant Bed Maintenance

N/A N/A N/A

3.1.5 Shrub and

Hedge Maintenance

N/A N/A N/A

Item

Title Performance Objective

Related Information Performance Standard

3.1.6 Ornamental

Tree Maintenance

N/A N/A N/A

3.1.7 Vegetation

Control

N/A N/A N/A

3.2 Operational

Areas

N/A N/A N/A

3.2.1 Ammunition

Storage Areas

N/A N/A N/A

3.2.2 Anti-

Terrorism Force Protection

(ATFP)

N/A N/A N/A

3.2.3 Bird/Animal

Aircraft Strike Hazard

(BASH)

N/A N/A N/A

3.2.4 Fire Lanes

and Breaks

N/A N/A N/A

3.2.5 Road and

Right of Ways

N/A N/A N/A

3.2.6 Tree Control

and Trimming

The Contractor shall provide tree control and trimming to ensure trees do not encroach on firebreaks, roadways, utility lines, and fence lines.

Work shall be ordered via Service Order only.

Maintain a ten feet clear zone from either side of the fence.

Maintain roadway clearances up to 30 feet of either side of the roadway center.

Tree control shall be accomplished by or under guidance of a certified arborist.

The Contractor shall maintain fire lanes to the dimensions defined in the Fire Protection Handbook.

Remove and properly dispose of all tree trimmings.

A contract modification will be processed at the end of each period of performance to deduct for service orders not issued and incomplete service orders. Deductions will be based on the unit prices specified in Attachment J-0200000-10 ELINs.

Trees do not encroach on firebreaks, roadways, utility lines, and fence lines.

3.3 Storm

Drainage Systems

N/A. N/A. N/A.

3.4 Tree

Trimming/

The Contractor shall perform tree trimming/control

The Contractor shall receive tree trimming/control service orders in

Tree trimming/control service order work is completed within the

Item

Title Performance Objective

Related Information Performance Standard

Control Service Orders service order work in a timely manner to accomplish any tree trimming/control identified to ensure requirements are responded to and completed in accordance with specified standards.

accordance with the work reception requirements in Annex 2.

The Contractor shall perform tree trimming/control service orders in a way that minimize disruptions to customers and Government operations.

The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO. Service orders will include tree trimming/control only.

The Contractor may invoice for completed tree trimming/control service orders. The Contractor shall not invoice for tree trimming/control service orders and grounds maintenance service orders not issued.

A modification will be process at the end of each period of performance to deduct for grounds maintenance service orders not issued and incomplete grounds maintenance service orders. Deduction will be based on the unit prices specified in Attachment J-0200000-10 ELINs.

The Contractor shall submit a monthly summary of completed grounds maintenance service orders per Section F.

period of performance specified on the grounds maintenance service order.

3.5 Unimproved

Grounds

The Contractor shall maintain unimproved grounds to ensure grounds do not interfere with operational requirements.

Unimproved Grounds vegetation shall be cut down to the ground.

The Contractor shall maintain three feet around buildings, clear of vegetation.

The Contractor shall remove unwanted vegetation from fence lines, fence fabric, brick walls, along and in-between sidewalks, curbs, gutters, aggregate areas and paved surfaces including parking lots.

Grounds Maintenance Maps are provided in J-1503050-03 and J- 1503050-04.

Grounds Maintenance inventory is provided in J-1503050-05.

Unimproved grounds do not interfere with operational requirements.

Unimproved Grounds vegetation shall be cut down to the ground.

Item

Title Performance Objective

Related Information Performance Standard

3.5.1 Grounds

Care

The Contractor shall maintain grounds to ensure no interference with operational requirements.

Vegetation adjacent to fencing, poles, walls, valves, valve boxes and other similar objects shall be maintained.

Grazing animal use shall be subject to prior Government approval.

Refer to 1503020 annex, Pest Control, for herbicide restrictions, procedures and reporting requirements.

The Contractor shall maintain fire lanes to the dimensions defined in the Fire Protection Handbook.

Maintain roadway clearances up to 30 feet of either side of the roadway center. Maintain fire lanes and roadways free of all debris that interferes with vehicular passage.

Maintain areas adjacent to perimeter fences within 20 feet from either side of the fence, and vegetation height not to exceed one foot. Maintain firebreaks clear of vegetation.

The Contractor shall maintain fire lanes and roadways free of all debris that interferes with vehicular passage.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of all debris that interferes with the mowing or trimming operation.

The Contractor shall develop and submit a schedule for the control of undesired vegetation per Section F.

Fire lanes, areas adjacent to perimeter fences, and roadway clearances are maintained clear of vegetation as specified.

Fire lanes and roadways are clear of obstructions that interfere with vehicular passage.

Areas are maintained clear of undesired vegetation per the Contractor’s schedule.

Item

Title Performance Objective Related Information Performance Standard

4 Nonrecurring Work

Nonrecurring work may be ordered utilizing task order issuance in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR ISSUING

ORDERS clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to nonrecurring ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance standards for nonrecurring work will be the same as those in Spec Item 3 where applicable.