SECTION_01_20_00_-_Price_and_Payment_Procedures_Rev3_0006.docx

BUREAU OF INDIAN AFFAIRS SECTION 01 20 00

SECTION 01 20 00

price and payment procedures GENeral scope of work This Section specifies the requirements for the following general items of Work:

Measurement and payment criteria applicable to the Work performed under a unit price payment method.

Measurement and payment criteria applicable to the Work performed under a lump sum payment method.

Defect assessment and non-payment for rejected Work.

submittals Administrative:

Schedule of Values 30 days prior to first progress payment.

Monthly Payment Application.

Final Payment Application.

Support documentation for measurements. Provide backup data and calculations with application for payment. CONTRACTOR is responsible to obtain and submit all support documentation (surveyed quantities, bills of lading, subcontractor invoices, etc.) required for verification of measurements performed and invoices submitted.

qualifications Quantity estimates for payment shall be completed by a Professional Land Surveyor engaged by CONTRACTOR meeting the requirements of Section 01 71 23 – Construction Surveying.

AUTHORITY

Measurement methods delineated in the individual Specification sections are intended to complement the criteria of this Section. In the event of conflict, the requirements of the individual Specification section shall govern. Take all measurements and compute quantities. The COR will verify CONTRACTOR’s measurements and quantities.

Provide necessary equipment, workers, and survey personnel as required.

BUREAU OF INDIAN AFFAIRS OGLALA DAM SPILLWAY AND OUTLET WORKS

UNIT QUANTITIES SPECIFIED

Quantities and measurements indicated in the Bid Schedule are for bidding and Contract purposes only.

MEASUREMENT OF QUANTITIES

Measurement Devices:

Weigh scales shall be inspected, tested, and certified within the past year.

Platform scales shall be of sufficient size and capacity to accommodate the conveying vehicle.

Metering devices shall be inspected, tested, and certified within the past year.

Measurement by Volume:

Measured by cubic dimension using mean length, width, and height or thickness. Unless specified otherwise, compute volumes using the average-end-area method with cross sections surveyed at maximum 50-foot spacing.

Measurement will be made from the limit of the neat lines shown on the Drawings or to the approved limits of excavation.

Measurement by Area:

Measured by square dimensions using mean length and depth, width, or radius as applicable.

Linear Measurements:

Measured by linear dimension at the item centerline or mean chord.

Based on a horizontal projection of the actual length except where specified as a vertical measurement.

Perform surveys, field measurement, and calculations to measure installed quantities for all Unit Price Pay Items in conformance with the list of Unit Price Pay Items.

Notify the COR in advance and obtain the BIA Representative’s witness of field measurements for Work performed under Unit Price Pay Items.

Include backup data and calculations with application for payment.

Measurement by CONTRACTOR is subject to review, verification, and approval by the COR or their designee.

Round to the nearest whole unit for pay quantities.

PAYMENT FOR TERO FEES

TERO fees is included in lump sum Cost Item 12: TERO and Business License.

Payment for TERO fees will be made at the appropriate percentage of the total Contract price.

Payment of TERO fees will be made per SECTION 01 11 00 - Summary of Work.

PAYMENT for Excavation and backfill Excavation of the existing dam embankment, spillway, outlet works, and overburden materials is included in cubic yard Cost Item 9: Excavation. Fill material is included in cubic yard items: Cost Item 23: Embankment Fill, Cost Item 24: Common Fill, Cost Item 27: Filter Sand and Cost Item 35: Emergency Spillway Training Berms.

No payment will be made for excavation or backfill of unapproved excavation below the required foundation surface as shown or established in the field by the BIA Representative. This applies to excavations such as haul road cuts or access ramps made for CONTRACTOR’s convenience.

Payment for excavation to remove damaged subgrade material that has become desiccated, softened, eroded or otherwise disturbed by exposure to the elements or CONTRACTOR’s operations will be made only when approved by the COR in advance of performing excavation.

Embankment fill will be measured for payment in cubic yards of fill placed meeting specified requirements within neat lines shown on the Drawings or established in the field by the COR or BIA Representative and on surveyed volumes approved by the COR or the BIA Representative. No allowance will be given for shrinkage.

Filter sand will be measured for payment in cubic yards of sane in place at the locations shown on the Drawings and approved by the COR or BIA Representative.

PAYMENT FOR UNIT PRICE ITEMS

Unit Price Work:

Reflect unit price quantity and price breakdown from the Schedule of Contract Items and Prices in the Bid Schedule.

Estimated quantities shown on the Bid Schedule are approximate and are given only for a comparison of bids. The AGENCY does not either expressly or by implication warrant that the actual quantities will correspond to the estimated quantities. The AGENCY reserves the right to increase or decrease the amount of Work performed under unit price items, or to omit Work altogether. No adjustments in Contract unit prices will be made except as provided in the General Conditions.

Final payment for Work governed by unit prices will be made based on the actual measurements and quantities accepted by the COR multiplied by the unit price for Work that is incorporated in or made necessary by the Work.

Payment for unit price items covers all Work necessary to complete the items listed as Unit Price Pay Items.

PAYMENT FOR LUMP SUM ITEMS

Payment for lump sum Work will be made in accordance with the accepted Schedule of Values.

An unbalanced or front-end loaded schedule will not be acceptable.

Payment for lump sum Work covers all Work required to be completed by CONTRACTOR as shown or specified that is not covered under the unit price items.

Summation of the complete Schedule of Values will equal the Contract Price for the lump sum item.

PROGRESS PAYMENTS

Submit progress payments monthly, in accordance with requirements of the Special Conditions.

Include accepted schedule of values for each portion of Work and the unit price breakdown for Work to be paid on unit price basis, and allowances.

List each Change Order and Written Amendment executed prior to date of payment request as separate line items.

PARTIAL PAYMENT FOR UNDELIVERED, PROJECT-SPECIFIC MANUFACTURED OR FABRICATED EQUIPMENT Notwithstanding the above provisions, partial payments for undelivered (not delivered to the site or stored on the vicinity of the site) equipment or products specifically manufactured for this Project, excluding off the shelf or catalog items, will be made when the following conditions are met:

Partial payment request is supported by written acknowledgment from Suppliers that invoice requirements have been met.

Equipment or product is adequately insured, maintained, stored, and protected.

Each equipment or product item is clearly marked and segregated from other items to permit inventory and accountability.

Authorization has been provided for access to storage site for the AGENCY and its representatives.

Equipment or product meets applicable Specifications requirements.

Final Payment: Will be made only for products incorporated in Work; remaining products, for which partial payments have been made, shall revert to CONTRACTOR unless otherwise agreed, and partial payments made for those items will be deduced from final payment.

DEFECT ASSESSMENT

Replace the Work, or portions of the Work, not conforming to specified requirements as determined by the BIA Representative at CONTRACTOR’s sole cost.

If, in the opinion of the COR, it is not practical to remove and replace the Work, the COR will direct one of the following remedies:

The defective Work may remain, but the unit sum/price will be adjusted to a new unit sum/price at the discretion of the COR.

The defective Work will be partially repaired to the satisfaction of the COR, and the unit sum/price will be adjusted to a new unit sum/price at the discretion of the COR.

The individual Specification sections may modify these options or may identify a specific formula or percentage sum/price reduction.

The authority of the BIA Representative, acting on the behalf of the AGENCY, to assess the defect and identify payment adjustment is final.

NONPAYMENT FOR REJECTED OR UNUSED ITEMS

Payment will not be made for the following:

Materials excavated and/or placed beyond the Design Lines shown on the Drawings, except as specifically required by the BIA Representative.

Loading, hauling, and disposing of rejected material.

Quantities of material wasted or disposed of in a manner not called for under Contract Documents.

Rejected loads of material, including material rejected after it has been placed by reason of failure of CONTRACTOR to conform to provisions of Contract Documents.

Material not unloaded from transporting vehicle.

Defective Work not accepted by the COR.

Material remaining on hand after completion of Work.

MEASUREMENT AND PAYMENT OF BID ITEMS

Refer to Section 01 11 00 – Summary of Work for the complete Scope of Work.

Measurement and payment provisions for bid items shall be for providing all equipment, supplies, labor and supervision for the items listed in the Bid Schedule below:

BID OPTIONS

Bid options are noted in the Item No. column below with OPT and in the Bid Item column with Option.

Refer to Section 01 11 00 – Summary of Work for the complete Scope of Work.

The government intends to award the bid options as soon as adequate funding is available. Bid options may not be awarded.

Bid option pricing shall be valid for a period no less than 120 days from the date of award of the base bid.

Evaluation of technical proposals and key personnel shall be completed inclusive of requirements dictated by the bid options.

Evaluation of pricing shall be inclusive of all bid options.

General

Service Spillway

Outlet Works

Embankments

Emergency Spillway

Cut-Off

Utilities & Instrumentation

PRODUCTS

NOT USED

EXECUTION

NOT USED

END OF SECTION