120277 O3 ADDENDUM 1 REVISED SCHEDULE OF EVENTS 11.14.25.docx

This is Solicitation Addendum One revising the schedule of events for Request for Proposal Number 120277 O3 issued by the Nebraska Department of Health and Human Services for a cloud-based Vital Records Management System. The solicitation seeks a comprehensive software solution to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy, with the system supporting up to 5,000 users and 1,000 concurrent users. The revised schedule establishes key dates for procurement activities, with the electronic solicitation opening scheduled for November 21, 2025, at 2:00 PM Central Time via WebEx, followed by a conformance review period from November 24-25, 2025, and an evaluation period from November 26 through December 3, 2025. The notification of intent to award will be posted on or around December 19, 2025, with contract finalization occurring between December 19, 2025, and January 19, 2026, and contract execution targeted for February 15, 2026. Vendor demonstrations may be required at a date to be determined. The initial contract term is five years with an option to renew for an additional five years.

The solicitation evaluation will be based on four key criteria: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points available for vendor demonstrations. Vendors must provide detailed pricing across project implementation, support, and maintenance categories, including specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers. The system must include data migration capabilities for approximately 10,000,000 existing records and integrate with state and federal systems including STEVE and the Social Security Administration. All submissions must be uploaded electronically via ShareFile by the opening date and time, with no exceptions made for technology issues. The current system is described as a hybrid infrastructure requiring complete modernization, and all proposals must demonstrate compliance with federal and state regulations including HIPAA, Section 508, and NIST guidelines.